The RIBA Plan of Work

organises the process of

briefing, designing, delivering,
0 1 2 3 4 5 6 7
maintaining, operating and using
a building into eight stages. It is
a framework for all disciplines
on construction projects and

RIBA should be used solely as

guidance for the preparation of Strategic Preparation Concept Spatial Technical Manufacturing
Definition and Briefing Design Coordination Design and Construction Handover Use
Plan of Work
detailed professional services
and building contracts.
Projects span from Stage 1 to Stage 6; the outcome of Stage 0 may be the decision to initiate a project and Stage 7 covers the ongoing use of the building.

2020 Stage The best means of Project Brief Architectural Architectural All design Manufacturing, Building handed over, Building used,
achieving the Client approved by the client Concept approved by and engineering information required construction and Aftercare initiated operated and
Outcome Requirements and confirmed that it the client and aligned information Spatially to manufacture Commissioning and Building maintained efficiently
Stage Boundaries: at the end of confirmed can be accommodated to the Project Brief Coordinated and construct the completed Contract concluded
Stages 0-4 will generally the stage on the site project completed
be undertaken one after If the outcome determines
the other. that a building is the best The brief remains “live”
Stages 4 and 5 will means of achieving the during Stage 2 and is
overlap in the Project Client Requirements, derogated in response There is no design work Stage 7 starts concurrently
the client proceeds to to the Architectural Stage 4 will overlap with in Stage 5 other than with Stage 6 and lasts for
Programme for most Stage 5 on most projects
Stage1 Concept responding to Site Queries the life of the building
projects.
Stage 5 commences Prepare Client Prepare Project Prepare Architectural Undertake Design Develop architectural Finalise Site Logistics Hand over building in Implement Facilities
when the contractor Core Tasks Requirements Brief including Concept incorporating Studies, Engineering and engineering line with Plan for Use Management and
Manufacture Building
takes possession of during the stage Develop Business Project Outcomes Strategic Engineering Analysis and Cost technical design Systems and Strategy Asset Management
the site and finishes at Case for feasible and Sustainability requirements and Exercises to test Prepare and coordinate construct building Undertake review of Undertake Post
Practical Completion. Project Strategies might options including review Outcomes, Quality aligned to Cost Plan, Architectural design team Building Project Performance Occupancy Evaluation
include: Aspirations and Spatial Project Strategies and Concept resulting in Monitor progress
Stage 6 starts with the of Project Risks and Systems information against Construction Undertake seasonal of building performance
–C onservation (if Project Budget Requirements Outline Specification Spatially in use
handover of the building applicable) Prepare and Programme Commissioning
Ratify option that Undertake Feasibility Agree Project Brief Coordinated design integrate specialist Verify Project
to the client immediately – Cost Studies Derogations aligned to updated Inspect Construction Rectify defects
after Practical – Fire Safety best delivers Client subcontractor Building Quality Outcomes including
Requirements Agree Project Budget Undertake Design Cost Plan, Project Systems information Complete initial Sustainability
Completion and finishes – Health and Safety Strategies and Resolve Site Queries Aftercare tasks
– Inclusive Design Review Feedback from Source Site Information Reviews with client and Prepare stage Design Outcomes
at the end of the Defects Project Stakeholders Outline Specification as required including light touch
Liability Period. – Planning previous projects including Site Surveys Programme Post Occupancy
– Plan for Use Prepare stage Design Initiate Change Undertake
Undertake Site Prepare Project Control Procedures Commissioning of Evaluation
Stage 7 starts – Procurement Appraisals Programme Programme
concurrently with Stage – Sustainability Prepare stage Design building
Prepare Project Programme Prepare Building
6 and lasts for the life of See RIBA Plan of Work
Execution Plan Manual
the building. 2020
Overview for detailed No design team required for Stages 0 and 1. Client advisers Specialist subcontractor Adaptation of a building (at
guidance on Project may be appointed to the client team to provide strategic designs are prepared and Building handover tasks bridge Stages 5 and 6 as set the end of its useful life)
Planning Note: advice and design thinking before Stage 2 commences. reviewed during Stage 4 out in the Plan for Use Strategy triggers a new Stage 0
Strategies
Planning Applications
Strategy Pre-contract Tender/contract Design Stage Post Construction Practical BREEAM In-use BREEAM
are generally submitted BREEAM Appointments
Stage
Appointment of BREEAM should be integrated Workshops with design To assist the team in BREEAM Assessors Mainer Associates are
at the end of Stage 3 and Assessor into the design process
The post-construction stage Completion
should only be submitted BREEAM Assessor team members will be producing a robust and Accredited assessment is undertaken to confirm In addition to seeking qualified BREEAM
Site AP and AP to discuss and from RIBA 1 to ensure the undertaken to ensure all tender package, Mainer professionals will the performance of the development
PCS certification during In-Use Assessors and
earlier when the best and most pragmatic is maintained throughout the
threshold of information Assessor agree strategy for the RIBA stage 2 surveys/ Associates will develop provide ongoing construction delivery process. this stage, Mainer can offer BREEAM
