BULE HORA UNIVERSITY

BULE HORA UNIVERSITY

Monthly Construction Progress Report

November, 2018
Acute Engineering P.L.C
Tel: (+251) 118 60 2050
Fax: (+251) 116 39 21 20
P. O. Box: 23219 code1000, Addis Ababa, Ethiopia
E-mail address: [email protected]

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 BULE HORA UNIVERSITY

Dedicated To Quality Engineering

 BULE HORA UNIVERSITY

Table of Content
1. General Information ……………………………………………………….…..
1.1. Employer …............................................................................................................1

1.2. Consultant……………………………………………………………… …………...1

1.3 Location………………………………………………………………......................1

2. Summary of Report……………………………………………………………
2.1 Project Name …………………………………………………....................1
2.2 Contract Amount ……………………………………………………...……1
2.3 Project Particular : Site hand over Date,Time Elapsed & Contractors
Cumulative progress status ………………………......2
3. Project Status

3.1. A short description of the works accomplished during the reporting month
3.2. Financial Status With respect to Contractors & their site progress verses
Schedule (Table 3.2.1) & (Table 3.2.2)………………………5

3.3 Physical Status (Table 3.3)……………………………….….......................8

3.4 Payment Status…………………………………………….….......................9
3.5 Bonds………………………………………………………………………..10
3.6 Claims…………………................................................................................11
4. Problem Encountered and Action Taken During the Reporting Month…..........12
5. Any Instructions Issued During the Reporting Month Of June .........................13
6. Availability of Major Construction Materials………………...…..……............14
7. Contractors Manpower………………………………..…,…………...…..........15
8. Contractor’s Equipments on Site……………………………………...……….16
9. Quality Control Test Conducted During the Month June 2018…………........17
10. Consultant’s Manpower …………………………………………….........18
11. Evaluation Of Availability Of Major Items For Satisfactory Execution Of
Works……………………………………………………………………………..19

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 BULE HORA UNIVERSITY

12. List of Attachments…………………………………………………....……...20

12.1 Photographs……………………………………………………...............21

MONTHLY CONSTRUCTION PROGRESS REPORT

PROJECT: BULE HORA UNIVERSITY

Month: -November , 2018

Date: 30/11/ 2018
1. General Information

1.1 Employer: -Bule Hora University

1.2 Consultant :- Acute Engineering plc
1.3 Location : - Guji Zone Bule Hora Town

2. Summary of Report

2.1 Project Name:- Bule Hora University project

2.2 Contract Amount for the Buildings part (Expansion & New
Expansion projects)

Project Phase Contract Amount (Birr) Remark

A. Expansion Project 554,121,035.25  

B. New Expansion project 385,301,289.30  

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 BULE HORA UNIVERSITY

Total project Cost (A+B) 939,422,324.55  

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 BULE HORA UNIVERSITY

2. 3 Project Phase Expansion project & New Expansion project

Date of Time
Site Hand Revised elapsed in Progress of
Project Name of Contract
over(Com Completion days & tage Contract
Phase Contractor Period
NO mencemen Date % (Cumulative)
t date)
1 FE Costruction PLc 545 days 2 Jan ,2016 24- Nov- 2017 849 (122.68%) 99.07%
Mat General
88.01%
2 construction PLC 545 days 2 Jan ,2016 8-Jan-2017 849 (112.89%)

3 Fufa Legissa B.C 545 days 2 Jan ,2016 18-Sept-2017 849(135.84%) 92.85%
Expansi
4 on Abera Mamo G.C 365 days 2 Jan ,2016 2- Aug-2017 849(146.85%) 96.68%
Project
5 Desalegn Ayalew B.c 365 days 2 Jan ,2016 3-Aug-2017 849 (178.04%) 100%

6 Kassu G/Tsadik B.c 545 days 2 Jan ,2016 7-April-2017 849(90.03) 93.07%

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 BULE HORA UNIVERSITY Time
elapsed in
Date of Site days &
Revised Progress of
Project Name of Contract Hand over %tage
Completion Contract
Phase Contractor Period (Commenceme
Date (Cumulative)
nt date)

