Studenthandbook3 2017

Office of Student Affairs
UNIVERSITY OF THE PHILIPPINES LOS BAÑOS
UPLB STUDENT HANDBOOK

2017 Edition
Table of Contents
Table of Contents
University Police Force 100
University Student Council 101
Message of the Chancellor i UPLB Gender Center 103
Message of the Vice Chancellor for Academic Affairs ii UPLB Housing Office 105
Message of the Office of Student Affairs Director iii UPLB Perspective 108
Foreword 1 Academic Information 111
University of the Philippines Los Banos 2 Officers of the Administration 117
Office of Student Affairs 3 Colleges and Schools of UPLB 118
Director’s Office 5 Roster of Administrators of the Office of Student Affairs 119
Communication and Information Technology 5 OSA Organizational Chart 120
Counseling and Testing Division 9 About the Handbook 121
General Readmission Procedure 12 Emergency Hotlines 122
Requirements for Student Appeals for Readmission 13
Scholarships and Financial Assistance Division 15
Student Financial Assistance 15
Student Loan Program 21
Student Assistantship Program 24
Private and Government Scholarships 30
Student Organizations and Activities Division 33
International Students Division 46
Student Disciplinary Tribunal 48
Other University Services 92
Textbook Exchange and Rental Center 93
University Health Services 95
University Library 98
Message of the Chancellor Message of the Vice Chancellor for Academic Affairs
Welcome to the University of the It is my pleasure to welcome you to

Philippines Los Banos (UPLB). You are now the UPLB campus. I would like to extend our
part of an institution that has prided itself in
warm and best wishes for your successful and
providing exemplary education and
producing outstanding graduates for more productive stay in this University.
than a century.
We at the Office of the Vice Chancellor
As Iskolar ng Bayan, remember that
your tuition is subsidized by the Filipino for Academic Affairs are one of your partners
people regardless of your ST classification. in your pursuit of college education. As such,
As a result, you owe not only your loved we will provide you an enabling environment to help train you in
ones, but also the Filipino people, academic your chosen field of learning.
excellence.
UP is the national university. This means that it is UP's duty to I congratulate the Office of Student Affairs for producing this
uphold our nation's interests through instruction, research, and Student Handbook with you, the “cream of the crop”, in mind. This
extension programs. In order to achieve UP's mandate, every member of
its academic community, including its students, is expected to perform will be your quick reference guide of essential information about our
with rigor and integrity. University. Designed to help familiarize you with our programs, rules,
As UPLB students, UPLB will train you to become future leaders policies as well as services, please keep it as a handy reference
who will contribute to our country's development. UPLB is committed to throughout your college life.
provide you an enabling environment and the necessary academic and
personal support needed to achieve your full potential both as students I am sure your years with us would be memorable and full of
and as individuals. challenges while you stretch intellectually, physically and socially.
I hope that UPLB will teach you to develop a strong sense of Together we can continue to develop the heritage of camaraderie and
academic and social responsibility. May this UPLB Students’ Handbook distinction as a true ISKOLAR PARA SA BAYAN!
2017 from the Office of Student Affairs (OSA) guide you throughout your
stay in the University.
May honor and excellence motivate you in UPLB and beyond.
PORTIA G. LAPITAN
Vice Chancellor for Academic Affairs
FERNANDO C. SANCHEZ, JR.
Chancellor
UPLB STUDENT HANDBOOK 2017 EDITION i ii UPLB STUDENT HANDBOOK 2017 EDITION
Message of the Office of Student Affairs Director Foreword
Greetings!
In UPLB, we seek to uphold a high The UPLB Student Handbook promotes awareness of university
standard of behavior, and we nurture a policies and services which will aid the students during their stay in
community that values diversity. We, at OSA,
aim to promote an enabling environment where the university.
all feel welcome, accepted, and respected
regardless of socio-economic status, disability, Students will learn more about the Office of Student Affairs (OSA)
religion, race, and gender. Being students in this and the services it offers, including financial assistance, counseling
world-class institution gives you access to the
services, and organization-related services, among others. The
various privileges and opportunities our
university offers: academic freedom, chance to handbook also contains information about student housing services,
participate in national and international activities, and exposure to health services, textbook rental, and more.
different cultures. However, with these privileges come certain
obligations on your part – to set high standards of learning, high-level of This handbook contains a copy of the Rules and Regulations on
critical thinking, and principle-centered leadership.
Student Conduct Discipline, answers to commonly asked questions
Whether you are an undergraduate, graduate, full-time, or part- about academics, and general information about the university.
time student, OSA has something for you. At OSA, our staff is here to help
you achieve your academic and personal goals. I invite you to look at the The information in this handbook will make students knowledgeable
services and opportunities available to you. Drop by OSA and meet our
friendly and dedicated staff. We are committed to each student’s about their privileges, rights, and responsibilities as Iskolar para sa
academic success by providing a variety of support services including Bayan.
counseling, tutorials, scholarships, and loans.
To complement this handbook, OSA regularly updates its website at
I hope that we will be a part of your wonderful academic
memories and experiences as you journey in shaping your life’s www.uplbosa.org and assists clients via email
ambition and future. Furthermore, we value and care for your education; ([email protected]), SMS (text HELP <message> to 29290200),
that is why we encourage you to study hard, pick up the challenges of and chat (facebook.com/uplbosa).
university life, and live up to the principles of Honor and Excellence.
Wishing you the best, MGA ISKOLAR NG BAYAN PARA SA

BAYAN!
NINA M. CADIZ
Director, OSA
UPLB STUDENT HANDBOOK 2017 EDITION iii 1 UPLB STUDENT HANDBOOK 2017 EDITION
University of the Philippines Los Baños (UPLB) Office of Student Affairs (OSA)
The University of the Philippines Los Banos (UPLB), a coeducational, Vision

publicly funded academic, research and extension institution, is one To be a leader in achieving the goals of UPLB by providing globally
of the seven constituent universities of the University of the competitive programs and services that empower students in
Philippines System. It started out as a College of Agriculture in 1909,
meeting their psychosocial, emotional, financial, and academic needs.
became a full-fledged university in 1972, and has emerged as a
leading academic institution in Southeast Asia.
Mission
UPLB continues to endeavor to develop a critical mass of
professionals in its traditional strongholds of agriculture and forestry
and allied fields, and in its niche fields in natural resources WE EMPOWER STUDENTS
management and conservation, environmental science, and in other by providing an environment that
areas such as engineering, biotechnology, nanotechnology, and encourages academic growth and
informatics and computer science. It will develop leaders who are personality development.
committed to advance inclusive growth through education, research
and public service.
Its outstanding achievements in the basic and applied sciences are WE SUPPORT STUDENTS
testaments to the great strides it has made for the past years. The
alumni continue to be the prime movers in academe, in government financially by providing scholarships,
and in business. loans, and other forms of financial
assistance.
The University is made up of nine colleges and two schools. It also
has 10 national research centers and institutes which were created
by Philippine Law. The Philippine Commission on Higher Education WE ASSIST STUDENTS
has designated five of the University's colleges and schools as Centers
of Excellence, while two academic institutes were declared as Centers by providing them access to
of Development. information that help them make
informed decisions regarding their
psychosocial, emotional, financial,
and academic needs.
Source: http://uplb.edu.ph/about-uplb
UPLB STUDENT HANDBOOK 2017 EDITION 2 3 UPLB STUDENT HANDBOOK 2017 EDITION
Office of Student Affairs
Director’s Office (DO)
Values
HONOR AND EXCELLENCE We serve in accordance to the
The main thrust of the Director’s office is to provide support services
University's principles.
to all divisions/units and offices of OSA for efficient implementation
of programs and activities; and for efficient delivery of students’
INTEGRITY We perform duties with honesty and
needs. For staff development, OSA staff are encouraged to pursue
fairness.
higher education and are equipped by conducting regular monthly in-
house training and endorsing them to attend trainings, seminars, and
COMMITMENT We devote time and effort to provide
workshops related to their functions, thereby enhancing their skills
responsive, high-quality, and proactive
and knowledge. The office also serves the students by assisting in
student service.
their university clearance, certificate of good moral character, and
other needs.
INNOVATIVENESS We take advantage of forward-looking
practices and technologies in order to
COMMUNICATION AND INFORMATION TECHNOLOGY
meet the dynamic needs of students.
The Communication and Information Technology (COMMIT) is
focused on the preparation of OSA communication materials and the
development and management of OSA systems. The unit also
provides centralized technical assistance to all UPLB students
availing of OSA services. COMMIT continually creates, maintains, and
upgrades OSA systems.
Internet connectivity, university-wide system, hardware

maintenance, and hardware acquisition is managed by the UPLB
Information Technology Center.
COMMIT manages the Information Technology (IT) Hub at OSA. The

IT Hub houses computer units that are used by students who need to
access online OSA services for free.
COMMIT handles communication exchange among students and staff

members through the centralized knowledgebase and online
helpdesk of OSA. At an average, there are about 5,000 individuals
using the OSAM System monthly.
The UPLB website at www.uplbosa.org
Director’s
Director’sOffice
Office Director’s Office
COMMIT creates, manages, and administers the ICT resources of OSA. Organization Recognition Automation
The systems OSA creates streamline and simplify OSA operations Student organizations no longer submit a 30-page recognition form
based on time and motion studies and workflow analysis. COMMIT because of the organization recognition system. Instead, their
re-engineered existing systems and procedures of OSA to recommend application forms are uploaded to the OSAM System which has
shortcuts that reduce bureaucratic red tape and improve processing significantly reduced paper usage. The system also checks the forms
time of service delivery. automatically, reducing the manpower needed.
COMMIT is in charge of IT trainings and information dissemination Student Assistantship Automation

through ICT resources of OSA. The unit coordinates with various
Staff members no longer check monthly DTRs of student assistants
stakeholders to ensure that OSAM System support the core mission of
for over three weeks. Instead, they are checked by the system,
the office and the University in providing an effective and efficient
thereby allowing OSA to process around 500 DTRs in less than a day.
student service.
The salary backlog of student assistants was also eliminated because
of the system. SA salaries became available to the students within one
What is OSAM?
month.
The Office of Student Affairs Management (OSAM) System is a
modernization project at OSA. The office takes advantage of the Offline-able Systems
benefits of Information Technology to promote students' academic
OSAM computer kiosks are designed to function even if Internet
growth and personal development.
connection is intermittent or when there are power interruptions.
Slow connection and other occasional network problems do not
The development of the system started June 2012 through OrgsUP, a prevent the office from serving its clients.
legacy information system used by student organizations to apply for
recognition and activity permits. In 2014, COMMIT decided to retire Loan Application Form Generation
OrgsUP to concentrate all IT initiatives on the development of the
OSAM System. Students can easily accomplish their loan application forms using the
OSAM System. The OSAM System facilitated computing and encoding
The system has evolved from a mere website to an advanced of data in the application form. This significantly reduced errors and
software suite with web, desktop, and mobile components. The eliminated the need for data encoders.
system continues to expand as COMMIT develops systems that
support the core mission of OSA, which is to provide an effective and Mobile Services
efficient student service. The mobile services created by OSA make online services accessible
to students even if they are not online. At the same time, the OSA
Some of the significant components of the OSAM System developed mobile gateway facilitates information dissemination regarding OSA
by COMMIT are listed below. services.
Director’s Office
Counseling and Testing Division
Environment-friendly Initiatives (CTD)
One of the aims of OSAM is to help the environment by cutting down
on the use of resources such as paper. The OSAM server uses AMD
processors that use power efficiently. The carbon emission of the CTD has been created to respond to the psychological, social,
servers are also neutralized through renewable energy credits. OSA emotional, educational, and occupational needs of the students. To
utilizes the OSAM system to carry out its paperless initiatives. accomplish these, the following services are provided by CTD:
Centralized Helpdesk COUNSELING

Students no longer have to visit the office to inquire about OSA Individual or group counseling sessions are held to provide the
programs and services. The centralized helpdesk allows students to student with an opportunity to express and clarify his/her feelings,
send their inquiries through SMS, Facebook chat, and email. These ideas, conflicts, plans, projects, etc. that affect his/her moral values
inquiries go to the centralized helpdesk where OSA staff members can and various aspects of life, such as his/her aspirations, educational
respond to the inquiry. career, physical, social, spiritual, psychological, personal and
emotional problems in an atmosphere of harmony, acceptance and
Because of the helpdesk, it became more convenient for students to privacy. This service will continue to help students understand and
inquire at OSA, and easier for staff members to document students’ clarify their views about life and help them learn to reach their goals
inquiries. through meaningful and well-informed choices. Counseling may be
walk-in, referred, or call in per college classification.
Queuing System
TESTING
OSA develops its own systems using low-cost equipment. One of these
is the OSA Queuing System which helps manage the long lines in the Closely related to counseling is the psychological testing which helps
office, particularly during the enrollment period. Not only did waiting the student develop a better understanding of himself through an
in line become more convenient for the students, staff members were objective assessment of his mental ability, aptitude, interest,
also allowed to quickly generate reports on their number of clients. vocational preference, and personality. This will enhance greater
self-awareness and understanding in relation to his career and
personhood.
GROUP ENCOUNTERS/GUIDANCE INSTRUCTION PROGRAM

(GIP)
Aside from one-on-one encounters in counseling, OSA utilizes
development group processes suited to the nature and needs of
specific groups; e.g. a student organization or a group of new
freshmen or individuals aiming to work together to accomplish a
task-oriented activity. A module on group growth and development
(CTD)
was designed so that students can become more socially effective and University Job Fair (UJF). A Pre-Employment Seminar Workshop
well-adjusted individuals. This is known as the Guidance Instruction (PESW) with topics on Resume Making, Job Hunting Strategies,
(GI) program. Power Dressing, Legalities of Employment, and other subject matters
is also held to prepare the graduates’ entry into the world of work.
The GI program helps new students’ in their transition from high
school to college life and in becoming at home in their new
environment. This is also an avenue to provide students with skills READMISSION
and learning opportunities in a positive manner to achieve academic
CTD gives appropriate recommendations to the OSA Director and the
success and to guide them in the realization of the importance and
Deans of the UPLB colleges on whether or not to readmit
value of education. Various topics that deal with adjusting to college
scholastically-delinquent students. The recommendation is based on
life, university policies, and how to survive UP education are
the assessment of the student’s aptitudes, capabilities, interests, and
discussed and are aligned with UP’s motto of honor and excellence.
past records.
Activities conducted are not only tailored to the adjustment needs of
the students and in helping them become more socially effective and
ALAY-TURO
confident individuals, they also focus on developing their leadership
skills, potentials, and love for public service. A peer teaching program known as Alay Turo is instituted in the form
of tutorials to assist students with academic difficulties especially in
PRE-COLLEGE ORIENTATION/PARENT’S ORIENTATION English, Mathematics, and Science. Tutors are volunteer students and
scholars from different colleges who are academically-qualified to
The Pre-College Orientation (PCO) for freshmen helps them adjust in
assist their peers on problems in their respective courses. Tutorials
the UPLB environment. This is a fun-filled activity where freshmen
are facilitated in the OSA function rooms.
come to meet new acquaintances and discover for the first time the
UPLB psychosocial environment and lifestyle. It also aims to orient
REFERRAL SERVICES
them on the various programs and services that OSA offers. The
Parents' Orientation (PO) is held simultaneously with PCO to serve as CTD has established linkages with the different agencies and
a venue for parents to raise queries regarding university policies, OSA institutions for referral purposes to assist students in finding
services, and other related matters. solutions to their problems. If the situation of the student requires an
exceedingly specialized approach, clients may be referred to other
CAREER INFORMATION AND PLACEMENT professionals in their field.
This program assists students and graduates in formulating realistic
EXTENSION SERVICES
career plans by providing information on job skills, opportunities,
and employment trends. It also helps the students in evaluating Various training activities, seminar/workshops, and enrichment
themselves, thereby facilitating decision-making and initiating and programs on student personnel work, human resource development,
fostering favorable and closer relationship with employer and others are extended by CTD to serve the needs of interested
institutions. Networking and strong linking strategies with UPLB constituents of UPLB and other outside agencies. Community-based
alumni, various companies, and other institutions are also carried out projects such as the Off-the-Street, On-to-School is one of its successful
to sustain continued ties with the university through the annual projects.
Counseling and Testing Division Counseling and Testing Division
GENERAL READMISSION PROCEDURES REQUIREMENTS FOR STUDENT APPEALS FOR READMISSION

(For readmission with complete documents and requirements for evaluation)
(For dismissed students, extension of residence, and permanently disqualified)
A. i. For Dismissed students: Letter of appeal addressed to the

