STRUCTURED COMMUNICATION IN POWERPOINT

E-BOOK: BEYOND THE PYRAMIDS

 CONTENT Total reading time: 15:25

1 INTRODUCTION 5 THE OVERALL 9 STRUCTURING

DECK STRUCTURE EACH SLIDE
FOR IMPACT

2 WHY IT MATTERS 6 THE EXECUTIVE 10 USING VISUALS

SUMMARY TO INCREASE
IMPACT OF THE
SLIDE

3 THE BASIC 7 THE TABLE OF 11 NEXT STEPS

PRINCIPLES CONTENT

4 DEPENDENCIES 8 STRUCTURING 12 STRUCTURAL

TO CONSIDER EACH SECTION CHECKLIST
FOR IMPACT
 1 INTRODUCTION

Please add more insights and increase

the font size - this does not work
- M A N A G E M E N T C O N S U L T I N G PA R T N E R
T O C O N S U LTA N T
Introduction: Why we believe this e-book is relevant
Reading time: 01:02

Thanks for showing an interest in our work and downloading a copy of ▪ We want to present the topic with a narrow scope – focusing on
this e-book. We know you’re busy and have 1000 other things you could business professionals – and especially on business professionals who
read instead of this. We appreciate that you’re taking the time to read use PowerPoint as their main method of communication in both
our take on how to apply structured communication in PowerPoint. meetings and reports

The following pages present our take on the topic. It is the result of In short, the idea with this e-book is to go beyond the illustration of a
more than 200 hours of lectures, group sessions and 1-on-1 advice for pyramid. It is a practical guide to how you can use structured
our clients as well as experience from our time as consultants. communication in Business Presentations.

Our aim with this book is threefold: We hope you enjoy reading it as much as I have enjoyed writing it (a
productive Sunday on the couch with lots of coffee).
▪ While structured communication is well established as a concept
thanks to Barbara Minto and others – we have not come across a Anders Haugbølle Thomsen
practical guide showing how to use structured communication in CEO & Founder of SlideHub
day-to-day PowerPoint work

▪ We want to touch upon some of the many dependencies and

complexities associated with implementing structured
communication in practice - many of which get overlooked in simple
examples

4
2 WHY IT MATTERS

If a tree falls in a forest and no one is

around to hear it, does it make a sound?
- PHILOSOPHICAL THOUGHT EXPERIMENT
Why you should care about structured communication: Time and focus
Reading time: 00:56

There is a famous philosophical thought experiment that goes: Complexity is increasing – in technology, systems and large
2
“If a tree falls in a forest and no one is around to hear it, does it organizations. Thus complexity of work/results/solutions that is
make a sound?” While that might be a too theoretical question in our being communicated is also rising.
line of business, it does serve as the base for a similar question that we
can relate to: 3 The average readers'/meeting participants' attention span is
systematically decreasing
“If nobody reads, uses or understands the work/analysis/report you
as a business professional do, does it even matter?” If used correctly, structured communication, and especially
structured communication within PowerPoint presentations can
An essential hypothesis of this e-book is that – “no it does not”. If we partly remedy these trends by:
as the communicators of “anything business” do not structure and
communicate the results of our work well – it will not deliver the same ▪ Saving time for the reader
impact.
▪ Ensuring focus and a common point of departure
The business life of most professionals today further fuels the need for
well-structured communication: ▪ Help to communicate complex topics more efficiently

1 There is an abundance of “things”. Apps, emails, notifications,

pop-ups, reports, meetings, data fight for and grab our attention.
Thus time is a scarcer resource than ever before.

6
 THE BASIC
3 PRINCIPLES

That does not sound MECE to me

- A N Y M A N A G E M E N T C O N S U LTA N T
The basics: the concept at its core
Reading time: 00:45

The basic concept of structured communication is summed up by the Structure your arguments so that they 1) don’t overlap (mutual
following ideas: exclusive), 2) don’t leave out important aspects (collective
exhaustive), 3) are on the same level of abstraction
1 Start all forms of communication by ”setting the stage”. Use a
combination of:
4 Write as short and as simple as possible.
▪ Situation (the what). The situation establishes a common
understanding and should be based on undisputable facts We are oversimplifying the concept a bit as each point actually
deserves its own e-book. We encourage you to read Barbara Minto’s
▪ Complication (the however/reason for the communication).
book “The Pyramid Principle”, for a more comprehensive introduction
▪ Question (the specific issue addressed) and/or to the “basics”.