1 FE Costruction PLc 450 days 2-Feb-2017 28-April-2018 541 (120.22%) 41..32%

2 Fufa Legissa B.C 450 days 24-Mar- 2017 7-Octo-2018 491 (109.11%) 56.00%

3 New Kassu G/Tsadik B.C 365 days 24-Mar-2017 24-Mar- 2018 461 (134.52%) 50.25%
Expansi Tesfaye Demissie
4 on B.C 365 days 2-Feb-2017 26-Apr-2018 510 (112.83%) 78.38%
Project 9-July-2018
5 Bahiru Eyasu B.C 365 days 2-Feb-2017 510 (92.72%) 97.83%

6 Shafi Madi B.C 365 days 2-Feb- 2017 2-Feb-2018 510 (139.72% 88.01%

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 BULE HORA UNIVERSITY

3. PROJECT STATUS

3.1 A short description of the works accomplished during the reporting month
Fufa Lejisa Site:-on Students dormitory Block
 Sanitary works on progress
 Toilet & shower wall ceramic works Completed.
 External painting works on progress.
 Handrail guard rail works on progress.
:-On Teachers Resident , Combined class Room & entertainment
 Form work ,Rebar placing and concrete casting works on progress for Teachers Resident.
 Rebar placing works also on progress for roof slab
 HCB, Plastering works also on progress
 No registered activity on Combined Class room
 On Entertainment water proofing membrane works completed
 Gypsum plastering on progress
 But the overall activity of the contractor is unsatisfactory on this month

Mat General Contractor PLC:-Students Dormitory , Combined Class room with Lecture halls & seminars
 No registered activity in this reporting month on this Blocks
 Only Slope protection works on progress .But no other activity is registered at mini stadium .
 At Teachers Resident Road works on progress.

FE Construction PLC:- Administration , Main gate, Fence Guard house,Teachers Resident

 No Registered activity at all for the above Site.
:-On students dormitory , Library Community School
 On Dormitory block handrail works for fire escape stair case on progress.
 Internal paining works on progress
 On Central library No activity is registered
 Half ditch works in on progress for Dining & Dormitory
 No activity on Community school.

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 The overall activity is poor due to no material provision.

Kassu G/Tsadik B.C:- Gaurage & student launge

 No registered activity on this Blocks in this reporting month.
On Students Lounge
 No Activity for this month all in all
Dormitory Building
 No activity on this Block

Bahiru Eyasu B.C:- Work shop (3) & Dining shade.

 External Quartz painting Completed.
 Water proofing membrane works completed.
 For Dining A Shade works Completed & Dining B also Roofing works on progress.

Shafi Madi B.C :- Work Shop & Entertainment

 External Quartz painting on progress for entertainment.

 Water proofing membrane works completed.
 Marble Chips Correction also on progress.
 On Entertainment Coping, Window sill Plastering . Correction, Water proofing membrane
works on progress.

Abera Mamo:-Dormitory Building

 Marble Chips Correction on progress.
 Metal works on progress.
 But Activity is unsatisfactory.

Desalegn Ayalew :- Combined class room with Lecture hall & Seminar room
 Completed & provisional acceptance held.

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 BULE HORA UNIVERSITY

3.1 Brief description of Progress verses schedule

Enclosed each contractor physical and financial status per block and per lot
3.1 Financial status for Expansion project
3.2 Financial status for New Expansion project
Therefore, we review briefly all contractors’ performance with the following table. The table shows monthly work executed in birr and in percent
(%), time elapsed to date days, planned vs. actual Executed Amount, works and the slippage from the expected work that should be done in the
month & to date .

