MC 050 ACCOUNTS PAYABLE

APPLICATION SETUP
J2 Global Inc

Author: Bhanu Peddi

Creation Date: 21 Jan 2022
Last Updated:
Document Ref:
Version: 1.0
Document Control

Change Record

Date Author Versio Change Reference

n

21 Jan 2022 Narasimha.Pola 0.1 No Previous Document

Reviewers

Name Position

Venkata Putigampu Project Manager

Distribution

Copy Name Location

No.

1 BMI Bank, Bahrain Project Library

2 Satyam Computers ltd Hyderabad

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Note To Holders:

If you receive an electronic copy of this document and print it out, please write your
name on the equivalent of the cover page, for document control purposes.

If you receive a hard copy of this document, please write your name on the front
cover, for document control purposes.

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Contents

Document Control...................................................................................................................ii

Setup System Options.............................................................................................................6

Manage Common Options Payables and Procurement Options..............................6
Manage Invoice Options..................................................................................................8
Define Payables System Setup.............................................................................................12

Define Payment Terms..........................................................................................................13

Define Distribution Sets........................................................................................................14

Define Suppliers.....................................................................................................................15

Define Lookups......................................................................................................................16

Define Profile Options...........................................................................................................18

Define Invoice Tolerances....................................................................................................19

Define Aging Periods............................................................................................................20

Define Special Calendar........................................................................................................21

Open and Close Accounts Payable Periods.......................................................................23

Expense Report Templates...................................................................................................24

Define Payment Method:......................................................................................................25

Define Payment Formats:.....................................................................................................28

Define Payment Process Profiles.........................................................................................29

Define Disbursement System Options...............................................................................49

Define Banks and Bank Branches........................................................................................50

Banks:................................................................................................................................50
Bank Branches:................................................................................................................51
Define Bank Accounts...........................................................................................................53

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Define Document Sequences................................................................................................57

Open and Closed Issues for this Deliverable....................................................................59

Open Issues......................................................................................................................59
Closed Issues...................................................................................................................59

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Setup System Options

Manage Common Options for Payables and Procurement Options

Process: Business Area: Date:
Payables R13. 21A 21 Jan 22
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M,L)>
Description: Use this form to define the options and defaults you use throughout Oracle Applications. Oracle Payables, Oracle Purchasing, and
Oracle Assets share values entered in this form. You can define defaults in this form to simplify supplier entry, requisition entry, purchase order
entry, invoice entry, and automatic payments.

Implementation User>>Setup and Maintenance>>go to Search Page>>%Manage%Payables%Procure%

Alternate region Field Name Setup Value

Business Unit J2 Global US BU

Accounting
Default Distributions

Liability 001-000-20002-000-000
Prepayment 001-000-15320-000-000
Future Dated Period NA
Discount Taken 001.0101.8888.4990003.00000.8888.000.0000
PO Rate Variance Gain 001.0101.8888.5999010.00000.8888.000.0000
PO Rate Variance Loss 001.0101.8888.5999010.00000.8888.000.0000
Expense Clearing NA
Miscellaneous NA
Retainage NA
Supplier Purchasing RFQ only site Disabled
Ship-To Location Bahrain Main Location
Bill-To Location Bahrain Main Location
Inventory Organization BIM - BMI Item Master Organization
Ship Via NA
FOB NA
Freight Terms NA

Encumbrance
Use Requisition Encumbrance Not Enabled
Reserve at Completion Not Enabled
Use PO Encumbrance Not Enabled

Tax
VAT Registration Member State NA
VAT Registration Number NA

Human Resources

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Alternate region Field Name Setup Value

Business Group BMI BUSINESS GROUP

Expense Reimbursement Address Office
Use Approval Hierarchies Enabled
Employee Number (Method) Manual
Next Automatic Number

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Payable Options
Process: Business Area: Date:
Payables R12.0.6 Jul 21,2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>
Description: Use this form to set control options and defaults used throughout Oracle Payables. You can set defaults in this window, which will
simplify supplier entry, invoice entry, and automatic payment processing.

Payables>SetupOptionsPayable Options

Alternate region Field Name Setup Value

Operating Unit BMI_Bahrain_Operating_Unit

Account for Payment
When Payment is Issued Enabled
When Payment Clears NA

Account for Gain/Loss

When Payment is Issued Enabled
When Payment Clears NA

Future Dated Payment From Payment Document Enabled

Account Source
From Supplier Site NA

Automatic Offset
Method
Automatic Offset Method None

Discount Method
Discount Method System Account
Interest
Interest System Account

Prepayment Account
From Supplier Site Enabled

Currency
Use Multiple Currencies Enabled
Required Exchange Rate entry Enabled
Calculate User Exchange rate Yes
Exchange rate Type Corporate

GL Accounts
Realiazed Gain 001.0101.8888.5999011.00000.8888.000.0000

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Alternate region Field Name Setup Value