sustainability targets are set
required has been met. If ongoing assessment out and achieved through reports are completed to a set of BREEAM expertise and Mainer Associates provide on-going Associates would help certification on
Accredited and wider sustainability expert sustainability advice. avoid credits being lost, Specifications for consultancy, holding consultancy and site audits to ensure ensure that all material the operational
a Planning Application commitments at design stage are
is made during Stage 3, a Professional objectives. During Appointment documents setting a strong basis for inclusion within relevant in-depth workshops delivered, the development achieves provided to occupants performance of built
Stage 0, items such and the project execution the assessment. specifications and with the appointed sustainability performance targets, and building managers, assets with a view
midstage gateway should Site AP plan should be reviewed and the desired BREEAM rating is in addition to training
be determined and it as LCA should be to ensure objectives are LCA can be undertaken contract documents, contractor and achieved.
and continuation of to maintaining high
should be clear to the In-use considered so the continually monitored. Mainer by Mainer Associates via including employers providing regular Site AP levels of environmental
the Soft Landings
project team which tasks Design Team are Associates will review bespoke software that requirements. updates on progress As BREEAM AP, Mainer Associates Framework, contains the performance.
enables products to be regularly attend site to provide in-
and deliverables will be aware of requirements any design proposals and with the aim of depth consultancy to the contractor information they need
within BIM platforms. complete a pre-assessment reviewed and optimized in completing the Design to operate the building
required. of the development, outlining the design phase to meet
on BREEAM throughout stage 5,
See Overview guidance. Stage Assessment. monitoring and advising on site- as intended, and make
strategies to achieve the based issues and, more broadly on
desired BREEAM rating.
BREEAM benchmarks. the progress of the assessment.
ongoing improvements.
Procurement:
Energy Targets LZC & Passive CIBSE TM54 EPC/Part L Design. As Built. Handover. Monitoring. Energy
Current models will be
The RIBA Plan of
Part L / EPC
Set energy Design adapted or redesigned so
Our energy modeller will During detailed design During Stage 5, we Using processes During the ‘in-use’ phase
Work is procurement performance targets Mainer Associates will create several scenarios to we can assist with have the capability to demonstrated within the of the development, we
CIBSE TM54 that unregulated use for map a range of predicted procurement and more undertake work to deliver Soft Landings Framework, can assist with ongoing
neutral – See Overview and monitor delivery identify opportunities to each functional area can
LZC / Passive strategies throughout implement passive design be accurately calculated. consumptions, informed detailed PV modelling as statutory requirements we would help ensure the energy monitoring and in
guidance for a detailed
detailed design. Targets solutions and feasibility by a risk assessment of an example. We would such as EPC and Part L completeness of handover the review of any lessons
description of how each Design Occupancy factors and
the building energy use. also be able to assist documentation. information. learned throughout the
stage might be adjusted such as Net Zero and studies to establish the intended loads will be
most appropriate LZC determined via structured with project execution of design and construction
to accommodate the EPC A should be alternatives. process.
detailed at this stage. source for the building is interviews with intended
requirements of the users and building managers.
recommended.
Procurement Strategy.
ER – Employer’s Post-
Soft Landings
During Stage 1, it is advisable
Building Tender Review Design & Construction
During construction, we
Handover Monitoring Post-
Management preparation Tenders To ensure a successful During the ‘in-use’ phase
Requirements
Occupation
to make decisions on whether a
Soft Landings Frameworks are to During Stage 2 when concept Within the Soft Landings
would review the work of the
During Stage 4, we would handover period, of the development, we Occupation
contractor and their supply we would set out a can assist with ongoing
CP – Contractor’s be used. Mainer Associates will design work is being carried Framework, we would review energy simulations
Soft Landings chain, in the context of
compile a bespoke set of Soft out by the team, it is imperative help to compile a robust from both the design programme for POE monitoring from a number
Proposals Landings requirements within the that personnel from the team, and any subsequent
sustainability objectives and
BREEAM In-Use project execution plan, particularly set of tender documents Soft Landings Framework. and other post of differing data sets,
proposed building management information from tendering and indeed, the success
POE relating to responsibilities within
organisation are a key part of the which will help to deliver contractors relating to
We would use this stage PC actions such as
the team. Mainer Associates can to finalise items like POE BREEAM In-Use. of the POE and Soft
act as Soft Landings Champion design team, given they will be on numerous targets, energy performance,
and any other relevant Soft Landings Framework.
or simply assist as a member of responsible for the operation of including Soft Landings. sustainability and Soft
Landings outcomes.
the team. the building. Landings.

All Mainer Associates additions to table headers are in bold and turquoise.