MS Office Complete Material 11-11-2018 Final

Page - 1.
SURYA COMPUTERS, Lawyers Street, Vinukonda, Cell: 9949136995

Microsoft Office Material
A) My Computer Drives are called as “Local Disks”.

They are named as “Local Disk (C:), Local Disk (D:)………
B) When the window is maximized then you can restore it only
C) When the window is restored then you can move it only
D) To Stop Move Window or Size Window Option Press “ENTER”
E) Task Bar indicates “Which Window is Active (Opened) that window name and icon is
displayed”. In this bar you have start or windows icon. That bar is called task bar.
1) How to Create a Folder?
Mouse Using: -
Place the “Cursor” At Required Place  Press “Mouse Right Click” on Required Place
 Select “New”  Select and Click on “Folder”  Enter “Folder Name” Press “Enter”
2) How to Create a File?

Mouse Using: -
Place the “Cursor” At Required Place  Press “Mouse Right Click” on Required Place
 Select “New”  Select and Click on “That Application Name”  Enter the
“Application Name” Press “Enter”
3) How to change the Icon Name?

Mouse Using: - Key Board Using: -
Select “That Icon” Select “That Icon”
Press “Mouse Right Click” on That Icon Press “F2”
Click On “Rename” Enter the “Icon Name”
Enter the “Icon Name” Press “Enter” Press “Enter”
4) How to create duplicate Icon?

Press “Mouse Right Click” on That Press "CTRL + C"
Select and Click on “Copy” Go to "Your Required Location"
Go to “Your Required Location” Press "CTRL + V"
Select and Click on “Paste”
5) How to move the Icon from one location to another location?

Mouse Using: -
Select “That Icon”  Press “Mouse Right Click” on That Icon  Select and Click on
“Cut”  Go to “Your Required Location”  Select and Click on “Paste”
6) How to Delete Icon for Temporary?

SURYA COMPUTERS Offering Courses: (1). Computer Basics, (2). Ms-Office, (3). D.C.A., (4).
P.G.D.C.A., (5). D.T.P, (6) C Language, (7). C++, (8). JAVA, (9). TALLY(Accounting Packages)
(10). English Type, (11). Telugu Type, (12). Internet Concepts
Page - 2. SURYA COMPUTERS, Lawyers Street, Vinukonda, Cell: 9949136995
Press “Mouse Right Click” Press “Delete Button”
Click On “Delete” Press “Enter”
Click On “Yes” Then it is stored in “Recycle Bin”
Then it is stored in “Recycle Bin”
7) What is Recycle Bin?

Ans: - Any File or Folder is temporarily deleted. Then that file or folder is stored in
recycle bin. And also you can restore that file or folder in future when will you want.
8) How to Restore Icon from Recycle Bin?

Mouse Using: -
Open “Recycle Bin”  Select “That Icon”  Press “Mouse Right Click”  Click on
“Restore”  Then it is Stored in “Old Location”
9) How to Delete Icon for Permanent?

Open “Recycle Bin” Select “That Icon”
Select “That Icon” Press “SHIFT + Delete Button”
Press “Mouse Right Click” Press “Enter”
Click On “Delete” Then it does not stored anywhere
Click On “Yes”
Then it does not store anywhere.
Computer Basics
Definition of Computer: - Computer is an Electronic device “which takes the
input, process it as per earlier given instruction set (programs) and gives the output”
Broadly computer can be said it is a combination of hardware and software.
Hardware: - The physical component in an electronic device is called hardware.

Examples: - Keyboards, Mouse, Printers, Hard disk, etc….
Software: - It is a logical component and it a set of programs. They are two types
System Software: - It is serves as the interface between user and hardware.
Examples: - Operating System (O.S)
Application Software: - It is a program which will be run on system software.
Examples: - M S Office, Photoshop, Tally, etc…….
Block Diagram of Computer: -
Elements of Computer: - The elements of computer are five. They are

1) Hardware 2) Software 3) Data 4) People5) Procedures
Characteristics of Computer: -
1) Speed: - It can do about 3 million calculations per second.
2) Storage: - Computer can store large amounts of data
3) Accuracy: - Computers are very accurate.
4) Variety of Skills: - Capable of performing any type of task.
5) Automation: - It is an intelligent device.
6) Diligence: - It is paying proper attention to a task.
7) Reliability: - It can be run for years without any loss of data or any other problem.
Advantages of Computer: -
 Computers calculate the data at a very high speed.
 Computer produces results very accurately
 Computer can store large amounts of data
 The data will be safe and Making you work easier
 Reducing the response time and Facilitating the daily activities
Classification of Computers: -
1. Super Computers: - These are most powerful and largest.
2. Mainframe Computers: - These are used where many people in a large
organization.
3. Mini Computers: - To say that they lie somewhere between those of personal
computers.
4. Micro Computers: - These are called as personal computers. They are commonly
found in offices, classrooms and homes.
Types of Input Devices: - Mouse and Keyboard
Types of Output Devices: - Monitors, Printers, Speakers
Storage Devices: - The storage devices are divided into two types.
Primary Storage Devices: -
A) RAM: - RAM is acronym for “Random Access Memory”. It performs the operations
like “read, write and modify the data, but it is volatile.
B) ROM: - ROM is the “Read Only Memory”. It performs the operations only read the
data, but it is non - volatile.
Secondary Storage Devices: - It is called external memory. It is non – volatile. It is
lower than main memory.
Examples: - Hard disk, Pen drive, DVD, etc……
DESKTOP WALLPAPERS
By Default Wallpapers: - By using this you can set wallpaper with by default
wallpaper images as desktop wallpaper in computer.
Mouse Using: - “Mouse Right Click” on Desktop  Click on “Properties”  Click on
“Desktop”  Select the wallpaper in “Background” Box  Select the “Position” in
“Position” Box  Select the “Color” in “Color” Box  Click on “Ok”
Your Own Picture as Wallpapers: - By using this you can set wallpaper with
your own picture as desktop wallpaper in computer.
Method – 1: -
“Desktop”  Click on “Browse”  Select the “Picture Location”  Select the “Picture”
 Click on “Open”  Select the “Position” in “Position” Box  Select the “Color” in
“Color” Box  Click on “Ok”
Method – 2: -
Mouse Using: - Open “Your Own Picture”  “Mouse Right Click” on that Picture 
Click on “Set as Desktop Background”
DESKTOP SCREEN SAVERS

By Default Screen Savers: - By using this you can set screen saver with by default
screen saver as desktop screen saver in computer.
“Screen Saver”  Select the “Screen Saver Type” in “Screen Saver” Box  Click on
“Preview” to check the preview of Screen Saver and Click on “Ok”
3D Text Screen Savers: - By using this you can set screen saver with your own
text as desktop screen saver in computer.
Mouse Using: -
“Mouse Right Click” on Desktop  Click on “Properties”  Click on “Screen Saver” 
Select the “3D Text” in “Screen Saver” Box  Click on “Settings”  Enter “Your Own
Text” in “Custom Text” Box  Click on “Choose Box”  Select the “Font Face” in
“Font” Box  Select the “Font Style” in Font Style” Box and Click on “Ok”  Select the
“Rotation Type” in “Rotation Type” Box  Select the “Resolution Level” in
“Resolution” Box  Select the “Size Level” in “Size” Box  Select the “Rotation Speed
Level” in “Rotation Speed” Box and Click on “Ok”  Click on “Preview” to check the
preview of Screen Saver & Press “Esc Button”  Select the “Waiting Time” in “Wait”
Box and Click on “Ok”
PROPERTIES
Checking Properties: - By using this you can icon stored capacity size in computer
Mouse Using: - “Mouse Right Click” on that icon  Click on “Properties”  Check the
“Stored Capacity Size”  Click on “Ok”
Hide Folder or Files: - By using this you can hide folder or files in computer
Mouse Using: - “Mouse Right Click” on that folder or files  Click on “Properties” 
Click on “Hidden”  Click on “Ok”
Unhide Folder or Files: - By using this you can unhide folder or files in computer
Mouse Using: - Open “My Computer”  Click on “Tools”  Click on “Folder Options”
 Click on “View”  Click on “Show Hidden Files or Folders” and Click on “Ok” 
“Mouse Right Click” on that folder or files  Click on “Properties”  Click on
“Hidden” and Click on “Ok”
NOTEPAD
Notepad is a completely Text Format. It is called “Text Document”. Each document
has extension. This document extension is “.TXT”
Q) How to open Notepad?
Method – 1: - Click on “START”  Click on “PROGRAMS”  Select “ACCESSORIES”
 Click on “NOTEPAD”
Method – 2: - Click on “START”  Click on “RUN/ SEARCH” or Press “Windows
Button + R”  Enter the word “NOTEPAD” in that “Dialog Box”  Press “ENTER”
Method – 3: - Mouse Right Click on the “Your Required Place”  Click on “NEW”
 Then Click on “Text Document”
Notepad Window
1) Title Bar 2) Menu Bar 3) Canvas
4) Vertical Scrollbar 5) Horizontal Scrollbar 6) Status Bar
1) Title Bar: - Upper band of every window is known as the title bar. The title bar is
highlighted when the document is active. This title bar indicates Application
Name, Document Name, Minimize, Restore/Maximize and Close Buttons.
2) Menu Bar: - The below bar of the Title Bar is called Menu Bar. All Menus are
arranged in this bar. Each Menu has options. By using these options you can
operate the data. File, Edit, Format, View and Help Menus are in this menu bar.
3) Canvas: - On which place you can enter the data that place is called Canvas.
4) Vertical Scroll Bar: - The vertical scroll bar allows you to move pages backwards
and forwards top to bottom (or) bottom to top.
5) Horizontal Scroll Bar: - The horizontal scroll bar allows you to move pages
backwards and forwards left to right (or) right to left.
NOTE: - When “Word Wrap is off” then horizontal scrollbar is displayed only.
6) Status Bar: - The status bar is used to know the document information. That
means it gives the current line number and column number only in a document.
Example: - Ln 13, Col 60
NOTE: - When “Word Wrap is off” then the status bar is displayed only.
FILE MENU
SAVE: - By using this option you can save the document
Click on “File Menu” & Click on “Save” Press “CTRL + S”
NOTE: - To saving document first time you have to enter the document name and
select the saving locations, then click on save. From next time onwards you can save
only data in that document so you need not enter the document name and also select
the saving location.
SAVE AS: - By using this option you can create duplicate documents based on saved
documents.
Click on “File Menu” Press “ALT, F, A”
Click on “Save As” Enter the “Document Name”
Enter the “Document Name” Select the “Saving Location”
Select the “Saving Location” & Click on “Save” Press “Enter”
OPEN: - By using this option you can open existing (Old) saved documents.
Click on “File Menu” Press “CTRL + O”
Click on “Open” Select “Document Location”
Select “Document Location” Select “Document Name”
Select “Document Name” & Click on “Open” Press “Enter”
NEW: - By using this you can create new document.