Table 3.1 & 3.2 shows that Financial Status of the project respectively for Expansion & New Expansion
projects (Refer Table 3.1 & 3.2)

3.3 Table Shows that Physical Statues of the project (Refer Table 3.3)

3.3( A) Payment Status

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 BULE HORA UNIVERSITY
PROJECT PAYMENT STATUS FOR THE MONTH OFNOVEMBER, 2018 for Expansion project

NB:-No payment is paid in this reporting month

Amount of Amount Interim Payment

Project Advance of
Contractor Name
Phase Taken Advance
Repaid #1 #2 #3 #4 #5  #6  #7
FE Construction PLC - -

Expansio Mat G.C PLC - -

n & New - -
Expansio Fufa B.C
- -
n Kassu G/Tsadik B.C
- -
Abera Mamo B.C
- -
Desalegn Ayalew BC
- -
Shafi Madi B.C
- -
Bahiru Eyasu
- -

Amount of Amount Interim Payment

Project Advance of
Contractor Name
Phase Taken Advance
Repaid #1 #2 #3 #4 #5  #6  #7
27,043,153.72 14,221,994.59 17,878,088.66 17,472,726.39 6378,857.25 16,296,441.28
FE Construction PLC 27,043,153.72 15,405,559.07
Mat G.C PLC 27,617,217.23 17,745,037.064 10,403,373.91 13092,226.58 13,030,390.22
9,598,845.38 10927,210.94

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Fufa B.C 24,471,721.40 24,471,721.40 11,960,970.87 11,697,951.19 9,711,,829.19 13,645,390.09 11,915,941.42

5,452,882.42 3,917,074.10 -
Kassu G/Tsadik B.C
7,918,487.22 7,918,487.22 2,903,377.57 6,008,207.38 6,778,963.14 1,799,187.88 3,735,483.76
Abera Mamo B.C
- -
Desalegn Ayalew BC
Shafi Madi B.C 7,994,797.80 4,243,340.91 6,402,208.18 4,957,564.42

Bahiru Eyasu B.C 7,792,976.85 5,281,564.24 4,509,834.19 6,478,671.48 5,174,098.77

9,352,378.37 10,992,516.15 4,661,057.42 4,913,644.78

Tesfaye Demissie

3.4 (A ).BONDS
The validity of Advance Guarantee Bond and performance bond is summarized in the table as follows:

Expansion projects

Advance Guarantee Bond Performance Bond

Advance Advance
Project Name of the Advance Renewal Renewal Performance Performance
Advance Performance Bond
Phase Contractor Amount Notified to the Claim notified Bond Extension Notifi
Expiry Date Expiry Date
Deducted Contractors to the Client Amount with letter
with letter no. with letter no.
Expansion FE Construction 27,043153.72 Fully paid   May13,2018
& New Fufa Legisa 24,471,721.42 Fully paid   August 18,2018
expansion Mat G.C 25,346,761.64 Sept 19,2018   Jan 20,2019
Kassu G/Tsadik 1,898,506.39 Oct 10,2018   Jan 25,2019

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 BULE HORA UNIVERSITY
Abera Mamo 7,918,487.22  Fully paid Jan 06,2018
Desalegn Ayalew  
Shafi Madi 4,243,340.91  Feb 03,2018 Jan 05,2019
Bahiru Eyasu 5,281,564.24  Jun 13,2018 August 14,2018

Tesfaye Demissie 7,226,664.67 June 04,2018 July 2,2018

 

3.4 B Bonds For New Expansion , And other projects

Project Phase Contractor Name Deducted Advance Expiry Date Written Letters to Performance Expiry
Advance/Repaid Notify the expiry Date
advance/ payments date
New Expansion FE Construction March 25,2018 June 26,2018
Project (TR)
Fufa Legisa B.C 5,152,908.26 March 19,2019 September 17,2019
(TR)
Admin,Maingate, FE Construction PLC 15,389,166.26 May 20,2018 March 26,2018
Guard Houses &
Front Fence

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 BULE HORA UNIVERSITY

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 BULE HORA UNIVERSITY

3.5 CLAIMS
Table: list of claim and their status
S.No. Description of claim Comments Status

1. Payment Dalliance to The Employer paid Almost all sites

the Contractor & some amount of money status is no new
They claimed that & the remaining will be change in this
impossible to improve solved within short month as it is.
work progress as period of time they
schedule. said that.

