I.

Efficiency in Operation TECHNICAL NOTES

A. Observance of Settlement Procedure and Settlement Deadlines
1. a) Proper recording of every dispute  2.5 Proper Recording means to keep and maintain a record book of all complaints filed with the Punong Barangay/Lu
b) Sending of Notices/Summons to parties the order in which they were received and enter therein the names of the parties, date and time filed, nature of t
within the prescribed period  (within 2.5 (a) of Katarungang Pambarangay Implementing Rules and Regulations]
the next working day upon receipt of complaint)
2. Settlement and Award Period
Means of Verifications (MOVs): Record Book which must contain the following: names of the parties, date an
a.) Mediation (within 15 days from initial confrontation with the Lupon Chairman) = 10
disposition
b.)Conciliation (15 days from initial confrontation with the Pangkat) = 8
c.)Conciliation (with extended period not to exceed another 15 days) = 6
d.)Arbitration (within 10 days from the date of the agreement to arbitrate) = 4 10
e.)Conciliation beyond 46 days but not more than 60 days (clearly meritorious cases) = 2

To compute:
       cases settled x assigned point score = Score       ÷ total number of cases filed - outside of KP jurisdiction
B. Systematic Maintenance of Records
• Records of Cases
• Manually 
2
• Computerized

• Copies of minutes of Lupon meetings with attendance sheets and notices

1
•  Copies of reports submitted to the Court and to the DILG on file
1
Mediation means upon receipt of the complaint, the Lupon Chairman shall within the next working day summon
• All records are kept on file in a secured filing cabinet(s)
1 complainant(s) for them and their witnesses to appear before him for a mediation of their conflicting interests. If
fifteen (15) days from the first meeting of the parties before him, he shall forthwith set a date for the constitution
C. Timely Submission of Reports to Concerned Agencies RA 7160 or the Local Government Code of 1991]
1. To the Court:
• complete and on time = 4 Conciliation stipulates that no complaint, petition, action, or proceeding involving any matter within the auth
• complete but not on time = 2 directly in court or any other government office for adjudication, unless there has been a confrontation between
4
• incomplete and not on time = 1 the pangkat, and that no conciliation or settlement has been reached as certified by the lupon secretary or pangk
• incomplete and not on time = 1 pangkat chairman or unless the settlement has been repudiated by the parties thereto. [Section 412 (a), Chapter

2. To the DILG (Monthly) 1 The Pangkat shall arrive at a settlement or resolution of the dispute within fifteen (15) days from the day it co
D. Conduct of Monthly Meetings Exclusively on KP Matters 7160]

• Notice of Meeting Conciliation with extendible period - This period shall, at the discretion of the pangkat, be extendible for ano
To compute: 2 (15) days, except in clearly meritorious cases. [Section 410 (e), Chapter 7, RA 7160]
Number of Notice of Meeting X 2 ÷                       12
• Minutes of the Meeting
To compute: 8
II. EFFECTIVENESS
Number IN SECURING
of reported KP meetings X 8 ÷                    THE
      12 SETTLEMENT
OF INTERPERSONAL
DISPUTE
A. Quantity
90-100%
OBJECTIVE OF THE KATARUNGANG
= 10 of settled cases against filed
PAMBARANGAY Arbitration means the parties may, at any stage of the proceedings, agree in writing that they shall abide by the a
80-89% = 8 the pangkat.
Systematic Such agreement
Maintenance to arbitrate
of Records meansmay be repudiated
systematic recordswithin fiveof(5)
keeping alldays from the
complaints date thereof
brought for the
and filed, sa
settle
70-79% = 6 minutes of meetings and transmittal of reports to the court and the DILG. (DILG Memorandum Circular No. 2004
60-69% = 4
59% below = 2
10
To Compute:
                   Total number of settled cases x 100                    ÷ Total no. of cases filed - cases outside the
jurisdiction of KP
B. Quality of Settlement Cases
• Zero case repudiated Timely Submission to the Court means the secretary of the lupon shall transmit the settlement or the arbitration
5
court within five (5) days from the date of the award or from the lapse of the ten-day period repudiating the settle
• Non-recurrence of cases settled each of the parties to the settlement and the lupon chairman. [Section 419, Chapter 7, RA 7160]
5
C. At least 80% compliance with the terms of settlement or award after the cases have
been settled
80-100% (with supporting documents) = 10
70-79% (with supporting documents) = 8 Katarungang Pambarangay Matters – The Lupon shall meet regularly once a month on a date set by the Lupon C
60-69% (with supporting documents) = 6 exchange of ideas on matters relevant to the amicable settlement of disputes, and to enable various conciliation
50-51% (with supporting documents) = 4 their observations and experiences in effecting speedy resolution of disputes, as well as to discuss problems rela
10
49 and below (with supporting documents) = 2 and device solution thereto by harnessing the resources provided by the Sangguniang Barangay and other local
Rule IV, KP IRR]
To Compute :
Total Number of Complied Settlement or Award X 100 ÷  Total no. of cases filed- cases outside KP jurisdiction Minutes of Meetings must contain status and agreement/resolution of cases and sharing of settlement proce