College Dean (Readmission Form1); and
ii. For Extension of Residence and Permanently Disqualified
For inquiries, visit CTD at Room 9, students: Letter of appeal addressed to the Vice Chancellor for
2nd Floor Student Union Building. Academic Affairs (Readmission Form 2).
Scholarships and Financial Assistance Division
B. Notarized statement from the parents attesting/confirming the
(SFAD)
student’s reason for failing to maintain good academic standing,
and promising to assist/supervise the student if readmitted. This To implement the various assistance programs of the University, the
may be substituted with a personal conference with the OSA Scholarships and Financial Assistance Division (SFAD) was created
Director. by the U.P. Board of Regents on September 29, 1978. Among the
various assistance are the Socialized Tuition (ST) System,
C. Plan of Study (to be prepared by the student and approved by the government and private scholarships, student assistantship
academic adviser) detailing the course to be taken from the time program, and student loans.
of readmission until graduation.
Every semester, close to 70 percent of the student population enjoy
D. True Copy of Grades (TCG) from the concerned College Secretary. these types of financial assistance.
It must indicate all grades from freshman until the last semester
STUDENT FINANCIAL ASSISTANCE (SFA)
the student was enrolled with the reason for the grades of 5.0 as
What is SFA?
indicated in the IBM grade sheet in the last semester.
from the University of the Philippines (UP) come from all walks of
E. Evaluation Sheet (Blue sheet for dismissed and permanently life. Some of them may not be able to afford paying the full tuition and
disqualified students; Green sheet for extension of residence). other expenses to complete their academic requirements in the
F. Photocopy of Valid ID of parents (with signature). University.
G. Plan of Action (to ensure that the delinquency will not happen To address this, UP, with the support of individuals, government, and
again). private sector organizations, introduced a number of student
financial assistance programs that can help students cover the cost of
studying in the University.
NOTE: Dismissed students seeking to transfer to another college in At present, these financial assistance programs are administered as
the University should first be readmitted to his/her current separate support programs. But this limited the offering of
college. Request for transfer to another college should be comprehensive financial assistance. For a number of students,
processed the following semester. financial assistance should allow students to cover not only
enrolment but also their daily needs and other requirements to
actively participate in academic and extracurricular programs. A
unified application process can facilitate creation of comprehensive
financial assistance to ensure all students can afford to study in the
University.
UP created the Student Financial Assistance Online (SFA Online) to
streamline the processing of applications from students who wish to
Scholarships and Financial Assistance
Director’s
Division
Office Scholarships and Financial Assistance Division
obtain student financial assistance. The SFA Online is a web-based Socialized Tuition System
program that collects applications and allows matching and
packaging of different financial assistance offerings. It collects and UP created the Socialized Tuition System (ST System) to reduce the
consolidates data on household income as well as the socio-economic cost paid by students during enrollment, based on the paying
characteristics of the household of students. Scholarships and Student capacity of the household to which a student belongs. The University
Affairs units in UP use these data to allocate slots and create may waive a portion or the full cost required during enrollment and,
complementing financial assistance programs for University students. in certain cases, grant miscellaneous fee waiver and monthly cash
allowance. The program covers undergraduate students, including
The SFA Online is a platform managed by the UP System Office of students enrolled in Law and Medicine. The UP Board of Regents
Student Financial Assistance (OSFA). approved during its 1294th meeting on 16 December 2013 the
Socialized Tuition (ST) System which was implemented during the
Programs covered by SFA Online 1st Semester, AY 2014-2015.
For AY 2017-2018, the SFA Online will cover applications to the Tuition Discount
following tuition subsidy and financial assistance programs:
UP students who wish to apply for tuition discounts under the ST
Free Tuition 2017 System must supply the information about the income and
The program provides tuition subsidy to cover 100% tuition of socio-economic characteristics of their household. The application is
undergraduate students enrolled in UP. Applications are subject to done online. Using the information submitted by the students, the
the prioritization directive of the President of the Philippines and the University may grant tuition discounts and, in certain cases, monthly
availability of the Higher Education Support Fund stated in the Joint stipends, according to the table below:
Memorandum Circular 2017-1a issued by the Commission on Higher Tuition Fee
Tuition Scheme Discount Tuition and Other Fees
Education (CHED) and the Department of Budget and Management
(DBM). No Discount 0% Php 1,500/unit
Tuition Subsidy for Medical Students Partial Discount – 33% 33% Php 1,000/unit
The program grants tuition subsidy to cover 100% tuition of students Partial Discount – 60% 60% Php 600/unit
enrolled in the Doctor of Medicine programs in UP Manila and UP
Palo. Joint Memorandum Circular 2017-4 of CHED and DBM governs Partial Discount – 80% 80% Php 300/unit
Tuition Subsidy for Medical Students. Free tuition, miscellaneous, laboratory
Full Discount 100% fees
Tulong Dunong Grant 100%
Full Discount + Stipend Free tuition, miscellaneous, and laboratory
The program provides P12,000 cash allowance per academic year to (plus stipend) fees plus monthly stipend
qualified undergraduate students. The amount is intended to cover
the cost of attending college in AY 2017-2018. Joint Memorandum Tuition discounts and other financial assistance from ST System
Circular 2017-3 of CHED and DBM directs the implementation of the cover one academic year, renewable annually.
grant.
Scholarships and Financial Assistance Division Scholarships and Financial Assistance Division
Students admitted starting A.Y. 2014-2015 who will be granted Full 5. Fill out Household Income questionnaire and attach the scanned
Discount + Stipend will receive P3,500 monthly allowance for two copy of corresponding proof of income. Review your answers
semesters. Said monthly allowance may be in the form of cash, before submission.
dormitory privilege, and/or meal coupon. 6. Indicate your consent with the terms and conditions of SFA
Online. Student’s parent or guardian must also indicate their
Students admitted to the university before 2014 are covered by the consent with the terms and conditions for parents and guardians.
regulations of the previous STFAP stipend benefits and shall still
receive P2,400 monthly allowance. 7. Review all entries before you finally submit your application.
Students cannot view or change answers once they have
SFA Online Application submitted their online application form.
Who can use the SFA Online? 8. Submit your application form.
The SFA Online accepts applications from: Results will be released on or before the enrollment period. Students
may view the results by logging into sfaonline.up.edu.ph.
1. Filipino students;
2. Bonafide undergraduate UP students, including those enrolled in Terms and conditions before applying
Law and Medicine programs of UP. Except for students of Law and
Medicine, the applicant must not have a bachelor’s degree. For UP reserves the right to determine whether the student deserves
new students, the applicant must have an admission slip; financial assistance, and the amount and form of assistance. The
OSFA, in coordination with the Offices of Student Affairs (OSAs) and
3. Students in need of financial assistance as determined by the the Office of Scholarship and Student Services (OSSS), will organize a
guidelines that govern these programs. fact-finding team to check information submitted by the applicants.
Tuition subsidy and other financial assistance privileges may be
Application Process
withdrawn when a student withholds or gives false information,
Students must follow this process when submitting applications without prejudice to corrective measures that maybe imposed by the
through SFA Online: University.
1. Log in to sfaonline.up.edu.ph using your PIN-based account or UP
All information supplied in the SFA Online will be kept secure and
Mail account.
confidential. The University may use the information for research,
2. Fill out student profile with information about yourself and your with the assurance that personal details of the applicants will be kept
parents/guardian and siblings. secure.
3. Indicate your intent to apply for Tuition Subsidy/Financial
Assistance and your consent to the terms and conditions of SFA Appeal Process (for ST only)
Online.
In special situations where ST system applicants need additional
4. Fill out the Household Characteristics questionnaire. Review your financial assistance, they may file an appeal online (during the appeal
answers before submission. period) about their circumstances and requests.
Students may submit their appeals online after the release of STUDENT LOAN PROGRAM
application results (ST Only)
The Student Loan Program makes it possible for students to borrow
To file an appeal, a student should follow these steps: money and defer payments within a prescribed time with minimal
interest is available.
1. View announcements on appeal process at sfaonline.up.edu.ph
Students may avail of student loans to defray their tuition or other
2. Log in to the SFA System. education-related expenses. There are two types of student loans:
3. Indicate consent with the terms and conditions of the ST System.
I. Student Loan Board (SLB)
4. Fill out the ST System Appeals questionnaire.
The Student Loan Board (SLB) Program was established for payment
5. Indicate complete permanent address, vicinity map, and of matriculation fees wherein 80% of the student’s assessed fees may
landmarks near their home. be loaned with an interest rate of 6% per annum. Loans under the
6. Save appeal and review entries. Student Loan Board, with the approval of the Chancellor, may also be
7. Review all entries before submitting the appeal. Students cannot granted in the amounts beyond the cap currently observed in the
view or change answers after submitting the appeal. concerned campus, and up to 100% of total assessed fees. As an
incentive for prompt payment of loans, interest will be waived on
8. Submit the ST System appeal. loans which are paid on or before the maturity date which is the last
Results will be released according to the schedule set by the Office of day of classes of the semester/term. To qualify, student must be
Financial Assistance and the Office of Student Affairs. Students can officially admitted in any undergraduate and graduate degree
view results by logging into sfaonline.up.edu.ph. program of the University including the Certificate in Forestry and
the diploma courses.
Reference:
Minutes of the 1294th BOR meeting on 16 December 2013 Reference:
Revised University Code approved during the 682nd Special BOR Meeting on 9 January 1961
Revision of Articles 330, 430, and 431 of the Revised University Code approved during the
1294th BOR meeting on 13 December 2013
II. Emergency Cash Loan

At present, the University offers fifteen (15) emergency cash loan
programs which are classified into long-term and short-term loans.
These are:
A. Long-term emergency cash loan – Also called the CHED SAFE
Loan, this is an interest-free loan which aims to provide
financial assistance of Php 8,000.00 to students payable two (2)
to five (5) years after graduation. To qualify, the student must:
 Be a Filipino citizen and a bona fide student of UPLB Emergency Cash Loan Programs:
 Be a regular 3rd, 4th, 5th-year or graduating student upon a. PCIB UPLB Student Financial Assistance Program (PCIB-
application UPLB SFAP)
 Be enrolled in the following CHED priority courses: CAFS b. Pacita F. Yaptenco Student Financial Assistance Fund (PFY
(BSA, BSFT, BSAgChem), CAS (BSAM, BSAP, BSBio, BSChem, SFAF)
BSCS, BSMath, BSMST, BSStat), CEAT (BSCE, BSEE, BSABE, c. PNB Educational Assistance Fund (PNB-EAF)
BSIE, BSChe), CEM (BSABM, BSAEco), CFNR (BSF), CHE d. Senator Francisco S. Tatad Educational Assistance Program
(BSN), CVM (DVM) e. Senator Jose D. Lina Educational Assistance Fund for all
 Have earned an overall General Weighted Average (GWA) of undergraduate students including new freshman
3.0 or better f. Fernando C. Ordoveza Veterinary Student Loan Grant
 Priority will be given to those students under Socialized (FCOVSLG) for CVM students only
Tuition System’s Partial Discount (PD80%), Full Discount g. Gaudencio R. Lapuz Veterinary Student Loan Grant
(FD), and Full Discount with Stipend (FDS). (GRLVSLG) for CVM students only
Requirements: h. Zeta Beta Rho-Mussaenda Student Financial Assistance
 Duly notarized application form Program (ZBRMSFAP) for CFNR students only
 Certified True Copy of Grades (TCG) i. Teresita M. Sollano Veterinary Student Loan Grant
 UP Form 5 (Certificate of Registration) for the current (TMSVSLG) for CVM students only
semester j. Allen Torrenueva Student Financial Assistance Program
 Proof of billing such as electric bill, water bill, cable or (ATSFAP) for CFNR students only including new freshman
internet bill and/or Certificate of Residency (must specify k. Edelwina C. Legazpi Student Financial Assistance Program
whether condition of residency is “owned”, “rented”, “neither l. UPAA Sacramento and Vicinity Student Loan Fund (UPAA
owned nor rented,” or “living with relatives”) from the SAV SLF) for CA, CFNR, and CVM students only
Barangay Captain of place of residence. m. UPLBAA LEO JMH Student Emergency Loan Fund
(UPLBAAA LEOJMH SELF)
B. Short-term emergency cash loan – This loan type provides n. UPLBAGA LIME Student Emergency Loan Fund (UPLBAGA
financial assistance of up to Php5,000.00, depending on the LIME SELF)
course, classification and academic standing of the student.
Interest rates are at 4% to 8% per annum. The loan must be If the student is qualified and would wish to avail of any of the
paid at the end of the current semester. To qualify, the student emergency cash loan programs, he/she may proceed to the Office of
must: Student Affairs Room 6, Windows 2 or 3 to get a form and start the
 Be a Filipino citizen and a bona fide student of UPLB (must application process.
present original and submit a photocopy of the Form 5)
 Have a good academic standing or at least a warning status
during the previous semester except for new freshman.
 Be clear of any outstanding loans from the Scholarships and
Financial Assistance Division of OSA.
STUDENT ASSISTANTSHIP (SA) PROGRAM  SAs are allowed to work up to six (6) hours per day, except for
emergency tasks during Sundays and holidays, and if not enrolled
The Student Assistantship Program provides undergraduate students
during the midyear term. This is to allow them adequate time to
the opportunity to work and earn on-campus while pursuing their attend to their academic responsibilities and other obligations.
studies in the University. Aside from the compensation, students
 During the Midyear Term, the maximum work hours per month
under the SA Program are able to gain work experience that could
for all SAs is 120 hours.
help prepare them for employment, entrepreneurship, and
 Students are not allowed to render service while the appointment
community service after they leave the university. The University, on
paper is still being processed. No appointment may take effect
the other hand, is able to engage the students in fulfilling its academic earlier than the date of approval of the appointment paper.
and operational functions.
 All SAs and supervisors are expected to strictly comply with the
The Consolidated Rules and Regulations on Student Assistants and guidelines of the Student Assistantship Program. Any violations
Graduate Assistants is based on AO No. PAEP 15-84. will be dealt with accordingly.
Qualifications Additional Guidelines on the Program

 Must be a continuing student, eligible to enroll during the term  A student who is enrolled in less than twelve (12) units during a
when appointed as SA semester may be appointed as SA, provided that his/her College
 For freshman students: must have finished at least one (1) expects him/her to graduate at the end of the current term. The
semester in the CU applicant must submit a certification issued by his/her College
 Must not be enrolled in more than twenty (21) units during the Secretary stating he/she is a candidate for graduation in the said
semester of appointment term.
 Must have no pending disciplinary case in the university  A student who is enrolled in less than twelve (12) units during a
semester due to reasons other than being candidates for
Guidelines graduation may be appointed as SA, provided that he/she submits
 Maximum work hours of student assistants (SAs) per month will a valid justification issued by his/her College. The justification
depend on their registered academic load for the current must be issued by a faculty adviser, endorsed by the Department
semester with the salary rate of P60.00 per hour. Chair/College Secretary, and confirmed by the Dean of the College
where the student is currently enrolled.
PRESCRIBED WORK
ACADEMIC LOAD  Students below 18 years old must secure written consent from a
HOURS PER MONTH
12 units and below 30 to 120 hours parent or guardian to serve as an SA for a term.
13-18 units 30 to 90 hours  The working schedule of an SA should not conflict with his/her
class schedule. SAs should not be allowed to work during periods
19-21 units 30 to 60 hours
when they are supposed to have classes. In case his/her class
22 units and above disallowed session is cancelled for whatever reason, the unexpected vacant
time should be spent for studying or other academic activities.
 SAs should not be given work assignments or tasks outside UPLB Prescribed tasks and time schedule for SAs
campus.
Prescribed
 SAs should be given tasks that will enable them to gain
working
experiences in line with their academic pursuits. These tasks SA category Prescribed tasks
should conform strictly with the duties specified in the period*
appointment.
 SAs should not be asked to perform tasks for purposes of meeting
Clerical, encoding, registration, and Monday to
private/personal needs such as fetching children from school,
similar tasks, including technical Saturday
buying snacks, etc. Office
assistance for office IT; receiving
 SAs should not be allowed to perform teaching duties such as assistant 8:00 AM -
office calls, responding to queries,
checking exams, quizzes, facilitating discussions, and recording and guiding office visitors. 5:00 PM
grades.
SAs must be supervised by the
Steps in Processing SA Forms faculty member/head of unit; tasks Monday to
shall not include teaching duties, Saturday
Check for open SA positions at www.uplbosa.org/jobs. Class assistant
checking exams and quizzes, 7:00 AM -
1. Apply directly to the office in need of SA and bring a copy of your facilitating discussions, and 7:00 PM
class schedule. recording grades. **
2. If the application is accepted, the supervisor will provide the SA Events organizing, ushering, food Monday to
Item Code. University service, and other activities Sunday,
3. Click Financial Assistance > Student Assistantship > Apply as SA > events and necessary to run official college and including
Proceed to SA Portal > Accept Position food service University events; SAs must be holidays
4. Read the Rules and Regulations Governing the SA program. Click assistant supervised by the University Food 8:00 AM -
“I Agree.” Service or requesting officials. 10:00 PM
5. Answer a quiz regarding the rules and regulations of the program. Monday to
You will not be able to proceed if you did not answer all questions Laboratory and/or research tasks Saturday,
correctly. Laboratory/ assigned by faculty member/ including
Research researcher; SAs must be supervised holidays
6. Enter the SA Item Code and generate Form 3B.
assistant by the faculty in-charge or
7. Print and sign form 3B. The SA and the supervisor must both sign researcher. 8:00 AM -
the form. 10:00 PM
8. Submit Form 3B and present UPLB Form 5 and 26 to Window 1, Monday to
Clerical and similar tasks that
2/F SU Building. Saturday
Library support University library functions;
assistant SAs must be supervised by the 8:00 AM -
librarian. 8:00 PM
Clerical and/or project-based tasks Monday to where SAs can input their schedule and rendered service. Payments
Museum that complement University museum Saturday for hourly rates of SAs shall be through Automatic Teller Machines
assistant functions; SAs must be supervised by (ATMs), with credit to the bank account of the student. DTR should be
8:00 AM -
the curator/head of unit. duly signed by the SA and his/her immediate supervisor. Only
5:00 PM
services rendered during the vacant hours (as indicated in the class
Monday to schedule) will be paid.
Dormitory Room inspection, clerical and other Sunday,
assistant/ routine tasks that complement including Other Benefits/Privileges
University dormitory management holidays
peer Maximum work hour privilege after the last day of class: An SA can
counselor functions; peer counseling. 8:00 AM - work for the whole day of his/her corresponding schedule until the
10:00 PM last day of his/her appointment.
Performances and contributions to Monday to
official University events, including Sunday, Termination/Resignation of SA
Special
regular rehearsal hours; SAs shall be including The Resignation/Termination form for non-reporting for duty of a
university
supervised and their activities holidays student assistant ten (10) consecutive working days without prior
performers***
monitored by a faculty adviser of the 8:00 AM - notice to the supervisor may be downloaded at www.uplbosa.org/
performing group.*** 10:00 PM download. It should be filled out and submitted to Window 1, Room
6, 2/F SU Building to allow replacement of SA.
* In case of emergency work during Sundays or holidays, approval shall be
secured from the head Certification of Employment
of unit/office. Emergency tasks are at the discretion of the heads of offices Students may request for certificate of employment provided that
and units. they have a copy of their SA appointment.
** Graduate assistants may apply as teaching assistants if teaching duties
are to be handled. Special University Performers-Student Assistantship (SUPSA)
*** Special university performers are eligible as SAGAs, except those who SUPSA is a special student assistantship program designed to give
already enjoy free tuition or other compensation. The schedule of regular support to special university performers in recognition of their
rehearsal hours and budget shall be endorsed by the faculty adviser and performances and contributions specifically during special university
approved by the Chancellor.
events. Existing policies for SAs are also applicable to SUPSA
members
Policies Regarding Payment of Salaries
Monthly DTRs shall be submitted to SFAD in bulk by designated For inquiries, visit Room 6, 2nd Floor, Student Union Building, (049)
representative/staff of the office. The deadline of submission is every 536-3209.
5th working day of the following month. Late DTRs will be included in
the next payroll month. DTRs should be accomplished in the Reference:
Consolidated Rules and Regulations for Student Assistants and Graduate Assistants – AO No.
designated format only. It should be generated via www.uplbosa.org PAEP 15-84
PRIVATE AND GOVERNMENT SCHOLARSHIPS (PGS) Procedures on How to Apply/Qualify for Scholarship slots at
UP Diliman with Qualified Applicants at UPLB
SFAD administers and implements various government and private
scholarships. These programs are unique because the benefits will 1. Browse available scholarships at www.uplbosa.org/scholarships
not incur obligations to recipients other than to be regularly enrolled or check announcements at UPLB bulletin boards.
for standard semestral units and maintain a satisfactory academic 2. Download Scholarship Application Form at www.uplbosa.org/
progress fulfilling their responsibilities as students. Slots and benefits scholarships.
available to students are determined by the appropriation of funding 3. Fill-out application form and accomplish requirements.
donors who are in formal agreement with the University. 4. Submit form on or before deadline set.
Requirements for qualification vary depending on the conditions set
5. All application forms will be transmitted to UP Diliman, Office of
by the sponsor/donor.
Scholarships and Student Services (OSSS) for processing.
Scholarship grants are renewed every start of the semester provided 6. UP Diliman OSSS will notify OSA-UPLB of qualified applicants.
the required averages and units earned are met, with no grade of Letters of award or appointment letters will be issued to selected
incomplete “INC”, conditional failure “4” or failing grade of “5”. scholars.
Procedures on Scholars’ Release/Availment of Benefits for