Click on “File Menu” & Click on “New” Press “CTRL + N”
PAGE SETUP: - By using this you can setup following options. Page size, Orientation,
Margins (Inches), Header, Footer and Print Preview.
Click on “File Menu” Press “ALT, F, U”
Click on “Page Setup” Now Setup the “Options”
Now Setup the “Options” & Click on “Ok” Press “Enter”
PRINT: - By using this you can get the print outs of the file data.
Click on “File Menu” Press “CTRL + P”
Click on “Print” Now Setup the “Options”
Now Setup the “Options” & Click on “Print” Press “Enter”
EXIT: - By using this you can close the file.

Click on “File Menu” & Click on “Exit” Press “ALT + F4”
EDIT MENU
UNDO: - By using this you can cancel the last action.
Click on “Edit Menu” & Click on “Undo” Press “CTRL + Z”
MOVING DATA: - By using this you can move data from one place to another place.
Select the “Data” Select the “Data”
Click on “Edit Menu” & Click on “Cut” Press “CTRL + X”
Put the Cursor at “Required Place” Place the Cursor at “Required Place”
Click on “Edit Menu” & Click on “Paste” Press “CTRL + V”
COPYING DATA: - By using this you can copy the data from one place to another
place. Creating the duplicate data.
Click on “Edit Menu” & Click on “Copy” Press “CTRL + C”
Put the Cursor at “Required Place” Place the Cursor at “Required Place”
Click on “Edit Menu” & Click on “Paste” Press “CTRL + V”
DELETING DATA: - By using this you can delete data
Click on “Edit Menu” & Click on “Delete” Press “Delete Button” or “Backspace”
FINDING DATA: - By using this you can find required data

Click on “Edit Menu” & Click on “Find” Press “CTRL + F”
Enter “Finding Data” in Find What Enter “Finding Data” in Find What
Select Direction “Down or Up” Select Direction “Down or Up”
Click on “Find Next” Press “Enter”
FIND NEXT DATA: - By using this you can find pervious find data
Click on “Edit Menu” & Click on “Find Next” Press “F3”
REPLACING DATA: - By using this you can replace the data. That means delete the
old data in that place insert the new data.
Mouse Using: - Click on “Edit Menu”  Click on “Replace”  Enter the “Old Data” in
“Find What”  Enter the “New Data” in “Replace With”  Click on “Replace” to
replace only in one place  Click on “Replace All” to replace in all places  Click on
“Cancel” to Stop the Replace Option
Key Board Using: - Press “CTRL + H”  Enter the “Old Data” in “Find What”  Enter
the “New Data” in “Replace With”  Press “R” to replace only in one place  Press
“A” to replace in all places  Press “Esc Button” to Stop the Replace Option
GOTO LINE DATA: - By using this you can go to Line Number of data.
NOTE: - This Option is used only when the Word Wrap is off.
Click on “Edit Menu” & Click on “Go To” Press “CTRL + G”
Enter “Line Number” in Line Number Enter “Line Number” in Line Number
Click on “Ok” Press “Enter”
SELECT ALL DATA: - By using this you can select the entire data at a time.
Click on “Edit Menu” & Click on “Select All” Press “CTRL + A”
TIME/DATE: - By using this you can insert the present time and date.
Click on “Edit Menu” & Click on “Time/Date” Press “F5”
FORMAT MENU
WORD WRAP: - By using this you can display the data window crossing or window
fit also. That means you can display or can’t display the Horizontal Scrollbar
Click on “Format Menu” & Click on “Word Wrap” Press “ALT, O, W”
FONT: - By using this you can change the font face, font style, font size and check the
sample of the data.
Click on “Format Menu” & Click on “Font” Press “ALT, O, F”
Select the “Font Face & Style & Size” Select the “Font Face & Style & Size”
Now check “Sample” and Click on “Ok” Now check “Sample” & Press “Enter”
VIEW MENU
STATUS BAR: - By using this you can know the current line number and column
number. You can on and off the status bar for display purpose.
NOTE: - This Option is used only when the Word Wrap is off.
Click on “View Menu” & Click on “Status Bar” Press “ALT, V, S”
MSPAINT
M S Paint is a completely Picture Format. It is called “Bitmap Picture File”. Each file
has extension. This file extension is “.BMP”
Q) How to open Notepad?
Method – 1: - Click on “START”  Click on “PROGRAMS”  Select “ACCESSORIES”
 Click on “PAINT”
Method – 2: - Click on “START”  Click on “RUN” or Press “Windows Button + R”
 Enter the word “MSPAINT” in that “Dialog Box”  Press “ENTER”
Method – 3: - Mouse Right Click on the “Your Required Place”  Click on “NEW”
 Then Click on “Bitmap Image”
MSPAINT Window
1) Title Bar 2) Menu Bar 3) Canvas 4) Tool Box 5) Color Box 6) Status Bar
1) Title Bar: - Upper band of every window is known as the title bar.
2) Menu Bar: - The below bar of the Title Bar is called Menu Bar. File, Edit, View,
Image, Colors and Help Menus are in this menu bar.
3) Canvas: - On which place you can draw the image or enter the data that place is
called Canvas.
4) Tool Box: - By using this you can draw the different shapes and text and also fill
the color in required place.
5) Color Box: - By using this you can pick color & apply that color in required place.
6) Status Bar: - It indicates purpose of the selected option.
Tool Box
Free from selection: - By using this you can cut the picture as per our requirement.
Rectangular Select: - By using this we can cut the picture in square shape only.
Fill with color: - By using this you can fill the color in required area.
Brush: - By using this you can draw picture in different formats.
Air Brush: -By using this you can draw the picture in different formats.
Magnifier: - By using this you can zoom the required area in pictures.
Pick Color: - By using this you can choose the color.
Text: - By using this you can enter the data.
Curve: - By using this you can draw a curve with in 2 steps.
Line: - By using this you can draw the lines.
Ellipse: - By using this you can draw the pictures in oval shape.
Polygon: - By using this you can draw the different shapes but the line starting point
should be ends with ending point. Otherwise we can’t complete that shape.
M S Word is a completely Document Format. It is a totally document type of data and

also word processing data. It is called “Document Application”. This extension is
“.DOCX”. By using this you can create the letters, resumes, documents, greeting cards
and also tables.
1) Office Button 2) Title Bar 3) Menu Bar
4) Sub Menu Bar 5) Vertical Ruler Bar 6) Horizontal Ruler Bar
7) Canvas 8) Vertical Scrollbar 9) Horizontal Scrollbar
10) Status Bar
Office Button: - By using this you can operate the following options. New, Open,
Save, Save As, Print, Prepare and Close.
Title Bar: - It indicates File Icon, File Name, Minimize, Restore/Maximize and Close
Buttons. This Bar is called Title Bar.
Menu Bar: - The below of the title bar is called menu bar. In this menu bar you get
all menus at a bar. Each menu contains some sub menus. Some menus will be
displayed according to the insert options.
Sub Menu Bar: - The below of the menu bar is called sub menu bar. In this menu bar
you get all options of a selected menu at a bar. With these options you operate
document.
NOTE: - If you want display sub menu bar as standard bar for that Press “CTRL + F1”
Vertical Ruler Bar: - The vertical ruler bar is used to adjust the top and bottom
margins.
Horizontal Ruler Bar: - The horizontal ruler bar is used to adjust the left & right
margins.
Canvas: - On which place you can enter the data or insert the pictures or shapes.
Vertical Scroll Bar: - The vertical scroll bar allows you to move pages backwards
and forwards top to bottom (or) bottom to top.
Horizontal Scroll Bar: - The horizontal scroll bar allows you to move pages
backwards and forwards left to right (or) right to left.
Status Bar: - The status bar is used to know the document information.
Example: - Page: 5 of 27, Words: 8, 682 & Zoom: 100%
The first number indicates current page. The second number indicates total pages. In
words number indicates total number of words. In zoom indicates zoom percentage.
Minimum is 10%, Normal is 100% & Maximum is 500%
Zoom Function Key: - ALT, W, Q, Tab Button 2 times.
OFFICE BUTTON
SAVE: - By using this option you can save the document
Mouse Using: - Click on “Office Button”  Click on “Save”
Key Board Using: - Press “CTRL + S”
NOTE: - To saving document first time you have to enter the document name and
select the saving locations, then click on save. From next time onwards you can save
only data in that document so you need not enter the document name and also select
the saving location.
SAVE AS: - By using this option you can create duplicate documents.
Mouse Using: - Click on “Office Button”  Click on “Save As”  Enter the “Document
Name”  Select the “Saving Location”  Click on “Save”
Key Board Using: - Press “F12”
OPEN: - By using this option you can open existing (Old) saved documents.
Mouse Using: - Click on “Office Button”  Click on “Open”  Select “Document
Location”  Select “Document Name”  Click on “Open”
Key Board Using: - Press “CTRL + O”
NEW: - By using this you can create new document.