▪ Resolution (the main takeaway/conclusion).

This helps to create common ground and define the point of 1

2 departure. It is vital to reducing misunderstandings, lack of focus
and unproductive discussions

Start with the conclusion/key findings and continue by exploring

2
the reasonings (the whys) of this conclusion. It’s faster, and
3
ensures focus on the right things and allows the reader to select
which parts of the reasonings to explore in-depth 3

8
 DEPENDENCIES TO
4 CONSIDER

I hate to say it... but it all depends

- UNKNOWN
It all depends...
Reading time: 01:10

To frontload the inevitable objections that certain aspects of this e- The length
book does not hold true in ”our line of work”, we are highlighting some It does matter if you are giving a 30-minute project update or
of the key dependencies to consider. presenting a multi-year strategy in full-day workshop. No matter how
top-down you communicate the latter tends to require more slides
Main dependency no. 1: Your audience’s specifics
to cover all topics sufficiently. Naturally, the structure of the
If your client/boss ”likes to always start with assumptions” or ”doesn't presentation should be adapted subsequently. Not all the suggestions
like graphs”, playing along with their constraints is the most included here are valid for both very long and very short presentations.
effective way of communicating with them. This is 100% independent
Your style
from our advice in this e-book. The suggestions within the e-book are
You as the presenter/meeting lead should never forget what works
general best practices and not universal truths.
best for you. At the end of the day, if you are able to have an
The context matters impactful 3-hour meeting with 2-3 slides and a whiteboard – go for it.
It does make a difference whether you are presenting to an audience But remember, sometimes the most important people cannot attend
of 100 people, writing a detailed report or having an interactive the meeting. The presentation might be the only thing they see,
business meeting. The structure of your presentation needs to be leaving them to wonder what was discussed and decided.
adjusted accordingly. Focusing on the parts we know best, we will
concentrate on presentations used in meetings and reports – leaving
verbal presentations in front of large crowds to more
capable authors.

10
 THE OVERALL DECK
5 STRUCTURE

Innovation is great – but we don’t

need to innovate everything
– innovate selectively
- UNKNOWN
The deck structure: don’t reinvent the wheel
Reading time: 01:08

To be true to the principles of structured communication the slide First section: Setting the stage
deck should follow some version of the following: Unless you have a good reason not to, the first content section should
set the stage. When setting the stage you should briefly cover:
1 Front-page 4.1 Setting the stage
“Situation”, “Complication”, “Question” and/or “Resolution”. Often
2 Executive summary 4.2 Other sections this can be done in just 1-2 slides. It is key that this section directly or
indirectly states:
3 Table of content 5 Next steps
▪ What is the background of the presentations
4 One or multiple content 6 Appendix
sections ▪ How does the presentation fit in – what is the purpose
We will cover some these more in-depth later, but there are few ▪ Important limitations or aspects that are out of scope
important points to be made here.
Sometimes “setting the stage” is also called the introduction and might
Use the appendix to kill your darlings be merged into the executive summary.
Don’t leave out the appendix – use it. As the creators of slides we have
No exceptions – almost
an unhealthy bias towards wanting to present all the work we have
Should all PowerPoint presentations have all of these sections? Our
done. However, parking detailed analyses in the appendix will
take: almost always yes! The exception: presentations with less than
substantially increase the focus of your story. By moving them,
10 slides might not need them all. For everything else, the impact of
instead of deleting them we still give the reader the opportunity to
including these compared to the time required to create them is a
explore such details later if needed.
strong argument for adding them.