MOVs: Notices of Meetings, Minutes of Lupon Meetings, Attendance Sheets

III. CREATIVITY AND RESOURCEFULNESS OF THE LUPONG TAGAPAMAYAPA

A. Settlement Technique

Settlement technique utilized by Lupon Quantity of Settled Cases against Filed is the number of settled cases over the number of cases filed minus those
• Reported more than one settlement technique = 2.5
• Reported one settlement technique = 2 2.5
• No report = 0

B. Indigenous/ Tribal Conflict Mechanism Quality of Settlement of Cases

2.5 Zero case repudiated means no case has been repudiated. [DILG MC No. 2004-43, Effectiveness in Securing KP Ob
Non-Recurrence of cases settled means there is no repetition of the commission of similar or the same offense by
C. Coordination with the Concerned Agencies relating to disputes filed settled by the Lupon. [DILG MC No. 2004-43, Effectiveness in Securing KP Objectives par. 3, page 2]

(PNP, DSWD, DILG, DAR, DENR, Office of the Prosecutor, Court, DOJ, CHR, etc.) 5

D. Sustained information drive to promote Katarungang Pambarangay (KP)

• IEC materials produced Settlement Technique refers to the strategies applied by Lupons to expedite the types of intervention as stated in
2
altering the concept of KP.
• IEC activities conducted Coordination with concerned agencies means coordination efforts exerted by the Lupon in securing participation
2
government organizations for the purpose of effecting speedy resolution of disputes. [DILG MC No. 2004-43, Cre
• Innovative Campaign Strategy  no. 2, page 2)
1
MOVs: Any form of communication such as letters, e-mails or any written or verifiable means of communication.
E. KP Training or seminar within the assessment period which shall indicate the date.
1. Conducted by the Barangay  6 Sustained information drive to promote Katarungang Pambarangay are the initiatives of the Lupon to generate g
Note: Innovative Campaign Strategy Example: use of social media such as FB.
2. Training conducted by government or non-government organizations participated by Lupon members 4

IV. AREA OR FACILITY FOR KP ACTIVITIES

AREA OR FACILITY FOR KP ACTIVITIES KP Training or Seminar within the Assessment Period refers to seminars, exchange visits and similar fora underta
MC No. 2004-43, Creativity and Resourcefulness of Mediators no. 4, page 3]
Building structure or space 5

V. FINANCIAL OR NON-FINANCIAL SUPPORT

Note: KP Trainings or seminars conducted should be supported by the following documents: Activity Design, Pos
FINANCIAL OR NON-FINANCIAL SUPPORT venue and Certificate of Participation or Certificate of Completion. While KP Trainings or seminars participated sh
documents: Certificate of Appearance, Certificate of Participation or Certificate of Completion, Post Activity Repor
1. City, Municipal, Provincial, or NGAs 3 training or seminar.

2. People's Organizations, NGOs or Private Sector  2

Area or Facilities for KP activities refers to a separate structure or a space within the Barangay Hall compound exc
and other KP related activities such as filing of complaints, meetings and others. It should have tables and chairs
Lupons filing cabinet/s, record book/s or a computer set and office supplies for documentation purposes.
MOVs: photos

Financial or non-financial support are grants whether it be monetary or in kind, given to the Lupong Tagapamaya
of Katarungang Pambarangay.
MOVs: Deed of Donation, MOA, Resolution, Appropriation Ordinance of higher Sanggunian, Acknowledgmen
e Punong Barangay/Lupon Chairman numbered consecutively in
time filed, nature of the case, and disposition. [Rule III, Section 2

of the parties, date and time filed, nature of the case, and

working day summon the respondent(s), with notice to the

conflicting interests. If he fails in his mediation effort within
ate for the constitution of the Pangkat. [Section 410 (b), Chapter 7,

matter within the authority of the lupon shall be filed or instituted

onfrontation between the parties before the lupon chairman or
pon secretary or pangkat secretary as attested to by the lupon or
ction 412 (a), Chapter 7, RA 7160]

days from the day it convenes. [Section 410 (e), Chapter 7, RA

be extendible for another period which shall not exceed fifteen

hey shall abide by the arbitration award of the lupon chairman or

date
oughtthereof for the
and filed, same
settled orgrounds.
resolved The arbitration
by the award shall be
Lupon including
dum Circular No. 2004-43, Efficiency of Operations no. 4, page 2)
ment or the arbitration award to the appropriate city or municipal
d repudiating the settlement and shall furnish copies thereof to
160]

ate set by the Lupon Chairman, to provide for a forum for the
le various conciliation panel members to share with one another
discuss problems relating to the amicable settlement of disputes,
angay and other local resources of the Barangay. [Section 7 (b),

ng of settlement procedure and technique.

ases filed minus those outside KP jurisdiction.

ness in Securing KP Objectives par. 3, page 2]

or the same offense by the party or parties to cases already
page 2]

tervention as stated in the KP Law, without diminishing or

securing participation from other government agencies and non-

G MC No. 2004-43, Creativity and Resourcefulness of Mediators

ns of communication. For meetings, photos or Visitor`s Log Book

he Lupon to generate greater awareness among the various

nd similar fora undertaken in furtherance of KP objectives. [DILG

s: Activity Design, Post Activity Report, Photos with date and
minars participated should include the following supporting
on, Post Activity Report and photos with date and venue of

gay Hall compound exclusively used for settlement proceedings

have tables and chairs to accommodate the parties and the
tion purposes.

e Lupong Tagapamayapa for the purpose of the implementation

unian, Acknowledgment Receipts, Vouchers