Procedure on How to Apply/Qualify for Scholarship slots at Old Scholars
UPLB
1. For scholarship programs with provision on school fees, scholars
1. Browse available scholarships at www.uplbosa.org/scholarships
can avail/use the privilege during enrolment period upon
or check announcements at UPLB bulletin boards. submission of previous semester’s grades. SFAD will verify/
2. Download Scholarship Application Form at www.uplbosa.org/ determine scholar’s eligibility for renewal of the grant for the
scholarships. current semester. If qualified, scholar is tagged with the
3. Fill out the application form and accomplish requirements. corresponding school fee privilege using SAIS.
4. Submit form on or before the set deadline. 2. After the student is officially enrolled, he/she must submit to
5. Wait for notice of scholarship committee interview SFAD a photocopy of his/her Form 5 for the current semester.
schedule. Interview is conducted by College Secretary Committee Reports on their academic performance and bills for remittance of
(CSC) or Committee on Scholarships and Financial Assistance check for benefits are sent to donors. For those with scholarships
(CSFA) or a special committee designated for the specific in UP Diliman, scholars have to submit certificate of good moral
scholarship program. character. Their benefits are processed at UP Diliman and
6. Qualified applicants will be notified via SMS and email. Letters of released through their respective ATM Accounts.
award or appointment letters will be issued to selected scholars.
3. As soon as checks are received from donors, payrolls for payment
7. Scholarship donors are informed on the results of final selection/ of scholars’ benefits are prepared and processed at the UPLB
recommendation including billing and request for remittance of administration. After completion of the process, benefits are
benefits. released through scholars’ bank accounts
Scholarships and Financial Assistance Division
Student Organizations and Activities Division
Procedures on Scholars’ Release/Availment of Benefits for (SOAD)
New Scholars
1. Scholarship donors are sent official communication to inform
them on selection of new scholars. Request for remittance of Student Organizations and Activities Division (SOAD) serves as the
scholar’s benefits are likewise included. University’s coordinating center, which deals with activities
concerning students and student organizations. It envisions itself as a
2. As soon as checks are received from donors, payrolls for payment
proactive service unit pioneering paperless knowledge management
of scholars’ benefits are prepared and processed at the UPLB
practices through the efficient and effective use of participatory/
administration. After completion of the process, benefits are
interpersonal communication and information technology.
released through scholars’ bank accounts.
List of scholarships administered at UPLB, and/or at UP Primarily, it facilitates the recognition of student organizations in
Diliman with recipients at UPLB UPLB. It formulates and implements policies and guidelines affecting
organizations’ welfare and discipline. It is tasked to monitor and
The list of scholarships offered in the University can be accessed oversee the activities of student organizations to ensure that their
through www.uplbosa.org/scholarships, including the type of resources are wisely used in fulfilling their goals and objectives.
scholarship, requirements, and deadlines for submission of
application. It also plans, organizes, and supervises specific activities enriching
the students’ socio-cultural values and leadership capabilities.
NOTE: Reports on students’ academic performance and bills for
remittance of check benefits are sent to donors.
It processes the nomination and selection of UPLB representatives to
various leadership awards and student-related seminars, workshops,
and conferences.
REVISED GUIDELINES GOVERNING THE RECOGNITION OF

STUDENT ORGANIZATIONS IN UPLB (May 2016)
This set of rules called the Revised Guidelines Governing the
Recognition of Student Organizations in UPLB shall apply exclusively
to govern the recognition and activities of student organizations,
fraternities, sororities and other associations of students organized
for purposes not contrary to law. These rules shall not apply to the
UPLB Perspective, the University Student Council and College
Student Councils whose organizations and activities are subject
to rules approved by the Board of Regents and the authority of the
Chancellor as delegated by the BOR.
Student Organizations and Activities Division Student Organizations and Activities Division
I. Definition of Terms 1. Organizational development deals with activities internal to

A. A student organization is a group of at least 15 students who have the organization. This generally aims to develop certain
common goals and interests. It is set out on joint activities in aspects in the organization such as camaraderie and team
search of its goals and meets regularly to foster closer spirit, skills, internal policies, etc. (e.g., general assembly,
relationship. acceptance rites, workshops, educational discussions,
inductions, and rehearsals).
Student organizations in UPLB may be classified as:
2. Community service deals with activities that try to address
1. Academic 6. Religious
certain development concerns related, but not limited to
2. Cultural 7. Socio-civic education, health, livelihood, child development, nutrition,
3. Fraternity 8. Sorority environment, employment, and general welfare (e.g., blood
4. International 9. Sports and Recreational drive, feeding program, clean-up drive, medical and dental
5. Political 10. Varsitarian missions, tree planting, and tutorial).
3. Promotion includes activities or events that showcase the
B. OSAM System is the online management information system organization itself including its vision, mission, objectives, etc.
that serves as SOAD database that facilitates organization-related (e.g., exhibit, orientation, and distribution of giveaways).
transactions and recognition of student organizations in UPLB.
4. Academic development refers to scholarly activities that aim
to strengthen or enhance learning in a particular field or
C. A point person (PP) is an appointed member of the organization
develop the academic performance of students and other
who serves as the liaison between the organization and the
stakeholders (e.g., symposium, forum, conference, workshop,
University. In most organizations, the secretary, external vice
career orientation, demo, contest, seminar, debate, tutorials,
president, or the head serves as the point person. He/she is in- and exhibit, lecture).
charge of processing the recognition of the organization, securing
activity permits, informing the members of the rules, guidelines, 5. Cultural development refers to activities that showcase
announcements from SOAD-OSA and the University, among various manifestations of collective human intellectual
others. achievements such as arts, language, social habits, music,
religion, and others (e.g., concert, play, cultural night, recital,
film showing, contest, exhibit, symposium, seminar, talent
D. The Organization Orientation (OO) is an annual gathering of
student leaders that serves as a venue for training and equipping show, and forum).
organizations in areas of leadership, character development, and 6. Sports and recreation refers to athletic and recreational
service skills, among others. activities that are usually competitive in nature (e.g.,
tournament, contest, demo, and fun run).
E. Student organization activities are projects, programs, and 7. Fundraising refers to activities done to seek financial support
events in and out of the University organized by members of (e.g., film showing, concert, play, raffle, food selling, quiz
student organizations. These activities may be classified contest, and fun run).
according to the following: Note: For food selling, seek permit from the BAO as a non-recurring
business.
8. Celebration deals with social activities, which aim to C. Student organizations must send one representative to the annual
commemorate or celebrate a special day/event for the Organization Orientation for student leaders. Only the head or any
organization (e.g., open tambayan, concert, exhibit, alumni duly authorized representative (and other members) may
homecoming and analogous activities except those involving participate in this orientation. Participants must complete the
the consumption of alcoholic drinks in university premises Organization Orientation.
and motorcades in the UPLB campus).
D. Student organizations that have completed the OO may fill out the
F. A convergence area or tambayan is a space in UPLB that may be recognition forms through OSAM System (www.uplbosa.org).
designated to a student organization. Its members regularly
occupy this area in order to socialize and conduct activities. [see E. Period of application for recognition shall be at the start of the
provisions in IV for tambayans] registration period for the first semester until one week after the
last day of late registration.
G. A UPLB freshman is a student who has earned not more than 30
units in his/her academic degree. F. The following must be accomplished (F-form):
F1-Application for Recognition
II. APPLICATION FOR OFFICIAL RECOGNITION OF STUDENT F2-Advisers' Profile and Membership Roster
ORGANIZATIONS F3-Activity Report
A. Any student organization seeking to attach the name of the F4-Financial Statement
University (University of the Philippines Los Banos, UP, etc.) to F5-Advisers' Pledge
the name of the organization, use the facilities of the University, F6-Certificate of Correctness and Completeness (CCC)
conduct activities, partner with any UP unit, and participate in
Note: Please refer to the appendices for details concerning
activities led by the University must apply for recognition every
the forms listed above.
academic year to the Student Organizations and Activities
Division, Office of Student Affairs (SOAD-OSA), and application G. SOAD shall evaluate the application for recognition and shall
must be duly approved. release the results two (2) weeks after the deadline for
submission of recognition forms.
B. Application for recognition shall be done every year during the
start of the registration period for the first semester until one H. A student organization may not be recognized due to any of the
week after the last day of late registration. The minimum following reasons:
requirement for new organizations is at least 15 members 1. Failure to attend the annual Organization Orientation;
(including officers) and two advisers. Organization members must
2. Non-submission of recognition forms on time;
be bona fide UPLB students currently enrolled. The organization
must attend the Organization Orientation and must submit a copy 3. Non-compliance with the Revised Rules and Regulations
of its constitution and by-laws together with the recognition Governing Fraternities, Sororities, and Other Organizations/
forms. Recognition and organization records must be updated RA 8049/ Freshmen Recruitment;
every second semester. 4. Currently serving its penalty/ies at the time of its application;
5. It has unsettled financial accountability with the University 3. The Point Person must claim the AP from SOAD within two
and other concerned institutions at the time of its application; working days after approval.
6. It did not conduct one community service for the past B. Letter of Information (LOI): Activities conducted outside the
academic year; University
I. All recognized student organizations must renew their 1. All activities to be conducted outside the campus must have a
recognition every second semester. corresponding LOI duly signed by the advisers. This must be
The following must be accomplished: accomplished via OSAM System and must be submitted to
SOAD not later than a week before the activity.
1. Revised membership roster indicating new members (and
officers, if any); 2. Student organizations may present the recognition certificate
as a proof that the organization is officially recognized by the
2. Clearance from accountabilities (if any) in the University University, and therefore, shall no longer need the
(through OSA); endorsement of the University.
3. Financial and narrative reports of activities held during the
first semester; C. Attachments for AP and LOI:
The following are some types of activities and their respective
J. Recognized organizations shall receive their certificates of requirements:
recognition during the recognition rites. Recognition is effective 1. Description/Overview – two (2) paragraphs (for all activities)
until the day prior to the succeeding recognition date.
2. Profile of Speakers – symposia, conference, workshops,
K. Appeals must be addressed to the OSA Director through the SOAD seminars, tutorials
Head. Decisions on appeals are final and irrevocable. 3. Form from OVCCA for open tambayan
4. Form from OPR for streamers
III. CONDUCT OF ACTIVITIES 5. Statement of projected income and expenses (for fundraising
A. Activity Permit (AP): Activities conducted inside the University activities)
6. Clearance from the producer (for film-showing)
1. Student organizations that wish to conduct activities inside the
University must submit an activity permit (AP) not later than 7. List of Applicants (for acceptance rites) that should be
five working days before the activity, and it should not exceed accompanied by a written undertaking by the head that the
curfew hours. AP must be generated via OSAM System. organization shall faithfully comply with the national laws
such as but not limited to Act No. 3815 or the Revised Penal
2. AP must be signed by both advisers. Electronic signatures will Code; Republic Act No. 8094 or the Anti-Hazing Law; Republic
not be honored. In the event that the adviser is not available, Act 7610 or the Anti-Child Abuse Act; and Republic Act No.
he/she may request another UPLB faculty member or 9262 or the Anti-Violence Against Women and their Children
Research, Extension, and Professional Staff (REPS) to sign on Act.
his/her behalf. The full name of the requested signatory must
8. Barangay and Mayor’s Permit for open parties that will be
be written. conducted outside the University.
D. Activity Implementation V. OTHER POLICIES