Mouse Using: - Click on “Office Button”  Click on “New”  Select “Blank
Document”  Click on “Create”
Key Board Using: - Press “CTRL + N”
PRINT: - By using this option you can convert softcopy into hardcopy.
Mouse Using: - Click on “Office Button”  Click on “Print”  Fill the “Print Details”
 Enter “Printed Page Number” Select “Number of Copies”  Click on “OK”
Key Board Using: - Press “CTRL + P”
PRINT PREVIEW: - By using this option you can see the preview of your document
before going to print. And also you can do some page settings like page size, margins.
Mouse Using: - Click on “Office Button”  Select “Print”  Click on “Print Preview”
 Complete the “Editing”  Clicks on “Close Print Preview”
Key Board Using: - Press “CTRL + F2”
ENCRYPT DOCUMENT: - By using this option you can provide a (own) password to
open a document. Without that password you cannot open that document.
Mouse Using: - Click on “Office Button”  Select “Prepare”  Click on “Encrypt
Document”  Enter the “Password”  Click on “OK”  Again enter the “Same
Password”  Click on “OK”  Now “Save” the document.
Key Board Using: - Press “ALT, F, E, E”
MARK AS FINAL: - By using this option you can create a document as read only
document. That means the readers know the document is final and make it read
only. You cannot edit that document.
Mouse Using: - Click on “Office Button”  Select “Prepare”  Click on “Mark As
Final”  Click on “OK”  Click on “OK”
Key Board Using: - Press “ALT, F, E, F”  Press “Enter”  Press “Enter”
CLOSE: - By using this option you can close the current document only. But the word
window will not be closed.
Mouse Using: - Click on “Office Button”  Select “Close”
Key Board Using: - Press “ALT, F, C” or “CTRL + F4” or “CTRL + W”
NOTE - 1: - If you want close the current document with window do below process.
Mouse Using: - Click on “Close Button”
Key Board Using: - Press “ALT + F4”
NOTE - 2: - If you want close the all of documents at a time do the below process.
Mouse Using: - Click on “Office Button”  Click on “Exit Word”
Key Board Using: - Press “ALT, F, X”
HOME MENU
Clipboard Menu
Moving the Text: - You can move the data from “Source Location” to your “Required
Location”. That means in source location that data will not be displayed.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Cut”  Put
the “Cursor at Required Location”  Click on “Home Menu”  Click on “Paste”
Key Board Using: - Select the “Data”  Press “CTRL + X”  Move the “Cursor at
Required Location”  Press “CTRL + V”
Copying the Text: - You can repeat the data from “Source Location” to your
“Required Location”. That means in source location and required location that data
will be displayed.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Copy”  Put
the “Cursor at Required Location”  Click on “Home Menu”  Click on “Paste”
Key Board Using: - Select the “Data”  Press “CTRL + C”  Move the “Cursor at
Required Location”  Press “CTRL + V”
Format Painter: - You can apply same font formations from one location data to
another location data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Double Click on “Format
Painter”  Drag the “Cursor at Required Location”
Key Board Using: - Select the “Data”  Press “CTRL + SHIFT + C”  Again Select the
“Your Required Data”  Press “CTRL + SHIFT + V”
Font Menu
Font Face: - By using this option you can change different font styles to the data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Font Face
Arrow”  Select and Click on that “Font Face Style”
Key Board Using: - Press “ALT, H, F, F, ”
Font Size: - By using this option you can increase the font size to the selected data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Font Size
Arrow”  Select and Click on that “Font Size Value”
Key Board Using: - Press “ALT, H, F, S, ”
Grow Font: - By using this option you can increase the font size to the selected data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Grow Font”
Key Board Using: - Press “CTRL + SHIFT + >” or “CTRL + ]”
Shrink Font: - By using this option you can decrease font size to the selected data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Shrink Font”
Key Board Using: - Press “CTRL + SHIFT + <” or “CTRL + [”
Clear Formatting: - By using this option you can clear all formats to selected data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Clear
Formatting”
Key Board Using: - Press “ALT, H, E”
Bold: - By using this option you can apply thickness to the data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “B”
Key Board Using: - Press “CTRL + B”
Italic: - By using this option you can apply italic format to the data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “I”
Key Board Using: - Press “CTRL + I”
Underline: - By using this option you can apply underline to the selected data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “U Arrow” 
Select and Click on that “Underline Style”
Key Board Using: - Press “ALT, H, 3”
Underline Color: - By using this option u can apply underline color to selected data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “U Arrow” 
Click on “Underline Color”  Select and Click on that “Color”
Key Board Using: - Press “ALT, H, 3, U, ”
Strikethrough: - By using this option u can draw line through middle of selected data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “abc”
Key Board Using: - Press “ALT, H, 4”
Subscript: - By using this option you can create small letters below of the data
baseline.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “X2”
Key Board Using: - Press “CTRL + =” Examples: - H2O = H2O, X2 = X2
Superscript: - By using this option you can create small letters above of the data
baseline.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “X2”
Key Board Using: - Press “CTRL + SHIFT + +” Examples: - A2 = A2, X3 = X3
Change Case: -
Sentence Case: - By using this option you can convert the data into sentence format.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Aa Arrow” 
Click on “Sentence case”
Key Board Using: - Press “SHIFT + F3” Example: - She is my mother.
Lower Case: - By using this option you can convert the data into small letter format.
Click on “lower case”
Key Board Using: - Press “SHIFT + F3” Example: - she is my mother
Upper Case: - By using this option you can convert the data into capital letter
format.
Click on “UPPER CASE”
Key Board Using: - Press “SHIFT + F3” Example: - SHE IS MY MOTHER
Capitalize Each Word: - By using this option you can convert the data into each
word starting letter is capital letter format.
Mouse Using: - Select “Data”  Click on “Home Menu”  Click on “Aa Arrow” 
Click on “Capitalize Each Word”
Key Board Using: - Press “SHIFT + F3” Example: - She Is My Mother
Text Highlight Color: - By using this option you can make the data with a
highlighter color.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “ab Arrow” 
Select and Click on the “Color”
Key Board Using: - Press “ALT, H, I”
NOTE: - If you want remove the text highlight color option from data do the below
process
Mouse Using: - Select the “Color Highlighted Data”  Click on “Home Menu”  Click
on “ab Arrow”  Click on the “No Color”
Key Board Using: - Press “ALT, H, I, N”
Font Color: - By using this option you can change the selected data color.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “A Arrow” 
Select and Click on the “Color”
Key Board Using: - Press “ALT, H, F, C”
NOTE: - If you want remove the font color option from data do the below process
Mouse Using: -
Select the “Font Color Data”  Click on “Home Menu”  Click on “A Arrow”  Click
on the “Automatic”
Key Board Using: - Press “ALT, H, F, C, A”
Paragraph Menu
Bullets: - By using this you can write data as symbol wise
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Bullets
Arrow”  Select and Click on that “Bullets Style”
Numbering: - By using this you can write the data as a numbers wise
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Numbering
Arrow”  Select and Click on that “Numbering Style”
Increase Indent: - By using this you can increase the left margin of the paragraph.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Increase
Indent”
Decrease Indent: - By using this you can decrease the left margin of the paragraph.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Decrease
Indent”
Align Text Left: - By using this you can move the data page left side.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Align Text
Left”
Key Board Using: - Press “CTRL + L”
Center: - By using this you can move the data page center.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Center”
Key Board Using: - Press “CTRL + E”
Align Text Right: - By using this you can move the data page right side.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Align Text
Right”
Key Board Using: - Press “CTRL + R”
Justify: - By using this you can adjust the margins of a selected the data on both sides
equally
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Justify”
Key Board Using: - Press “CTRL + J”
Line Spacing: - By using this you can give the space between the lines.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Line Spacing
Arrow”  Select and Click on that “Value”
Key Board Using: - Press “ALT, H, K”
Shading: - By using this you can apply the background color behind the selected
data. That is total paragraph.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Shading
Arrow”  Select and Click on that “Color”
Key Board Using: - Press “ALT, H, H”
NOTE: - If you want remove the background color option from data do below process
Mouse Using: - Select the “Background Colored Data”  Click on “Home Menu” 
Click on “Shading Arrow”  Click on the “No Color”
Key Board Using: - Press “ALT, H, H, N”
Boarders: - By using this you can apply the boarders to the selected data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Boarder
Arrow”  Select and Click on that “Boarders and Shading”  Click on “Box”  Select
and Click on that “Boarder Style”  Select and Click on that “Boarder Color”  Select
and Click on that “Boarder Width”  Set the “Borders” in “Preview Box”  Click on
“Ok”
NOTE: - If you want remove the all borders from data do the below process
Mouse Using: - Put the “Cursor in Border Area”  Click on “Home Menu”  Click on
“Boarder Arrow”  Select and Click on “No Boarder”
Styles Menu
Styles: - By using this you can write data as headings wise etc
Mouse Using: - Select the “Data”  Click on “Home Menu”  Click on “Styles Arrow”
 Select and Click on that “Style”
Editing Menu
Find: - By using this you can find required data
Mouse Using: - Click on “Home Menu”  Click on “Find”  Enter the “Finding Data”
in Find What Box  Click on “Reading Highlight Arrow”  Click on “Highlight All” 
Click on “Cancel”
Key Board Using: - Press “CTRL + F”
NOTE: - To remove “That Highlight” from that data
Mouse Using: - Open “Find Dialog Box”  Click on “Reading Highlight Arrow” 
Click on “Clear Highlighting”  Click on “Cancel”
Go To: - By using this you can move from page to another page.
Mouse Using: - Click on “Home Menu”  Click on “Find Arrow”  Click on “Go To”
Enter “Page Number Value” in Enter Page Number Box  Click on “Go To”  Click on
“Close”
Key Board Using: - Press “CTRL + G”
Replace: - By using this you can replace the data. That means delete the old data in
that place and insert the new data in the same place.
Mouse Using: - Click on “Home Menu”  Click on “Replace”  Enter the “Old Data”
in “Find What” Box  Enter the “New Data” in “Replace With” Box
To replace the data in one place only
Click on “Find Next” until your required data is selected  Click on “Replace”  Click
on “Cancel”
To replace the data in all places
Click on “Replace All”  Click on “Yes”  Click on “Ok”  Click on “Cancel”
Key Board Using: - Press “CTRL + H”
Select All: - By using this you can select the entire data at a time.
Mouse Using: - Click on “Home Menu”  Click on “Select Arrow”  Click on “Select
All”
Key Board Using: - Press “CTRL + A”
INSERT MENU
Pages Menu
Cover Page: - By using this you can create our own (model) front page of the
document.
Mouse Using: - Click on “Insert Menu”  Click on “Cover Page Arrow”  Select and
Click on that “Style”
Blank Page: - By using this you can insert new blank pages to the existing pages.
Mouse Using: - Put the Cursor at “Required Place”  Click on “Insert Menu”  Click
on “Blank Page”
Page Break: - By using this you can break page only. That means you can’t insert
blank page.
on “Page Break”
Key Board Using: - Press “CTRL + Enter”
Tables Menu
Tables: - By using this you can insert the table on the existing page. It is divided into
five types. They are
1) Drag and Drop Table 2) Insert Table 3) Draw Table
4) Quick Tables 5) Convert Text to Table
Drag and Drop Table: - By using this you can create the table just selects the no of
columns and rows by using the mouse.
on “Table Arrow”  Select the “Columns and Rows” and click on “That”
Insert Table: - By using this you can insert the table, before inserting the table first
enter the number of columns and rows.
on “Table Arrow”  Click on “Insert Table”  Enter the “Columns Value” in “Number
of Columns Box”  Enter the “Rows Value” in “Number of Rows Box”  Click on “Ok”
Draw Table: - By using this you can create the customized user defined table. That is
first drag the box in existing page then you can drag the column and rows.
on “Table Arrow”  Click on “Draw Table”  First Drag the “Box”  Then Drag the
“Columns and Rows”
Quick Tables: - By using this you can insert already inbuilt (Default) tables on
existing document.
on “Table Arrow”  Click on “Quick Tables”  Select and Click on “That Style of
Table”  If you want modify the data in the table place the cursor in the required cell
then enter the data.
Convert Text to Table: - By using this you can convert text into table format.
Mouse Using: - Enter the “Data with Separator” and select the “Data”  Click on
“Insert Menu”  Click on “Table Arrow”  Click on “Convert Text to Table”  Enter
the “Columns Value” in “Number of Columns Box”  Select the “Separate Text at Box”
 Click on “Ok”
NOTE: - If you insert the table in the document then the Design Menu and Layout
Menus will be displayed with Table Tools Menu in the menu bar.
Design Menu: -
Table Styles: - By using this you can change the table styles.
Mouse Using: - Click the cursor in the “Table”  Click on “Design Menu”  Click on
“Table Style Arrow”  Select and Click on “That Style”
Shading: - By using this you can apply the color to the selected cells in the table.
“Shading Arrow”  Select and Click on “That Color”
NOTE: - If you want remove the color to the selected cells
Mouse Using: - Select the cells in the “Table”  Click on “Design Menu”  Click on
“Shading Arrow”  Click on “No Color”
Boarders: - By using this you can apply the boarders to the table.
“Boarder Arrow”  Select and Click on that “Boarders and Shading”  Click on “All”
 Select and Click on that “Boarder Style”  Select and Click on that “Boarder Color”
 Select and Click on that “Boarder Width”  Set the “Borders” in “Preview Box” 
Click on “Ok”
NOTE: - If you want remove the all borders from that table do the below process
“Boarder Arrow”  Select and Click on that “Boarders and Shading”  Click on
“None”  Click on “Ok”
Draw Table: - By using this you can draw the table by your own.
“Boarder Styles Arrow”  Select and Click on that “Style”  Click on “Boarder Width
Arrow”  Select and Click on that “Width”  Click on “Pen Color Arrow”  Select
and Click on that “Color”  Click on “Draw Table”  Now “Draw Lines at Your
Required Place”
NOTE: - If you want stop that draw table option do the below process
“Draw Table”
Eraser: - By using this you can remove the cell borders