12
Typical slide structure illustrated
3. 6. 9.
ACTION TITLE ACTION TITLE

FRONT-PAGE CONTENT SECTION 1

Subtitle Breaker slide

LOGO LOGO

1. 4. 7. 10.
EXECUTIVE SUMMARY ACTION TITLE NEXT STEPS

• 1
• CONTENT SECTION 2 2
•
• Breaker slide 3
•
4
•
LOGO LOGO LOGO

2. 5. 8. 11.
TABLE OF CONTENT ACTION TITLE ACTION TITLE APPENDIX

1. 8.
2. 9.
3. 10.
4. 11.
5.
6.
7.
LOGO LOGO LOGO LOGO

13
 THE EXECUTIVE
6 SUMMARY

Tell them what you are going to tell

them, then tell them, then tell
them what you told them
- C O N S U LTA N T O N S T R U C T U R E
Getting the executive summary right
Reading time: 00:47

For any presentation used in a larger organization having an executive ▪ Link it to your overall structure. The content of the executive
summary is a must. The reasons are simple: summary should reflect overall document structure and represent
each section.
▪ It gives senior, more time constrained people a chance to obtain the
information presented in 1-2 minutes ▪ Only include takeaways and conclusions – leave out any details that
are not directly linked to the overall conclusion / takeaway.
▪ If well written, it ensures a coherent structure across the
presentation ▪ Use short precise language – no need to write everything out.

▪ It helps you present the content in the typical ”elevator” style

– a powerful tool to brief peers or senior colleagues.

Writing a good executive summary is not an easy task. It takes practice

and feedback – so consider the following this initial advice on your
learning journey:

▪ Keep it short: If you need to use more than 1 page, it is too long.
And don’t cheat by reducing the font size – try and keep it above
12pt

▪ Start with the conclusion. What is the main takeaway – summarize it

in 1-2 lines and start with it

15
Executive summary – visuals to consider
Reading time: 00:15

When it comes to visuals and the layout of an executive summary, EXECUTIVE SUMMARY
do consider:
•
▪ Use bullets to visually support the structure
•
▪ Highlight key words or numbers using bold text •
•
▪ Use numbering or colors to link messages to sections
•
▪ Create a ”table” simple structure reflecting the structure •
LOGO

EXECUTIVE SUMMARY EXECUTIVE SUMMARY EXECUTIVE SUMMARY

1.
2.
3.
4.
5.
6.

LOGO LOGO LOGO

16
 7 TABLE OF CONTENT

Show me some low hanging fruits... quick

wins – no need to boil the ocean here
- UNKNOWN
Don’t waste the table of content page
Reading time: 00:45

Adding a table of content or agenda slide is the easiest structural Start here
improvement you can give a slide deck. A small trick to boost your personal productivity and ensuring better
structure in your presentation is to start by writing the table of
Don’t leave it out
content. Doing so will provide an initial starting point and an overview
An agenda slide should always be included and it should be kept
of things you might have missed. After writing the table of content, try
simple.
to write the executive summary to see if it makes sense, if something
Mention topics is missing or in the wrong order.
Unlike the executive summary, the agenda slide should simply state
the topics covered throughout the presentation. The purpose is simply
to give the reader an objective overview of what is included (and what
is not).

Add the appendix

State the content of the appendix. This way the reader knows that

1) that it exists, and

2) not too look for that content within the main presentation.

18
... And make it visually stand out
Reading time: 00:10

The content page is a good page to apply an alternative visual layout – TABLE OF CONTENT
and not simply a few bullet points.
1. 7.
Below are some of the approaches we see people use successfully:
2. 8.
3. 9.
4. 10.
5. 11.
6. 12.

LOGO

TABLE OF CONTENT TABLE OF CONTENT TABLE OF CONTENT

❖
❖
❖
❖
❖
❖

LOGO LOGO LOGO

19
 STRUCTURING EACH
8 SECTION
FOR IMPACT

What's the so-what?

- T H I N G S C O N S U LTA N T S S AY
Structuring each section for impact (1/4)
Reading time: 00:35

During my time as a management consultant and Private Equity WE SEE A LIST OF KEY ISSUES WHICH IS DRIVEN BY FOUR
ACROSS THE ORGANIZATION UNDERLYING FACTORS
professional, many people have provided interesting suggestions about
how to best structure PowerPoint slides. Below is some of the advice
that is the most effective and easy to implement:

Titles need to align for a unified structure

For a content section of a presentation to work well, an impactful
LOGO LOGO

technique is to ensure that the titles of the section align. If done right
WITH THREE KEY ISSUES ON THE WHY WE NEED TO ROLL OUT A
the titles in each section form a coherent story without the reader STRATEGIC LEVEL TWO YEAR PLAN
needing to read any other content from the slides. See the example to
the right.