The presence of advisers in the activities of the organizations is a A. Student organizations shall not schedule activities after the last
must, especially during initiation rites, as per Republic Act day of holding activities. The activities of the UPLB Perspective,
8049, Section 3. The organizations' advisers will be held liable for the University Student Council, and the College Student Councils,
any untoward incident that may happen during these events. which are recognized as autonomous under Rules approved by
the BOR, to be held beyond the last day for holding activities being
E. Activity Reports primarily initiated by students shall be approved by the
Submit narrative and financial reports, including two (2) to three Chancellor subject to recommendation by the Director of Student
(3) photos of the activity, and clearances from the Barangay and Affairs. This provision shall apply strictly to activities of the UPLB
Mayor’s Office for open parties outside the university and the Perspective, the University Student Council, and the College
likes via OSAM System within ten (10) working days after the Student Councils.
activity.
B. Teasers, posters, and other promotional materials, which are to
IV. USE OF BENCHES OR TAMBAYAN be placed within University premises must have a corresponding
approved AP.
Lifted from the Memorandum No. 15 series of 2000 of the Office of
the Vice Chancellor for Community Affairs (OVCCA) dated September C. Cases of dishonesty, perjury, and falsification of documents, etc.
20, 2000: will be filed at the Student Disciplinary Tribunal (SDT). Failure to
A. Benches or tambayans are open for all on a first come, first use comply with any of the provisions of these guidelines is subject to
basis. disciplinary action as provided in the Rules and Regulations on
Student Conduct and Discipline.
B. A student organization, individual or group has no right to own or
claim exclusive use of these concrete benches or tambayan. D. Motorcades during organization celebrations are not allowed
within the University.
C. A student organization, individual, or group has no right to
vandalize or post logos or tarpaulins on any University
Appendix 1. Process of Applying for Recognition
infrastructure or property, including trees, roads, and signages.
Violations will be reported to the Student Disciplinary Tribunal Guidelines enumerated here are strictly implemented. Organizations
(SDT). are advised to adhere to the guidelines to expedite the processing of
application for recognition. Transactions involving the application for
D. Requests to put up or use space for tambayans must be addressed
recognition of UPLB organizations must be done through the
to the building administrator, in cases when the space needed is
organization's point person (PP).
within a facility. For open spaces, request should be addressed to
the Office of the Vice Chancellor for Community Affairs (OVCCA). A. Change of Point Person (PP)
Approved AC should be attached. Only the head of the organization or the point person is
authorized to assign a new PP via OSAM System.
B. New Organizations (NOT yet registered in the OSAM System) C. Updating of Profiles of Existing Organizations (already registered
in OSAM System)
Appendix 2. Notes regarding the Recognition Forms 2. For organizations that are financially supported by a larger unit
(e.g., churches), a financial statement of the organization's
F1 - Application for Recognition expenses is still necessary, but its donor or source of funding is
1. This form stipulates all pertinent information describing the specified.
organization. This includes the ORG ID (located in their respective
OSAM System profiles), mailing address, tambayan (if applicable), F5 - Advisers' Pledge
e-mail address, website, date established, date officially This form certifies that the advisers upon signing are aware of the
recognized by SOAD-OSA, SEC Registration (if applicable), brief organization's activities and are taking full responsibility in ensuring
description, vision, mission, and objectives. that the organization is abiding by the rules of the University. This
2. PP must ensure that all information is correct. also certifies that the advisers have verified the correctness and
completeness of the forms submitted.
F2 - Advisers' Profile and Membership Roster
F6 - Certificate of Correctness and Completeness
1. There should be two advisers per organization. An adviser may
either be a faculty member or Research, Extension and The printed CCC is submitted by old organizations. Signing the CCC
Professional Staff (REPS). means all signatories have agreed to the electronic version of the
recognition forms, which were sent to them through e-mail.
2. All information about the advisers must be complete and correct.
1. This form attests to the correctness and completeness of the
3. The list of members should be complete, and the designation of forms submitted to SOAD. The signatures of the organization's
each member is clearly indicated. Label whether they are part of president, vice president, secretary, treasurer and advisers must
the executive committee or members only. be affixed to this form. Electronic signatures will not be honored.
4. Make sure that all information regarding each member is updated. 2. In the event that an adviser is not present, the adviser may
designate another faculty or REPS to sign for him/her. The full
F3 - Activity Report name of the representative must also be written. The adviser may
This summarizes the activities conducted by the organization. Each not sign for the other adviser and vice versa, when both of their
activity listed must have a corresponding narrative and financial signatures are required.
report and photos (2-3 only) to be submitted online.
F4 - Financial Statement
This is a formal record of the finances of the organization.
1. A balance sheet is provided wherein the activities, source of
income (credit), and expenses (debit) are listed to measure the
financial status of an organization.
International Students Division
International Students Division (ISD)
4. Meet the Chancellor
ISA officers get a chance to meet the Chancellor and discuss
the concerns of the international students.
The International Students Division (ISD) is the center of information,
activities, and services for international students of the University. It 5. Investiture and Commissioning Rites of UPLB
makes every effort to have a good relationship with the members of Ambassadors
the international community. International students can avail the Through this search, graduating international students are
following services: encouraged to become volunteer UPLB Ambassadors of
1. Certifications related to visa renewal or visa extension Goodwill.
2. Study permit 6. Orientation
3. Orientation for new undergraduate international students This is a fun-filled “information-awareness” day about
4. Advising, counseling, and guidance instruction services the international students can avail from OSA, UPLB,
5. Tutorial services and other institutions
6. Information services such as but not limited to the history,
7. Search for the Three Most Outstanding International
culture, traditions of the Philippines, educational system, Students of the Philippines
and the different functions, offices, and services of the
University The Philippine International Friendship and Understanding
7. Socio-cultural and psycho-educational activities Association (PIFUA) conducts a nationwide search for the
8. Assistance to the activities of the International Students’ three most outstanding international students.
Association (ISA) 8. Cultural Night
The cultural night is a night of festival dances, songs, and
ISD also encourages and promotes the role of UPLB as an educational unique presentations mirroring the culture of the
institution by pursuing a program of cross-cultural learning and international students’ respective countries
living for global solidarity and peace. As such, some of the division’s
innovative programs and activities are the following: 9. International Students' Association Election of Officers
10. Recognition Rites
1. Induction of the ISA officers and Welcome Activity for new
During the recognition rites, international students are given
international students
awards for receiving the highest General Weighted Average
2. International Food Festival (GWA). Other special awards are also awarded to students
The international food festival is a week-long event with exemplary performance.
showcasing the culinary talents of the international students. 11. Kalinangan
3. Sports Fest This is a series of lecture-workshops which aims to provide
This is a sports day activity for international students. an opportunity for students and staff to learn the culture of
International students and vice versa.
Student Disciplinary Tribunal
Student Disciplinary Tribunal (SDT)
D. Unauthorized or illegal possession or use of prohibited drugs or
chemicals, or other banned substances enumerated in the
Dangerous Drugs Acts of 1972 (as amended), such as LSD,
The Student Disciplinary Tribunal (SDT) is the unit responsible for
marijuana, heroin, shabu, opiates and hallucinogen drugs in any
the implementation of the university rules and regulations on student
form within the University premises;
discipline. It aims to correct the misbehavior of students and let
them learn from their mistakes. Penalties imposed ranges from E. Gambling within the University premises;
warning for minimum penalty to expulsion as maximum. penalty It F. Gross and deliberate discourtesy to any University official, faculty
also keeps records of the student offenders. Copies are sent to their member or person in authority;
respective colleges, OUR and their respective parents. G. Creating within the University premise disorder, tumult, breach of
peace, or serious disturbance;
I. RULES AND REGULATIONS ON STUDENT CONDUCT
DISCIPLINE H. Making a false statement of any material fact, or practicing or
attempting to practice any deception or fraud in connection with
Section 1. Basis of Discipline his admission or registration in, or graduation from the
Student shall, at all times, observe the laws of the land and the rules University;
and regulations of the University. I. Practicing or attempting to practice any deception or fraud in
No disciplinary proceedings shall be instituted except for conduct connection with his application in any University funded or
prohibited by law or by the rules and regulations promulgated by sponsored scholarship or grant;
duly constituted authority of the University. J. Damaging or defacing University property.
K. Disgraceful or immoral conduct within University premises;
Section 2. Specific Misconduct
L. Unlawfully taking of University property; and
A student shall be subject to disciplinary action for any of the
following acts: M. Any other form of misconduct.
A. Any form of cheating in examination or any act of dishonesty in As approved by the Board of Regents at its 876 th meeting on
relation to his studies; September 3, 1976, supervising all previous rules on the subject and
B. Carrying within the University premises any firearm, knife with a as amended at the 923rd BOR meeting on January 31, 1980 and 1017 th
blade longer than 21/2 inches or any dangerous or deadly weapon; BOR meeting on December 8, 1989 and further amended at the 1041 st
Provided, that this shall not apply to one who shall possess the BOR meeting on July 4, 1991 and 1051 st BOR meeting on June 25,
same in connection with his studies and who has a permit from 1992.
the Dean or Director of his college or school;
C. Drinking of alcoholic beverages within academic and As approved by the UP Diliman University Council, August 3, 1991
administrative buildings, dormitories, and the immediate premise and by the Board of Regents at its 1051 st meeting on June 25, 1992.
thereof, except in places expressly allowed by the University; or
drunken behavior within the University premises; NOTE: Sections 2 and 25, as amended of the Rules were published in
the July 24, 1992 issue of the Philippine Collegian.
Student Disciplinary Tribunal Student Disciplinary Tribunal
Section 3. Rules and Regulations Promulgated by Deans or B. Misconduct committed by students of the college or units within
Directors of Units classrooms or premises or in the course of an official activity.
Deans or directors of various units may, after due consultation with Provided, that regional units of the University shall have original
the Faculty Student Regulations Committee, promulgate rules on jurisdiction over all cases involving students of such units.
conduct and discipline of peculiar application to their respective
units, subject to written approval of the President or Chancellor and Section 6. College Investigation
to the rules on circularization and date which is effective, as herein Investigation of cases falling under the jurisdiction of a college shall
provided. be conducted by a committee of three (3) members appointed by the
dean, one of whom shall be a student of the college.
Section 4. Student Disciplinary Tribunal
There shall be a Student Disciplinary Tribunal composed of a Section 7. Filing of Charge
chairman, who shall be a member of the Integrated Bar of the A disciplinary proceeding shall be instituted motu proprio to the
Philippines, and two (2) members to be appointed for a period of one appropriate authority or upon the filing of a written charge specifying
(1) year, from among the faculty and other staff of the University. In the acts or omissions constituting the misconduct and subscribed to
any disciplinary case before the tribunal, a respondent may request by the complaint or upon submission of an official report of any
that two (2) students to be appointed to sit with the tribunal. violation of existing rules and regulations. Upon the filing of said
charge or report with the student disciplinary tribunal or the office of
The Chairman and non-student members shall render full-time
the Dean, as the case may be, an entry shall be made in an official
service in the tribunal. They shall receive monthly honoraria in the entry book kept for the purpose; specifying the person or persons
amount of P500.00 and P400.00, respectively. charged, the complainant or complainants, his witnesses, if any, the
date of filing, and the substance of the charge.
The tribunal shall be under the supervision of the Vice-Chancellor for
Student Affairs, who shall designate, whenever, requested, the Section 8. Preliminary Inquiry
student member to sit with the tribunal.
Upon receipt of the complaint or report, the tribunal or the Dean of
Autonomous units shall set up their own student disciplinary the College, as the case may be, shall determine whether such
tribunals in accordance with these rules. complaint or report is sufficient to warrant formal investigation. In all
cases where the complaint or report is found sufficient, formal charge
Section 5. Jurisdiction or charges shall be drawn up and served upon each respondent. In
every case, the parents or guardians of the student charged shall be
All cases involving discipline of students under these rules shall be
subject to the jurisdiction of the student disciplinary tribunal, except finished with a copy of the same.
the the following cases which shall fall under the jurisdiction of the
Section 9. Answer
appropriate college or unit:
Each respondent shall be required to answer in writing within three
A. Violation of college or unit rules and regulations by students of (3) days from the receipt of the charge or charges. Formal
the college; and/or investigation shall be held on notice as provided below.
Section 10. Hearing Section 16. Action by the Dean

Hearings shall begin no later than one (1) week after receipt of the The Dean shall, within ten (10) days from receipt of the Committee
respondent’s answer or after the expiration of the period within report, transmit the report, together with his decision or
which the respondent should answer. recommendation, to the President of the University or the Chancellor
of an Autonomous unit, as the case maybe.
Section 11. Duration of Hearing
No hearings on any cases shall last beyond two (2) calendar months. Section 17. Decision of the Tribunal
The tribunal shall decide each case within fifteen (15) days from final
Section 12. Notice of Hearing submission. The decision shall be in writing and signed by a majority
All parties concerned shall be notified of the date set for hearing at of its members. It shall include a brief statement of the findings of fact
least two (2) days before such hearing. Notice to counsel of record or and the specific regulations on which the decision is based.
duly authorized representative of a party shall be sufficient notice for
the purpose of this section. Section 18. Finality of Decision
Any decision of the tribunal or of a Dean, other than expulsion,
Section 13. Failure to appear at Hearing permanent disqualification from enrollment, or suspension for more
Should either complainant or respondent fail to appear for the than thirty (30) calendar days, shall become final and executed after
initial hearing after due notice and without sufficient cause, this fact fifteen (15) days from receipt of the decision of the respondent unless
shall be noticed and the hearing shall proceed ex parte without within (5) days from receipt thereof, a motion for reconsideration of
prejudice to the party’s appearance in subsequent hearings. the same is filed, in which case the decision shall be final after (15)
days of receipt of the action on the motion for reconsideration.
Section 14. Postponement
Section 19. Appeal to the President or Chancellor
Application for postponement may be granted for good cause for such
a period as the ends of justice and the right of the parties to a speedy In all cases in which all final decision is not conferred from a Dean or
hearing require. the tribunal, the respondent may file an appeal with the President or
the Chancellor within ten (10) days exclusive of Sundays and official
Section 15. Committee Report holidays after receipt of the appeal.
The college investigating committee shall forward to the dean Section 20. Action by the President or Chancellor
concerned within fifteen (15) days after the termination of the
hearing the complete record of the case, with its report and As amended by the Board of regents at its 1041 meeting on July 4,
recommendation. The recommendation signed by the majority of the 1991. The action of the President or the Chancellor on
members of the Committee shall state the findings of fact and the recommendation coming from the Dean an appeal from a decision of
specific regulations on which it is based. a Dean or the Tribunal shall be rendered within ten (10) days
exclusive of Sundays and official holidays after receipt of appeal.
The Executive Committee shall automatically review and decide all secure the services of counsel, he should manifest that fact two
student disciplinary cases in which the penalty of suspension for one (2) days before the date of hearing, and request the tribunal or
(1) year or more, expulsion, and withdrawal of registration privileges the investigating committee to designate counsel for him from
is imposed. among the members of the University constituency.
The authority given to the Executive Committee under this rule is Section 23. Effect of Decision
understood to include the power to affirm, reverse, decrease or Decision shall take effect as provided in these rules. However, final
increase the penalties imposed in the case under review. decision of suspension or dismissal within thirty (30) days prior to
any final examination shall take effect during the subsequent
The decision of the Executive Committee shall be final and executory semester, except when the respondent is graduating, in which case
after fifteen (15) days from receipt of the decision of the respondent the penalty shall immediately take effect.
unless, in the meantime, an appeal is made to, and given due course
by the Board of Regents. Section 24. Records
All proceedings before any tribunal or Committee shall be set down
Section 21. Action by the Board of Regents
in writing by a competent stenographer. Original records pertaining
The Board may review on appeal decisions of the President or the to student discipline shall be under the custody of the Vice Chancellor
Chancellor when the penalty imposed is expulsion, suspension for for Academic Affairs. Such records are hereby declared confidential
more than one (1) academic year, or any other penalty of equivalent and no person shall have access to the same for inspection or
severity. copying unless he is involved therein, or unless he has legal right
which cannot be protected or vindicated without access to or copying
Section 22. Rights of Respondents of such records. Any University official or employee who shall violate
Each respondents shall enjoy the following rights: the confidential nature of such records shall be subject to disciplinary
A. Not to be subjected to any disciplinary penalty except upon due action.
process of law;
B. To be convicted only on the basis of substantial evidence, the Section 25. Sanctions
burden of proof being with the person bringing the charge; A. Any student found guilty of the misconduct defined in Section 2
C. To be convicted only on evidence introduced at the proceedings (a) shall be penalized with suspension for not less than one (1)
or of which the respondent has been properly appraised; year.
D. Pending final decision on any charge, to enjoy all his rights and 1. All cases involving cheating or dishonesty shall be investigated
privileges as a student, subject to the power of the Dean or the by a College/Unit but shall automatically be subject to review
tribunal to order the preventive suspension of the respondent for by the Chancellor.; and
not more than fifteen (15) days where suspension is necessary to 2. Students found guilty of cheating/dishonesty shall be barred
maintain the security of the college or the University; and from graduating with honors, even if their weighted average is
E. To defend himself personally, or by counsel, or representative of within the requirement for graduation with honors.
his own choice. If the respondent should desire but is unable to
B. Any students found guilty of the misconduct defined in Section 2 calendar days, but not more than one (1) semester; provided that
(b) shall penalized as follows: the student should be found guilty for the second offense the
1. For the first offense, suspension for a period of not less than penalty shall be Expulsion; and Provided further, that the student
fifteen (15) calendar days but not more than thirty (30) should assault, strike or inflict physical violence upon any
calendar days; University official, faculty member or person in authority, the
penalty shall be Expulsion.
2. For the second offense, suspension for a period of not less
than thirty (30) calendar days but not more than one (1)
semester; and G. Any student found guilty of the misconduct defined in Section 2(g)
shall be penalized with suspension for not less than fifteen (15)
3. For the third offense, the penalty shall be Expulsion;
calendar days but not more than forty-five (45) calendar days;
Provided that should the deadly weapon be a firearm, the
Provided, that the student should be found guilty for the third
penalty for the first offense shall be suspension for not less
time, the penalty shall be Expulsion.
than thirty (30) calendar days but not more than one (1)
semester, for the second offense, the penalty shall be
expulsion. H. Any student found guilty of the misconduct defined in Section 2
(h) shall be penalized as follows:
C. Any student found guilty of the misconduct defined in Section 2 1. For the first offense, by suspension for a period of not less than
(c) shall be penalized with suspension for not less than seven (7) one (1) semester, but not more than one year; and
calendar days but not more than thirty (30) calendar days; 2. For the second offense, the penalty shall be Expulsion.
provided, that the student should be found guilty for the fourth
time, the penalty shall be Expulsion. I. Any student found guilty of the misconduct defined in Section 2
(i) shall be penalized as follows:
D. Any student found guilty of the misconduct defined in Section 2 1. For the first offense, by suspension for a period not less than
(d) shall be penalized with suspension for not less than fifteen one (1) semester, but not more than one year.
(15) calendar days, but not more than forty-five (45) calendar 2. For the second offense, the penalty shall be Expulsion.
days, Provided, that the student should be found guilty for the
3. Any student found guilty of willfully withholding or
third time, the penalty shall be Expulsion.
misrepresenting information in his application to the
Socialized Tuition and Financial Assistance Program (STFAP)
E. Any student found guilty of the misconduct defined in Section 2 shall be subject to the following guidelines on penalties for
(e) shall be penalized with suspension for not less than seven (7) STFAP violations.
calendar days, but not more than thirty (30) calendar days,
Provided that the student should be found guilty for the fourth a. If the information withheld involves common appliances,
time, the penalty shall be Expulsion. e.g. owned by majority of the population, the
recommended penalty is one (1) semester suspension,
F. Any student found guilty of the misconduct defined in Section 2 reimbursement of STFAP benefits received, plus
(f) shall be penalized with suspension for not less than thirty (30) permanent disqualification from STFAP and other
scholarships.
b. If the information withheld involves appliances which may L. Any student found guilty of the misconduct defined in Section 2 (l)
be used to indicate capacity to pay, the recommended shall be penalized with suspension for not less than fifteen 915)
penalty is one (1) year suspension, reimbursement of calendar days, but not more than forty-five calendar days;
STFAP benefits received and permanent disqualification provided, that the student should be found guilty for the third
from STFAP and other scholarships; time, the penalty shall be Expulsion. In addition, the student may
c. If the information withheld is substantial such as car, also be required to pay for, or replace, the stolen property.
income, employment, real properties, the recommended
penalty is expulsion plus reimbursement of all STFAP M. The disciplinary action that may be imposed of violations of the
benefits; misconduct in Section 2 (m) may take the form of expulsion,
d. If the student is found to have submitted falsified suspension from the University, withholding of graduation and
documents, the recommended penalty is expulsion plus other privileges, withdrawal of registration privileges, permanent
reimbursement of STFAP benefits. disqualification from enrolment, exclusion from any class,
e. If the student is found guilty, he should be made to reprimand, warning, or expression of apology. The gravity of the
reimburse all STFAP benefits received either before the offense committed and the circumstances attending its
decision is made or reimbursement is made a pre- commission shall determine the nature of the disciplinary action
condition for enrolment. or penalty to be imposed.
N. The Dean or Direction of the unit may impose the penalty of