“Eraser”  Click the “Cursor on Required Borders”
NOTE: - If you want stop that eraser option do the below process
“Eraser”
Layout Menu: -
Select: - By using this you can select the table, column, row and cell.
Select Cell: - By using this you can select the cell.
Mouse Using: - Click the cursor on the “Required Cell”  Click on “Layout Menu” 
Click on “Select Arrow”  Click on “Select Cell”
Select Column: - By using this you can select a column.
Mouse Using: - Click the cursor on the “Required Column Cell”  Click on “Layout
Menu”  Click on “Select Arrow”  Click on “Select Column”
Select Row: - By using this you can select a row.
Mouse Using: - Click the cursor on the “Required Row Cell”  Click on “Layout
Menu”  Click on “Select Arrow”  Click on “Select Row”
Select Table: - By using this you can select the table.
Mouse Using: - Click the cursor on the “Table”  Click on “Layout Menu”  Click on
“Select Arrow”  Click on “Select Table”
View Gridlines: - By using this you can show or hide border lines within the table.
“View Gridlines”
Delete: - By using this you can delete the table, column, row and cell.
Delete Cells: - By using this you can delete the cell.
Click on “Delete Arrow”  Click on “Delete Cells”  Select “Shift Cells Left” or “Shift
Cells Up”  Click on “Ok”
Delete Columns: - By using this you can delete column.
Menu”  Click on “Delete Arrow”  Click on “Delete Columns”
Delete Rows: - By using this you can delete the row.
Menu”  Click on “Delete Arrow”  Click on “Delete Rows”
Delete Table: - By using this you can delete the table.

