PGDDS – Assessment and Learning Experience Manual

IIITB and upGrad Post -Graduate Diploma in Data Science

Contents
IIITB Assessment Policy 2

Assessment Structure 3

Grading Policy 5

Code of Conduct 7

Assessment and Grading Timelines 8

Guidelines for Re-evaluation 9

Class Participation - Discussion Forum Process 10

Faculty and Industry Live Lectures 10

Deferral Policy 10

Telegram policy 11

Escalation Matrix 12
IIITB Assessment Policy

As a general IIITB assessment policy, assessments are divided into two formats, namely, formative and
summative, without too much emphasis on a single format. Hence, a variety of assessment formats are
planned in order to mirror the workplace today and the global university standards. The list below
describes the different assessment formats used in the program:

● Group case studies will assess the learners based on their ability to produce quality deliverables on
large analytics projects as a team. This will help in building team-playing skills, which are considered
invaluable by analytics recruiters in the 21st century workplace.
● In-module Graded Questions, individual assignments and exams will assess the participants based on
conceptual clarity.
● As per IIITB exam guidelines, exam question papers and answer keys will not be disclosed to maintain
the academic integrity of exam questions

The Academic Committee deliberates regularly on the academic structure and grading elements of the
program, and it holds the right to change any component of the same. Any change to the grading elements
or the academic structure of the program will be communicated to the learners in advance.

It is recommended that the participants focus on learning as opposed to focusing solely on assessment scores.
Given that it is a Post-Graduate program, the participants are expected to do research on their own during the
learning process, and deal with assessments having varied/multiple approaches to solve them.
Assessment Structure
Assessment Components and Respective Weights

The Post-Graduate program comprises four assessment components. Their distribution and weightage
are summarized in the table below.

Type of Assessment Subset

Quizzes
Graded MCQs and coding questions (may include timed assessments)

Assignment Individual assignments

Group Case Studies Group submissions of case studies

Exam

Three proctored online exams:

• First: A 90- min exam for course 1.

• Second: A 180- min exam with 90-min each for course 2 and 3.

• Third: A 90-min exam for course 4.

*Two exam slots are offered per exam.

 Weight Distribution in the Courses Weight Distribution in the Course (NLP/DL/Business Analyst /Business
Intelligence Track)
Course Assignment Case Study MCQ Exam

Data Toolkit 20% 15% 25% 40%

Machine Learning 1 20% 15% 25% 40%
Course 3(Track) 20% 15% 25% 40%
Course 4(Track) 20% 15% 25% 40%
Capstone Project 100% 0% 0% 0%

Weight Distribution in the Courses (Data Engineering Track)

Case
Course Assignment Study MCQ Exam
Data Toolkit 20% 15% 25% 40%
Machine Learning 1 20% 15% 25% 40%
Course 3(Track) 35% 0% 25% 40%
Course 4(Track) 35% 0% 25% 40%
Capstone Project 100% 0% 0% 0%

Let's take an example to understand this. Suppose you have scored the following marks in Course 1. Each

component is mentioned with its respective weightage in parentheses:

1. Assignment (20%) - 200/300

2. Case Study (15%) - 120/150
3. Graded Questions (25%) - 300/600
4. Exam (40%) - 21/30
Your final percentage score will be calculated as:

{[0.2*(200/300)] + [0.15*(120/150)] + [0.25*(300/600)] + [0.4*(21/30)]} *100

= 65.83%

The final percentage scores of all the learners are calculated in this manner, and then the grades are
assigned to the learners by the course faculty based on the relative scores of the cohort.

Grading Policy
Grade Point Average (GPA) Computation for a Course

The marks given for each assessment, scaled by the weight assigned to an assessment, add up to the overall
score for a course. Grade Point Average (GPA) is awarded on a four-point scale based on the normalized
course-level scores of the entire batch. The faculty has autonomy to decide on the grading scale based on the
relative scores of a batch.

There are 10 letter grades: A, A-, B+, B, B-, C+, C, D, F and I. The relation between grades and points (on a four-
point scale) is shown in the table below:

Letter Grade A A- B+ B B- C+ C D F

Grade Points 4 3.7 3.4 3 2.7 2.4 2 1 0

The grade ‘I’ does not carry any grade points and is interpreted as ‘Incomplete.’