Furthermore, if the information withheld is grave such as in Nos. 3 suspension for a period not exceeding one (1) calendar year. If he
(c) and 3 (d) above, the recommended penalty is two (2) years deems suspension for a longer period or expulsion warranted, he
suspension and permanent disqualification from STFAP and other shall so recommend to the Chancellor, who shall refer the case to
scholarships. the Executive Committee for final decision.
J. Any student found guilty of the misconduct defined in Section 2 (j) O. Any disciplinary action taken against a student shall be reported
shall be penalized with suspension for not less than fifteen (15) to his parents or guardians.
calendar days, but not more than forty-five calendar days;
Provided, that the student should be found guilty for the third P. Refusal to submit to the jurisdiction of the University by any
time, the penalty shall be Expulsion. In addition, the student may student not enrolled at the time a charge against him is filed shall
also be required to pay for the repair and/or replacement of the prejudice his future enrolment in any unit of the University.
damaged property.
Section 26. Summary Actions
K. Any student found guilty of the misconduct defined in Section 2 Notwithstanding the provision of the foregoing sections, a Dean may
(k) shall be penalized with suspension for not less than seven (7) proceed summarily against a student of a college in the following
calendar days but not more than thirty (30) calendar days; cases:
Provided, that the student should be found guilty for the third A. Violation of rules and regulations issued by the Dean of the unit in
time, the penalty shall be Expulsion. accordance with section 3 of these rules;
B. Misconduct committed in the presence of a faculty member or any C. “Student” shall refer to any person (1) admitted and registered, in
official of the University within the classrooms or premises of a a degree or non-degree program or cross-registered in any course
college, or in the course of an official function sponsored by the of the University on regular or part-time basis, including those
college who are officially on leave of absence and (2) who has not yet
been separated from the University formally through either
The respondent shall be summoned to appear before the Dean of the transfer, graduation, honorable or dishonorable dismissal, or
unit, informed of the charge against him, and afforded the expulsion or expiration of the period allowed for maximum
opportunity to present his side. residence; of the time of the commission of the offense, regardless
of whether or not he is enrolled in any unit of the University at the
Decisions taken under this section shall be in writing, stating the time at the filing of the charge or during the pendency of the
grounds for which disciplinary penalty is imposed. Such decisions disciplinary proceedings against him;
shall be final and executor upon the issuance of the order. The
penalty imposed shall not exceed suspension for fifteen (15) days. D. “Laws of the Land” shall refer to general enactments in force in
the Philippines;
C. The Vice Chancellor for Student Affairs may likewise proceed E. “Official Report” shall include any report duly submitted in
summarily against students in cases of:
writing to any proper authority in the University by a faculty
1. Misconduct committed as provided in paragraph (b) of this member, any member of the University security force, any officer
section, when committed within the University premises not of any college or unit, or any officer of the University
falling within the jurisdiction of any college, school, or unit or administration.
in the course of an official function sponsored by the
University or a unit other than a college, school, or academic
Section 28.
unit; and
2. Misconduct as defined in Section 2 (g) above whether or not These rules shall supersede all previous rules on student discipline
the acts are committed within the premises of, and by the and shall take effect upon approval. Amendments to these rules shall
persons belonging to, one or several colleges, schools, or units. be circularized within ten (10) days after approval and shall take
effect fifteen (15) days after circularization, unless a specific date has
Section 27. Definitions been set, which date shall in no case be within five (5) days after its
approval.
The following terms shall have the meaning set forth below for
purposes of this regulations:
A. “Autonomous unit” refers to such universities or units of the II. SPECIAL POWER AS REGARDS TO STUDENT DISCIPLINE
University of the Philippines System which have been declared GRANTED BY CHANCELLOR FOR STUDENT AFFAIRS
autonomous by law or by the Board of Regents; Power of the Vice Chancellor for Student Affairs of UP Diliman
B. “Regional Unit” refers to units outside of Diliman and Manila At its 946th meeting on December 18 and 22, 1981, the Board of
which are not autonomous; Regents approved the “Grant of Special Power” to the Vice Chancellor
for Student Affairs, to suspend erring students at any time for a Delays in reporting regarding these cases seem to work for students
maximum period of thirty (30) days, effective immediately upon its concerned, who on the same day of the incident, or immediately
imposition. “As recorded on page 6 of the minutes of the 946 th BOR thereafter, work for clearance to leave. If the University Registrar and
meeting the justification presented is quoted below for ready the Vice Chancellor for Student Affairs are not immediately notified
reference: of their pending case, their applications for clearance are given due
course.
“This is necessarily to immediately prevent further recurrence of
offenses and thereby prevent harm to other students and innocent We ought to correct this situation.
bystanders.”
The U.P. Police force, aside from filing the complaint directly with the
“Such powers will be used sparingly and only cases in fraternity Student Disciplinary Tribunal and furnishing copies of its
rumbles or tumultuous affray, boycotts by force or coercion, or illegal report to the Office of the President, should also furnish copies of the
demonstration, and can be restricted by appeals to the president, if same to the following units; (a) the College in which the student is
necessary.” enrolled at the time of the incident; (b) the Vice Chancellor for
Student Affairs and (c) the University Registrar. Such police Report is
Power of other Deans of Students sufficient for purposes of listing the name of the students in the
registrar’s List of Students with pending Disciplinary cases.
At its 959th meeting on May 26, 1983, the Board of Regents approved
the “Grant of similar power previously given to the Vice Chancellor of The Dean and Directors of academic units ought also to follow the
Student Affairs, UP Diliman (946 th BOR meeting, December 18 and 22, same or a similar procedure as outlined above.
1981) to comparable officials in the University of the Philippines Los
Banos, Manila, Visayas to suspend erring students at any time for a The usual procedure of notifying the Registrar’s Office and the Vice
maximum period of thirty (30) days, effective immediately upon Chancellor for Student Affairs of the decisions in disciplinary cases
imposition.” ought to continue.
In the meanwhile, no clearance will be issued to any such student

III. IMMEDIATE REPORTING OF STUDENTS WITH PENDING unless so certified by the Unit Dean/Director or the Chairman of the
DISCIPLINARY CASES SDT that the pending case is dismissed or that the student has been
appropriately penalized if found guilty.”
On August 8, 1978, president Onofre D. Corpuz issued Memorandum
No. 16 prescribing procedures for the immediate reporting of
students with pending disciplinary cases as follows: IV. REVISED RULES AND REGULATIONS GOVERNING
FRATERNITIES, SORORITIES AND OTHER STUDENT
“Our attention has lately been called to the fact that some students ORGANIZATIONS
who have pending disciplinary cases are nevertheless given Whereas, the University aims to create an environment that
clearances to leave the University even before their cases are finally promotes constructive and meaningful interaction among students,
resolved. fraternities, sororities and other student organizations.
Whereas, in order to nurture that environment, there is a need for the Rule I. Actionable Misconduct and Penalties
University to promulgate and strictly implement policies, guidelines, These rules shall apply to all fraternities, sororities and other student
rules and procedures which are responsive to the dynamics of organizations, regardless of whether or not they are officially
interaction among fraternities, sororities and other student recognized by the University, and without prejudice to the provisions
organizations; of Republic Act No. 8094, otherwise known as the “Anti-Hazing Law.”
Whereas, existing rules and regulations on the conduct of fraternities, Section 1

sororities and other student organizations have proven inadequate
Members and officers of fraternities, sororities and other student
purposes of instilling discipline and proper conduct among organizations shall be subject to disciplinary action for the following
fraternities, sororities and other student organizations; acts and shall be penalized as follows;
Whereas, the University condemns any and all interactions among A. Any such member or officer who commits, or engages in, any of
fraternities, sororities and other student organizations which result the acts specified below shall be expelled from the University
in violence, thereby exposing the student and the University to harm, whether or not the acts are committed within or outside
physical danger and damage to property; University premises:
1. Participating in any rumble, engaging in fisticuffs with, or
Whereas, the University impresses upon the members of the
fraternities, sororities and other student organizations that it physically attacking a member of other fraternities, sororities
or student organizations, or
condemns the continued existence of the culture of violence and finds
the presence of erring students on campus reprehensible; 2. Physically attacking any other student or official, faculty
member or employee of the University, or any other person in
Whereas, there is a need to adopt clear-cut guidelines on the connection with any matter relating to fraternities, sororities
imposition of penalties, in addition to the definition of possible or other student organizations.
actionable misconduct by the members of fraternities, sororities and
other student organizations in order that University authorities may NOTE: A rumble is a violent confrontation between two or
be more effective in dealing with fraternity and other student more students belonging to different fraternities,
organization-related misconduct, and impress upon the members of sororities or other student organizations.
fraternities and other student organizations that the University is all
B. Any such member or officer who engages in any form of physical
out against hooliganism and violence on campus and that it would
initiation or hazing resulting in or causing physical injury, as well
not tolerate the continued presence of these erring students on
as the neophyte who allows himself/ herself to be subjected to
campus;
Hazing, shall be expelled, unless the student concerned agrees to
become a witness for the University.
Now therefore, by the virtue of powers vested in the U.P. Board of
Regents, the following Regents, the following Rules and Regulations C. Any such member or officer who commits acts of provocation
Governing Fraternities, Sororities and Other Student organizations which results in heated confrontation between fraternities,
are hereby promulgated. sororities and other student organizations shall be suspended for
one (1) year provided, however, that in case the provocation F. Any such member or officer who willfully fails to comply with
results in rumble, fisticuffs or physical attack, the erring student Summons by the Vice-Chancellor for Student Affairs or equivalent
shall be expelled in the University. Official in the autonomous university, the Student Disciplinary
Tribunal, Deans or their representatives for the purposes of
There is sufficient provocation when a person or party excites, investigation and other proceedings conducted in connection with
incites or induces another to execute an act; when one irritates or fraternity, sorority, and other student organization-related
annoys one with improper or unjust acts, or words or deeds that misconduct shall be automatically suspended by the Chancellor
are vexing. until the person concerned complies therewith; provided, that
There is a heated confrontation when, as a result of the such suspension shall not exceed sixty (60) calendar days.
immediately preceding act of sufficient provocation, words are G. Any such member or officer who causes damage to University
exchanged in hostile, challenging, insulting, irritating or annoying property, or property of any private person within the University
manner or conduct between the parties. premises, on the occasion of rumble, hazing, tumultuous affray or
any similar disturbance shall be suspended for at least one (1)
D. Any such member or officer who exhibits gross or deliberate year, provided, that, if any death or serious or less serious
discourtesy to any University official, faculty member, employee, physical injury is caused to another person by reason of, or on the
disciplining authorities or their agents, in connection with occasion of said destruction of property, the erring student shall
fraternity, sorority, and the other student organization-related be expelled from the University; provided, further that if
incident shall be suspended for at least one (1) year. University property is damaged, he/she shall be required to
repair the damage done at his/her expense or to reimburse the
E. Any such member or officer found carrying or possessing within University for costs incurred in repairing such damage and no
University premises any firearm, molotov bomb, pillbox or other clearance shall be issued until such damage is fully compensated
explosives, knife with a blade longer that two and a half (2 ½) by the respondent.
inches, metal pipe, or any other dangerous or deadly weapon, and
banned substances enumerated under the Dangerous Drug Act H. Any such member or officer of fraternities or sororities who
(Republic Act No. 6425, as amended) shall be expelled from the recruits a college freshman or a first year student taking a first
University, provided however, that stones, baseball bats, undergraduate degree shall be suspended for at least one (1) year
nightsticks, rattan sticks or similar wooden instruments, paper and the student recruited as well as all officers of the fraternities
cutters, tear gas, scalpels, ice picks and other similar objects or sororities concerned shall likewise be suspended for a similar
capable of causing physical injuries shall be deemed dangerous period.
and deadly weapon if the erring person possesses them in
NOTE:
preparation for or immediately before, during or after an attack,
confrontation, or rumble; provided, further that possession of  The recruitment of two or more college freshmen or first year
such objects by two or more members or officers shall be deemed students in any manner shall be taken as evidence of the
to be in preparation for an attack, confrontation or rumble. fraternities’ or sororities’ policy of recruitment in violation of
the foregoing provision; in which case, all the officers of the
fraternities or sororities concerned shall be suspended for at currently enrolled in the University, all officers of said fraternities,
least one (1) year. sororities, or student organizations shall be suspended for at least
 As used in these rules, the term college freshmen shall refer to one (1) year; provided that if said acts are committed by
students in first year of their first undergraduate course, as bodyguards, domestics or employees of a member or officer, such
well as any college student who has earned not more than member or officer and all officers of the fraternities, sororities, or
thirty (30) units of academic credits in any baccalaureate or student organizations shall be expelled from the University.
certificate program, but not including graduate program, post-
baccalaureate program or any non-degree program of the Section 3.
University: provided, that a grade of incomplete in any subject Penalties of suspension shall take effect immediately upon the finality
or course shall not be construed as a unit earned in said subject of the decision. A student under suspension shall not be allowed to
or course. enroll, attend classes, take examinations, use University facilities, or
graduate during the effectivity of the suspension; provided, that use
I. Any such member or officer who commits any other form of
of University facilities shall be understood to include using library
fraternity, sorority and other student organization-related
facilities, residing in residence halls or dormitories owned by the
misconduct, whether within or outside University premises,
University, undertaking field work or any other academic
which affects the good order and welfare of the University of
requirement, entering any academic building, etc.; provided further,
which has a negative effect on the discipline, general welfare, or
that a student under suspension shall not be allowed to enroll until
the good name of the University, shall be suspended for not less
his/her suspension shall have been fully served, except where the
than six (6) months but not more than one (1) year.
period of his/her suspension expires on the last day for late
NOTE: In case of a second offense committed under paragraphs C, registration.
D, G, H and I above, the erring students shall be expelled
from the University. The period of suspension shall be counted as part of the academic
residency requirement of the student; if for any reason the student
Section 2. was able to take an examination or submit any academic requirement
during the effectivity of suspension, such examination or submission
A. In case where any misconduct defined in the preceding section is
shall be considered invalid.
committed by two or more members or officers of fraternities,
sororities, or student organizations, and a conspiracy is Notice of suspension shall be immediately furnished to the parents
established, all officers of such fraternities, sororities, or student and/or guardians of the student and all the colleges and units
organizations participating in that conspiracy shall be expelled concerned. All concerned faculty members shall be immediately
from the University. A conspiracy shall be deemed to exist if notified of the suspension by their respective deans, institute/center
concerted action and unity of purpose is established. directors, and department chairpersons, as the case may be.
B. Where the acts prohibited under this rule is committed by a Notwithstanding the foregoing , nothing in these rules shall preclude
member, officer, or agent of the fraternities, sororities or student the disciplining authorities from imposing sanctions including but not
organizations who is not a student of, or even if a student is not limited to withdrawal of recognition of the fraternities, sororities and
other student organizations under existing University and college Rule III. Formal Charge
rules and regulations. Section 1.
Rule II. Jurisdiction No member or officer of fraternity, sorority or student organization
Section 1. shall be formally charged before the SDT unless a preliminary inquiry
has been conducted by any member of the SDT, which must be
The Student Disciplinary Tribunal shall be composed of a finished not later than five (5) working days from the date of filling of
Chairperson, who shall be a member of the Integrated Bar of the the complaint; provided, that where the misconduct is committed
Philippines, two other members, all of whom shall be appointed by within the premises of a college, it shall be the responsibility of the
the Chancellor for a period of one year chosen from among the Dean concerned to ensure that an appropriate complaint is
academic and administrative personnel of the respective autonomous expeditiously filed with the SDT within the same period of five (5)
universities, as well as the two other members, student and parent working days in any other case, such responsibility shall lie with the
jurors provided for under Rule IV, Section 4. Vice-Chancellor for Student Affairs or the equivalent official in the
autonomous university.
Section 2.
The Student Disciplinary Tribunal (SDT) shall have jurisdiction to try Section 2.
all cases involving fraternity, sorority and other student organization- A fraternity, sorority or student organization member or officer
related incidents without prejudice to the summary powers of the caught in flagrante by the disciplining authorities or any faculty
disciplining authorities as provided in these and other existing rules. member in the course of a fraternity, sorority or other student
organization- related misconduct shall be formally charged before the
The presence of at least a majority of the members shall constitute a SDT without the need for a preliminary inquiry.
quorum for the Tribunal to conduct formal investigations of all cases
within its jurisdiction. Section 3.
The members so appointed shall be entitled to such honorarium, The formal charge shall be served on the student/respondent(s)
allowance or benefit as shall be fixed by the President. through the Dean of the college, a copy of which shall be furnished
the parents and or guardians or the student – respondent(s).
Section 3.
Rule IV. Prosecution of Cases
Unless otherwise superseded by subsequent issuances from the
appropriate University official, existing student disciplinary tribunals, Section 1.
which shall continue to be under the supervision of the Vice Lawyers from the Legal Office of the autonomous university shall
Chancellor for Student Affairs or the equivalent official in the represent the University in all proceedings before the SDT. Private
autonomous university, shall continue to have jurisdiction over all lawyers appearing before the SDT shall be under the direct control
cases involving fraternities, sororities and other student organization and supervision of the University Prosecutor.
-related incidents as defined in these rules.
Section 2. The list of parent jurors shall be submitted by the Vice-Chancellor for
In case no lawyer from the Legal Office is available to act as counsel Student Affairs or equivalent official in the autonomous university to
for the University, the Vice-Chancellor for Student Affairs or the the Chancellor within the first fifteen (15) days of the school year.
equivalent official in the autonomous university shall deputize any
lawyer in the University to act as Counsel. The lawyer so deputized The Chairperson of the Student Council concerned shall make sure
shall report directly to the Chief Legal Officer of the other that the students included in the said list shall undertake to serve as
autonomous university for instruction on the case. The lawyers so student representatives in the Tribunal upon designation. The
deputized shall be entitled to an honorarium to be fixed by the Vice-Chancellor for the Student Affairs or equivalent official in the
President. autonomous university shall ensure attendance of the parent juror.
Both jurors shall sign an undertaking regarding their willingness to
Section 3. serve for this purpose.
No lawyer employee of the University shall be allowed to defend The student and parent jurors so appointed shall be counted for
cases before the SDT, unless the respondents are within the purposes of determining a quorum. They shall voting rights in the
third-degree of affinity or consanguinity. final deliberation and resolution of the case only if they have been
actually present in a majority of the hearings where witnesses were
Section 4.
presented and have actively participated in the formal investigation
For each case investigated pursuant to these revised rules, the of the case.
Student Disciplinary Tribunal shall include one student juror and one
parent juror whose names shall be drawn by the Dean of Students or Section 5.
the Vice-Chancellor for Students Affairs from a list of possible student
The SDT shall commence the hearing of the case within five (5) days
and parent jurors.
after all parties have been duly furnished copies of the formal charge,
and the hearings shall continue from day to day until the case is
The list of student jurors shall be submitted by the Chairman of the
submitted for resolution, which shall not be later than forty-five (45)
University Student Council in the respective autonomous university
to the Vice-Chancellor for Student Affairs or the equivalent, official in days after the commencement of said hearings.
the autonomous university within thirty (30) days from the start of
Section 6.
every academic year, provided that the list of students shall be valid
until a new one is submitted to the Vice-Chancellor for the Students The SDT shall not be bound by the technical rules of evidence and
Affairs or equivalent official by the next duly elected Student Council may conduct summary proceedings through the submission of the
Chairman, and provided further, that no parent or student related by sworn affidavits, subject to cross- examination or clarificatory
affinity or consanguinity to a student respondent(s), or a classmate in questions. The failure of a party to present evidence on the scheduled
the current or immediately preceding semester, or a co-member in a date shall be deemed a waiver of his/her right to present such
fraternity, sorority or student organization, shall be allowed to serve evidence. The failure of a party or his/her counsel to attend the
as SDT member. hearings on the scheduled dates shall not be a ground for postponing
said hearings.
Section 7. Section 3.
The filing of the following pleadings and the motions is prohibited: The Chancellor shall, within five (5) days from receipt of the appeal,
A. Motion for extension of time to file an answer; endorse said appeal which shall include his recommendations to the
President, whose decision shall be final and immediately executor
B. Motion to dismiss or to quash, except on questions of jurisdiction; upon receipt of the decision by the respondent, except in cases of
C. Appeal to higher University authorities on the ground of lack of expulsion.
jurisdiction;
D. Appeal to higher University authorities from interlocutory orders; Section 4.
E. Motion for bill of particulars, Decision imposing the penalty of expulsion may be appealed to the
F. Motion for new trial; Board of Regents within ten (10) days from receipt of the decision by
the respondent, which appeal shall be decided upon during the next
G. Motion for reconsideration of SDT rulings and/or resolutions: regular meeting of the Board following the President’s decision.
H. Motion to reopen the case;
Section 5.
I. Demurrer to evidence;
J. Motion for postponement; In imposing the proper penalty, the SDT shall take into consideration
the following justifying, exempting or aggravating circumstances.
K. Reply;
L. Intervention; and A. Circumstances may be considered justifying
M. Other dilatory motions. 1. Self- Defense - When the respondent has shown by clear and
convincing evidence that there was a previous and immediate
Rule V. Decision and Appeal unlawful attack or aggressive act against the respondent involved,
Section 1. and that such act placed the respondent in danger and for which
The SDT shall render decisions within (15) days from the time the he/she was forced to commit the act(s) charged and that in doing
case are deemed submitted for resolution. so, the respondent employed such reasonable means to resist the
unprovoked attack and there was no sufficient provocation on the
Section 2. part of the respondent.
Decisions of the SDT imposing the penalty of suspension for a period 2. Defense of Relatives or Stranger - If the respondent
not exceeding one (1) year shall be final and executor, even pending committed the act(s) charged in the defense of a spouse,
any appeal, while decisions imposing a higher penalty shall not be ascendant, descendant or brother or sister and against the
immediately executory. In both cases, the respondent may file an aggressor immediately before, during or immediately after the act
appeal to the President through the Chancellor of the autonomous or aggression being inflicted on the respondent. Such defense may
University concerned within ten (10) days from receipt by the extend to stranger or third parties within any area subject to
respondent or counsel of the SDT decision. University jurisdiction, who are being subjected to acts of
aggression provided, that the conditions required for in act(s) of
self-defense are present.
B. Circumstances that may be considered exempting C. Aggravating circumstances shall serve to increase the penalty
imposed on that next higher in degree.
1. The act(s) for which the respondent is charged occurred during or
was precipitated by a moment of temporary insanity or mental
lapse as duly certified to by a competent and qualified Rule VI. Summary Action
psychiatrist. Section 1.
2. In cases of accident where it is established that (a) respondent In case a fraternity, sorority or student organization is involved in a
was performing a lawful act with due care; (b) injury is caused by rumble with, or attack against, another fraternity, sorority or student
mere accident and (c) there must be no fault or intent of causing organization, all officers of the fraternity, sorority or student
the injury. organization may be preventively suspended by the Vice-Chancellor
for Student Affairs or the equivalent official in the autonomous
C. Circumstances that may be considered aggravating university for a period not exceeding thirty (30) calendar days
without prejudice to any other liability under these rules.
1. When the respondent has been previously charged and found
guilty of violating any provision of the revised rules, or the rules Section 2.
prior to the revised rules.
In case of violent physical initiation or hazing resulting in physical
2. When the respondent is found to have employed such means i.e., injuries, all officers of the fraternity, sorority or student organization
goons, firearms and dangerous device to aid him in committing shall be preventively suspended by the Vice-Chancellor for Student
the acts for which he is charged. Affairs or the equivalent official in the autonomous university for a
period not exceeding thirty (30) calendar days, without prejudice to
3. When it is sufficiently established during the formal investigation
any other liability under these rules.
that the act was committed with evident premeditation.
4. When the heated confrontation occurs during a drinking (liquor) Section 3.
session within University premises and places where its The Order of Preventive Suspension issued by the Vice-Chancellor for
jurisdiction is exercised. Student Affairs or the equivalent official in the autonomous
university shall be immediately executory, and may be lifted only
Section 6.
upon orders of the Chancellor or the President.
Whenever there are justifying exempting, or aggravating
circumstances present and proven during formal investigation, the Section 4.
SDT shall be guided as follows: Whenever a rumble or an attack occurs, the heads and other officers
A. The presence of any exempting circumstances will extinguish the of the involved fraternities, sororities, and student organizations are
liability of the respondent. require to appear without necessity of summons before the Vice
Chancellor for Student Affairs or the equivalent official in the
B. The presence of any justifying circumstance will serve to decrease autonomous university within twenty four (24) hours, from the start
the penalty to that of mere reprimand for a first offense, and to of the rumble or attack; provided, that either or both of the top two
the penalty next higher for succeeding offenses. (2) ranking officers who fail to appear may be preventively
suspended by the Vice Chancellor for Student Affairs or the and other disciplining authorities shall continue to apply, in so far as
equivalent official in the autonomous university, for not more than they are not inconsistent with these rules.
thirty (30) calendar days without prejudice to any other liability
under these rules. Section 3.
Notwithstanding the summary powers provided under existing, SDT
Section 5.
rules, the Vice-Chancellor for Student Affairs or the equivalent official
Each fraternity, sorority or other student organization shall, within in the autonomous university, or in the autonomous university, or the
fifteen (15) days from the start of every academic year, submit to the Dean concerned may preventively suspend any student for a period
Office of the Vice- Chancellor for Student Affairs of the equivalent not exceeding thirty (30) calendar days in the following
office in the autonomous university, a list duly approved, subscribed circumstances:
and sworn to by the top three (3) ranking officers thereof, containing A. When the student is caught in the act of committing any
the names, addresses, and telephone numbers, including recent misconduct or prohibited act as defined in these rules in the
pictures of all the officers and members thereof regardless of presence of the Vice Chancellor for Student Affairs or the
whether or not they are in good standing; provided, that any change equivalent official in the autonomous university, or the Dean.
therein must be reported within one (1) week to said Office.
B. When the student is about to commit the misconduct or
Failure to comply with the foregoing provision despite written notice prohibited act as defined in these rules in the presence of the Vice
from the Vice Chancellor for Students Affairs or the equivalent official Chancellor for Student Affairs or the equivalent official in the
in the autonomous university including submission of false autonomous university, or the Dean; or
information, shall render the fraternities, sororities or other student C. When the student has just committed the misconduct or
organizations concerned liable under Rule I, Section 1, (I) of these prohibited act as defined in these rules.
rules.
When the erring student committed the misconduct or prohibited act
Rule VII. Sundry Provisions in the premises of the college where he/she belongs, the summary
Section 1. powers herein provided shall be exercised by the Dean of said
college; provided, that where the misconduct or prohibited act is
All other provisions of the SDT Rules approved by the Board of committed in any other place within the University premises, the Vice
Regents at its 876th Meeting on 02 September 1976 as amended, Chancellor for Student Affairs or the equivalent official in the
which are not inconsistent with these rules shall continue to apply in autonomous university shall exercise such summary powers.
the prosecution of administrative disciplinary cases against erring
members and officers of fraternities, sororities and other student Section 4.
organizations.
The Chancellors of the autonomous universities are hereby
Section 2. empowered to create their respective student disciplinary tribunals
which shall operate pursuant to these rules and existing SDT rules.
The existing summary powers of the Vice Chancellor for Student
Affairs or the equivalent official in the autonomous university, Deans
Section 5. The University affirms its commitment to provide a secure and