By using the approach you allow the reader to:

LOGO LOGO

1 get the big picture just by skimming through the presentation,

ALL ROOTED IN THE LACK OF RESULTING IN FOUR NEXT STEPS

you allow the reader to dive into the details (the actual content CAMARA SALES
2
of the slide) that they find interesting 1

2
3
4

LOGO LOGO

21
Structuring each section for impact (2/4)
Reading time: 00:25

Aim for one message per slide – splitting slides RECURRING AND PROFITABLE
CUSTOMERS
A natural extension of the advice above is to strive for a content
section where you only introduce one key message per slide.

This way, your audience does not miss critical information, if they
”just” skim through the presentation – as it is often the case. Having
only one message per slide also gives you more room to support each
LOGO

of the messages. If you have a hard time determining the message of a

THE CORNERSTONES OF THE PAST BEST SELLING PRODUCTS
slide, consider splitting the slide into several slides (or move them to YEAR’S SUCCESS
the appendix).

LOGO LOGO
LOGO

HIGHLY MOTIVATED SALES TEAM

LOGO
LOGO

22
Structuring each section for impact (3/4)
Reading time: 00:33

Using multiple slides to support one message. WE HAVE ANALYZED THE DATA IN THE DEMAND FOR PRODUCT X HAS
SEVERAL WAYS BEEN GROWING
Unlike cases where a slide needs to be split into multiple slides to
4 4 10%9% W
support several messages, sometimes a single message requires X
23%
2
multiple slides to be appropriately conferred. 5
58%
Y
Z
0
You can do it two ways: Z Y X 0 2 4
LOGO LOGO

Splitting the sentences that include the key message into two and
1 having each part on a separate slide e.g. Slide 1: “The demand ANALYZES SHOW INCREASED THE DEMAND FOR PRODUCT X HAS
DEMAND FOR PRODUCT X BEEN GROWING (1/2)
for product X has been growing… Slide 2: “…But only within EURmil
10% 9%
segment Y in country Z” X 2 W
23% X
Y 4
Repeat the message/title on both slides and then add a number Y
Z 4 58% Z
2
to the title e.g. Slide 1: ”The demand for product X has been
LOGO LOGO

growing (1/2)” and Slide 2: ”The demand for product X has been
growing (2/2)” BUT ONLY WITHIN SEGMENT Y IN THE DEMAND FOR PRODUCT X HAS
COUNTRY Z BEEN GROWING (2/2)
EURmil EURmil
4

0
0 1 2 3 4
LOGO LOGO

23
Structuring each section for impact (4/4)
Reading time: 00:40

Consider splitting a section – using breakers Note that this only makes sense if the presentation contains multiple
Sometimes content sections become lengthy. Comprehending longer content sections and that the segment in question is at least 5-10 slides
segments requires substantial focus and attention from the reader – long.
reducing impact.

We suggest reducing the length of larger segments by removing slides

or splitting them into multiple sections.

To illustrate a change in the content section, using a visually different

slide indicates that we are starting something new. We normally refer
to these slides as “breaker slides”. The following page has some
examples.

Consider making an executive summary for large sections

Sometimes, splitting large sections is not an option. In such cases, one
thing that can increase readability, is to start the section with an
”executive” summary.

If you have followed our advice in previous pages, writing such a

summary can be done by simply copying the titles of each page into a
single page.