Realized Loss 001.0101.8888.5999011.00000.8888.000.0000

Rounding 001.0101.8888.5999012.00000.8888.000.0000

Tax Reporting
Combined Filing Program NA
Use Pay Site Tax Region NA
Income Tax Region NA

Invoice Confirm Date as Invoice NA

Number
Allow Online Validation Enabled
Allow Document Category Enabled
Override
Allow Adjustments to Paid NA
Invoice
Recalculate Scheduled Payment Enabled
Allow Remit to Account Enabled
Override
Receipt Acceptance Days NA
Allow Remit to Supplier Enabled
Override
GL Date Basis
Invoice Date System Date
Freight
Freight Account NA
Tax Tolerance
Tax NA
Tax Amount Range NA
Prepayment
Payment Terms Immediate
Settlement Days NA
Tax Difference Account NA
Approval
Use Invoice Approval Workflow Enabled
Allow Force Approval No
Require Validation Before Enabled
Approval
Require Accounting Before Yes
Approval
Matching
Allow Final Matching Enabled
Allow Distribution Level Enabled
Matching
Allow Matching Account Enabled
Override
Transfer PO Descriptive Flex Enabled
field Information

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Alternate region Field Name Setup Value

Tolerance
Goods Tolerance BMI Goods Invoice Tolerance
Services Tolerance NA
Interest Allow Interest Invoices Enabled
Minimum Interest amount 0
Expense 001.0101.8888.5999013.00000.8888.000.0000
Liability 001.0101.8888.2980001.00000.8888.000.0000
Expense Report
Default Template
Payment Terms Immediate
Pay Group EMPLOYEE
Payment Priority NA
Apply Advances Enabled
Automatically Create Employee Enabled
as a Supplier
Hold Unmatched Expense NA
Reports
Payment Discount
Exclude Tax From Discount NA
Calculation
Payment
Allow Predate NA
Allow Void and Reissue Enabled
Allow Address Change Enabled
Bank Charges
Enable Bank Charge Deduction NA
from Payments
Withholding Tax
Use Withholding Tax Enabled
Allow Manual Withholding Enabled
Tax Group NA

Withholding Amount
Basis
Include Discount Amount Enabled
Include Tax Amount NA
Apply Withholding
Tax
Never NA
At Invoice Validation Time Enabled
At Payment Time NA
Create Withholding
Invoice
Never NA
At Invoice Validation Time Enabled
At Payment Time NA
Income Tax Type

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Alternate region Field Name Setup Value

Include Income Tax Type on NA

Withholding Distribution
Reports
Sort By Alternate Field NA

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Payables System Setup

PayablesSetupOptionsPayables System Setup

Process: Business Area: Date:

Payables R12.0.6 Jul 21, 2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>
Description: Use this form to set control options and defaults used throughout Oracle Payables. You can set defaults in this window, which will
simplify supplier entry, invoice entry, and automatic payment processing.

Alternate Region Filed Name Setup Value

Supplier Number
Entry Automatic
Type Numeric
Next Automatic Number 1000
Control
Invoice Match Option Receipt
Hold Unmatched Invoices Enabled
Payments
Invoice Currency BHD
Pay Group STANDARD
Terms Date Basis Invoice
Pay Date Basis Due
Payment Terms Immediate
Always Take Discount NA
Create Interest Invoices NA

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Payment Terms
Payables Setup InvoicePayment Terms

Process: Business Area: Date:

Payables R12.0.6 Jul 21, 2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>

IMMEDIATE
Immediate
Payment Term Effective Dates: From
01-JAN-2009
Immediate
Description Effective Dates: To
NA
Cutoff Day
NA
Rank

Payment Term
Lines: Amount Calendar Fixed Date Days Day of Month Months Ahead
% Due
100 0

First Discount: Second Third

Discount: Discount:
Days

Days
% Amou %Discou Day Mont % Amount %Dis Day Mont % Amo %Dis Day Mont
Due nt nt of hs Due coun of hs Discou unt count of hs
Mont Ahea t Mont Ahea nt Mont Ahea
h d h d h d

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Distribution Sets
Process: Business Area: Date:
Payables R12.0.6 Jul 21, 2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>

No. Name Description Type

1 Full

Num % Project Account Descrip Income

Related tion Tax Type

1 No

2 No

Note: Not defined any Distribution set in Production

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Define Suppliers
Suppliers > Entry

We will upload all Supplier Master Data in Production as per below attached sheet

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Lookups

PayablesSetupLookupsPurchasingVendor Type

Process: Business Area: Date:

Payables R12.0.6 Jul 21, 2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>

<Vendor Type>

Code Meaning Description Tag From To Enabled

STANDARD Standard Standard NA - Yes

Run: Payables Lookup Listing Report

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
PayablesSetupLookupsPurchasingPay Group
<Pay Group>