“Delete Arrow”  Click on “Delete Table”
Insert: - By using this you can insert the new columns and rows.
Insert Above: - By using this you can insert the new row above of the selected row.
Menu”  Click on “Insert Above”
Insert Below: - By using this you can insert the new row below of the selected row.
Mouse Using: - Click the cursor on the “Required Row Cell”  Click on “Layout Menu”
 Click on “Insert Below”
Insert Left: - By using this you can insert the new column left hand side of the
selected column.
Menu”  Click on “Insert Left”
Insert Right: - By using this you can insert the new column right hand side of the
selected column.
Menu”  Click on “Insert Right”
Merge Cells: - By using this you can combine the number of the selected cells into
single cell.
Mouse Using: - Select the “Cells”  Click on “Layout Menu”  Click on “Merge Cells”
Split Cells: - By using this you can divide single cell into number of column and rows.
Click on “Split Cells”  Enter the columns value in “Number of Columns” box  Enter
the rows value in “Number of Rows” box  Click on “Ok”
Split Table: - By using this you can divide table into a number of tables in row wise.
Menu”  Click on “Split Table”
Table Row Height: - By using this you can set the row height.
Menu”  Choose the “Value” in “Table Row Height” Box
Table Column Width: - By using this you can set the column width
Menu”  Choose the “Value” in “Table Column Width” Box
Distribute Columns: - By using this you can convert the all columns with equal
column width.
“Distribute Columns”
Distribute Rows: - By using this you can convert all rows with equal row height.
“Distribute Rows”
AutoFit: - By using this you can automatically resize the column widths based on the
followings.
AutoFit Contents: - By using this you can automatically resize the column widths
based on the content (Text)
“AutoFit Arrow”  Click on “AutoFit Contents”
AutoFit Window: - By using this you can automatically resize the column widths
based on the window.
Mouse Using: - Click the cursor on the “Table”  Click on “Layout Menu”  Click
on “AutoFit Arrow”  Click on “AutoFit Window”
Fixed Column Width: - By using this you can fix the column widths
“AutoFit Arrow”  Click on “Fixed Column Width”
Alignment: - By using this you can change the cell data (Text) position in the
selected cells.
Align Top Left: - By using this you can move the data (Text) to the top left corner of
the cell.
Menu”  Click on “Align Top Left”
Align Top Center: - By using this you can move the data (Text) to the center and top
of the cell.
Menu”  Click on “Align Top Center”
Align Top Right: - By using this you can move the data (Text) to the top right corner
of the cell.
Menu”  Click on “Align Top Right”
Align Center Left: - By using this you can move the data (Text) to the center left side
of the cell.
Menu”  Click on “Align Center Left”
Align Center: - By using this you can move the data (Text) to the middle of the cell.
Menu”  Click on “Align Center”
Align Center Right: - By using this you can move the data (Text) to the center right
side of the cell.
Menu”  Click on “Align Center Right”
Align Bottom Left: - By using this you can move the data (Text) to the bottom left
corner of the cell.
Menu”  Click on “Align Bottom Left”
Align Bottom Right: - By using this you can move the data (Text) to the bottom right
corner of the cell.
Menu”  Click on “Align Bottom Center”
Text Direction: - By using this you can change the direction of the selected text in
the cells.
Menu”  Click on “Text Direction”
Cell Margins: - By using this you can adjust the all margins with equal margin to the
all cells of a table.
“Cell Margins”  Select values in “Top, Left, Bottom & Right” margin boxes  Click on
“Ok”
NOTE: - If you want apply the space between the cells do the below process
Mouse Using: - Click on “Allow Spacing between Cells”  Select the “Spacing Value”
in that box  Click on “Ok”
NOTE: - If you want remove the space between the cells do the below process
Mouse Using: - Click on “Allow Spacing between Cells”  Click on “Ok”
Sort: - By using this you can arrange the table data in a particular order. It is divided
into two types Ascending order and Descending order
Ascending Order: - By using this you can arrange table data from lower to higher
order
Descending Order: - By using this you can arrange table data from higher to lower
order
“Sort”  Select the “Column Heading” in Sort by box  Select the “Order”  Click on
“Ok”
Repeat Header Rows: - By using this you can display the headings of selected table
in all extended table.
Mouse Using: - Click the cursor on the “Table Header Row Cell”  Click on “Layout
Menu”  Click on “Repeat Header Rows”
Convert to Text: - By using this you can convert the selected table into a text format.
“Convert to Text”  Select the “Separator”  Click on “Ok”
Formula: - By using this you can calculate the mathematical calculations.
Click on “Formula”  Choose the “Function” in “Paste Function”  Enter the
“Formula in Formula Box”  Click on “Ok” Examples: - “=Sum (Left) or Sum (Right),
etc…..”
Illustrations Menu
Picture
By using this you can insert the pictures on the existing document from other files
location.
on “Picture”  Select the “Picture Location”  Select the “Picture”  Click on
“Insert”
NOTE: - If you insert the picture in the document then the Format Menu will be
displayed with Picture Tools Menu in the menu bar.
Format Menu: -
Adjust: -
Brightness: - By using this you can increase or decrease the brightness of the
picture.
Mouse Using: - Select the “Picture”  Click on “Format Menu”  Click on
“Brightness” 
Select and Click on that “Brightness Percentage”
Contrast: - By using this you can increase or decrease the contrast of the picture.
Mouse Using: - Select the “Picture”  Click on “Format Menu”  Click on “Contrast”
 Select and Click on that “Contrast Percentage”
Recolor: - By using this you can change the color of the selected picture.
Mouse Using: - Select the “Picture”  Click on “Format Menu”  Click on “Recolor”
 Select and Click on that “Color”
Change Picture: - By using this you can replace new picture in the old picture place.
Mouse Using: - Select the “Picture”  Click on “Format Menu”  Click on “Change
Picture”  Select the “Picture Location”  Select the “Picture”  Click on “Insert”
Reset Picture: - By using this you can get the original shape of the selected picture.
Mouse Using: - Select the “Picture”  Click on “Format Menu”  Click on “Reset
Picture”
Picture Styles: - By using this you can apply the styles to the selected pictures.
Mouse Using: - Select the “Picture”  Click on “Format Menu”  Click on “Picture
Styles Arrow”  Select and Click on that “Style”
Picture Shape: - By using this you can change the shape of the selected picture.
Shape Arrow”  Select and Click on that “Shape”
Picture Boarder: - By using this you can apply the boarder color, width and style to
the selected picture.
Boarder Color: - By using this you can apply the boarder color to the selected
picture.
Boarder Arrow”  Select and Click on that “Color”
Boarder Weight (Width): - By using this you can decrease or increase the boarder
thickness of the selected picture.
Boarder Arrow”  Click on “Weight”  Select and Click on that “Weight Thickness”
Boarder Styles: - By using this you can the boarder styles to the selected picture.
Boarder Arrow”  Click on “Dashes”  Select and Click on that “Boarder Style”
No Outline: - By using this you can remove the boarder from the selected picture.
Boarder Arrow”  Click on “No Outline”
Picture Effects: - By using this you can apply the effects to the selected picture.
Effects Arrow”  Click on “Any following Effects”  “Preset Effects, Shadow Effects,
Reflection Effects, Glow Effects, Soft Edges Effects, Bevel Effects and 3–D Rotation
Effects”  Select and Click on that “Effect”
NOTE: - To remove “Effect” from the selected picture do the below
Effects Arrow”  Click on “Name of Applied Effect”  Click on “Name of No Effect”
Arrange: - Position: - By using this you can change position of the picture in a page.
Mouse Using: - Select the “Picture”  Click on “Format Menu”  Click on “Position
Arrow”  Select and Click on that “Picture Position Place”
Text wrapping: - By using this u can display text in different ways around selected
picture.
Mouse Using: - Select the “Picture”  Click on “Format Menu”  Click on “Text
Wrapping Arrow”  Select and Click on “Any followings”
In Line with Text: - By using this you can display the text with line of the picture.
Square: - By using this you can display the text around of the picture in square
format.
Tight: - By using this you can display the text around of the picture, but not square
format.
Behind Text: - By using this you can display the text on the picture.
In Front of Text: - By using this you cannot display the text on the picture
Top and Bottom: - By using this you can display picture between the top and
bottom of text.
Through: - By using this you can display the text around (Four Sides) of the picture.
Rotate: - By using this you can rotate the selected picture in different directions.
Mouse Using: - Select the “Picture”  Click on “Format Menu”  Click on “Rotate
Arrow”  Click on “More Rotation Options”  Select the “Value” in “Rotation Box” 
Click on “Close”
Size: - Crop: - By using this you can cut any unwanted parts in a selected picture.
Mouse Using: - Select the “Picture”  Click on “Format Menu”  Click on “Crop”
Now “Cut the Picture”
Height: - By using this you can increase or decrease the height of selected picture.
Mouse Using: - Select “Picture”  Click on “Format Menu”  Enter “Value” in
“Height Box”
Width: - By using this you can increase or decrease the width of selected picture.
Mouse Using: - Select “Picture”  Click on “Format Menu”  Enter “Value” in “Width
Box”
NOTE: - If you want remove all size, rotate and crop formations from selected
picture do below
Mouse Using: - Select the “Picture”  Click on “Format Menu”  Click on “Rotate
Arrow”  Click on “More Rotation Options”  Click on “Reset”  Click on “Close”
Shapes
By using this you can insert the shapes on the existing document.
Mouse Using: - Click on “Insert Menu”  Click on “Shapes Arrow”  Select and Click
on that “Shape”  Drag and Drop the Cursor at “Required Place”
NOTE: - If you draw the shape in the document then the Format Menu will be
displayed with Drawing Tools Menu in the menu bar.
Format Menu: -
Insert Shapes: - By using this you can insert the extra shapes on the existing
document.
Mouse Using: - Select the “Shape”  Click on “Format Menu”  Select and Click on
that “Shape”  Drag and Drop the Cursor at “Required Place”
Shape Styles: - By using this you can apply the styles to the selected shapes.
Mouse Using: - Select the “Shape”  Click on “Format Menu”  Click on “Shape
Styles Arrow”  Select and Click on that “Style”
Shape Fill: - By using this you can fill the selected shape with a solid color, picture,
gradient, texture and pattern.
Theme Colors: - By using this you can fill the solid color in a selected shape.
Mouse Using: - Select the “Shape”  Click on “Format Menu”  Click on “Shape Fill
Arrow”  Select and Click on “That Color”
No Fill: - By using this you can remove color from the selected shape.
Arrow”  Click on “No Fill”
Picture: - By using this you can fill the picture in a selected shape.
Arrow”  Click on “Picture”  Select the “Location”  Select the “Picture”  Click on
“Insert”
Gradient: - By using this u can fill colors in different types of variations in a selected
shape.
Arrow”  Click on “Gradient”  Select and Click on “That Type of Variation”
Texture: - By using this you can fill different types of textures in a selected shape.
Arrow”  Click on “Texture”  Select and Click on “That Type of Texture”
Pattern: - By using this you can fill the different types of patterns with two colors in
a selected shape.
Arrow”  Click on “Pattern”  Select the “Color” in “Foreground Box”  Select the
“Color” in “Background Box”  Select & Click on “That Pattern Style”  Click on “Ok”
Shape Outline: - By using this you can apply the outline color, remove the outline,
increase or decrease outline weight and specify the outline styles to selected shape.
Theme Colors: - By using this you can apply solid color to the outline in a selected
shape.
Outline Arrow”  Select and Click on “That Color”
No Outline: - By using this you can remove the outline from the selected shape.
Outline Arrow”  Click on “No Outline”
Weight: - By using this u can increase or decrease outline weight to selected shape.
Outline Arrow”  Click on “Weight”  Select and Click on “That Weight Style”
Dashes: - By using this you can specify outline styles to the selected shape.
Outline Arrow”  Click on “Dashes”  Select and Click on “That Dashes Style”
Pattern: - By using this you can fill the different types of patterns with two colors in
a selected shape outline.
Outline Arrow”  Click on “Pattern”  Select the “Color” in “Foreground Box” 
Select the “Color” in “Background Box”  Select and Click on “That Pattern Style” 
Click on “Ok”
Change Shape: - By using this u can change preformatted shape in original shape
place.
Mouse Using: - Select the “Shape”  Click on “Format Menu”  Click on “Change
Shape Arrow”  Select and Click on “That Shape”
Shadow Effects: - By using this you can add a shadow with different styles to shape.
Mouse Using: - Select the “Shape”  Click on “Format Menu”  Click on “Shadow
Effects Arrow”  Select and Click on “That Shadow Style”
NOTE: - To remove “Shadow Effect” from the selected shape do the below
Effects Arrow”  Click on “No Shadow Effect”
Shadow Color: - By using this you can change the shadow color of the shape.
Effects Arrow”  Click on “Shadow Color Arrow”  Select and Click on “That Shadow
Color”
3 - D Effects: - By using this you can add a 3-D effect with different styles to the
shape.
Mouse Using: - Select the “Shape”  Click on “Format Menu”  Click on “3-D Effects
Arrow”  Select and Click on “That 3-D Style”
NOTE: - To remove “3-D Effect” from the selected shape do the below
Arrow”  Click on “No 3-D Effect”
3 - D Color: - By using this you can change the 3-D color of the shape.
Arrow”  Click on “3-D Color Arrow”  Select and Click on “That 3-D Color”
Arrange: - Position: - By using this you can change position of the shape in a page.
Text Wrapping: -
Group: - By using this you can combine the multiple shapes into single shape.
Mouse Using: - Select the “Required Shapes”  Click on “Format Menu”  Click on
“Group Arrow”  Click on “Group”
Ungroup: - By using this you can divide the single shape into individual shapes.
Mouse Using: - Select the “Selected Group Shape”  Click on “Format Menu”  Click
on “Group Arrow”  Click on “Ungroup”
Rotate: - Size: - Edit Text: - By using this you can enter the text in selected shape.
Mouse Using: - Select the “Shape”  Click on “Format Menu”  Click on “Edit Text”
 Then “Enter the Text”
Smart Art
By using this you can insert communicate information (Venn, Process) diagrams.
Like list, process, cycle, hierarchy, relationship, matrix and pyramid diagrams.
on “Smart Art”  Select and Click on that “Style”  Click on “Ok”
NOTE: - If you insert the smart art in the document then Design and Format Menus
will be displayed with Smart Art Tools Menu in the menu bar.
Design Menu: - Create Graphic: -
Add Shape: - By using this you can add the shape to the selected smart art on the
existing document.
Mouse Using: - Select the “Smart Art”  Click on “Design Menu”  Click on “Add
Shape Arrow”  Click on “Add Shape After or Before”
Add Bullet: - By using this you can add the bullet to the selected smart art.
Mouse Using: - Select the “Smart Art”  Click on “Design Menu”  Click on “Add
Bullet”
Promote Selection: - By using this you can increase the level of the selected smart
art bullet or shape.
Mouse Using: - Select the “Smart Art Shape or Bullet”  Click on “Design Menu” 
Click on “Promote”
Demote Selection: - By using this you can decrease the level of the selected smart
art bullet or shape.
Mouse Using: - Select the “Smart Art Shape or Bullet”  Click on “Design Menu” 
Click on “Demote”
Text Pane: - By using this you can show or hide text pane of the selected smart art.
Mouse Using: - Select the “Smart Art”  Click on “Design Menu”  Click on “Text
Pane”
Layouts: - By using this you can change the layout of the selected smart art.
Mouse Using: - Select the “Smart Art”  Click on “Design Menu”  Click on “Layouts
Arrow”  Select and Click on that “Style”
Change Colors: - By using this you can change layout color of the selected smart art.
Mouse Using: - Select the “Smart Art”  Click on “Design Menu”  Click on “Change
Color Arrow”  Select and Click on that “Color”
Smart Art Styles: - By using this you can apply the smart art styles to the selected
smart art.
Mouse Using: - Select the “Smart Art”  Click on “Design Menu”  Click on “Smart
Art Styles Arrow”  Select and Click on that “That Style”
Reset Graphic: - By using this you can get original graphic of the selected smart art.
Mouse Using: - Select the “Smart Art”  Click on “Design Menu”  Click on “Reset
Graphic”
Format Menu: - Shapes: - Change Shape: -