24
Examples of creative, visual breakers

CONTENT SECTION
Breaker slide CONTENT SECTION
CONTENT SECTION Breaker slide
Breaker slide

CONTENT SECTION CONTENT SECTION

Breaker slide CONTENT SECTION
Breaker slide
Breaker slide

25
Example of an executive summary

RECAP: FOCUS IS ON OUTLINING ...AS ILLUSTRATED BY SEVERAL

AN OVERALL STRATEGY EXPERT INTERVIEWS

EXECUTIVE SUMMARY
LOGO LOGO

• RECAP: FOCUS IS ON OUTLINING AN OVERALL STRATEGY PREVIOUS ANALYSES HAVE RAISED THREE MUST WIN BATTLES
• PREVIOUS ANALYSES HAVE RAISED FOUR KEY CONCERNS FOUR KEY CONCERNS CRITICAL FOR US TO OBTAIN

• A TOP DOWN STRATEGY IS SEEN AS THE ONLY OPTION…

• ...AS ILLUSTRATED BY SEVERAL EXPERT INTERVIEWS
• THREE MUST WIN BATTLES CRITICAL FOR US TO OBTAIN
• WE NEED TO START MONDAY MORNING TO BE SUCCESSFUL LOGO LOGO

A TOP DOWN STRATEGY IS SEEN AS WE NEED TO START MONDAY

THE ONLY OPTION... MORNING TO BE SUCCESSFUL
LOGO

LOGO LOGO

26
 STRUCTURING EACH
9 SLIDE FOR IMPACT

If it is not on slides it does not exist

- U N K N O W N PA R T N E R
Structuring each slide to be top down (1/3)
Reading time: 00:38

In this section we zoom in on individual slides and suggest different ✗ FOCUS FUNNEL THE THREE CHANNELS THAT ✓
IMPACT AND ENHANCE FOCUS
ways to improve structure for increased impact.

The titles should synthesize the content of the slide – the key
message

This is the most well-known piece of advice, but also the most LOGO LOGO

essential for ensuring effective communication in PowerPoint.

✗ ✓
The title of a slide should synthesize the actions/key messages METHODOLOGY THE MOST SUCCESSFUL WAYS TO
REACH THE CUSTOMER
/takeaways that can be found on the slide and NOT the topic.

This is at the core of structured communication in PowerPoint. By

using these so called ”action titles” you allow the reader to save
substantial time and let them determine if they want to invest
additional attention by exploring the slide further or move on.
LOGO LOGO

✗ ✓
Introducing action titles is one of highest impact changes you can make DIFFICULTIES LEGAL BARRIERS TO ENTRY IN
TARGET MARKET
to a slide’s structure, and also one of the most frequent things we see
people neglect.

LOGO LOGO

28
Structuring each slide to be top down (2/3)
Reading time: 00:35

It should be easy to recreate the title from the slide content CHARACTERISTICS
WHAT TITLE DOESOF HAPPY
CONTENT TOPIC
EMPLOYEES
INSPIRE?
You need action titles that are consistent with the underlying
substance of the slide. A mistake we sometimes see people do is
applying action titles that are not directly derived from the content of
the slide.

A well-structured slide compels different people to formulate

LOGO LOGO

relatively similar action titles, independently of each other. If that is

CHARACTERISTICS OF HAPPY ACTION TITLE
not the case, consider restructuring the content of the slide. EMPLOYEES

Supporting the action title with a topic headline

WHAT CONTENT DOES TITLE
As actions titles to some readers may be confusing, a combination of INVOKE?
an action title and explicitly mentioning the ”topic” at the top of the
slide is good middle ground. When doing so, make sure that the action LOGO LOGO

title remains the largest and most dominant element.

TOPIC
CHARACTERISTICS OF HAPPY
ACTION TITLE
EMPLOYEES

LOGO LOGO

29
Structuring each slide to be top down (3/3)
Reading time: 01:03

Looking beyond the title there are several other things to do to For slides like these we recommend introducing at least three layers of
improve the structure of the slide. communication:

Low content slides – two levels of communication will do ▪ The title – the highest level
For slides that have a limited amount of content or text, for example,
▪ The data/detailed text – the lowest level
a few bullet points, or a single simple graph – think ”font size 20+”
slides – things are somewhat simple from a structural point of view. In ▪ A summary/comment/takeaway level which is derived from the
most of these cases we are dealing with two levels of communication: lowest level and then presented within the slide

the title that contains the main message, and In practice the latter level can be shown in different ways:
1 1 as comments laid out in a separate part of the slide,
the slide content that is synthesized as the message in the title.
2 2 as sub-headlines for each text section,
We can do many things to make such slides stand out visually. The
structure of most of these slides works well if they have a good action 3 as the first column in table-structured slide,
title.
4 as a combination of the above.
Medium/high content slides – aim for three or more layers
Some of the most frequent ways of applying these three layers of
It is more complicated for content heavy slides with substantial
communication are demonstrated on the following page.
amounts of text, detailed or multiple graphs and several pictures.