The Office of the Registrar of the autonomous university shall make a conducive learning and working environment for students, faculty
permanent entry in the transcript of records of all members and members and employees free from sexual harassment and all forms
officers of fraternities, sororities and student organizations regarding of sexual intimidation and exploitation.
their having been suspended/expelled by reason of having been
Section 2. Definitions
subjected to administrative disciplinary proceedings under these
rules. As used in these Rules and Regulations
A. “Student” means a person duly enrolled for a degree course or in
Section 6.
short-term training or review in any academic unit or training
All existing disciplinary case against members and officers of center of the University;
fraternities, sororities and other student organizations pending B. “Employee” means any person who holds an official appointment
before the SDT as of the date of approval of these rules shall be or designation in any unit or office (academic or administrative)
investigated or prosecuted, as the case may be pursuant to or under of the University and includes casual or contractual employees as
such rules that are favorable to the respondent. well as graduate and student assistants; and
Rule VIII. Effectivity C. “Faculty member” means any member of the teaching staff of the
University, regardless of academic rank or category and includes
Section 1.
librarian, researcher or research associate, coach, trainer or
These rules and regulations shall take effect upon approval by the training specialist, and extension worker as well as graduate
Board of Regents and thirty (30) days after these are circularized by student with teaching responsibilities.
the Chancellors of the autonomous universities of the System.
Section 3. Sexual Harassment Defined
V. IMPLEMENTING RULES AND REGULATIONS OF THE ANTI- A. Sexual harassment is committed by an officer, faculty member,
SEXUAL HARASSMENT ACT OF 1995 employee, coach, trainor, or any person who having authority,
Pursuant to its powers vested by law, the Board of Regents of the influence or moral ascendancy over another in any aspect of
University of the Philippines System hereby promulgates the academic or administrative work in any campus, unit, office or
following rules and regulations to effectively carry out Republic Act classroom of the University demands, requests or otherwise
No. 7877, otherwise known as the Anti-Sexual Harassment Act of requires any sexual favor from the other, without regard as to
1995, within the premises and jurisdiction of the said University. whether such demand, request or requirement is accepted by the
latter.
Section 1. Affirmation of Policy
B. In a work-related environment, either academic or
In affirmation of the Declaration of Policy set forth in Section 2 of the administrative, sexual harassment is deemed to exist when:
Republic Act. No. 7877, the University of the Philippines shall
establish and maintain an intellectual and moral environment in 1. The sexual favor is made as a condition in the hiring or
which the dignity and worth of all members of the academic employment or reemployment of the individual who is the
community are guaranteed full respect. object of sexual harassment, or in granting such individual
favorable compensation or promotion or any other terms, Section 5. Policy Standards and Guidelines Concerning
conditions or privileges; or the refusal to grant the sexual Sexual Harassment
favor results in limiting, segregating or classifying a faculty In furtherance of the Declaration of Policy affirmed in Section 1
member or employee which would discriminate, deprive him hereof, the following standards and guidelines shall be observed
or her or diminish employment opportunities or otherwise within the University of the Philippines System:
adversely affect such faculty member or employee.
A. These Rules and Regulations cover all officials, faculty members,
2. The above acts would impair the rights or privileges of the employees, and students within the jurisdiction of the University
faculty member or employee under the Civil Service law, rules of the Philippines System. Included in this coverage are applicants
or regulations; for academic or administrative positions and for admission as
3. The above acts would result in an intimidating, hostile or students in any unit or campus of the University System, after the
offensive employment environment for the faculty member or application has been received by such unit or campus.
employee. B. Sexual harassment under these Rules and Regulations is not
limited to cases involving abuse of authority or power but
C. In the academic, teaching or study environment, sexual includes as well those in peer relationships, such as in faculty-
harassment is committed: faculty, employee-employee or student-student relations, or those
1. Against a student, trainee or one who is under the care, involving harassment of faculty members or employees by
custody, supervision or advisorship of the offender; students. It contemplates cases of harassment involving persons
2. Against one whose education, training, apprenticeship or of the same or opposite sex.
tutorship is entrusted to the offender; C. Sexual harassment is a reprehensible conduct which subverts the
mission of the University and undermines the careers of students
3. When the sexual favor is deemed to be a condition to the
and faculty members as well as those of the research and
giving of a passing grade, the granting of honors and
administrative personnel. The University shall take measures to
scholarships, or the payment of a stipend, allowance or other
prevent sexual harassment and eliminate conditions which give
benefits, privileges, or considerations; or
rise to sexual intimidation and exploitation within the purview of
4. When sexual advances result in an intimidating, hostile or these Rules and Regulations.
offensive environment for the student, trainee or apprentice. D. Accordingly, sexual harassment is hereby declared a ground for
administrative disciplinary action and may constitute grave
Section 4. Inducement or Cooperation to Commit Sexual misconduct, simple misconduct, disgraceful or immoral conduct,
Harassment
or conduct prejudicial to the best interest of the service, as each
Any person connected with the University as an officer, faculty may warrant.
member, employee or a student, who directs or induces to commit E. All reported incidents or cases of sexual harassment shall be
any act of sexual harassment as herein defined, or who cooperates in investigated and appropriate disciplinary, criminal or any legal
the commission thereof by another without which it would not have action will be taken by the University authorities, with the
been committed, shall be held accountable under these Rules and consent of the victim and taking into account the integrity and
Regulations. other preponderant interests of the University.
F. University officials, faculty members, employees and students Section 7. Responsible Officials
entrusted with duties or functions connected with the Under the general supervision of the President of the University,
implementation or enforcement of these Rules and Regulations Chancellors shall be directly responsible for the effective
are required to observe confidentiality and respect individual implementation of the policy on sexual harassment as provided in the
privacy to the greatest extent possible in dealing with reports and present Rules and Regulations.
complaints of sexual harassment.
G. The University will provide all possible support services to Section 8. Sexual Harassment Office
students, faculty members or employees who are victims of sexual A. A Sexual Harassment Office is hereby created in each autonomous
harassment. campus of the University under the Office of the Chancellor. It
H. Retaliation against parties directly or indirectly involved in any shall be composed as follows:
incident case or report concerning sexual harassment will not be 1. As Chairperson on a rotating basis, the Vice-Chancellor for
tolerated. Any act of retaliation in itself shall be a ground for Academic Affairs, the Vice-Chancellor for Administration, the
disciplinary action. Vice-Chancellor for Student Affairs and other Vice-Chancellor,
or equivalent officials: Provided, however, that the Vice-
Section 6. Procedures
Chancellor for Academic Affairs, or equivalent official, shall,
A. Each campus of the University, or where appropriate its under the direction of the Chancellor, be the chairperson in
constituent institution, shall provide facilities for both informal charge of organizing the Office and shall preside over its initial
and formal procedures for resolving cases or dealing with business meeting;
incidents of sexual harassment. 2. One representative each from the faculty, employees and
B. Informal procedure refers to University action through student sectors, who shall be appointed by the Chancellor
appropriate officials or committees which does not involve formal upon consultation with the respective sectors, for a term of
investigation nor filing of formal charges. It may consist of years each;
counseling, providing information, or other means of support. 3. The Director of the Women’s Studies Center, or Chairperson of
However, incidents of sexual harassment dealt with in this the Women’s desk of the Chancellor’s Office; and
manner will be documented to determine whether patterns of 4. The Coordinator of the Office, who shall be a non-voting
sexual harassment are present. member.
C. The Chancellor shall establish facilities for informal procedures.
Until the Sexual Harassment Office is created as provided in B. The Office shall:
Section 8 hereof, the Center for Women’s Studies or the Women’s 1. Undertake information and educational activities to the end
Desk of the Chancellor’s Office shall provide informal facilities. that the University policy, rules, regulations, and procedures
D. If the case or situation requires resort to formal charge of sexual on sexual harassment are disseminated and become part of
harassment, the procedure set out together with the definition of the academic culture.
penalties therein, shall be complied with. 2. Creatively design or formulate informal procedures of such
nature as to elicit and confidence on the part of interested
parties in resolving problems arising from cases or incidents
of sexual harassments, including counseling and grievance VI. REPUBLIC ACT NO. 8049
management. AN ACT REGULATING HAZING AND OTHER FORMS OF
3. Provide security and support measures to aggrieved parties or INITIATION RITES IN FRATERNITIES, SORORITIES, AND
ORGANIZATIONS AND PROVIDING PENALTIES
victims in sexual harassment cases; and
THEREFORE
4. In every appropriate case, constitute a Hearing Committee as
required in formal procedure set out in thereof. Be it enacted by the Senate and House of Representatives of the
C. The Coordinator shall be appointed by the Chancellor to serve on Philippines in Congress assembled:
full-time basis for a term of three years, which may be renewed.
He or she shall be the one responsible for the efficient Section 1.
implementation of the decisions of the Office and the Chancellor Hazing as used in this Act is an initiation rite or practice as a
involving sexual harassment cases. prerequisite for admission into membership in a fraternity, sorority
or organization by placing a recruit, neophyte or applicant in some
D. The Office shall every year constitute a pool of such number of embarrassing or humiliating situation such as forcing him to do
students, faculty members, and officers or employees as may be menial, silly, foolish and similar tasks or activities or otherwise
necessary, from which shall be drawn the members of a Hearing subjecting or injury.
Committee in every case where formal procedure is preferred or
is deemed necessary. The members of the pool shall acquaint The term organization shall include any club or the Armed Forces of
themselves with University policy, rules, regulations, and the Philippines, Philippine National Police, Philippine Military
procedures concerning sexual harassment. Academy, or officer and cadet corps of the Citizen’s Military Training,
or Citizen’s Army Training. The physical, mental, and psychological
E. Within sixty days from the effectivity of these Rules and testing and training procedure and practices to determine and
Regulations, the Chancellor shall complete the organization of the enhance the physical, mental and psychological fitness of prospective
Office and shall by appropriate public notice inform the academic regular members of the Armed Forces of the Philippines and the
community of the date it becomes thereby operational. Philippine National Police as approved by the Secretary of National
Defense and the National Police Commission duly recommended by
Section 9. Annual Report
the Chief of Staff, Armed Forces of the Philippines and the Director
The Chancellor shall submit an annual report to the President of the General of the Philippine National Police shall not be considered as
University, which shall contain an evaluation of the sexual hazing for the purpose of this Act.
harassment problem vis-a-vis the implementation of the University
policy, rules and regulations contained herein, together with his Section 2.
recommendations. No hazing or initiation rites in any form or manner by a fraternity,
sorority or organization shall be allowed without prior written notice
Section 10. Effectivity to the school authorities or head of organization seven (7) days
These Rules and Regulations shall take effect seven days from the before the conduct of initiation. The written notice shall indicate the
publication in the Philippine Collegian or its counterpart University period of the initiation activities which shall not exceed three (3)
student publication of the autonomous university. days, shall include the names of those subjected to such activities, and
shall further contain an undertaking that no physical violence be incapacitated for the performance of the activity or work in which
employed by anybody during such initiation rites. he was habitually engaged for more than thirty (30) days.
Section 3. F. The penalty of prison mayor in its medium period if in
consequence of the hazing the victim shall have been ill or
The head of the school or organization or their representatives must incapacitated for the performance of the activity or work in which
assign at least two (2) representatives of the school or organization, he was habitually engaged for ten (10) days or more, or that the
as the case may be, to be present during the initiation. It is the duty of injury sustained shall require medical attendance for the same
such representative to see to it that no physical harm of any kind period.
shall be inflicted upon a recruit, neophyte or applicant.
G. The penalty of prison mayor in its minimum period if in
Section 4. consequence of the hazing the victim shall have been ill or
incapacitated for the performance of the activity or work in which
If the person subjected to hazing or other forms of initiation rites
suffers any physical injury or dies as a result thereof, the officers and he was habitually engaged from one (1) to nine (9) days, or that
the injury sustained shall require medical attendance for the same
members of the fraternity, sorority or organization who actually
period.
participated in the infliction of physical harm shall be liable as
principals. The persons who participated in the hazing shall suffer: H. The penalty of prison correccional in its maximum period if in
consequence of the hazing the victim shall have sustained
A. The penalty of reclusion perpetua if death, rape, sodomy or
mutilation results therefrom. physical injuries which do not prevent him from engaging in his
habitual activity or work nor require medical attendance.
B. The penalty of reclusion temporal in its maximum period if in
consequence of the hazing the victim shall become insane, The responsible officials of the school or of the police, military or
imbecile, impotent or blind. citizen’s army training organization may impose the appropriate
C. The penalty of reclusion temporal in its maximum period if in administrative sanctions on the person or persons charged under this
consequence of the hazing, the victim shall have lost the use of provision even before their conviction.
speech or the power to hear or to smell, or shall have lost an eye, a The maximum penalty herein provided shall be imposed in any of the
hand, a foot, an arm or a leg or shall have lost the use of any such
following instances:
member shall have become incapacitated for the activity or work
in which he was habitually engaged. A. when the recruitment is accompanied by force, violence, threat,
intimidation or deceit on the person of the recruit who refuses to
D. The penalty of reclusion temporal in its minimum period if in
join;
consequence of the hazing the victim shall become deformed, or
shall have lost any other part of his body, or shall have lost the use B. when the recruit, neophyte or applicant initially consents to join
thereof, or shall have been ill or incapacitated for the performance but upon learning that hazing will be committed on his person, is
of the activity or work in which he has habitually engaged for a prevented from quitting;
period of more than ninety (90) days. C. when the recruit, neophyte or applicant having undergone hazing
E. The penalty of prison mayor in its maximum period if in is prevented from reporting the unlawful act to his parents or
consequence of the hazing the victim shall have been ill or guardians, to the proper school authorities, or to the police
authorities, through force, violence, threat or intimidation;
D. when the hazing is committed outside of the school or institution; This section shall apply to the president, manager, director or other
or responsible officer of a corporation engaged in hazing as a
requirement for employment in the manner provided herein.
E. when the victim is below twelve (12) years of age at the time of
the hazing.
Section 5.
The owner of the place where hazing is conducted shall be liable as
If any provision or part of this Act is declared invalid or
an accomplice, when he has actual knowledge of the hazing
unconstitutional, the other parts or provisions thereof shall remain
conducted therein but failed to take any action to prevent the same
valid and effective.
from occurring. If the hazing is held in the home of one of the officers
or members of the fraternity, group or organization, the parents shall
Section 6.
be held liable as principals when they have actual knowledge of the
hazing conducted therein but failed to take any action to prevent the All laws, orders, or part of this Act is declared invalid or
same from occurring. unconstitutional, the other parts or provisions thereof shall remain
valid and effective.
The school authorities including faculty members who consent to the
hazing or who have actual knowledge thereof, but failed to take any Section 7.
action to prevent the same from occurring shall be punished as
accomplices for the acts of hazing committed by the perpetrators. This Act shall take effect fifteen (15) days after its publication in at
least two (2) national newspapers of general circulation.
The officers, former officers, or alumni of the organization, group,
fraternity or sorority who actually planned the hazing although not
present when the acts constituting the hazing were committed shall JOSE DE VENECIA JR. (sgd) EDGARDO J. ANGARA (sgd)
be liable as principals. Officers or members of an organization, group, President of the Senate Speaker of the House of Representatives
fraternity or sorority who knowingly cooperated in carrying out the

