The Missing Piece to Your

Session ID:
EBS Period Close Process 11363

Helping you stay on track during

EBS Period Close Prepared by:
Hanne Riksheim
Victoria Crisostomo

Remember to complete your evaluation for this session within the app!
08-APR-2019

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. |

The Missing Piece to Your
EBS Period Close Process
Hanne Riksheim
Sr. Principal Technical Support Engineer - Delivery

Victoria Crisostomo
Sr. Principal Technical Support Engineer - Proactive

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | Confidential – Oracle Internal/Restricted/Highly Restricted
Safe Harbor Statement
The following is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, timing, and pricing of any
features or functionality described for Oracle’s products may change and remains at the
sole discretion of Oracle Corporation.

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | Confidential – Oracle Internal/Restricted/Highly Restricted 4
Speakers
Hanne Riksheim
Senior Principal Technical Support Engineer, EBS AR Delivery Support

Joined Oracle 21 years ago. Has extensive experience with Oracle EBS Financials,
Specializing in Accounting, Subledger Accounting, Global Accounting, Multi-fund
and Federal Accounting as well as Period Close process for large corporations.
Creator of several of the Oracle EBS Financial analyzer tools currently available.

Victoria Crisostomo
Senior Principal Technical Support Engineer, EBS AR Proactive Support

22 years with Oracle Receivables. The first 10 years as a developer, then shifted
into Oracle Support in the Center of Expertise for 6 years. Now, team lead for
Proactive Support, specializing in the creation of Automation tools for both
customers and support engineers.

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 5

Program Agenda

1 Current Period Close Process

2 Improving the Period Close Process
3 Demonstration
4 Q&A

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | Confidential – Oracle Internal/Restricted/Highly Restricted 6
Current Period Close Process

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | Confidential – Oracle Internal/Restricted/Highly Restricted 7
Products that Flow into General Ledger

8 Copyright © 2019, Oracle and/or its affiliates. All rights reserved. |

Issues Encountered When Closing Accounting Period
• Within a subledger application (e.g. INV, AR, AP, FA) there can be many
ledgers/operating units that use an accounting period
• Each subledger application has an independent and unique period close
validation and process
• These subledgers all feed into General Ledger
• General Ledger is a distinct application and will not validate the status of
subledgers before closing the period
• Are all subledgers complete?
• Are there new activities?
• Currently, there is no view of Period Close status across multiple subledger
applications
• Different responsibilities to access each of the different subledgers – no way to
view across subledgers
Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 9
Are We Ready to Close Yet?

Within the application, you will not be provided a complete list of all items to
handle before you can close the period, instead you get them piecemeal like the
following:

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 10

How ‘bout Now??
And there are *many* things to check before the period can be closed:

• Unprocessed Events
• Invalid Events
• Non-transferred Events
• Activities waiting for approval or acceptance
• Activities that have encountered errors
• Activities waiting to interface, or have interface errors
• Unaccounted events
• Unposted items
• Pending batches
• Incomplete or pending transactions
• Revenue Recognition not yet run
• Pending approvals
• Incomplete depreciation
… and many more
Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 11
Does Your Period Close Feel Like This?

12 Copyright © 2019, Oracle and/or its affiliates. All rights reserved. |

Period Close Sequence Across Subledgers
2. Trade Mgmt /
1. Lease Management Channel Rev Mgmt 3. Order Management
(OKL) (ChRM) (OM)

4. Cash Management 5. Payables (AP) 6. Receivables (AR) 7. Purchase Order

(CE) (PO)

8. Cost (CST) / 9. Project Accounting 10. Fixed Assets 11. General Ledger
Inventory (INV) (PA) (FA) (GL)

Has Actual Period Close

13 Copyright © 2019, Oracle and/or its affiliates. All rights reserved. |

Period Close Advisor (Doc ID 335.1)

14 Copyright © 2019, Oracle and/or its affiliates. All rights reserved. |

Period Close Analyzers for Subledgers

The following subledgers have Period Close Analyzers:

• Cost Management Period Close Doc ID 2315206.1

• Payables Period Close Doc ID 1489381.1
• Receivables Period Close Doc ID 2019636.1

But what about the other subledgers?

15 Copyright © 2019, Oracle and/or its affiliates. All rights reserved. |

Improving the Period Close Process

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | Confidential – Oracle Internal/Restricted/Highly Restricted 16
New EBS Period Close Process Analyzer
Released 25 January 2019

• A Business flow analyzer that gives you visibility of across all

subledger applications, identifying all issues that should be
processed before GL initiates the Period Close Process
• Can be run from the General Ledger responsibility as a concurrent
program at ANY time
• Output is easy to read, and provides actions on how to address the
issues identified
• No transactional details are included, No security risk
• Identified items can be sent to the team/people that can address
the issues