30
Examples of different ways ”3 level communication” can be used in slides

LEVEL 1 LEVEL 1 LEVEL 1

LEVEL 3 LEVEL 3 LEVEL 3 LEVEL 2 LEVEL 2 LEVEL 2 LEVEL 2

LEVEL 2
LEVEL 3 LEVEL 3
7
LEVEL 3 LEVEL 3 LEVEL 2 LEVEL 3 LEVEL 3 LEVEL 3
LEVEL 3 LEVEL 3
LEVEL 2 3 LEVEL 3 LEVEL 3
LEVEL 3 LEVEL 3 4 LEVEL 2 LEVEL 3 LEVEL 3 LEVEL 3
LEVEL 3 LEVEL 3
LEVEL LEVEL 3 LEVEL 3 LEVEL 3 LEVEL 3
2 LEVEL 3 LEVEL 3 LEVEL 2 LEVEL 3 LEVEL 3 LEVEL 3

LOGO LOGO LOGO

LEVEL 1 LEVEL 1 LEVEL 1

LEVEL 3
LEVEL 3
LEVEL 2 LEVEL 2 LEVEL 2 LEVEL 2
LEVEL 3 LEVEL 3 LEVEL 3 LEVEL 3
LEVEL 3 LEVEL 3 LEVEL 3
LEVEL 2 LEVEL 3 LEVEL 3 LEVEL 3 LEVEL 3
LEVEL 3
LEVEL 3
LEVEL 2 LEVEL 2 LEVEL 2
LEVEL 2 LEVEL 3
LEVEL 3 LEVEL 3 LEVEL 3
LEVEL 3 LEVEL 2 LEVEL 3 LEVEL 3 LEVEL 3 LEVEL 3
LEVEL 3 LEVEL 3 LEVEL 3
LEVEL 3

LOGO LOGO LOGO

31
 USING VISUALS
10 TO SUPPORT THE
STRUCTURE

Please visually enhance and make the

key numbers pop
- RANDOM SLIDEHUB REQUEST
Using visuals to optimize the impact of each slide
Reading time: 00:25

1 4
Though the main focus of this e-book is improving the structure of HIGHTLIGHTED GRAPH (1/2) LIMITED IMAGES

PowerPoint slides, we know that most presenters are constantly 2,7 1,8
3,2
looking for new and creative ways to use visuals to further strengthen 1,9 0,9
4,4
the impact of the slides...
4,3 1,2 3,4

Therefore, we have decided to include more advice on visuals, that Z Y X

LOGO

you might find valuable. In the next pages we will illustrate the
LOGO

following using simple examples: 2 REFERENCING THE INDEX 5 ICONS AND BOXES

1 Highlighting specific data points in graphs or tables

2 Using visuals next to the title to reference the index

Introducing simple ”table ”structures instead of just relying on

3
bullet points LOGO LOGO

Limiting the use of pictures – they take attention from the actual 3 6
4 TABLE STRUCTURES GRAPHS INSTEAD OF TABLES
content
2
Using icons and other visuals to support your messages – but don’t 2
5 2,4
overuse them 4,4
4,3
6 Using graphs instead of tables 2,5
LOGO LOGO

33
1 Highlighting specific data points in graphs or tables

SIMPLE TABLE HIGHTLIGHTED TABLE (1/2) HIGHTLIGHTED TABLE (2/2)

LOGO LOGO LOGO

SIMPLE GRAPH HIGHTLIGHTED GRAPH (1/2) HIGHTLIGHTED GRAPH (2/2)