hazing by inducing the victim to be present thereat shall be liable as This act, which is a consolidation of Senate Bill No. 176 and House Bill
principals. A fraternity or sorority’s adviser which is present when No. 12401 was finally passed by the Senate and the House of
the acts constituting the hazing were committed and failed to take Representatives on June 2, 1995.
any action to prevent the same from occurring shall be liable as
principals.
CAMILO L. SABIO (sgd) EDGARDO E. TUMANGAN (sgd)
The presence of any person during the hazing is prima facie evidence Secretary General Secretary of the Senate
of participation therein as principal unless he prevented the House of Representatives House of Representatives
commission of the acts punishable therein.
Any person charged under this provision shall not be entitled to the Approved: June 7, 1995
mitigating circumstance that there was no intention to commit so
grave wrong. FIDEL V. RAMOS (sgd)
President of the Philippines
Other University Services for Students Textbook Exchange and Rental Center
The Textbook Exchange and Rental Center (TERC) is a project of the

 Textbook Exchange and Rental Center UPLB University Student Council (USC). Since 1978, TERC has been
serving the studentry of UPLB by providing academic support. It
 University Health Service solicits and exchanges reference books that are required in UPLB
 University Library academic courses and lends them at a very affordable amount. It also
maintains books for room use in its reading room. It aims to
 University Police Force supplement the shortage of required books in the University Main
Library to accommodate the needs of the students, especially those
 University Student Council who cannot afford to buy these books.
 UPLB Gender Center Rental Procedures
 UPLB Housing Office 1. Present your Form 5 and UPLB ID to the TERC personnel if you
wish to apply for membership.
 UPLB Perspective
2. Fill out the borrower’s card. Old members only need to present
their borrower’s card.
3. Pay the donation/renewal fee.
Rental Guidelines
1. Rental is on a first come, first served basis. Reservation of books is
not allowed.
2. Borrowers are requested to donate/pay at least P20-40 monthly
for books with a P200 and above value. Books are already
color-coded with corresponding prices:
Yellow-Green P15 Pink P40
White P20 Yellow P50
Gold P25 Orange P70
Blue P35 Violet P100
3. All borrowed books are subject for monthly renewal. Renewal
fees are to be paid at the TERC office.
Textbook Exchange and Rental Center
University Health Service (UHS)
4. A fine of P2 per day (excluding weekends and official holidays)
will be charged for every overdue book until returned.
5. Lost borrower’s card should be immediately reported to TERC.
The University Health Service is a service unit primarily committed to
The student must pay P5 for a new borrower’s card.
provide clinical care and management to the prevalent health needs
6. Lost books should be immediately reported to the TERC of UP students, faculty, employees, and their dependents through
committee to avoid fines. The borrower shall be given two weeks effective and efficient delivery of quality health care services.
to avail the replacement. After the said period, a deposit of the
market price plus a procurement fee of P100 shall be collected by Facilities and Services
TERC, which will purchase the replacement. The University Health Service is a first level referral hospital that
7. All members shall be responsible for the good condition of the provides comprehensive health care through the following services:
book. Books returned should be free from any writing, mutilations  24-hour service for emergency cases
or damages. Any damaged book should be replaced by the  Out-patient consultation during office hours
borrower.  In-patient facilities for 30 patients (suite, private, semi-private
8. All books must be returned on or before the finals week or as and ward rooms)
designated by the TERC. Failure to return the book on the said  Pharmacy
date will require the student to secure a clearance from TERC  Laboratory
before they can register for the following semester. The fine will
 X-ray and Ultrasound
also continue to accumulate after the last day of classes.
 Electrocardiogram (ECG)
 Out-patient and bedside Nutrition Counseling
 Dental
TERC is located at Room 13, 2/F SU Building, Mariano M. Mondonedo
Ave., UPLB, College, Laguna.  Operating Room for minor, medium and major surgeries
 Delivery Room for normal and caesarian deliveries
 Neonatal Intensive Care Unit (NICU)
 Ambulance
Clinic Hours
The hospital is always open 24 hours for emergencies. There is
always a doctor who is on 24-hour duty.
Ordinary consultation is attended to by in-house doctors during office

hours on weekdays. Accredited specialists are also available during
their specified clinic hours, usually on weekdays. The more common
specialty services utilized by students such as Orthopedic Surgery
University Health Service University Health Service
UPLB Housing Office (UHO)
and Internal Medicine render free out-patient consultation to Benefits of Students
students.
As a general rule, the students are given more privileges than the
Admission for confinement is done on a priority basis: other UP constituents. Only UP students who are enrolled are
1st : Emergency cases entitled to such privileges (Form 5, valid U.P. ID and UHS ID should be
2nd : UP Students presented). Students who have been dismissed, who have graduated,
3rd : UP Faculty, employees, and their immediate dependents and who are on leave of absence are not entitled to the following
special benefits and privileges:
4th : Non-UP or private patients.
 Free out-patient consultation with Medical & Dental Officers
Other service areas have the following schedule:
 Free consultation with the following Consultant Specialists:
Mondays - Fridays : 8 am – 5 pm General Internist and Orthopedic Surgeon
Out-patient Consultation Saturdays : 8 am – 5 pm  Free room accommodation at the Ward for 10 days per semester
Sundays/Holidays : Closed  Discounted rates for laboratory and X-ray tests, and dental
Mondays - Fridays : 7 am – 5pm procedures
Laboratory Saturdays : 7 am – 4 pm  Nominal rates for the professional fees of consultant physicians
Sundays/Holidays : 7 am – 4 pm for consultation or special diagnostic/therapeutic procedures
performed
Mondays - Fridays : 8 am – 5pm  Free ambulance conveyance if consultation or confinement was
X-Ray Saturdays : 7 am – 4 pm made at the University Health Service
Sundays/Holidays : On Call  Special privileges/benefits at the Philippine General Hospital if
referral is made by the doctors of the University Health Service.
Mondays & Wednesdays : 1pm – 3pm
Ultrasound
Tuesdays & Fridays : 5 pm – 8 pm
Mondays - Fridays : 7 am – 10 pm
Pharmacy Saturdays : 8 am – 5 pm UHS is located at Domingo M. Lantican Avenue, UPLB, College,
Sundays/Holidays : 8 am – 5 pm Laguna.
Mondays – Fridays : 7 am – 5 pm (except

Wed.)
Dental Wednesdays : 8 am – 5 pm
Saturdays : 7 am – 4 pm
Sundays/Holidays : Closed
Student Health Welfare
Tuesdays & Thursdays: 2 pm-7 pm
Clinic
University Library
University Library
Rooms can also be searched at the University Library homepage or
University Library Composition directly at http://ilib.uplb.edu.ph .
 Main Library Automated borrowing of books has been practiced with the
 College of Development Communication (CDC) Library Integrated Library (iLib) System. Students, faculty and staff must
 College of Economics and Management (CEM) Library have an iLib account to avail the services and be able to perform
 College of Engineering and Agro-Industrial Technology (CEAT) other features of iLib system like reserving books online, checking of
Library fines, request possible acquisitions of books, suggest or send
 College of Forestry and Natural Resources (CFNR) Library feedbacks regarding its services, etc.
 College of Human Ecology (CHE) Library
 College of Public Affairs and Development (CPAf) Library Library Hours
 College of Veterinary Medicine/Animal and Dairy Sciences Cluster The Main Library is open 69 hours and 54 hours a week during
(CVM/ADSC) Library regular semester and Midyear Term, respectively with the following
 National Institute of Molecular Biology and Biotechnology schedule:
(BIOTECH) Library
 Postharvest Horticulture Training and Research Center (PHTRC)
Library User Education and Services Division:
 School of Environmental Science and Management (SESAM) Regular Semester Midyear Term
Library
Monday to Friday 8:00 AM to 8:00 PM 8:00 AM to 5:00 PM
 UP Rural High School Library
Saturday 8:00 AM to 5:00 PM 8:00 AM to 5:00 PM
General Information
The University Library practices decentralization of library Technical & Administrative Services Division:
collections; that is, building and strengthening specialized collections Monday to Friday 8:00 AM to 5:00 PM
relevant to their respective College curriculum and research. Thus,
the Main Library is for the College of Agriculture, College of Arts and
Sciences and the General Education courses. It provides materials and
services to meet the instructional, research and extension needs of
the various constituents of the University.
The University Library provides information beyond its boundaries
or four walls via http://library.uplb.edu.ph. Several links to
information resources and services could be availed and accessed in
this homepage. Library collection at the UPLB Libraries and Reading
University Police Force (UPF) University Student Council (USC)
The University Police Force (UPF) is an integral part of UPLB under

the Office of the Vice Chancellor for Community Affairs, whose main The University Student Council of the University of the Philippines
duties or functions are to preserve peace and order, prevent the Los Banos (UPLB USC)) is the highest governing student institution
commission of crime, protect life and property, and arrest all democratically elected by the students in the university and their
violators of laws and ordinance within UPLB. respective colleges. It is mandated to nurture a student council that is
autonomous, democratic, and truly representative in all of its
UPF emergency contact details:
campaigns and activities for the advancement of the rights and
Landline numbers: (049) 536-2243 welfare of the UPLB students and the Filipino people in general.
(049) 536-2803
Mobile number : (0949) 7073672 History
Email address: [email protected]
The history of the UPLB USC is the rich history of the student
movement in the University of the Philippines Los Banos – it is the
history of the students who, while accomplishing their academic
requirements to finish their tertiary education, chose to serve not
only their individual interests, but the collective interest of the
Filipino people. These students studied the Philippine situation
beyond their walled lecture rooms, with the community people
surrounding the campus and the wider ranks of the basic sectors in
our society.
With the social ills in our society getting worse – from the use of the
Makiling Reserve as the testing area for Agent Orange for the Vietnam
War to the numerous cases of human rights violations during the
fascist regime of Ferdinand Marcos, the UPLB students collectively
struggled for the freedom we experience now.
Through the united efforts of the students, tirelessly fighting for their
democratic rights to academic freedom and mobility, the Council of
Student Leaders was formed and acted as the regular consultative
and decisive body of different student organizations, fraternities,
University Student Council
UPLB Gender Center
sororities and other formations. This venue paved the way for
students to mobilize wider ranks of youth thus re-establishing the
The University of the Philippines Los Banos Gender Center was
University Student Council of UPLB (UPLB USC) – the first student created during the 1234th meeting of the Board of Regents held on
council re-established after most formations were banned during the 31 July 2008 at UP Manila. It merges the Gender Program for Rural
Martial Law in the Philippines – recognizing the need for a governing Development, the Adolescents Reproductive Health Committee and
formation that will not only act as the liaison between the students the Office of Anti-Sexual Harassment to strengthen the strategic
and the administration, but a formation that will champion the thrusts of the University as a proactive protector of gender-related
struggles of the students and the Filipino people. human rights. It likewise addresses gender concerns in instruction,
research, extension, and services, and averts incidence of sexual
The re-establishment of the UPLB USC manifests the strength of the harassment and improve adolescent reproductive health among
youth and students as the forefront of the fight not only for education, UPLB constituents.
but for just peace and social equality. Vision
To be the University’s distinctively excellent focal point in gender and
development concerns in instruction, research, extension, services,
and advocacy
Mission
 Strengthen instruction, research, extension and advocacy
programs on gender and development, including anti sexual
harassment, and reproductive health;
 Establish the integration of gender perspective in the academic
curricula through inter and transdisciplinary programs;
 Develop gender databases information and monitoring systems
and participatory action-oriented research, methodologies and
policy analyses;
 Undertake vigorous information and educational activities;
 Formulate procedures in resolving issues on sexual harassment
and adolescent reproductive health;
 Provide security and support measures to parties with special
needs (counselling, legal, and medical assistance);
 Serve as academic and service unit within UPLB for the promotion
of gender based and rights based education in higher learning.
UPLB Gender Center
UPLB Housing Office
PROTOCOL FOR SEXUAL HARASSMENT COMPLAINTS
The UPLB Housing Office (UHO), through its Student Housing

Division, manages ten (10) student dormitories of UPLB which are
located on campus. Five (5) of them can accommodate a total of 579
female and 336 male New Freshmen (NF) students. These are the
Men’s Residence Hall (MRH) and Forestry Residence Hall (FRH) for
female students and ATI Dorm, New Dorm, and New Forestry
Residence Hall (NFRH) for male students.
The dormitories are more than lodging of students; they are

institutions central to the residential concept of education – one of
the core programs of UPLB. As such, more than providing shelter to
students, they also provide experience in good manners and right
conduct, due regard to the needs of others, and general education
through social interaction and group living.
Accommodations
A. Allocation of accommodation for New Freshmen, Upperclassmen
and Graduate Students.
The UPLB Gender Center is located at the Mezzanine Floor, Graduate 1. The number of slots made available for New Freshmen,
School Building, Jose B. Juliano Ave., UPLB, College, Laguna. Upperclassmen and Graduate Students is based on the
demands of male and female students.
2. Such allocation by gender is reviewed and revised by the UHO
every three (3) years based on the average enrollment of the
preceding 3-year period.
3. Qualified applicants with physical disabilities are given
priority in dormitories that provide accessibility to person
with disabilities.
B. The following are the categories of applicants given

accommodation at UPLB dorms:
1. Regular residents Any student registered in any degree
program of the UPLB may apply for accommodation in UPLB
UPLB Housing Office UPLB Housing Office
dormitories. Non-regular students (i.e. special students, 4/ room