If a learner is unable to fulfil the requirements for a course due to a legitimate reason and is found to be
eligible for a Grade Improvement Opportunity (GIO), then the Academic Committee may award the grade
‘I’ (Incomplete) to that student. An ‘I’ grade must be converted to a regular letter grade by appearing in a
GIO exam, failing which it is converted to an ‘F’ grade automatically.

Cumulative Grade Point Average (CGPA) Computation for the Program

The program has a total of 36 credits, which are distributed as follows:

Course Credits

Data Toolkit 8

Machine Learning 1 7

Course 3 (Track) 7

Course 4 (Track) 7

Capstone Project 7
 Post Course 2, The students would get an option to decide the track of their choice basis their career profile
& academic interests. There are 5 tracks namely – Natural Language Processing (NLP)/Deep Learning
(DL)/Business Analytics/Business Intelligence/Data Engineering. Students will get appropriate guidance from
the academic team to help decide the same.

The credits and program duration for all the tracks would remain the same. The GPA scores for each
course weighted by the respective proportion of credit add up to the CGPA for the entire program. The
GPA is truncated (and not rounded off) at two decimal places.

For instance, if the grade points awarded to a participant are, respectively, G1, G2, etc., in courses with the
corresponding credits of U1, U2, etc., then the CGPA = (U1*G1 + U2*G2 + …)/(U1 + U2 + …), wherein U1 and
U2 refer to all the courses taken up until the time of computation of the CGPA.

A learner must pass each course by securing at least a D grade (1-grade point on a 4point scale). However, to
receive the PG Diploma certificate, the Cumulative Grade Point Average, or the CGPA, should be greater than
2.4.The learners will be awarded a completion certificate solely certified by upGrad on completion of the pre-
preparatory course.

The learners are strongly recommended to invest all the effort to make sure they are meeting these criteria.
In addition to that, each learner needs to score at least 20% in each of the assessment elements (Quizzes,
Assignments, Group Case Study, Final exams) to pass a course. If a student secures a grade below D in any
course or fails to score at least 20% in any of the assessment elements, then they will fail the course and will
not be eligible for the PG Certificate.

The students will, however, have access to content just like their peers and will be given feedback on their
submissions. They will be eligible for a letter of participation only if they have successfully consumed all the
content of the program and have achieved a score of 40% and above in the graded questions (MCQs and the
graded coding questions). The 40% score in the graded questions is at an overall level of the program
weighted by each course’s credit units and is not restricted to any course or module.

Eligibility to receive Program Certificate for learners in final/penultimate semester of graduation program

● Learners who are undergoing an undergraduate degree with any university or institute and who are in their
final or penultimate semester shall be allowed to enrol for the Post Graduate Diploma Program.

● Please note that to get the final Post Graduate Diploma Certificate from IIITB, IIITB has an eligibility criteria
that a learner must complete his graduation from his/her respective university or institution with
minimum 50% as final graduation score.

● Such learners who are undergoing an undergraduate degree and in their final/ penultimate semester shall
be required to sign an undertaking form which will be provided by upGrad stating that the learner shall be
eligible for the Post Graduate Diploma Certificate from IIITB subject to submission of the final year
transcripts and graduation certificate as per the timeline mentioned in the said undertaking.

Grade Improvement Opportunity (GIO)

We understand that in a rare scenario, a student may not be able to meet the criteria for passing a course due
to unforeseen circumstances. We do not want our learners to become ineligible for receiving the PG
certificate because of such circumstances.

Hence, in such cases, a Grade Improvement Opportunity (GIO) will be given to the learner to help them
complete the program and be eligible for receiving the PG certificate. The list below shows the salient points
of a GIO:
 a. A learner can avail a maximum of one GIO in the entire program.

b. If a student scores less than 50% in a GIO exam or does not appear in the GIO exam, then they will fail
the course and will become ineligible for the PG certificate.
c. The GIO will be decided by the Academic Committee and will be in form of an online proctored exam or
any other mode of assessment as deemed fit by the Academic Committee.
d. If the marks scored by a student are less than 20% in any of the assessment components, that is, quizzes,
assignments or case studies, then the usual exam for that course will be treated as a GIO exam.
e. If a student fails in more than one course, then they will not be eligible for the PG certificate as a GIO
can be availed for only one course.
f. GIO is only a criterion to decide Pass/Fail status. The marks scored in the GIO Exam does not overwrite
the marks scored in the first attempt of the exam (in case the GIO Exam is done separately)

Code of Conduct
1. Any learner’s mis-behavior on an online or offline forum will not be tolerated, and will entail
appropriate disciplinary action from the academic committee.