Larger: - By using this you can increase the shape size.
Mouse Using: - Select the “Smart Art Shape”  Click on “Format Menu”  Click on
“Larger”
Smaller: - By using this you can decrease the shape size.
Mouse Using: - Select the “Smart Art Shape”  Click on “Format Menu”  Click on
“Smaller”
Links
Hyperlink: - By using this you can create the open link from the existing document
to already saved documents. That means you can open that document by using this
hyperlink.
Mouse Using: - Place the cursor at “Your Required Place”  Click on “Insert Menu”
 Click on “Hyperlink”  Select the “File Location”  Select the “File Name”  Click
on “Ok”
NOTE: - If you want to open that file then press on CTRL + Mouse Left Click on that
hyperlink.
Header and Footer
Header: - By using this you can create the header in one page it automatically
displays in reaming all pages in a document.
Mouse Using: - Click on “Insert Menu”  Click on “Header Arrow”  Select and Click
on that “Style”  Enter the “Text”  Click on “Close Header & Footer”
NOTE - 1: - If you want “Edit” (Modify) the header text do the below
Mouse Using: - Click on “Insert Menu”  Click on “Header Arrow”  Click on “Edit
Header”
Enter the “Text”  Then Click on “Close Header & Footer”
NOTE - 2: - If you want “Remove” (Delete) the header do the below
Mouse Using: - Click on “Insert Menu”  Click on “Header Arrow”  Click on
“Remove Header”
Footer: - By using this you can create the footer in one page it automatically
displays in reaming all pages in a document.
Mouse Using: - Click on “Insert Menu”  Click on “Footer Arrow”  Select and Click
on that “Style”  Enter the “Text”  Click on “Close Header & Footer”
NOTE - 1: - If you want “Edit” (Modify) the footer text do the below
Mouse Using: - Click on “Insert Menu”  Click on “Footer Arrow”  Click on “Edit
Footer”
Enter the “Text”  Then Click on “Close Header & Footer”
NOTE - 2: - If you want “Remove” (Delete) the footer do the below
Mouse Using: - Click on “Insert Menu”  Click on “Footer Arrow”  Click on
“Remove Footer”
Page Numbers: - By using this you can insert the page numbers on the existing
document.
Mouse Using: - Click on “Insert Menu”  Click on “Page Number Arrow”  Select the
“Page Number Style”  Click on “That Style”  Click on “Close Header & Footer”
NOTE - 1: - If you want change the “Page Numbers Format” do the below
Mouse Using: - Click on “Insert Menu”  Click on “Page Number Arrow”  Click on
“Format Page Numbers”  Click on “Number Format Arrow”  Select and Click on
“That Format Style” Click on “Ok”
NOTE - 2: - If you want change “Page Numbers Serial Format” do the below
“Format Page Numbers”  Click on “Start at”  Enter “Page Number”  Click on
“OK”
NOTE - 3: - If you want “Remove” (Delete) the Page Numbers do the below
“Remove Page Numbers”
Text
Text Box: - By using this you can insert the preformatted text boxes in a document.
Mouse Using: - Click on “Insert Menu”  Click on “Text Box Arrow”  Select and
Click on that “Text Box Style”  Enter the data in that “Text Box”
NOTE: - If you insert the text box in the document then the Format Menu will be
displayed with Text Box Tools Menu in the menu bar.
Format Menu: -
Draw Text Box: - By using this you can draw your own text box in a document.
Mouse Using: - Click on “Insert Menu”  Click on “Text Box Arrow”  Click on
“Draw Text Box”  Drag the cursor at “Your Required Place & Drop It”
Text Direction: - By using this you can change the text direction in the selected
box.
Mouse Using: - Select the “Text Box”  Click on “Format Menu”  Click on “Text
Direction”
Word Art
By using this you can insert the decorative text in your document. That means you
can use the already inbuilt text format styles.
 Click on “Word Art Arrow”  Select and Click on that “Style”  Select the “Font
Face” in “Font Box”  Select the “Font Size” in “Size Box”  Select “Bold and Italic” 
Enter “Your Own Text” in “Text Box” and Click on “Ok”
NOTE: - If you insert the word art in the document then the Format Menu will be
displayed with Word Art Tools Menu in the menu bar.
Edit Text: - By using this you can edit the text in your word art.
Mouse Using: - Select the “WordArt”  Click on “Format Menu”  Click on “Edit
Text”  Select the “Font Face” in “Font Box”  Select the “Font Size” in “Size Box” 
Select “Bold and Italic”  Enter “Your Own Text” in “Text Box”  Click on “Ok”
Spacing: - By using this you can increase or decrease the space between the letters
of the word art text.
Mouse Using: - Select the “WordArt”  Click on “Format Menu”  Click on “Spacing
Arrow”  Select and Click on that “Style”
Drop Cap: - By using this you can show a larger Capital letter at beginning of a
paragraph.
 Click on “Drop Cap Arrow”  Click on “Drop Cap Options”  Select the “Position”
in “Position Box”  Select the “Font Face” in “Font Box”  Select the “Lines Number”
in “Lines to Drop Box”  Select the “Distance Value” in “Distance from Text Box” 
Click on “Ok”
NOTE: - If you want to show that drop cap letter as a normal letter at the beginning
of a paragraph do the below
Mouse Using: - Place the cursor in “That Drop Cap Paragraph”  Click on “Insert
Menu”  Click on “Drop Cap Arrow”  Click on “None”
Signature Line: - By using this you can insert a digital signature line that
specifies the individual who must sign.
 Click on “Signature Line Arrow”  Click on “Microsoft Office Signature Line” 
Click on “Ok”
Enter the “Signer Name” in “Suggested Signer” (Ex: - Rama Devi)
Enter the “Signer’s Title Name” in “Suggested Signer’s Title” (Ex: - CEO)
Enter the “Signer’s E-Mail Address” in “Suggested Signer’s E-Mail Address”
(Ex: - [email protected])  Click on “Ok”
Date and Time: - By using this you can insert the date and time on the existing
document
 Click on “Date and Time”  Select and Click on “That Format”  Click on “Update
Automatically”  Click on “Ok”
Symbols
Equation: - By using this you insert the equation and also you can create our own
equation on the existing document.
 Click on “Equation Arrow”  Click on “Insert New Equation”
Symbols: - By using this you can insert the symbols on the existing document
Mouse Using: - Place the cursor at “Your Required Place”  Click on “Design Menu”
 Click on “Symbol Arrow”  Select and Click on “That Symbol”
If you required “More Symbols”Click on “More Symbols”  Select the “Font Style” 
Select the “Symbol”  Click on “Insert”  Then Click on “Close”
PAGE LAYOUT MENU
Page Setup Menu
Margins: - By using this you can adjust the page margins of the document.
Mouse Using: - Click on “Page Layout Menu”  Click on “Margins Arrow”  Click on
“Custom Margins”  Enter Values in “Top, Bottom, Left and Right” Margin Boxes 
Check “Preview” Click on “Ok”
Orientation: - By using this you can adjust (Show) the pages in the “Portrait or
Landscape” format of the document.
Mouse Using: - Click on “Page Layout Menu”  Click on “Orientation Arrow” 
Select and Click on that “Orientation Style”
Size: - By using this you can change the paper sizes of the document.
Mouse Using: - Click on “Page Layout Menu”  Click on “Size Arrow”  Select and
Click on that “Size Style”
Columns: - By using this you can divide the pages text into columns of the document.
Mouse Using: - Select the “Text”  Click on “Page Layout Menu”  Click on
“Columns Arrow”  Click on “More Columns”  Enter the “Value” in the “Number of
Columns Box”  Select “Line between” and also “Equal Column Width”  Click on
“Ok”
Page Break: - By using this you can mark point at which one page ends & next page
begins.
Mouse Using: - Place the Cursor at “Your Required Location”  Click on “Page
Layout Menu”  Click on “Breaks Arrow”  Click on “Page”
Column Break: - By using this you can indicate that the text following the column
break will begin in the next column.
Mouse Using: - Place the Cursor at “Your Required Column”  Click on “Page Layout
Menu”  Click on “Breaks Arrow”  Click on “Column”
Line Numbers: - By using this you can add line numbers in the margin alongside of
each line of the document.
Mouse Using: - Click on “Page Layout Menu”  Click on “Line Numbers Arrow” 
Select and Click on “Style”
Hyphenation: - By using this you can show the text in order to have more uniform
spacing between words. That means the word to break lines between the syllables of
words.
Mouse Using: - Click on “Page Layout Menu”  Click on “Hyphenation Arrow” 
Click on “Automatic or Manual”
Page Background Menu