2. Most of the The Employer In this month it

contractors are discussed with zone seems good
repeatedly report to police to solve this
the University & illegal action
Zone police about
robbery , the rob
stolen contractors
Construction
Materials from site

3.Lack of Construction Material & Skilled Man power

 To Solve the Material shortage the contractors are

financially exhausted , but we give comment to
bring materials by the given payment.

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 Due to Security problem fear, the Skilled man

power are move to the other area , but currently
peace & security is in good condition. It takes time
to mobilize this skilled manpower & it is not
easy .As a Consultant we advised the contractors
to mobilize the Manpower to the site.

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 BULE HORA UNIVERSITY

No Brief description of Responsible body for Action taken Remark

Problem& Threats the Action
Some payment payment is
1 Payment dalliance Client Some contractors are supplying materials to site
paid

2
In this month it seems good after the University
No responsible body Temporally solved
Robbery discussed with the zone police

Lack of Construction
3 Contractors Not solved.
Materials

Electric power supply

4 Contractors Solved
problems.

4. Problems encountered & actions taken during the reporting month of November , 2018

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5. Any Instructions Issued During the Reporting Month of November, 2018

Instruction Date Reference

 Design Change - -

 Quantity Variations - -

 Suspension - -

 Material Change - -

 Rectification -

 Others - -

Remarks:-No new instruction Issued in this reporting month.

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 Bule Hora University

6. Availability of Major Construction Materials On

September, 2018

6.01 TOTAL MATERIAL DELIVERD TO TO THE PROJECT SITE BY CONTRACTORS

IN THIS MONTH

Sr.No Materials Name Unit Total

1 Cement QTS 5,557

2 Rebar d/t Diameters Kg
38,889.20
3 River Sand M3 766.56
4 Aggregate M3 720
5 Metals LTZ pcs 1655
6 RHS /CHS metal pcs 291
2
7 Carpentry M 152
l
8 Floor Finishing Marble skirting M 2819
9 Floor Finishing Ceramic M2
5876
10 Painting Material Gallon 1790
11 Water proofing Membrane Roll -
12 Sanitary Material UPC pcs 1459
13 Sanitary Fittings No 165
14 Electrical wire Roll 201
15 Electrical cable Ml 645

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 Bule Hora University
Monthly Progress Report

6.02 TOTAL MATERIAL DELIVERD TO DATE BY THE

CONTRACTOR

NAME OF CONTRACTOR Total

S.
DESCRIPTIO
N UNIT
N FE Fufa Kassu Abera Shafi
O. Bahiru Tesfaye
Constru Mat G.C Legisssa G/Tsadik Mamo Madi B.C
Eyasu B.C Demissie
ction plc B.C B.C B.C

2000 1802 1000 100 85 70 100 400  5557

1 CEMENT QTS
- 1000 - - 0.00 - - -  1000
RE-BAR φ 6 KG
13267.
2396 300 850 0.00 560 - -  14977
RE-BAR φ 8 kg 96
3071.9
296.16 250 920 0.00 650 30 450.2  5668.91
RE-BAR φ 10 kg 9
372.96 650 - 420 0.00 - 32
651
 1475
2 RE-BAR φ 12 kg
7255.9
86.98 298 1250 0.00 - 427 -  9317.99
RE-BAR φ 14 kg 1
2258.6  10950.3
0.00 7581 650 46 350 66 -
1
RE-BAR φ 16 kg 9

RE-BAR φ 20 kg
- 0.00 - - - - - -  -
RE-BAR φ 24

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 Bule Hora University
Monthly Progress Report