2. Strict adherence to behavioral policies must be maintained by all candidates. Provoking messages, threats,
usage of derogatory words and demeaning connotations made on online or public forums (whatsapp,
telegram, Discussion forum) against your mentor/ peers/ anyone representing the university/upGrad may lead
to withholding of your enrolment into the program and may also result in strict disciplinary action.

3. Any dishonest behaviour including but not limited to plagiarism in any form for any graded component of
the Program on any platform and/or discussion forum may lead to withholding of your enrolment into the
program and may also result in strict disciplinary action.

4. Learners are not allowed to request, share or discuss solutions for any graded component of the Program
on any platform and/or discussion forum. If any such act is done by the learner, he or she will be marked ‘zero’
(0) in that particular graded component. For any subsequent violation, disciplinary actions shall be taken at
the sole discretion of IIITB and upGrad and all such posts having answers to the graded questions shall be
deleted by the Teaching Assistant (TA).

Student Mentor Support Guidelines:

1)Your student mentor will be proactively available to help you with any non-academic queries throughout
your learning journey as per the business hours communicated by him/her in the welcome email. In case
you are not able to reach out to your SM at the designated contact details, feel free to drop an email with
your issue at [email protected] / [email protected] and we will reach you back.

2)Though your Student Mentor along with a gamut of multiple teams will be there to hand-hold you to excel
in the program, your commitment to the program is of utmost importance and we suggest you imbibe the
program schedule in your day to day life. For any help/mentoring required in planning your time better,
please do not hesitate to connect with your student mentor.

3)In case your mentor is unable to provide you with a resolution to the issue within a TAT of 24hrs and you
even do not receive an ETA on the same, please make use of the escalation matrix mentioned in the
student manual to expedite the response.

4)Around your program completion, your mentor will connect you with the Career Coach to take the journey
ahead in the careers phase. You can always remain connected with upGrad in the alumni phase through
[email protected]. We will be happy to guide and assist

Assessment and Grading Timelines

Assessment Submission Timelines

The program is structured such that the entire cohort can experience a course together. The modules will
be made available to the learners min. 3 weeks prior on a rolling basis. The participants will be given
sufficient time to complete the modules, assignments and case studies.

A calendar with all the module, assignment, case study and exam deadlines for an upcoming course will be
shared with the participants via email and will be visible on the platform calendar before the beginning of that
course. The deadlines for the respective assessments are non-negotiable. All quizzes, assignments and case
studies submitted after the stated deadline, but within one week after the deadline, will be graded on 70% of
the total marks of the assessment (including Quizzes, Assignments, Case Studies, etc.). This second deadline is
also termed the Hard deadline. Submissions received after the Hard deadline will be graded and will receive
feedback but will attract a penalty of 100%. Feedback will be given so as not to hamper learning, but the
marks would be considered zero for all official purposes.

Please note that all the deadlines are in IST (UTC +5.5). Hence, if you are in a different time zone, then your
deadline may vary according to the local time. The correct deadline will be visible on your learning portal.For
example, if you are in London and following BST (British Summer Time), which is UTC +1, then for a deadline
of 11:59:00 PM IST in India, the deadline for you in the local time would be 7:29:00 PM BST.

Deadline Extension Policy

As mentioned earlier, the deadlines are non-negotiable except under dire circumstances such as a major
health issue, a work-related issue, etc. In such cases, you may be given an extension of up to 1 week. This
means that you can submit your graded components after the deadline without the 30% penalty. However, no
extension will be given beyond the Hard deadline (1 week after the actual deadline) as solutions are released
the very next day. Here are the guidelines for the same:

1. A learner can avail a maximum of two extensions during the entire program period.
2. Extensions are allowed on individual assignments, group case study & graded MCQ deadlines.
3. No extensions will be given beyond the Hard deadline (1 week after the actual deadline) as solutions are
usually released a day after the Hard deadline.
4. Learners must be very careful while uploading their submissions on the platform. Any wrong file
extension request post the first (soft) deadline of an assignment/case study will attract a penalty of 30%
on the revised submission. No wrong file extension requests will be entertained after the second (Hard)
deadline.
5. To avail an extension for assignments and case study you can directly avail it from the platform
(extension applicable on the submission). For modules you can avail the extension from each quiz.
Please note that if the extension is taken for any quiz then it will automatically get applied to all
the quizzes in the entire module as extension would be on a module level and not quiz level.
6. Learners should use the extensions judiciously & can apply directly from the Learning Platform.
7. For a group case study, group members will have to apply for extensions individually.