2,7 1,8 2,7 1,8 2,7 1,8

3,2 3,2 3,2
0,9 0,9 0,9
1,9 1,9 1,9

4,4 4,4
4,4
4,3 1,2 3,4 4,3 1,2 3,4 4,3 1,2 3,4

Z Y X Z Y X Z Y X

LOGO LOGO LOGO

34
2 Using visuals next to the title to reference the index

TABLE OF CONTENT CONTENT SECTION A CONTENT SECTION B

CONTENT SECTION A
CONTENT SECTION B
CONTENT SECTION C
CONTENT SECTION D
CONTENT SECTION E
CONTENT SECTION F

LOGO LOGO LOGO

TABLE OF CONTENT 3 CONTENT SECTION C 4 CONTENT SECTION D

1 CONTENT SECTION A
2 CONTENT SECTION B
3 CONTENT SECTION C
4 CONTENT SECTION D
5 CONTENT SECTION E
6 CONTENT SECTION F

LOGO LOGO LOGO

35
3 Introducing simple “table” structures instead of just relying on bullet points

STRUCTURED BULLETPOINTS (1/4) STRUCTURED BULLETPOINTS (2/4)

• •
• •
•
•
UNSTRUCTURED BULLETPOINTS • •
• •
• • LOGO LOGO

• •
•
•
• • STRUCTURED BULLETPOINTS (3/4) STRUCTURED BULLETPOINTS (4/4)
• •
LOGO

LOGO LOGO

36
4 Limiting the use of pictures

IMAGE ON TEXT LARGE IMAGES, WHERE TO FOCUS? TEXT AND SIMILAR IMAGES

• •
• •
•
•
• •
• •
LOGO LOGO LOGO

IMAGE AND TEXT FOCUS ON TEXT ONE IMAGE AND TEXT

LOGO LOGO LOGO

37
5 Using icons and other visuals to support your messages

NUMBERS AND ICONS ICONS AND SHAPES

1 3

UNFORMATTED CONTENT 2 4

• • LOGO LOGO

• •
•
•
• • ICONS AND BOXES ICON AND IMAGE
• •
LOGO

LOGO LOGO

38
6 Using graphs instead of tables

TABLE 1 TABLE 2 TABLE 3

+ + -
- - +
+ - -
LOGO LOGO LOGO

GRAPH 1 GRAPH 2 GRAPH 3

2 2
3,5 1,9 2,2
2,4 4,4

2,5 2,8 3,2

4,3
4,3 1,2 3,4
2,5

LOGO LOGO LOGO

39
11 NEXT STEPS

Great workshop guys,

but what are the next steps?
- AUDIENCE MEMBER
Never forgetting the next steps
Reading time: 00:23

All meetings, sessions or presentations come to an end.

When it comes to business meetings, how these end heavily influences

their impact. Investing time to summarize decisions, outline next steps
and delegate responsibilities pays dividends. Though doing so is often a
matter of habit and organizational culture, your deck structure can
help to foster such practices.

Including a single slide and having it on the agenda is a good start.

Simple but effective questions to include are:

▪ What did we agree on – which actions?

▪ Who does what?

▪ What is the timeline/deadline?

41
 STRUCTURAL
12 CHECKLIST
Structural checklist
Reading time: 00:45

o Do you have a meaningful front-page including the date and topic o Is it possible to ”recreate” these action titles when studying the
covered? content of the slide?

o Do you have a one page executive summary? o Are your slides structured for impact?

o Do you have a table of content? o Have you applied relevant visual tools to increase the impact of

o Does the table of content show what is in the appendix?

your slides?

o Have you moved unnecessary data and slide content to the

o Did you remove unnecessary pictures?

appendix? o Have you used visuals to strengthen the readability of tables and

o Are your sections clearly separated by breaker slides?

graphs?

o Are the breaker slides visually different than the normal slides?
o Did you consider applying a simple table structure instead of
bullet points?
o Is it possible to understand the majority of a section by only
o Do you have a next steps page?
reading the titles of the slides?

o Do you have one message per slide?

o If your section is more than 10 slides – does it start with a short

summary of the section?

o Do all your slides have action titles?

43
CREDITS
This e-book was proudly created in PowerPoint
Build better
presentations, faster