Sr.No Type of Unit FE Mat Fufa Bahiru Kassu Abera Shafi Madi Tesfaye Total
Material Const G.C Legisa Eyasu G/Tasdik Mamo Demisie
3 LTZ profile Pcs 489 378 78 - 0.000 - 250 420 1615
4 River sand M3 150 30 300 45 20.56 48 128 45 766.56
5 Aggregate M3 80 20 500 30 28 - 32 30 720
4 CHS/RHS pcs - 139 40 112 0.00 - - - 291
Marble ml 250 1504 - - 250 650 165 - 2819
100x10
Marble ml 200 328 - - 30 65 65 - 688
6
100x20
Marble ml - 12 - - 108 - 320 - 440
120x30
7 Water proof roll - - - - - - - - -
membrane
8 Ceramic M2 1100 1850 3215 -- 1500 - 50 - 5876
9 Carpentry M2 60 0.00 - - 32 60 - - 152
10 Painting gallon 50 70 450 160 720 85 250 - 1790
11 Sanitary pcs 200 789 350 50 0.00 - 120 - 1459
upvc+ppr
12 Hand wash 30 0 25 - 0.00 - - - 55
basin
Soup& soft 80 0 30 - 0.00 - - - 110
holder
13 Electrical wire roll - 2 120 12 0.00 - 57 - 201
14 Cable ml - 520 - 125 0.00 - - - 645
15 Fittings no - 0 - - 0.00 - - - -

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 Bule Hora University
Monthly Progress Report

7. CONTRACTORS MAN POWER

S.No FE MAT Fufa Abera Kassu Shafi Madi Tesfaye Bahiru

Constr Constructi Legiss Mamo G/tsadik BC Demissie Eyasu B.C Total
uction on a BC BC B.C B.C
   
1 Project Manager 1 1 1 - 1 1 - 1 6
4 Site Engineers 1 1 1 - - 1 - 1 5
3 Office Engineers 1 1 1 - - - - - -

4 Surveyor - 2 - - - - 2
5 General Foeman 3 4 2 1 - 1 - 1 16
6 Forman 2 3 - 1 1 1 1 1 6
7 Surveyor's - 3 - - - - 3
Assistance
8 Operator 4 1 1 1 2 - - - 9
8 Skilled Laborer 13 20 23 4 - 2 2 9 73
9 Unskilled Laborer 32 65 58 5 15 21 - 36 232

Administration & 1 1 1 1 1 1 1 1 8
10 Finance head
11 Personnel 1 1 1 1 1 1 1 1 8
12 Accountant 1 1 1 1 - - - - 4
13 Casher 1 1 1 1 1 1 1 1 8

14 Store 3 3 2 2 2 1 1 1 15

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Monthly Progress Report

8. CONTRACTOR`S EQUPMENT ON SITE

Equipment FE Fufa Mat G.C Kassu Bahiru Tesfaye Abera Shafi Madi Total
Planned Constr Legisa PLC G/Tsad Eyasu Demissi Mamo
Item Type uction B.C ik e
No
1 Mixer (200 - 2 2 3 1 1 1 1 14
Lt)
2 Vibrator 2 2 2 2 2 2 2 2 21
3 Small 1 1 2 1 1 - - - 6
Vehicle
4 Damp 3 2 5 1 1 - 1 1 14
Tracks
5 Back Hoe - 1 1 - - - - - 2
Excavator

6 HCB 1 1 1 1 - - 4 - 8
Production
machine
7 Water Track 1 1 2 1 1 1 1 1 9
8 Loader 1 1 3 1 - - - - 6
9 Roller - 2 - - - - 2
10 Crasher 1 1 1 - - 1 1 5
11 Compactor - 1 1 1 1 - 1 1 7
12 Concrete - 1 1 - - - - 2
Pump

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 Bule Hora University
Monthly Progress Report

9. Quality Control Test Conducted During the Month November, 2018

No Types of Materials Test Date of Test Accepted/Not Accepted

Expected Order
Result
1 Sand
2 Coarse Aggregate
3 Selected Material
4 Concrete Work
Trial Mix
Specimen Form
Foundation footing
Foundation Column
Elevation Column (14Days)
Floor Beam (14Days)
Slab( 28Days)
5 Hollow Blocks
HCB
U-Shape Blocks
6 Reinforcement Bar
Deformed bar
Deformed steel
Mild Steel
7 Others (Specify)