Grading and Feedback Timelines

The timelines for release of solution, feedback and grades for various components are given below.
 Assessment Solution Grades
Component
Graded Questions Immediately after attempting Within 2 weeks of the Hard deadline

Assignment Within 1 week of the Hard deadline* Within 2 weeks of the Hard deadline

Case study Within 1 week of the Hard deadline Within 2 weeks of the Hard deadline
Exam Solution is not released Within 3 weeks of the last exam
GPA Not applicable Within 3 weeks of the last exam

*Hard deadline: It refers to the deadline 1week after the actual deadline, during which 30% penalty is
imposed on the submissions.

Once these scores are available, each participant can access them on their Individual Performance Profile
on the platform.

The participants will receive immediate feedback for graded questions. Ideal solutions for assignments and the case
study will be available for download within one week of the final submission deadline of an assessment. Qualitative
feedback will be provided along with the scores only for the case study and assignments.

Guidelines for Re-evaluation

1. A re-evaluation request (if any) should be submitted within 3 days of declaration of the results. For
example, if results were declared on 13/06/2018, then requests for re-evaluation made till
16/06/2018 (end of day) will be considered.
2. A learner will be able to request for a re-evaluation on the learning platform itself.
3. A learner may request a re-evaluation of their assignment by claiming discrepancy of marks when
compared with the ideal solution. In such cases, the learner should clearly specify the particular portion
(Q. No.) of the assignment that is required to be re-evaluated plus the remarks regarding the claimed
discrepancy. Requests that do not have all of this information or are very generic/vague in nature will
be flagged as invalid and will not be considered. Note: If the claim for a discrepancy of marks holds
invalid, then the concerned learner will be awarded a penalty of 15% points (of the total points).
4. Re-evaluation requests claiming discrepancy of marks when compared with another learner’s graded
assignment are highly discouraged and will NOT be considered. Note: If any such requests are
made, then the concerned learner will be awarded a penalty of 15% points (of the total points).
5. Re-evaluation requests for assignments that have been uploaded after the Hard deadline will not
be considered and are highly discouraged.
6. All re-evaluation requests will receive a response any time up to 3 weeks after the re-
evaluation deadline.
Faculty and Industry Live Lectures
As part of the program, all participants can expect access to multiple live sessions per course, which will be
delivered by a mix of industry professionals and academicians. However, the mix can vary by course. Details
about these live sessions will be updated on the participant calendar on the platform or the students will be
informed via email. These live sessions are an integral part of the overall learning experience, and we highly
encourage the participants to attend and actively participate in all these sessions.
Apart from the live sessions, offline sessions called BaseCamps will be conducted to increase
peer-to-peer interaction across cohorts and networking among the students, and to help in
connecting with industry experts. There will be two such BaseCamps in the duration of the program and
they will be hosted in metro cities based on the number of learners living in the vicinity of the metros.
Details of each session, such as timing, venue and topic, will be communicated to the learners well in
advance. All costs relating to the travel, stay and attendance for the basecamp shall be borne solely by
the learners. In case of exceptional circumstances,the Academic Committee holds the right to increase or
decrease the no.of offline events conducted during the phase of the program.

As an incentive to perform well in the program, additional delight elements will be provided to the top
performers in select assessment components or to participants who complete the modules and submit their
assignments by adhering to the recommended deadlines.

Deferral Policy
If a learner is facing severe issues in dedicating time to a course or if he wishes to change the track in which he
is initially enrolled*, then we provide them an opportunity to defer to another batch. A learner can request for
deferral ONLY ONCE and to one of the next four scheduled cohorts of the same program within 1 year of the
start of the program. The learner will be required to pay a deferral fee, which is 10% of the program fee**.
The deferral request will be approved once the deferral fee is paid. Till this step is completed, the learner will
be assumed to be continuing in the same cohort. The learner will start learning on the new cohort from the
point of leaving the deferred cohort. If, however, the deferral request is raised before the issue of login to the
upGrad learn platform, then the 10% deferral fee will not be charged and the learner will be deferred to the
next scheduled cohort. A learner will not be allowed to defer if they are failing or bound to fail in a course.
Since all the grades till the time of deferral are carried over to the batch that a student defers to, the deferring
will not help the student complete the program.