ATI Dormitory NF/Male Php 650.00
non-degree students or cross-registrants) are disqualified 8/ room
from applying. Women’s Residence 3/ room
UC/Female Php 600.00
2. Transients. Transients/ guests need to apply at UHO for Hall 4/ room
accommodation. They need to pay their rental upon checking- Vet. Med Residence 4/ room
in. Check-in and check-out time is at 12 noon. The UHO shall UC/Coed Php 600.00
Hall
issue a dormitory pass to all transient-guests stating the 6/ room
duration and the number of occupants during their stay at the New Dormitory NF/UC/male Php 650.00
UPLB dormitories.
Forestry NF/UC/ 4/ room
Php 600.00
Priority for accommodation of transients shall be as follows: Residence Hall female
First Priority Makiling 4/ room
UC/Male Php 600.00
Residence Hall
A parent and/or guardian (brothers, sisters or relatives) of a
dormitory resident provided he/she is of the same sex as the 4/ room
International House GS/Coed Php 600.00
resident, and upon the consent of roommates.
4/ room
Second Priority ACCI Dormitory GS/Female Php 1,500.00
6/ room
Relatives and guests of UPLB personnel only during summer, subject GS/Male 6/ room Php 1,500.00
to availability of rooms.
Third Priority NF- New Freshman UC- Upperclassmen GS-Graduate student
Delegates or representatives of seminars, conferences, workshops,
Note: Rate does not include the fees for appliances that students will
trainings, meetings or other activities of the same nature sponsored
by and/or held in UPLB, subject to availability of rooms. bring to the dormitory (e.g. electric fan, laptop, cell phone, key
deposit).
Note: Transient-guests under the second & third priorities shall not
room with resident dormers. For inquiries, you may contact the UPLB Housing Office through
e-mail at [email protected] or [email protected], tele/fax
Dormitory Classification Capacity/ Rate/Month at (049) 536-4009, and/or visit their office at the Old Rural Bank
Building beside the College of Development Communication parking
Room
lot, UPLB, College, Laguna.
Men’s Residence 4/ room
NF/Female Php 600.00
Hall
New Forestry 4/ room
NF/Male Php 600.00
Residence Hall
UPLB Perspective UPLB Perspective
UPLB Perspective
Editorial Office
[P] is housed at Room 11, 2nd floor of the Student Union
The UPLB Perspective [P] is the official student publication of the Building, beside the office of the University Student Council.
University of the Philippines Los Banos which serves as the training
ground for students in alternative journalism and responsible Funding
leadership in thought, opinion and action. It has been in the forefront [P] gets its funding from the Php 45.50 student fund paid by
of campus press freedom and has been fulfilling its duties to raise students during the registration. Php 40.00 from the student fund
awareness and mobilization of the UPLB community for a pro-people goes to the student paper.
and pro-student university.
Roster of Editors-in-Chief
History
Year Editor-in-chief
UPLB Perspective traces its root from the UP College of Agriculture’s
Aggie Green and Gold. However, when martial law was declared, the 1973 Roger Sese
Marcos regime seized virtually all forms of media – including the
1977-1978 Charles Belgica
campus press. Nonetheless, with the mandate of continuous
publication and dissemination of information, campus journalists 1978-1980 Judith Uy
from UPLB took a defiant step. They have consolidated their efforts to 1980-1981 Ma. Victoria Ortega
establish a new student publication under the name of UPLB
Perspective. In 1973, as [P] released its first issue, it became the first 1981-1982 Robbie Guevarra
student publication in the country to be reestablished after the media 1982- 1983 Carlos Basilio
blackout of martial law.
1983- 1984 Bernard Garcia
In the following year, May 30, 1974, [P] was able to ratify its 1984- 1985 Mavic Cabrera
constitution. The same year also saw the campus paper name its first
1985-1986 JJ Dela Rosa
Editor-in-chief, Rogelio Sese, together with his Associate Editor,
Engelbert Peralta. 1986-1987 Rachel Aquino
1987-1988 Rita Villadiego
[P], however, is not exempt from repression, from budget cuts,
funds withholding and selection process controversies to even 1988-1989 Juliet A. Labog
student journalist persecution and detention. Nonetheless, [P] 1989-1991 Teodoro Casino
continued to serve as a “staunch defender of truth and of the people’s
inalienable right to information”. 1991-1992 Charmaine Bigornia/
Emily Paunlagui
1992-1994 Ma. Lourie Victor
UPLB Perspective
Academic Information
Year Editor-in-chief
1994-1995 Erwin Escubio How will my performance as a student be rated?
1995-1996 Marco Polo Performance as a student will be rated at the end of each semester
1996-1997 Geoffrey Dela Cruz according to the following grading system:
1.0 – Excellent 4.0 – Conditional Failure
1997-1998 Gretchen Shagami Colting
1.5 – Very good 5.0 – Failed
1998-1999 Rene Vidallo 2.0 – Good Inc – Incomplete
1999-2000 Ma. Cristina Rubio 2.5 – Satisfactory Drp – Dropped
3.0 – Passed
2000-2001 Clarice Coltin
You may also be given grades of 1.25, 1.75, 2.25 and 2.75. For
2001-2002 Lawrence Ramos courses which do not require numerical grades, you may be given
2002-2003 Nicolo Masakayan rates of S (Satisfactory) or U (Unsatisfactory).
2003-2004 Karen Dagnalan How will my weighted average be computed?
2004-2005 Katrina Ross Tan All the grades in all the subjects prescribed in your curriculum, as
well as your elective courses, shall be included in the computation of
2005-2006 Raymond Oliver Morfe
your weighted average. In cases where your electives taken are more
2006-2007 Samuel Jay Pasia than those required in your program, the following procedure will be
2007-2009 Christian Ray Buendia used:
2009-2010 1. For students who did not shift programs, the required number of
Arbeen Acuna
electives will be considered in chronological order; and
2010-2011 Estel Lenwij Estropia 2. For students who shifted from one program to another, electives
2011-2012 Samuel Jay Pasia will be considered according to an order of priority.
2012-2013 Mark Ian Billante How will I get a complete copy of grades every semester?
2013-2014 John Paul Omac A report of your grades will be released to you through your College
Secretary. A copy will also be mailed to your parents or guardian at
2014-2016 Jil Danielle Caro the end of every semester.
2016-2017 Jose Lorenzo Lim
How can I qualify for honorific scholarship?
If you obtain a weighted average of 1.45 or better at the end of the
semester, you qualify as a university scholar (US) and will have your
name included in the Chancellor’s list of Scholars.
Academic Information Academic Information
If your weighted average grade is 1.75 or better, then you qualify as a Permanent Disqualification
college scholar (CS) and your name will be listed in the Dean’s List of  If at the end of the semester, you obtain final grades below 3.0 in
Scholars. 100% of the academic units in which you are given final grades,
you will be permanently barred from readmission to any college
In addition to the general weighted average prescribed, you must or school of the university.
have taken at least 15 academic units during the previous semester
or the prescribed normal load.  If you were admitted to another unit or college in accordance with
item 3 in the above rules on Dismissal, and fail again which makes
Are there penalties given for scholastic delinquencies? it necessary to drop you again, you will not be eligible for
readmission to any college of the university.
The penalties for scholastic delinquencies are as follows:
 Permanent disqualification does not apply to cases where, on
Warning is given when the final grades obtained at the end of the recommendations of the instructors concerned, the faculty
semester are below 3.0 in 25 – 49% of the total number of academic certifies that the grades of 5.0 received were due to the
units registered. unauthorized dropping of subjects and not to poor scholarship.
However, if the unauthorized withdrawal takes place after the
Probation is given if final grades obtained are below 3.0 in 50% -
75% of the total number of academic units registered, a student is mid-semester and your class standing is poor, your grades of 5.0
placed on probation for the succeeding semester. The load will be shall be counted against you for the purpose of the scholarship
rule.
limited to the extent determined by the Dean of your College. The
probationary status may be removed by passing with grades of 3.0 or
better in more than 50% of the units in received final grades in the What must I do if I was absent from class?
succeeding semester. Get an excuse slip from the Dean of your college through your college
secretary. Present the excuse slip to your instructor not later than the
Dismissal second class session following your return. If you were sick, secure a
 If final grades obtained are below 3.0 in more than 75% of the certificate from the University Health Service.
total academic units in which you received your final grades, you
will be dropped from the rolls of the college; What is the maximum number of absences I can incur in a
subject?
 If you are on probation and fail again in 50% or more of the total
The number of your absences from a class should be less than 20% of
number of units in which you received your final grades, you will
the total class hours or you will be dropped from the rolls. If majority
be dropped from the rolls of the college subject to the provision of
of your absences were unexcused, you will be given a grade of 5.0
the following article; and
upon being dropped. Time lost due to late enrollment is considered
 If you are dropped from one college, you will not ordinarily be time lost due to absence.
admitted to another unit of the university, unless in the opinion of
the Director of the Office of Student Affairs, your natural aptitude What must I do if I have to discontinue my studies?
and interest qualify you in another field of study. If it is necessary for you to stop studying temporarily, file a leave of
absence (LOA) from the university. Submit a written petition to the
Academic Information Academic Information
Dean of your college at least two weeks before the end of classes for Can I register less than the prescribed number of units in my
the semester. However, the leave of absence must not exceed one curriculum per semester?
year. If you wish to underload, you need to submit the necessary
documents during the semester of underloading:
What happens if I fail to file a leave of absence?
If you withdraw from the college without a formal leave of absence, 1. For health reasons – medical certification to be confirmed by the
your registration privileges will be curtailed or entirely withdrawn. University Health Service.
You will have to seek for readmission before you can register. 2. For unavailability of courses – certification by the major adviser
and copy of the schedule of classes.
Is PE a requirement during my first year in college?
3. For Employment – copy of payroll and appointment papers
Basic physical education (PE) is a prerequisite for graduation and indicating among others the duration of employment.
should be complied with during your freshman and sophomore years.
NOTE: You will not qualify to graduate with honors if you registered
for an underload apart from the reasons stated above.
How do I get advanced units in PE?
If you are skillful in one or more kinds of sport, you may take a How long can I stay to complete my course in the University?
proficiency examination in PE (PEPE) and get advanced units.
A student must finish the requirements of a course of any college
within a period of actual residence equivalent to 1 ½ times the
Are foreign students required to pay additional fees?
normal length prescribed for the course. Otherwise, he will not be
In lieu of the non-citizenship fee, all foreign students are required to allowed to register further in that college.
pay an Education Development Fee (EDF) every semester: Five
Hundred (US$500.00) dollars for graduate students and Three This rule, however, does not apply to students governed by existing
Hundred (US$300.00) dollars for undergraduate students. rules regarding a maximum period.
If I am a foreign student, how many times do I have to get a What are the requirements for graduation with honors from
study permit from the Office of Student Affairs? the University?
All international (foreign) students are required to get a study a You may graduate with honors if you complete your course with the
permit from the Office of Student Affairs (OSA) before enrolling every following minimum weighted average grade:
semester.
 Summa cum laude 1.2000
Can I register in another college outside the UP System?  Magna cum laude 1.4500
 Cum laude 1.7500
You may cross-register in any UP constituent units subject to the
approval of the Dean through the college secretary of the home and You also need to have completed in the university at least 75% of the
the accepting units/college. total number of academic units or hours for graduation, and must
have been in residence for at least two years immediately prior to
Academic Information
Officers of the Administration
graduation. Only resident credits will be included in the computation
of the final average of candidates for graduation with honor. In
addition, you must not have taken less than 15 units of credit during
each semester or the normal load prescribed in the curriculum. CHANCELLOR
Dr. Fernando C. Sanchez, Jr.
If I need to leave the University for good, what must I do?
If you are leaving the University for reasons of suspension, dropping EXECUTIVES
or expulsion due to disciplinary action, you are not entitled to an
Dr. Jezie A. Acorda, Assistant to the Chancellor
honorable dismissal. If you will be permitted to receive your
transcript of record or the certification of your academic status in the Dr. Simplicio M. Medina, Office of Institutional Linkages
University, it shall contain a statement of the disciplinary action Ms. Josephine M. Bo, Office of Public Relations
rendered against you. Dr. Sue Liza C. Saguiguit, Office of Alumni Relations
If the reason for leaving is other than those mentioned, you must Dr. Nina M. Cadiz, Office of Student Affairs
secure a university clearance in order to be issued a transcript of Dr. Myrna G. Carandang, University Registrar
records.
VICE-CHANCELLORS
Dr. Portia G. Lapitan, Academic Affairs
Prof. Rex B. Demafelis, Research and Extension
Dr. Crisanto A. Dorado, Administration
Dr. Marish S. Madlangbayan, Planning and Development
Dr. Serlie Barroga - Jamias, Community Affairs
ASSISTANT TO THE VICE-CHANCELLORS

Dr. Julieta A. delos Reyes, Academic Affairs
Dr. Susan F. Calumpang, Research and Extension
Prof. Genaro A. Cuaresma, Administration
Engr. Gregorio S. Pascual, Planning and Development
Dr. Roberto G. Visco, Community Affairs
Colleges and Schools of UPLB Roster of Administrators
of the Office of Student Affairs
COLLEGE OF AGRICULTURE SCHOOL OF ENVIRONMENTAL DR. CELESTINO P. HABITO MR. PATRICK R. MCDIVITH
Dr. Enrico P. Supangco SCIENCE AND MANAGEMENT Coordinator, 1960-1966 Dean of Students, 1991-1995
Dr. Decibel F. Eslava
COLLEGE OF ARTS AND PROF. PABLO J. ALFONSO DR. VIVIAN A. GONZALES
SCIENCES GRADUATE SCHOOL Coordinator, 1964-1965 Dean of Students, 1995-2000
Dr. Felino P. Lansigan Dr. Jose V. Camacho, Jr.
DR. MARCOS R. VEGA DR. CANDIDA B. ADALLA
COLLEGE OF DEVELOPMENT Coordinator, 1967-1968 Director, 2000-2002
COMMUNICATION
Dr. Ma. Theresa H. Velasco DR. BENEDICTO A. PARKER DR. EUGENIA M. CASTILLO
Coordinator, 1968-1969 Director, 2002-2004
COLLEGE OF ECONOMICS AND
MANAGEMENT
Director, 1974-1979
DR. ERNESTO L. BUMATAY
Dr. Isabelita M. Pabuayon
DR. DULCE S. MIRANDA Director, 2004-2005
Officer-in-Charge, 1973-1974
COLLEGE OF ENGINEERING
AND AGRO-INDUSTRIAL PROF. SEVERINO E. CUEVAS
TECHNOLOGY DR. RHODELIA L. GABRIEL Director, 2005-2009
Dr. Arnold R. Elepano Officer-in-Charge, 1971-1972
Officer-in-Charge, 1985-1986 DR. VIVIAN A. GONZALES
COLLEGE OF FORESTRY AND Director, 2009-2012
NATURAL RESOURCES PROF. HENRY R. TEJADA
Dr. Willie P. Abasolo Acting Director, 1979 DR. LETICIA E. AFUANG
Director, 1980-1985 Director, 2012-2015
COLLEGE OF HUMAN ECOLOGY
Dr. Raden G. Piadozo DR. MERVYN J. MISAJON DR. NINA M. CADIZ
Director, 1986-1987 Director, 2015-present
COLLEGE OF PUBLIC AFFAIRS Dean of Students, 1987-1988
Dr. Virginia R. Cardenas
PROF. EDUARDO A. DACANAY
COLLEGE OF VETERINARY Officer-in-Charge, 1980
MEDICINE Acting Director, 1980-1981
Dr. Eduardo B. Torres Dean of Students, 1988-1991
OSA Organizational Chart About the Handbook
DIRECTOR This publication has been made possible through the Office of the
Chancellor, UPLB.
COMMUNICATION AND Editorial Adviser
INFORMATION TECHNOLOGY
(COMMIT) Dr. Nina M. Cadiz
DIRECTOR’S OFFICE
(ADMINISTRATIVE SUPPORT Editor-in-Chief
SERVICES) Katrina Joy M. Abriol-Santos
STUDENT DISCIPLINARY
TRIBUNAL (SDT) Senior Editor
Charlotte H. Hagosojos
Contributors
Janett A. Dolor Ferdie C. Ocampo
Erick Vernon Y. Dy Cicero M. Penaflor
Otoniel A. Genosa Eleno O. Peralta
SCHOLARSHIPS STUDENT Jickerson P. Lado Sheryl B. Posadas
COUNSELING INTERNATIONAL
AND TESTING STUDENTS
AND FINANCIAL ORGANIZATIONS Elisa S. Navarrete Jenette Lory P. Tamayo
ASSISTANCE AND ACTIVITIES
DIVISION (CTD) DIVISION (ISD)
DIVISION (SFAD) DIVISION (SOAD)
Publication Staff:
Jason T. Diamante
Design and Layout:

Charlotte H. Hagosojos
SOCIALIZED PRIVATE AND We acknowledge the contributions of the UPLB Gender Center, UPLB
STUDENT STUDENT
TUITION (ST)
GOVERNMENT
ASSISTANTSHIP LOAN BOARD Housing Office, University Library, University Health Service,
SCHOLARSHIPS
SECTION
(PGS) SECTION
(SA) SECTION (SLB) SECTION University Police Force, UPLB Perspective, University Student
Council, Textbook Exchange and Rental Center, and Ms. Dana Louise
L. Bersamin
Emergency Hotlines
University Police Force 536-2243/536-2803

0949-707-3672
University Health Service 536-2470

536-3247
Municipal Action Center 530-2818

530-2564
PNP Los Baños 534-5631
International Rice Research Institute 536-2701-05

(Ambulance, Fire, Police) loc. 2222/2316
Brgy. Batong Malake 536-4349

and its Fire Brigade 827-0579
Student Housing Office 536-4009
Main Library 536-2235
OSA Offices
COMMIT 501-6761
DO 536-2238
CTD 536-7255
ISS 536-2761
SDT 536-7255
SFAD 536-3209
SOAD 501-6761 Copyright © 2014 by UPLB Office of Student Affairs
Revised 2017
UPLB STUDENT HANDBOOK 2017 EDITION 122

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Office of Student Affairs

UNIVERSITY OF THE PHILIPPINES LOS BAÑOS

UPLB STUDENT HANDBOOK

Welcome to the University of the It is my pleasure to welcome you to

Wishing you the best, MGA ISKOLAR NG BAYAN PARA SA

The University of the Philippines Los Banos (UPLB), a coeducational, Vision

Internet connectivity, university-wide system, hardware

COMMIT manages the Information Technology (IT) Hub at OSA. The

COMMIT handles communication exchange among students and staff

COMMIT is in charge of IT trainings and information dissemination Student Assistantship Automation

Centralized Helpdesk COUNSELING

GROUP ENCOUNTERS/GUIDANCE INSTRUCTION PROGRAM

GENERAL READMISSION PROCEDURES REQUIREMENTS FOR STUDENT APPEALS FOR READMISSION

A. i. For Dismissed students: Letter of appeal addressed to the

II. Emergency Cash Loan

Qualifications Additional Guidelines on the Program

Procedures on Scholars’ Release/Availment of Benefits for

REVISED GUIDELINES GOVERNING THE RECOGNITION OF

I. Definition of Terms 1. Organizational development deals with activities internal to

D. Activity Implementation V. OTHER POLICIES

Section 10. Hearing Section 16. Action by the Dean

N. The Dean or Direction of the unit may impose the penalty of

In the meanwhile, no clearance will be issued to any such student

Whereas, existing rules and regulations on the conduct of fraternities, Section 1

Section 5. The University affirms its commitment to provide a secure and

fraternity or sorority who knowingly cooperated in carrying out the

The Textbook Exchange and Rental Center (TERC) is a project of the

Ordinary consultation is attended to by in-house doctors during office

Mondays – Fridays : 7 am – 5 pm (except

The University Police Force (UPF) is an integral part of UPLB under

The UPLB Housing Office (UHO), through its Student Housing

The dormitories are more than lodging of students; they are

B. The following are the categories of applicants given

dormitories. Non-regular students (i.e. special students, 4/ room

1992-1994 Ma. Lourie Victor

ASSISTANT TO THE VICE-CHANCELLORS

Design and Layout:

University Police Force 536-2243/536-2803

University Health Service 536-2470

Municipal Action Center 530-2818

PNP Los Baños 534-5631

International Rice Research Institute 536-2701-05

Brgy. Batong Malake 536-4349

Student Housing Office 536-4009

Main Library 536-2235

UPLB STUDENT HANDBOOK 2017 EDITION 122

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