Code Meaning Description Tag From To Enabled

NA - Yes
STANDARD Standard Standard Supplier Paygroup
NA - Yes
EMPLOYEE Employee Employee
NA Yes
PETTYCASH Petty Cash Petty Cash Supplier
Run: Payables Lookup Listing Report

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Profile Options
System AdministratorProfileSystem

Process: Business Area: Date:

Payables R12.0.6 Jul 21, 2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>

Profile Site Application Responsibility User

AP: Use Invoice Batch Controls No

AP: Invoice Approval Workflow
SYSADMIN
User

Profile Name Site Default Value Application Default Value Responsibility Default Value User Default Value

MO: Operating BMI_Bahrain_Operating BMI_Bahrain_Operating_Un

Unit _Unit it
GL Ledger Name BMI_Bahrain_Ledger BMI_Bahrain_Ledger
Sequential Partially Used
Numbering
GL: Data Access Set BMI_Bahrain_Ledger
AP: Use Invoice No No
Batch Controls

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Invoice Tolerances
PayablesSetupInvoiceTolerances

Process: Business Area: Date:

Payables R12.0.6 Jul 21, 2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>

Description: Use this form to define the matching and tax tolerances you want to allow for variances between invoice, purchase order, receipt, and
tax information.

<Invoice Tolerances>
Use this region to enter percentage-based tolerances for your matching and tax approvals.
Name Tolerances Hold Name Enabled

0 Qty Ord Yes

Quantity Ordered (%)

Max Qty Ord No

Maximum Quantity Ordered (%)

0 Qty Rec Yes

Quantity Received (%)

Max Qty Rec No

Maximum Quantity Received (%)

0 Price Yes
Price (%)

Max Rate Amount No

Exchange Rate Amount

Max Ship Amount No

Shipment Amount

Max Total Amount No

Total Amount

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Aging Periods
PayablesSetupCalendarAging Periods

Process: Business Area: Date:

Payables R12.0.4 Jul 21, 2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>

Description: Use this form to define the aging periods you want to use for your Invoice Aging Report.

<Aging Periods>
Use this region to define the characteristics of your aging periods.
BMI Aging Period
Name
Invoice Monthly Aging
Description

Active
Yes
Column Order Days: Days: Column Headings: Column Heading:
From To First Second
1 -360 0 Current
2 0 30 0-30 Days
3 31 180 31-180 Days
4 181 360 181-360 Days
5 361 9999 360- Above

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Special Calendar
PayablesSetupCalendar Special Calendar
Process: Business Area: Date:
Payables R12.0.6 Jul 21, 2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>

Type of Calendar: Recurring

Recurring Cal
Name
Recurring Calendar
Description
12
Periods Per Year

Active
Yes
Period Name Year Seq From Date To Date
JAN 2009 1 31-JAN-2009 31-JAN-2009
FEB 2009 2 28-FEB-2009 28-FEB-2009
MAR 2009 3 31-MAR-2009 31-MAR-2009
APR 2009 4 30-APR-2009 30-APR-2009
MAY 2009 5 31-MAY-2009 31-MAY-2009
JUN 2009 6 30-JUN-2009 30-JUN-2009
JUL 2009 7 31-JUL-2009 31-JUL-2009
AUG 2009 8 31-AUG-2009 31-AUG-2009
SEP 2009 9 30-SEP-2009 30-SEP-2009
OCT 2009 10 31-OCT-2009 31-OCT-2009
NOV 2009 11 30-NOV-2009 30-NOV-2009
DEC 2009 12 31-DEC-2009 31-DEC-2009

Type of Calendar: key Indicator

Key Ind Calende

Name
Key Indicator Calendar
Description
12
Periods Per Year

Active
Yes
Period Name Year Seq From Date To Date
JAN 2009 1 01-JAN-2009 31-JAN-2009
FEB 2009 2 01-FEB-2009 28-FEB-2009

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 MAR 2009 3 01-MAR-2009 31-MAR-2009
APR 2009 4 01-APR-2009 30-APR-2009
MAY 2009 5 01-MAY-2009 31-MAY-2009
JUN 2009 6 01-JUN-2009 30-JUN-2009
JUL 2009 7 01-JUL-2009 31-JUL-2009
AUG 2009 8 01-AUG-2009 31-AUG-2009
SEP 2009 9 01-SEP-2009 30-SEP-2009
OCT 2009 10 01-OCT-2009 31-OCT-2009
NOV 2009 11 01-NOV-2009 30-NOV-2009
DEC 2009 12 01-DEC-2009 31-DEC-2009

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Open and Close Accounts Payable Periods
PayablesAccountingControl Payables Periods

Process: Business Area: Date:

Payables R12.0.6 Jul 21, 2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>

Description: Use this form to define Accounting Period and to the change the Period Status.