After course 2 ends and before we begin with course 3, we would provide learners with a 6
specialisation option to select from basis their profile, interest & goals;

a. Business Intelligence
b. Business Analytics
c. Data Engineering
d. Data Science - DL
e. Data Science – NLP
f. Data Generalist
In case you wish to defer to any other cohorts -
● If you want to resume from Course 1, 2 then there will be no issues as content is common
● If you want to resume from Course 3, you will have to opt in to one of the 6 available
tracks provided
● If you want to resume from course 4 onwards, you will have to continue in the same track
as selected in your previous cohort
● In case you wish to change the track while deferring, you will have to start from Course 3 onwards
in the new cohort, as the content changes if the track changes
You can reach out to your Student Mentor to understand which cohort you will be mapped with in case
you choose to defer anytime during your learning journey.

*In case a student wishes to change the track in which he was initially enrolled (post Course 2), he would need to defer and repeat
from course 3 onwards in the new track. Standard Deferral process & fees would be applicable in such cases.
**The deferral fee is defined as 10% of the TOTAL program fee. This is irrespective of the discount/scholarship that a student would
have received. The deferral fee is payable based on the program fee at the time of enrolment of a student. The policy also states that
if the price has been increased and if a student is deferring to a cohort with increased price, then they need to pay the differential fee
for the new cohort along with the deferral fee.

Note (Only for Master’s Students)– This manual and its policies apply to IIITB’s PG Diploma Program. Once you
have received the Diploma certificate, you will be enrolled for the Master's in Data Science program by LJMU,
and the manual for that program will be shared with you subsequently. We hope you will make the most of
this platform and contribute to the learning of the rest of the cohort as well.

Telegram policy
1. In order to provide easier access to course related updates in addition to emails and calls, a
telegram channel will be created by your student mentor to keep you notified on the upcoming
deadlines and course related updates. We will be creating an Official Telegram Channel where only
the Student Mentor will be allowed to post notifications.
2. To manage this effort effectively and efficiently, all members must be aware of the following guidelines:
3. The channel will be used only by the Student Mentor for sharing important notifications related to
the program, course content, live sessions, exams, events, etc.
4. Should you have any concerns with upGrad, University partner or your peers, you will be required
to direct such communication to upGrad ONLY via email or reach out to your student mentor over
call.
5. upGrad will NOT be collecting any personal information via this channel and shall not be responsible
for any misuse of personal information by other members of the channel. However, we will provide
you with all reasonable assistance to take action against any other student who has misused such
information.
6. Telegram should not be considered as a medium for official query resolution. For any such queries,
please reach out to the Student Mentor via email or by using the chat function available on the
learning platform. The Student Mentor is not liable to answer any/all queries over telegram.
7. In addition to this channel, the SGC groups will also be created on telegram to share session invites
and agenda.
 8. You are requested to keep the notifications turned on, on your Telegram app to receive uninterrupted
updates during the program.

Hope you make the most of this platform and keep yourself updated about the course and the platform.

Escalation Matrix for grievance redressal

upGrad believes in adopting a transparent approach with all its learners, and in order to match our learners’
expectations in terms of grievance redressal, we have created an Escalation Matrix. Based on the kind of
queries we receive from our learners, we have defined the levels of the Escalation Matrix. We request you
to refer to the same in case you ever find the need to escalate an issue.

Type of Query Point of Contact

Non-academic queries (For example, live sessions, Your Student Mentor
program structure related queries)

Content-related issues/queries Click on the “Report an Error” button on

(If you find any issues with or have queries pertaining to the bottom left corner of the session
the content on a session page) page.

Referral refund / fee receipts-related queries [email protected] - Put your Student

Mentor on CC

Not satisfied with the resolution provided by your [email protected]

Student Mentor? Write to:

Guidelines for MSDS (Master’s in Data Science with IIITB and LJMU)
1. A learner can articulate to MSML program (upGrad + LJMU) after successfully completing the
diploma.
2. If you are already enrolled in a full master’s program (upGrad +LJMU) the above instructions are applied
for the initial 12 months of diploma phase.
3. The instruction manual for masters phase will be provided to you after successfully completing
the diploma.
4. No Refund would be processed once the learner begins with the PGD phase of the program, even if the
Masters phase has not yet begun.
5. Moreover, No Refund will be processed if a learner fails to meet the eligibility criteria for the
Masters phase, by failing in the PGD phase.