Watermark: - By using this you can create the logos or ghosted text behind of the
pages text.
Text Watermark: - By using this u can create only ghosted text behind of pages
text.
Mouse Using: - Click on “Page Layout Menu”  Click on “Watermark Arrow”  Click
on “Custom Watermark”  Click on “Text Watermark”  Select the “Language” in
“Language Box”  Enter the “Logo Text” in “Text Box”  Select the “Font Face” in
“Font Box”  Select the “Font Size” in “Size Box”  Select the “Font Color” in “Color
Box”  Select the “Layout Style”  Click on “Ok”
Picture Watermark: - By using this you can create only the logos behind of the
pages text.
on “Custom Watermark”  Click on “Picture Watermark”  Click on “Select Picture”
 Select the “Picture Location”  Select the “Picture”  Click on “Insert”  Select
the “Scale Percentage (%)”  Click on “Ok”
Remove Watermark: -
on “Custom Watermark”  Click on “No Watermark”  Click on “Ok”
Page Color: - By using this you can apply the pages background color of the
document.
Mouse Using: - Click on “Page Layout Menu”  Click on “Page Color Arrow”  Select
and Click on “That Color”
Page Borders: - By using this you can apply the boarders in the document.
Borders: -
Layout Menu”  Click on “Page Borders”  Click on “Borders”  Select the “Setting
Style” in the “Setting Box”  Select the “Borders Style” in the “Style Box”  Select the
“Borders Color” in the “Color Box”  Select the “Borders Width” in the “Width Box”
 Click on “Ok”
Page Border: -
Mouse Using: - Click on “Page Layout Menu”  Click on “Page Borders”  Click on
“Page Border”  Select the “Setting Style” in the “Setting Box”  Select the “Borders
Style” in the “Style Box”  Select the “Borders Color” in the “Color Box”  Select the
“Borders Width” in the “Width Box”  Click on “Ok”
Page Border - Art: - Mouse Using: - Click on “Page Layout Menu”  Click on “Page
Borders”  Click on “Page Border”  Select the “Art Style” in the “Art Box”  Select
the “Art Width” in the “Width Box”  Click on “Ok”
Paragraph Menu
Left Indent: - By using this you can set the left margin of the paragraph.
Layout Menu”  Select the “Value” in the “Left Box”
Right Indent: - By using this you can set the right margin of the paragraph.
Layout Menu”  Select the “Value” in the “Right Box”
Before Spacing: - By using this you can add the space before (Above) the paragraph
Layout Menu”  Select the “Value” in the “Before Box”
After Spacing: - By using this you can add the space after (Below) the paragraph.
Layout Menu”  Select the “Value” in the “After Box”
REFERENCES MENU
Tables of Contents Menu
Table of Contents: - By using this you can create the index of the document. Here
you can display the only headings.
Mouse Using: - Select the “Heading Text”  Click on “Home Menu”  Select and
Click on “That Heading Style”  Click on “References Menu”  Click on “Add Text
Arrow”  Select and Click on that “Level”  Do the “Above Process” for all the
“Heading Texts”  Click on “References Menu”  Click on “Tables of Content Arrow”
 Select and Click on that “Style”
NOTE: - If you want go to “Particular Heading Content” in the document. Do the below
Mouse Using: - Click on “Particular Heading” from “Index”  Press “CTRL + Mouse
Left Click”
Update Table: - By using this you can update the all modifications of document in a
table.
Mouse Using: - After “All Modifications”  Click on “References Menu”  Click on
“Update Table”  Click on “Update Entire Table”  Click on “Ok”
MAILINGS MENU
Create Menu
Labels: - By using this you can create your own labels in the document.
Mouse Using: - Click on “Mailings Menu”  Click on “Labels”  Enter the “Address”
 Click on “Options”  Click on “Continuous Feed Printers”  Select “Avery A4/A5”
in “Label Vendors Box”  Select “4415/1” in “Product Number Box”  Click on
“Details”  Select “Number of Columns Value” in “Number across Box”  Click on
“Ok”  Again Click on “Ok”  Click on “New Document”
Start Mail Merge Menu
Mail Merge: - By using this you can create single letter into multiple letters
Steps: - Prepare the “Letter or Data”  Then “Save That Document”  Then Close
the “Other Documents” Except that one  Click on “Mailings Menu”  Click on
“Select Recipients Arrow”  Click on “Type New List”  Click on “Customize
Columns”  Select the “Field Name”  Click on “Delete”  Click on “Yes”  Then do
“Same Process” for deleting the “All Field Names”  Then click on “Add”  Enter the
“Field Name” and Click on “Ok”  Like this you can “Add the Fields”
NOTE - 1: - If you want “Change” the “Field Name”. Do the below
Select the “Field Name”  Click on “Rename”  Enter the “Field Name” and Click on
“Ok”
NOTE - 2: - If you want “Delete” the “Field Name”. Do the below
Select the “Field Name”  Click on “Rename”  Click on “Yes”
NOTE - 3: - If you want “Change” the “Order of Field Names”. Do the below
Select the “Field Name”
Click on “Move Up or Move Down”  After completion of “All Changes in Customize
Address List Box”  Click on “Ok”  Now enter the “First Address” in “New Address
List Box” as per their fields  To enter the “Next Address” click on “New Entry” then
enter the “Second Address”  Like this you can enter the “Number of Addresses” in
“New Address List Box”
NOTE - 1: - If you want “Delete Any Address”. Do the below
Select that “Address”  Click on “Delete Entry”  Click on “Yes”
NOTE - 2: - If you want “Find Any Field Name in Address”. Do the below
Select that “Find”  Enter the “Finding Data” in “Find Box”  Select the “All Fields or
Particular Field” in “Look in Box”  Click on “Find Next”  After completion of “All
Changes in New Address List Box”  Click on “Ok”  Now enter the “Address List
Name” in “File Name Box”  Then Place the Cursor at “Your Required Location” 
Click on “Insert Merge Field Arrow”  Select and Click that “Merge Filed Name” and
Press “Enter”  Again Click on “Insert Merge Field Arrow”  Select and Click that
“Merge Filed Name” and Press “Enter”  Do the “Same Process” up to “Insert All
Merge Field Names”
Select the “Record Number” in “Here is a Preview from Your Recipient List”  Click
on “Ok”  Then Click on “Preview Results” to check the “Preview of First Address” 
Then Click on “Next Record Arrow” to check the “Preview of Second Address”  Like
this you can check the “Preview of All Addresses”  Then Click on “Finish and Merge
Arrow”  Click on “Edit Individual Documents”  Click on “All” to “Get All Addresses
Records” in a document  Click on “Current Record” to “Get only Current Address
Record” in a document  Click on “From” to enter the “Record Number” and Click on
“To” to enter the “Record Number” to “Get Your Required Address Records” in a
document  Click on “Ok”
Edit Recipient List: - By using this you can modify the address list and field names
and other modifications also in a document.
Steps: - Click on “Mailings Menu”  Click on “Edit Recipient List”  Select and Click
on “Address List Name” in “Data Source”  Click on “Edit”  Click on “Customize
Columns” to modify the field names  Click on “Yes”  Then modify the “Field
Names”  Click on “Ok”  Now Modify the “Address List” in “Edit Data Source” 
Click on “Ok”  Click on “Yes”  Select and Click on “Address List Name” in “Data
Source”  Click on “Refresh” to “Refresh the Data”  Click on “Ok”
Use Existing List: - By using this you can use the old saved addresses list.
Steps: - Click on “Mailings Menu”  Click on “Select Recipients Arrow”  Click on
“Use Existing List”  Select and Click on “Address List Name”  Click on “Open” 
Then you can “Use” the source for mail merge.
REVIEW MENU
Proofing Menu
Spelling & Grammar: - By using this you can check spelling & grammar to text in
document.
Red Line indicates “Spelling Mistake”
Green Line indicates “Grammatical Mistake”
Mouse Using (Shortcut): - Click the cursor on “Your Required Word”  Right Click
on “That Word”  Select and Click on “That Word”
Word Count: - By using this you can find the total document properties. That is
number of pages, words, Characters, Paragraphs and lines.
Mouse Using: - Click on “Review Menu”  Click on “Word Count”  Click on “Close”
Comments
New Comment: - By using this you can write reference for particular word in a
document.
Mouse Using: - Select the “Word”  Click on “Review Menu” and Click on “New
Comment”  Enter the “Comment (Content)” in the “Comment Box”
Next Comment: - By using this you can go to next comment in a document.
Mouse Using: - Click on “Review Menu”  Click on “Next”
Previous Comment: - By using this you can go to previous comment in a document.
Mouse Using: - Click on “Review Menu”  Click on “Previous”
Delete: - By using this you can delete the current comment in a document.
Mouse Using: - Select the “Comment”  Click on “Review Menu”  Click on “Delete
Arrow”  Click on “Delete”
Delete All Comments: - By using this you can delete the all comment in a document.
Mouse Using: - Click on “Review Menu”  Click on “Delete Arrow”  Click on
“Delete All Comments in Document”
Protect
Protect Document: - By using this you cannot format and edit the data.
Mouse Using: - Click on “Review Menu”  Click on “Protect Document”  Click on
“Restrict Formatting and Editing”  Click on “Limit Formatting to a Selection of
Styles”  Click on “Allow only this type of Editing in the Document”  Click on “Yes,
Start Enforcing Protection”  Enter the “Password” in the “Enter New Password
(Optional) Box”  Enter the “Same Password” in the “Re Enter Password to Confirm
Box”  Click on “OK”  Then “Close” that “Restrict Formatting and Editing Box”
VIEW MENU
Macros Menu
Macros: - By using this you can record repeated data by assigning short key from
keyboard.
NOTE: - The short key must and should follow CTRL + ANY KEY.
Mouse Using: - Click on “View Menu”  Click on “Macro Arrow”  Click on “Record
Macro”  Enter the “Macro Name” in “Macro Name Box”  Click on “Keyboard” 
Enter the “Shortcut Key” in “Press New Shortcut Key Box”  Click on “Assign”  Click
on “Close”  Now Enter the “Repeated Data”  After the “Completion of Total Data
Entering”  Click on “View Menu”  Click on “Macro Arrow”  Click on “Stop
Recording”
NOTE - 1: - If you want show that data press that “Shortcut Key”. Then you can get
that data in the document at required place.
NOTE - 2: - If you forgot that “Shortcut Key” than you want to display that data. Do
the below
Mouse Using: - Click on “View Menu”  Click on “Macro Arrow”  Click on “View
Macro”  Select the “Macro Name”  Click on “Run”
MS – Excel is a windows based spreadsheet package and also it is a DBMS package

(Data Base Management System). It is developed by Microsoft Corporation used to
maintain large volumes of data and mathematical operation, graphs, functions etc.
Excel is a book formation. The extension of excel book is “.XLSX”
Advantages of Excel
1) Preferably for Arithmetic Operations 2) Automatic Re-Calculations
3) Auto Complete 4) Large Data Storage Capacity
5) Creating Charts 6) Data Validating
7) Data Sorting and Data Filtering 8) Data Analysis Features
Excel Work Book Window

01) Title Bar 02) Menu Bar 03) Sub Menu Bar
04) Name Box 05) Formula Bar 06) Rows
07) Columns 08) Active Cell 09) Worksheet
10) Vertical Scroll Bar 11) Status Bar 12) Worksheet Tab
13) Horizontal Scroll Bar 14) Tab Scroll Button 15) Office Button
Excel Work Book
Combination of worksheets is called as Excel work book. They are Sheet 1, Sheet 2,
Sheet 3, etc.
Function and Shortcut Keys: -
01) Press “CTRL + F5” to restore the excel workbook
02) Press “CTRL + F9” to minimize the excel workbook
03) Press “CTRL + F10” to maximize the excel workbook
04) Press “CTRL + F6” to go to next excel workbook
05) Press “CTRL + F7” to move the excel workbook
06) Press “CTRL + F8” to size the excel workbook
Worksheet
Combination of rows and columns is called as worksheet. Every worksheet contains
maximum 16, 384 Columns and 10, 48, 576 Rows.
01) Press “SHIFT + F11” to insert the new worksheet
02) Press “CTRL + SHIFT + Spacebar” or “CTRL + A” to select entire sheet
03) Press “CTRL + Page Down” to go to next worksheet
04) Press “CTRL + Page Up” to go to previous worksheet
05) Press “ALT, H, D, S” to delete worksheet
Column
Combination of vertical cells is called a column. These columns are named as in
alphabet format. Like A, B, C, ………..….. XFD.
01) Press “CTRL + ” to go to last column
02) Press “CTRL + ” to go to first column
03) Press “CTRL + Spacebar” to select entire column
04) Press “CTRL + +, C, Enter” to insert a column
05) Press “CTRL + -, C, Enter” to delete a column
Formulas & Syntax: -
1) Total number of columns: - “=2^14” or “=Power (2, 14)”
2) Current column number: - “=Column (Ref)” Ref = Select cell in column
3) Selected columns: - “=Columns (Array)” Array = Select cells in columns
Row
Combination of horizontal cells is called a row. These rows are named as in
numerical format. Like 1, 2, 3……1048576.
01) Press “CTRL + ” to go to last row
02) Press “CTRL + ” to go to first row
03) Press “SHIFT + Spacebar” to select entire row
04) Press “CTRL + +, R, Enter” to insert a row
05) Press “CTRL + -, R, Enter” to delete a row
Formulas & Syntax: -
1) Total number of rows: - “=2^20” or “=Power (2, 20) ”
2) Current row number: - “=Row (Reference)” Ref = Select cell in row
3) Selected rows number: - “=Rows (Array)” Array = Select cells in rows
Cell
Intersection of rows and columns is called a cell. Every cell contains a unique
address. This is called cell reference. Example: - “A1” here “A = Column” and “1 =
Row”
Name Box
It shows the active cell address. That means row and column heading.
Example: - “A1”. Here “A” is Column Heading and “1” is Row Heading
Formula Bar
It shows cell content or formula.
Example: - In “A1” Cell if you enter content. So that cell shows that content.
01) Press “F2” to edit the cell
02) Press “F4” to apply the dollar sign ($)
03) Press “SHIFT + Backspace” to collapse selection
Types of Cell References