<Control Payables Periods>

Period Status Period Number Fiscal Year Period Name Start Date End Date
Never Opened 12 2009 Aug-09 01-AUG-2009 31-AUG-2009
Open 11 2009 Jul-09 01-JUL-2009 31-JUL-2009
Closed 10 2009 Jun-09 01-JUN-2009 30-JUN-2009

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Expense Report Templates
PayablesSetupInvoiceExpense Report Templates

Process: Business Area: Date:

Payables R12.0.6 Jul 21, 2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>

<Expense Report Templates>

Template Name Expense report UAT

Description Expense report UAT

Inactive Date

Enable for Self-Service NO

Users

Project
Expenditure
Expense Item Expense Tax Code GL Account Type
category

Travel Ticket Airfare 001...5813002.00000..

000.0000
Accommodation Accomm 001...5813001.00000..
cost odation 000.0000
Taxi Charges Car Rental 001...5813002.00000..
000.0000
Food Expenses Meals 001...5813002.00000..
000.0000

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Payment Method:
PayablesSetupPaymentPayment AdministratorPayment Method

Process: Business Area: Date:

Payables R12.0.4 Jul 08, 2008
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>
Description: Use this Page to define payment methods, rules for their use on documents to be paid, and validations for documents.

<Payment Method>
Code BMI_PAYORDER , BMI_DIRECT TRANSFER , BMI_SWIFT LOCAL ,BMI_SWIFT_NON LOCAL

Name BMI Payorder, BMI Direct Transfer, BMI Swift Local ,BMI Swift Non Local

Description

Anticipated Disbursement
Days NA

Status Active

End Date NA

<Payment Method Usage Rules>

Usage rules, together with assignment of payment methods to payees, determine when payment methods are available to enter on a document.
Automatically assign Yes
Payment Method to all
Payees

Oracle Payables Enabled Yes

Loans Enabled No

Cash Management No
Enabled

Receivables Enabled No

<Payment Method Usage Rules Conditions>

First Party Legal Entity All

First Party Organization All

Payment Processing All

Transaction Type

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Others: Currency Foreign and Domestic

Others: Payee Location Foreign and Domestic

<Document Sequencing>
Document category

< Bills Payable >

Note: When you enable this setting, the payment method is used only for bills payable creation. All payments created with this payment method
will have a maturity date.
Use Payment Method to NA
Issue Bills Payable

Maturity Date Calculation NA

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment field Validation >

Payment Specification
Payee Bank Account No

Bank Charge Bearer No

Payment Reason No

Payment Reason No
Comments

Payment Specification
Unique Remittance No
Identifier

Unique Remittance No
Identifier Check Digit

Payment Delivery Attribute

Payment Format No

Delivery Channel No

Settlement Priority No

Remittance Message 1 No

Remittance Message 2 No

Remittance Message 3 No

<Validation Sets>
Note: Assign one or more validation sets to further limit the usage of a particular Payment Method at invoice entry or payment creation time.

Name No

Parameter Value No

Status No

Note: Same steps will be done for all other Payament Method

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Payment Formats:
PayablesSetupPaymentPayment AdministratorPayment Formats

Process: Business Area: Date:

Payables R12.0.6 Jul 21, 2009
Control Number: Priority (H, M, L): Process Owner:
<Priority (H, M, L)>
Description: Use this Page to define payment methods, rules for their use on documents to be paid, and validations for documents.

<Payment Method>
Code BMI_PAYORDER_FMT

Name BMI Payorder Format

Type Disbursement Payment Instruction

Data Extract
Oracle Payments Funds Disbursement Payment Instruction Extract

XML Publisher Template BMI Standard Check Format

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Payment Process Profiles

PayableSetup Payment Payment Administrator Payment Process Profiles

Process: Business Area: Date:

Payables R12.0.6 Jul 21, 2009
Control Number: Priority(H, M, L): Process Owner:
<Priority (H, M, L)>
Description: Use this page to create profiles for payment processing. The profiles contain all the rules about how payments are created and
disbursed.

<Payment Process Profile Header>

Code BMI_PAYORDER_PPP

Name BMI Payorder PPP -BHD

Description BMI PAYORDER PAYMENT PROCESS

Status Active

Processing type Printed

Default Payment NA
Document

Payment File Destination Send to Printer

<Payment Process Profile Usage Rules>

Payment Method Specify : BMI Payorder

First Party Organization All

Internal bank Account PAYORDER

Currencies All

<Payment Process Profile Payment System>

Payment System NA

Payment transmission NA
Protocol

<Payment Process Profile Payment Creation > - Document Grouping

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Unique Remittance NA
Identifier

Remittance Message NA

Due Date NA

Bank Charge Bearer NA

Payment Reason NA

Settlement Priority NA

Delivery Channel NA

<Payment Process Profile Payment Creation > - Document Limits

Payment Detail Formula NA

Maximum Payment Detail NA

Length

Maximum Documents per NA

Payment

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Payment Instruction Creation > - Payment Grouping
First Party Organization NA