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 17

Benefits of Period Close Process Analyzer
One Report/Tool which:
• Can be run from GL before initiating Closing
• Checks for any activities in all Subledgers (INV, FA, AR etc.) that will
impact period close
• Validates that all processing for the period is complete
• Enumerates the actions required to successfully close the period
and is easier to use than
Doc ID 335.1 Period Close Advisor: E-Business Suite (EBS)

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 18

How to get the EBS Period Close Analyzer?
• Download directly from EBS Period Close Process Analyzer (Doc ID 2468739.1)
• Or install via the Analyzer Bundle (Doc ID 1939637.1 )
• We highly recommend installing as a concurrent program, to allow General Ledger
end-users to run it any time
• What will it do?
It will report on the current Book status and also scan the subledgers to identify issues impacting Period Close
(the number indicates how many issues are checked)
* A total of 84 items are checked/reported (78 actionable)
Oracle Assets (FA) - 7 Oracle Order Management and Shipping (OM/WSH) - 5

Oracle Cash Management (CE) - 3 Oracle Payables (AP) - 13

Oracle Channel Revenue Management (ChRM) - 3 Oracle Projects (PA) - 10

Oracle Cost Management (CST) and Inventory (INV) and Work in Progress (WIP) - 11 Oracle Purchasing (PO) - 8

Oracle General Ledger (GL) - 7 Oracle Receivables (AR) - 8

Oracle Lease and Finance Management (OKL) - 3

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 19

Running the EBS Period Close Process Analyzer
To run the Analyzer:

Responsibility: General Ledger Super User

Navigation: View > Requests
Submit a New Request > Single Request > EBS Period Close Process Analyzer

Enter the required parameters:

Ledger: (Required) Enter the ledger.
Period Name: (Required) Enter the General Ledger period name.

20 Copyright © 2019, Oracle and/or its affiliates. All rights reserved. |

EBS Period Close Process Analyzer

21 Copyright © 2019, Oracle and/or its affiliates. All rights reserved. |

Demonstration

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | Confidential – Oracle Internal/Restricted/Highly Restricted 22
How Do I know if We are Ready to Close?

23 Copyright © 2019, Oracle and/or its affiliates. All rights reserved. |

Ready To Close!

24 Copyright © 2019, Oracle and/or its affiliates. All rights reserved. |

Stay Connected With E-Business Suite

@Oracle_EBS

@OracleEBusinessSuiteSupport

https://blogs.oracle.com/ebs/

Oracle E-Business Suite (MOSC)

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 11

Recommended Conference
Sessions
11363: The Missing Piece to Your EBS Period Close Process
3:15 PM–4:15 PM | Apr 8, 2019 | GH 4TH FL Seguin B | Hanne Riksheim/Victoria Crisostomo

11365: E-Business Suite Best Practices Upgrade and Continuous Innovation release model for Oracle E-
Business Suite 12.2
4:30 PM–5:30 PM | Apr 8, 2019 | GH 4TH FL Seguin A | Brandy Robert/Brad Fox
11384: Boost your team’s ROI: Learn how to quickly identify the Oracle Support Resources appropriate
for your Business
2:00 PM–3:00 PM | Apr 9, 2019 | GH 4TH FL Texas Salon D | Kate To/Denise Charleston

11366: E-Business Suite Archive and Purging Best Practices

9:15 AM–10:15 AM | Apr 10, 2019 | GH 4TH FL Crockett D | David Heisler

11367: E-Business Suite Analyzer Diagnostics – Understanding the Importance of this Tool for Your
Company
10:30 AM–11:30 AM | Apr 10, 2019 | GH 4TH FL Crockett D | Deidre Engstrom/Bill Burbage
11369: Lift and Shift Oracle E-Business Suite to Oracle cloud at Customer
12:45 PM–1:45 PM | Apr 10, 2019 | GH 4TH FL Crockett D | Vasu Rao
11368: E-Business Suite Automation and Support in the Oracle Cloud
2:00 PM–3:00 PM | Apr 10, 2019 | GH 4TH FL Crockett D | Julio Maureira
11370: Oracle Financials For India (OFI) GST Analyzer, Reconciliation Framework and Other Proactive
Tools
4:30 PM–5:30 PM | Apr 10, 2019 | GH 4TH FL Crockett D | Nilesh Gonsalves

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 26

 Oracle Support
Stars Bar
• Ask the Experts your
toughest product
questions.
• View My Oracle Support
and Product
Monday, April 8
11:30 a.m. – 2:00 p.m. Demonstrations.
5:30 p.m. – 7:30 p.m. Exhibitor Showcase Reception
• Learn what’s new and
Tuesday, April 9
9:15 a.m. – 3:15 p.m. more!
5:30 p.m. – 7:30 p.m. Exhibitor Showcase Happy Hour

Wednesday, April 10
11:30 a.m. – 4:15 p.m.

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 27

Questions and Answers

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | Confidential – Oracle Internal/Restricted/Highly Restricted 28
Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | Confidential – Oracle Internal/Restricted/Highly Restricted 29