Remark: - No test is conducted on this month

10. Consultant’s Manpower

Item No. Name Position

Project Coordinator / Resident
1. Zenebe Moges
Engineer
Resident Engineer
2 Yidnekachew Birhan

3 Nebiat Mitku Resident Engineer

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4 Teferi Semu Resident Engineer
 Bule Hora University
Monthly Progress Report

11. Evaluation of Availability of Major Items for Satisfactory Execution of Works

Yes/No
Item Description Previous This Reporting
Reporting Period
period
1) Is there shortage of
a) Construction Materials Yes Yes
b) Equipment and plant Yes Yes
c) Professionals Yes Yes
d) Skilled Manpower Yes Yes

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Monthly Progress Report
e) Unskilled Manpower Yes Yes
f) Cash flow Yes Yes
2)Has the contractor Encountered Adverse No No
weather condition
3)Has there been any complaint on lack of:
a) Design Drawings No No
b) Construction Supervision No No
c) Others No No

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 Bule Hora University
Monthly Progress Report

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 Bule Hora University
Monthly Progress Report
1.0 Summary of Report

1.1 Project Name:- Bule Hora University project

1.2 Contract Amount for BHU d/t phase Infrastructure Works

Project Phase Contract Amount (Birr) Remark

A. Phase I (lot-A & lot-B) 55,439,455.80

B. Phase II 108,327,566.38

C. Sport Field 23,482,981.27

D. New TR Infrastructure 104,944,638.50

TOTAL SUM(A+B+C+D) 292,194,641.95  

1.3 Infrastructure status vs contract amount, November,2018

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Monthly Progress Report

Date of Site Time

Hand Revised elapsed in Progress of
Project Name of Contrac days & tage
over(Com Completion Contract
Phase Contractor t Period %
NO mencement Date (Cumulative)
date)
Complete
but
MAT GC 365
1 Phase I 09-Jul-2012 24-Jul-2013 provisionall 99.00%
PLC Days
y not
accepted!

MAT GC 365
2 Phase II 04-Jul-2014 19-Jul-2015 91.00%
PLC Days

Complete
but
Sport MAT GC 365
3 22-Jan-2015 07-Feb-2016 provisionall 99.00%
Field PLC Days
y not
accepted!
New TR
4 MAT GC 408
Infrastruc 15-Feb-2017 30-Mar-2018 144.12% 42.15%
PLC Days
ture

2. PROJECT STATUS

2.1 A short description of the works accomplished during the reporting month
A. On Phase One( Lot-A & Lot-B)
 Road works (Main walk ways & access roads) has been completed.
 Site Electrical works has been completed.
 Site Sanitary works (Potable & Non-potable Supply system, Sewerage line)
completely done.

B. On Phase Two
 Road works (Main walk ways & access roads) has been completed with a
little correction remark.
 Site Electrical works has been completed.

 Site Sanitary works (Potable & Non-potable Supply system, Sewerage line)
almost done.
 Ramp and access to the buildings completed.

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 Bule Hora University
Monthly Progress Report
 Car parking completed.
 Land scape works almost on the way to complete.
 Renovation road completely done.

C. On Sport Field
 Here, the contract is doing Excavation & earth work (cut & fill, load & cart
away surplus materials). Hence, it’s completely done.

D. On New TR Contract
 Road work (Triple surface treatment) on progress.
 Ramp & access to the TR & PV bldgs on progress.
 Site sanitary & electrical works completely done.
 Septic tank & sub-surface sand filter completely done.
 Presidential villas site work & retaining walls completed.
 Mini stadium spectators’ seat isn’t active.
 1300m3 pioneer water reservoir completely done.

Hence, the overall activity of the contractor is relatively satisfactory on this

month.

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 Bule Hora University
Monthly Progress Report

12. List of Attachments

12.1 Photographs

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