First Party Legal Entity NA

Payment Currency Yes

Payment Date NA

Payment Reason NA

Payment Function NA

Payment Process Request NA

Bills Payable NA

RFC Identifier NA

<Payment Process Profile Payment Instruction Creation > - Payment Limits

Amount Currency NA

Exchange Rate Type NA

Total Amount NA

Number of Payments NA

<Payment Process Profile Payment Instruction Creation > - Payment Sorting

Payment Attribute Sort Order

Amount Currency NA NA

Exchange Rate Type NA NA

Total Amount NA NA

<Payment Process Profile Payment Instruction Format >

Payment Instruction BMI Payorder Format
Format

Payment File NA
Accompanying Letter
Format

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Payment Reporting > - Payment Instruction Register
Format NA

Automatically Submit at NA
Payment Completion Point

<Payment Process Profile Payment Reporting > - Positive Pay

Format NA

Transmit File Using NA

Transmission
Configuration

<Payment Process Profile Payment Reporting > - Separate Remittance Advice

Format NA

Automatically Submit at NA
Payment Completion Point

Allow Multiple Copies for NA

Payment Instruction

Condition All Payments

Delivery Method NA

Override Payee Delivery NA

Method Preference

<Payment Process Profile Payment Reporting > - Regulatory Reporting

Reporting Option No Reporting

Report Only Foreign NA

Currency Payments

Threshold Amount NA
Currency

Exchange Rate Type NA

Threshold Amount NA

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Header>
Code BMI_DIRECT TRANSFER PPP

Name BMI_Direct Transfer PPP

Description BMI Direct Transfer Payment Process Profile

Status Active

Processing type Electronic

Electronic Processing Oracle Payments

Channel

Payment Completion Point When the Payment Instruction is formatted

<Payment Process Profile Usage Rules>

Payment Method Specify : BMI Direct Transfer

First Party Organization All

Internal bank Account DIRECT TRANSFER

Currencies All

<Payment Process Profile Payment System>

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Payment System NA

Payment transmission NA
Protocol

<Payment Process Profile Payment Creation > - Document Grouping

Unique Remittance NA
Identifier

Remittance Message NA

Due Date NA

Bank Charge Bearer NA

Payment Reason NA

Settlement Priority NA

Delivery Channel NA

<Payment Process Profile Payment Creation > - Document Limits

Payment Detail Formula NA

Maximum Payment Detail NA

Length

Maximum Documents per NA

Payment

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Payment Instruction Creation > - Payment Grouping
First Party Organization NA

First Party Legal Entity NA

Payment Currency Yes

Payment Date NA

Payment Reason NA

Payment Function NA

Payment Process Request NA

Bills Payable NA

RFC Identifier NA

<Payment Process Profile Payment Instruction Creation > - Payment Limits

Amount Currency NA

Exchange Rate Type NA

Total Amount NA

Number of Payments NA

<Payment Process Profile Payment Instruction Creation > - Payment Sorting

Payment Attribute Sort Order

Amount Currency NA NA

Exchange Rate Type NA NA

Total Amount NA NA

<Payment Process Profile Payment Instruction Format >

Payment Instruction SWIFT MT100 Format
Format

Payment File NA
Accompanying Letter
Format

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Payment Reporting > - Payment Instruction Register
Format NA

Automatically Submit at NA
Payment Completion Point

<Payment Process Profile Payment Reporting > - Positive Pay

Format NA

Transmit File Using NA

Transmission
Configuration

<Payment Process Profile Payment Reporting > - Separate Remittance Advice

Format NA

Automatically Submit at NA
Payment Completion Point

Allow Multiple Copies for NA

Payment Instruction

Condition All Payments

Delivery Method NA

Override Payee Delivery NA

Method Preference

<Payment Process Profile Payment Reporting > - Regulatory Reporting

Reporting Option No Reporting

Report Only Foreign NA

Currency Payments

Threshold Amount NA
Currency

Exchange Rate Type NA

Threshold Amount NA

<Payment Process Profile Header>

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Code BMI_SWIFT LOCAL_PPP

Name BMI Swift Local PPP

Description BMI SWIFT LOCAL PAYMENT PROCESS PROFILE -BAHRAIN

Status Active

Processing type Electronic

Electronic Processing Oracle Payments

Channel

Payment Completion Point When the Payment Instruction is formatted

<Payment Process Profile Usage Rules>

Payment Method Specify : BMI Swift Local

First Party Organization All

Internal bank Account BMI BANK B.S.C(c) (CBB)

Currencies All

<Payment Process Profile Payment System>

Payment System NA

Payment transmission NA
Protocol

<Payment Process Profile Payment Creation > - Document Grouping

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Unique Remittance NA
Identifier

Remittance Message NA

Due Date NA

Bank Charge Bearer NA

Payment Reason NA

Settlement Priority NA

Delivery Channel NA

<Payment Process Profile Payment Creation > - Document Limits

Payment Detail Formula NA

Maximum Payment Detail NA

Length

Maximum Documents per NA

Payment

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Payment Instruction Creation > - Payment Grouping
First Party Organization NA

First Party Legal Entity NA

Payment Currency Yes

Payment Date NA

Payment Reason NA

Payment Function NA

Payment Process Request NA

Bills Payable NA

RFC Identifier NA

<Payment Process Profile Payment Instruction Creation > - Payment Limits

Amount Currency NA

Exchange Rate Type NA

Total Amount NA

Number of Payments NA

<Payment Process Profile Payment Instruction Creation > - Payment Sorting

Payment Attribute Sort Order

Amount Currency NA NA

Exchange Rate Type NA NA

Total Amount NA NA

<Payment Process Profile Payment Instruction Format >

Payment Instruction SWIFT MT100 Format
Format

Payment File NA
Accompanying Letter
Format

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Payment Reporting > - Payment Instruction Register
Format NA

Automatically Submit at NA
Payment Completion Point

<Payment Process Profile Payment Reporting > - Positive Pay

Format NA

Transmit File Using NA

Transmission
Configuration

<Payment Process Profile Payment Reporting > - Separate Remittance Advice

Format NA

Automatically Submit at NA
Payment Completion Point

Allow Multiple Copies for NA

Payment Instruction

Condition All Payments

Delivery Method NA

Override Payee Delivery NA

Method Preference

<Payment Process Profile Payment Reporting > - Regulatory Reporting

Reporting Option No Reporting

Report Only Foreign NA

Currency Payments

Threshold Amount NA
Currency

Exchange Rate Type NA

Threshold Amount NA

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Header>
Code BMI _SWIFT_ NONLOCAL_PPP

Name BMI Swift Non Local PPP

Description BMI SWIFT NON LOCAL PAYMENT PROCESS PROFILE

Status Active

Processing type Electronic

Electronic Processing Oracle Payments

Channel

Payment Completion Point When the Payment Instruction is formatted

<Payment Process Profile Usage Rules>

Payment Method Specify : BMI Swift Non Local

First Party Organization All

Internal bank Account All

Currencies All

<Payment Process Profile Payment System>

Payment System NA

Payment transmission NA
Protocol

<Payment Process Profile Payment Creation > - Document Grouping

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Unique Remittance NA
Identifier

Remittance Message NA

Due Date NA

Bank Charge Bearer NA

Payment Reason NA

Settlement Priority NA

Delivery Channel NA

<Payment Process Profile Payment Creation > - Document Limits

Payment Detail Formula NA

Maximum Payment Detail NA

Length

Maximum Documents per NA

Payment

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Payment Instruction Creation > - Payment Grouping
First Party Organization NA

First Party Legal Entity NA

Payment Currency Yes

Payment Date NA

Payment Reason NA

Payment Function NA

Payment Process Request NA

Bills Payable NA

RFC Identifier NA

<Payment Process Profile Payment Instruction Creation > - Payment Limits

Amount Currency NA

Exchange Rate Type NA

Total Amount NA

Number of Payments NA

<Payment Process Profile Payment Instruction Creation > - Payment Sorting

Payment Attribute Sort Order

Amount Currency NA NA

Exchange Rate Type NA NA

Total Amount NA NA

<Payment Process Profile Payment Instruction Format >

Payment Instruction SWIFT MT100 Format
Format

Payment File NA
Accompanying Letter
Format

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Payment Reporting > - Payment Instruction Register
Format NA

Automatically Submit at NA
Payment Completion Point

<Payment Process Profile Payment Reporting > - Positive Pay

Format NA

Transmit File Using NA

Transmission
Configuration

<Payment Process Profile Payment Reporting > - Separate Remittance Advice

Format NA

Automatically Submit at NA
Payment Completion Point

Allow Multiple Copies for NA

Payment Instruction

Condition All Payments

Delivery Method NA

Override Payee Delivery NA

Method Preference

<Payment Process Profile Payment Reporting > - Regulatory Reporting

Reporting Option No Reporting

Report Only Foreign NA

Currency Payments

Threshold Amount NA
Currency

Exchange Rate Type NA

Threshold Amount NA

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Code BMI _ZERO_PAYMENT

Name BMI Zero Payment PPP

Description BMI ZERO PAYMENT PROCESS PROFILE

Status Active

Processing type Printed

Default Payment Document NA

Payment File Send to Printer

<Payment Process Profile Usage Rules>

Payment Method All

First Party Organization All

Internal bank Account BMI ZERO PAYMENT

Currencies All

<Payment Process Profile Payment System>

Payment System NA

Payment transmission NA
Protocol

<Payment Process Profile Payment Creation > - Document Grouping

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Unique Remittance NA
Identifier

Remittance Message NA

Due Date NA

Bank Charge Bearer NA

Payment Reason NA

Settlement Priority NA

Delivery Channel NA

<Payment Process Profile Payment Creation > - Document Limits

Payment Detail Formula NA

Maximum Payment Detail NA

Length

Maximum Documents per NA

Payment

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Payment Instruction Creation > - Payment Grouping
First Party Organization NA

First Party Legal Entity NA

Payment Currency Yes

Payment Date NA

Payment Reason NA

Payment Function NA

Payment Process Request NA

Bills Payable NA

RFC Identifier NA

<Payment Process Profile Payment Instruction Creation > - Payment Limits

Amount Currency NA

Exchange Rate Type NA

Total Amount NA

Number of Payments NA

<Payment Process Profile Payment Instruction Creation > - Payment Sorting

Payment Attribute Sort Order

Amount Currency NA NA

Exchange Rate Type NA NA

Total Amount NA NA

<Payment Process Profile Payment Instruction Format >

Payment Instruction BMI ZERO PAYMENT FORMAT
Format

Payment File NA
Accompanying Letter
Format

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
<Payment Process Profile Payment Reporting > - Payment Instruction Register
Format NA

Automatically Submit at NA
Payment Completion Point

<Payment Process Profile Payment Reporting > - Positive Pay

Format NA

Transmit File Using NA

Transmission
Configuration

<Payment Process Profile Payment Reporting > - Separate Remittance Advice

Format NA

Automatically Submit at NA
Payment Completion Point

Allow Multiple Copies for NA

Payment Instruction

Condition All Payments

Delivery Method NA

Override Payee Delivery NA

Method Preference

<Payment Process Profile Payment Reporting > - Regulatory Reporting

Reporting Option No Reporting

Report Only Foreign NA

Currency Payments

Threshold Amount NA
Currency

Exchange Rate Type NA

Threshold Amount NA

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Disbursement System Options

PayableSetup  Payment Payment Administrator Payment Method Defaulting Rules

Process: Business Area: Date:

Payables R12.0.6 July 21,2009
Control Number: Priority(H, M, L): Process Owner:
<Priority (H, M, L)>
Description: Use this page to set system options used in the disbursement process.

<Payment processing options>

Product Payables

Payment method BMI Direct Transfer

Rule Name BMI Direct Transfer Rules

First Party Legal Entity All

First Party Organization All

A
Payment Processing Transaction Type All
l
Condition : Currency Foreign and Domestic

Payee Location Foreign and Domestic

<Default Payment Specifications for Payee>

Bank Charge Bearer Blank

Pay Each Document Alone No

<Organization Specific Setup>
Organization ZaiN Kenya LTD

Organization Type Business Group

System Options Source Enterprise Level

Default Payment Method Override Defaulting Rules when Default Method Set for Payee

<Organization Specific Setup> - Proposed Payments Review

Allow Payee Bank Account Override on Proposed Payments No

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Banks and Bank Branches

Payables>Setup>Payment>Banks and Bank Branches

Description: Use this form to enter internal banks and bank branches.

Banks:
Use this region to enter bank information, such as bank name and number, bank address and bank contact.

Bank Information
Bank options

Create New Bank Yes

Select an Existing No
party and add bank
details

Country Baharian
BMI BANK BSC(c)
Bank Name

BMI BANK BSC(c)

Bank Alternate Name

BMI BANK BSC(c)

Bank Number

BMI BANK BSC(c)

Description

Taxpayer ID N/A

Inactivation Date N/A

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Bank Address
Country BAHRAIN

Address Line 1 Manama

Address Line 2

Address Line 3

City Manama

Country

Postal Code

Addressee

Status Active

Bank Branches:
Use this region to enter bank branch information, such as branch name and number, branch address and branch contact.

Create Bank Branch

Country BAHRAIN
BMI BANK BSC(c)
Bank Name

Branch Information
Bank options

Create New Bank Yes

Select an Existing No
party and add branch
details

HEAD OFFICE
Branch Name

Alternate Branch
Name

BIC

Branch Type OTHER

EFT Number

Description

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Inactivation Date N/A

Branch Address
Country Bahrain

Address Line 1

Address Line 2

Address Line 3

City MANAMA

Country

Postal Code

Addressee

Status Active

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Bank Accounts

Payables>Setup>Payment>Bank Accounts

Description: Use this form to enter internal bank accounts.

Country Bahrain

BMI BANK BSC(c)

Bank Name

HEAD OFFICE
Branch Name

Account Owner and Use

Bank Account Owner
BMI_Bahrain_Legal Entity
Accounts Use

Payables Yes

Payroll Yes

Receivable No

Treasury No

Account Information
Account Name PAYORDER

Alternate Account
Name

Short Name

Account Number

Check Digit

BHD
Currency

NO
N
Multiple Currencies
Allowed O

IBAN

Account Type

EFT Number

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Account Controls

General Controls
Cash 001.1001.8888.2990001.00000.8888.000.0000

Cash Clearing N/A

Bank Charges N/A

Bank Errors N/A

Foreign Exchange N/A

Charges

Agency Location Code

Netting Account No

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Payables Controls

Multiple Currency No
Payments

Allow Zero Payments No

Pooled Account` No

Maximum Outlay

Minimum Payment

Maximum Payment

Note: All the other Account Controls are optional and to be left blank here.

Account Access

Click on Add Organization Access button

Account Use

Payables Yes

Payroll No

Receivable No

Treasury No

BMI_Bahrain_Operating_Unit
Organization

End Date N/A

Cash 001.1001.8888.2990001.00000.8888.000.0000

Cash Clearing N/A

Bank Charges N/A

Bank Errors N/A

Realized Gain 001.1001.8888.5820011.00000.8888.000.0000

Realized Loss 001.1001.8888.5820011.00000.8888.000.0000

Future dated Payment No

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Payment Method code B
BMI_PAYORDER
M
I
Payment method BMI PAYORDER DOC CAT
Document Category

Payment Documents

Document Information

BMI_PAYORDER_DOC
Name

Paper Stock Type PreNumbered Stock

Attached Remittance No
Stub

BMI Payorder Format

Format

Payment Document BMI PAYORDER DOC CAT

Category

Document Numbers
First Available
Document Number

Last Available
Document Number

Checkbooks
Name

Prefix

Start Number

End Number

Date Received

Note: Same steps will be done for all Internal Bank accounts and we will not define any Payment documents for Swift Local, Swift Non Local
Payment methods (System automatically generates numbers at Payment stage)

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Define Document Sequences

System Administrator>Application>Sequential Numbering>Define

Description: Use this form to define the Document Sequences.

Document Sequences
Name Application Effective: From Effective: To Type Message Initial Value

Standard Invoices Payables 01-Jan-2009 Automatic Yes 200900000

Debit Memo Invoices Payables 01-Jan-2009 Automatic Yes 200900000
Credit Memo Invoices Payables 01-Jan-2009 Automatic Yes 200900000
Prepayment Invoices Payables 01-Jan-2009 Automatic Yes 200900000
Recurring Standard Invoices Payables 01-Jan-2009 Automatic Yes 200900000
BMI PAYORDER DOC CAT Payables 01-Jan-2009 Automatic Yes 200900000

BMI DIRECT TRANSFER DOC Payables 01-Jan-2009 Automatic Yes 200950001

CAT

BMI SWIFT LOCAL DOC CAT Payables 01-Jan-2009 Autonmatic Yes 200950001

BMI SWIFT NON LOCAL DOC Payables 01-Jan-2009 Automatic Yes 200950001

BMI ZERO PAYMENT DOC CAT Payables 01-Jan-2009 Automatic Yes 200950001

AP: Assign Document Sequences

System Administrator>Application>Sequential Numbering>Assign

Description: Use this form to assign the Document Sequences.

Document
Application Category Ledger Method

Payables BMI_AP_INVOICE_SEQ BMI_Bahrain_Ledger Null

Payables BMI_AP_PAYMENT_SEQ BMI_Bahrain_Ledger Null

Assignment
Application Category Start Date End Date Sequence

Payables Prepayment Invoices 01/Jan/2009 BMI_AP_INVOICE_SEQ

Payables Standard Invoices 01/Jan/2009 BMI_AP_INVOICE_SEQ
Payables Credit Memo Invoices 01/Jan/2009 BMI_AP_INVOICE_SEQ
Payables Debit Memo Invoices 01/Jan/2009 BMI_AP_INVOICE_SEQ

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
 Application Category Start Date End Date Sequence

Payables Expense Report Invoices 01/Jan/2009 BMI_AP_INVOICE_SEQ

Payables Interest Invoices 01/Jan/2009 BMI_AP_INVOICE_SEQ
Payables Adjustment Invoices 01/Jan/2009 BMI_AP_INVOICE_SEQ
Payables Mixed Invoices 01/Jan/2009 BMI_AP_INVOICE_SEQ
Payables Recurring Standard Invoices 01/Jan/2009 BMI_AP_INVOICE_SEQ
Payables Supplier Refund Payment 01/Jan/2009 BMI_AP_INVOICE_SEQ
Payables BMI DIRECT TRANSFER 01/Jan/2009 BMI_AP_PAYMENT_SEQ
DOC CAT
Payables BMI PAYORDER DOC 01/Jan/2009 BMI_AP_PAYMENT_SEQ
CATEGORY
Payables BMI SWIFT LOCAL DOC 01/Jan/2009 BMI_AP_PAYMENT_SEQ
CATEGORY
Payables BMI SWIFT NON LOCAL 01/Jan/2009 BMI_AP_PAYMENT_SEQ
DOC CATEGORY

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only
Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date Impact

Date

Closed Issues

ID Issue Resolution Responsibility Target Date Impact

Date

File Ref: BMI Bank_BR100_AP_V1.1.A

Company Confidential - For internal use only