1) Relative Reference: - This refers to cell relative to the given position.
Example: - = B2 + C2
2) Absolute Reference: - The “$” dollar sign is used to denote an absolute reference.
Example: - = $B$2 + $C$2
3) Mixed Reference: - This is combination of both relative and absolute references.
Example: - = B$2 + $C2
Office Button
Sl No Function Key Usage
1 CTRL + S To save a excel book
2 F12 or ALT, F, A To create duplicate excel book (Save As)
3 CTRL + N To open new excel book
4 CTRL + O To open saved excel book
5 CTRL + F2 To check the print preview before giving print
6 CTRL + P To convert softcopy into hardcopy
7 ALT, F, E, E To create a password to excel book
8 ALT + F4 To close the excel book with Window
9 CTRL + F4 or W To close the excel book without Window
Paste Special
By using this option you can operate the following options. They are
Paste: - 1) Formulas 2) Values 3) Formats
4) All except Borders 5) Column Widths 6) Transpose
7) Paste Link
Operations: - 1) None 2) Add 3) Multiply 4) Divide 5) Subtract
Paste Special: -
Mouse Using: - Select the “Input Required Cell”  Click on “Copy”  Select the
“Output Required Cell”  Click on “Paste Arrow”  Click on “Paste Special”
Key Board Using: - Press “CTRL + ALT + V” or “ALT, H, V, S”
1) Formulas: - By using this you can copy the only formula from other cell.
Mouse Using: - Open “Paste Special”  Click on “Formulas”  Click on “Ok”
Key Board Using: - Press “CTRL + ALT + V, F, Enter” or “ALT, H, V, F”
2) Values: - By using this you can copy the only value from other cell.
Mouse Using: - Open “Paste Special”  Click on “Values”  Click on “Ok”
Key Board Using: - Press “CTRL + ALT + V, V, Enter” or “ALT, H, V, V”
3) Formats: - By using this you can copy the only format from other cell.
Mouse Using: - Open “Paste Special”  Click on “Formats”  Click on “Ok”
Key Board Using: - Press “CTRL + ALT + V, T, Enter”
4) All Except Borders: - By using this you can copy the all from other cell but not
borders.
Mouse Using: - Open “Paste Special”  Click on “All Except Borders”  “Ok”
Key Board Using: - Press “CTRL + ALT + V, X, Enter” or “ALT, H, V, B”
5) Column Widths: - By using this you can copy the all from other cell but not
borders.
Mouse Using: - Open “Paste Special”  Click on “Column Widths”  Click on “Ok”
Key Board Using: - Press “CTRL + ALT + V, W, Enter”
6) Transpose: - By using this you can copy the data from vertical to horizontal or
horizontal to vertical from other cells.
Mouse Using: - Open “Paste Special”  Click on “Transpose”  Click on “Ok”
Key Board Using: - Press “CTRL + ALT + V, E, Enter” or “ALT, H, V, T”
7) Paste Link: - By using this you can copy the data from other cells as link. That
means you can create the link between the main and duplicate data.
Mouse Using: - Open “Paste Special”  Click on “Paste Link”  Click on “Ok”
Key Board Using: - Press “CTRL + ALT + V, L, Enter” or “ALT, H, V, N”
1) None: - By using this you won’t operate any operations (Calculations) from copied
cell to output cells but you can copy that data only (whatever is there).
Mouse Using: - Open “Paste Special”  Click on “None”  Click on “Ok”
Key Board Using: - Press “CTRL + ALT + V, O, Enter”
2) Add: - By using this you can operate the add operation (Addition) from copied cell
to output cells.
Mouse Using: - Open “Paste Special”  Click on “Add”  Click on “Ok”
Key Board Using: - Press “CTRL + ALT + V, D, Enter”
3) Multiply: - By using this you can operate the multiply operation from copied cell
to output cells.
Mouse Using: - Open “Paste Special”  Click on “Multiply”  Click on “Ok”
Key Board Using: - Press “CTRL + ALT + V, M, Enter”
4) Divide: - By using this you can operate the divide operation from copied cell to
output cells.
Mouse Using: - Open “Paste Special”  Click on “Divide”  Click on “Ok”
Key Board Using: - Press “CTRL + ALT + V, I, Enter”
5) Subtract: - By using this you can operate the subtraction operation from copied
cell to output cells.
Mouse Using: - Open “Paste Special”  Click on “Subtract”  Click on “Ok”
Key Board Using: - Press “CTRL + ALT + V, S, Enter”
Paste as Hyperlink: - By using this u can copy data from other cells as open link.
Mouse Using: - Select the “Data”  Click on “Copy”  Select the “Output Required
Cell”  Click on “Paste Arrow”  Click on “Paste as Hyperlink”
Key Board Using: - Press “ALT, H, V, H”
Clipboard
1 CTRL + C To Copy the data
2 CTRL + X To Cut the data
3 CTRL + V To Paste the data
Format Painter: - You can apply same font formations from one location
data to another location data.
Mouse Using: - Select the “Data”  Click on “Home Menu”  Double Click on
“Format Painter”  Drag the “Cursor at Required Location”
Font Menu
1 ALT, H, F, F To change the font face
2 ALT, H, F, S To change the font Size
3 CTRL + 2 or B To change the data into bold
4 CTRL + 3 or I To change the data into italic
5 CTRL + 4 or U To apply the underline to the data
6 ALT, H, 3, D To apply the double underline to the data
7 ALT, H, B, A To apply the all borders to cells
8 CTRL + SHIFT + - To remove the borders from the cells
9 CTRL + SHIFT + & To apply the outline border to the cells
10 ALT, H, H To Apply the Cell Fill Color
11 ALT, H, H, N To Remove the Cell Fill Color
12 ALT, H, F, C To Apply the Cell Font Color
13 ALT, H, F, C, Enter To Remove the Cell Font Color
14 ALT, H, A, T To Move data to top alignment of the cell
15 ALT, H, A, M To Move data to middle alignment of the cell
16 ALT, H, A, B To Move data to bottom alignment of the cell
17 ALT, H, A, L To Move data to left alignment of the cell
18 ALT, H, A, C To Move data to center alignment of the cell
19 ALT, H, A, R To Move data to right alignment of the cell
20 ALT, H, F, Q Orientation
21 ALT, H, W Word Wrap
22 ALT, H, M, C Merge and Center
23 ALT, H, M, M Merge Cells
24 ALT, H, M, U Unmerge Cells
25 CTRL + + , R Insert Row
26 CTRL + + , C Insert Column
27 SHIFT + F11 Insert Sheet
28 CTRL + - + R Delete Row
29 CTRL + - + C Delete Column
30 ALT, H, D, S Delete Sheet
31 ALT, H, O, H Row Height (15)
32 ALT, H, O, A Auto Fit Row Height
33 ALT, H, O, W Column Width (8.43)
34 ALT, H, O, I Auto Fit Column Width
35 CTRL + 9 Hide Row
36 CTRL + 0 Hide Column
37 CTRL + SHIFT + 9 Unhide Row
38 CTRL + SHIFT + 0 Unhide Column
39 ALT, H, O, U, S Hide Sheet
40 ALT, H, O, U, H Unhide Sheet
41 ALT, H, O, R Rename of Sheet
42 ALT, H, O, T Tab Color of Sheet
43 ALT, H, O, T, N No Tab Color of Sheet
44 ALT, H, E, A To Clear All
45 ALT, H, E, F To Clear Format Only
46 ALT, H, E, C To Clear Content Only
47 ALT+ = To Find Out the Total
48 CTRL + F To Find the Cell Data
49 CTRL + H To Replace the Cell Data in Old Location
50 CTRL + G To Go to Required Cell
51 SHIFT + Space Bar To Select Entire Row
52 CTRL + Space Bar To Select Entire Column
Series
Number Series: - ALT, E, I, S, Enter Step Value, Tab Button, Enter Stop Value,
Press Enter
Here Step Value = Difference Value Stop Value = Last Value
Text Series: - ALT, E, I, S, Tab Button 2 Times, F, Enter
NOTE: - Without customs list you can’t fill text series.
Q) How to prepare the customs list?
A) Click on “Office Button”  Click on “Excel Options”  Click on “Edit Custom
Lists”  Enter the “Data” in “List Entries”  Click on “Add”  Click on “Ok” 
Again Click on “Ok”
DATE AND TIME FUNCTIONS

1) Today: - It is used to display current date. Formula =Today ( )
2) Now: - It is used to display current date and time Formula =Now ( )
3) Day: - It is used to extract the day part from the given date
Formula =Day (“date”) or = Day (today ( ))
4) Month: - It is used to extract the month part from the given date
Formula =Month (“date”) or = Month (today ( ))
5) Year: - It is used to extract the year part from the given date
Formula =Year (“date”) or = Year (today ( ))
6) Date: - Returns the date in Microsoft excel sheet format
Formula =Date (year, month, day)
7) Hour: - It is used to extract the hour part from the given time
Formula =Hour (“time”) or = Hour (now ( ))
8) Minute: - It is used to extract the minute part from the given time
Formula =Minute (“time”) or = Minute (now ( ))
9) Second: - It is used to extract the seconds part from the given time
Formula =Second (“time”) or = Second (now ( ))
10) Time: - Returns the time in Microsoft excel sheet format
Formula =Time (hour, minutes, seconds)
11) Days360: - Returns the number of days between two dates based on a 360-
days year (twelve 30 – day months)
Formula =Days360 (“starting date”, “ending date”)
Shortcut Keys: -
1) Today Date Only  Press “CTRL + ;”
2) Present (Current) time only  Press “CTRL + SHIFT + ;”
MATHEMATICAL & TRIGONOMETRICALLY FUNCTIONS

A) Sum: - Add the all numbers in a range of cells passed as an argument.
Formula =Sum (Range)
B) Product: - Multiplies all numbers given as arguments and returns product.

Formula =Product (Range)
C) Square Root: - Returns a positive square root. Formula =SQRT (“Number”)
D) Factorial: - Returns a factorial number. Formula =FACT (“Number”)
E) Power: - Returns the result of a number raised to a power.
Formula =Power (“Number”, “Power”)
F) Mod: - Returns remainder by divisor. Formula =Mod (“Number”, “Divisor”)
G) Integer: - Rounds number down to nearest. Formula =INT (“Number”)

H) Sign: - Determines the sign of a number. Formula =SIGN (“Number”)
I) Roman: - Converts in to roman. Formula =Roman (“Number”)

J) Absolute: - Returns absolute value of a number. Formula =Abs (“Number”)
K) Cos: - Returns the cosinc of an angle. Formula =Cos (“Number”)
L) Sin: - Returns the sin of an angle. Formula =Sin (“Number”)
M) Tan: - Returns the tangent of an angle. Formula =Tan (“Number”)
FINANCIAL AND LOGICAL FUNCTIONS

1) EMI =PMT (rate, nper, pv, fv, type)
2) IF =IF (Condition, “true Statement”, “false Statement)
Syntax: - =IF (Logical Test, Value if true, Value if False)
Example: - If Cell A1 contains 10 then =if (A1>15,”true”,”false”)
3) IF & AND =IF(and(Condition, “true Statement”, “false Statement)

Syntax: - =IF(and(Logical Test, Value if true, Value if False)
Example: - If Cell A1, B1 contain 10, 11 then =if(and(A1>8, B1>10, ”true”, ”false”)
4) IF & OR =IF(or(Condition, “true Statement”, “false Statement)
Syntax: - =IF (or (Logical Test, Value if true, Value if False)
Example: - If Cell A1, B1 contain 10, 11 then =IF(or(A1>20, B1>10, ”true”, ”false”)
TEXT AND STATISTICAL FUNCTIONS

A) Lower: - Returns lower case letters. Formula =Lower (“Text”) 
Example: - =Lower (“AMMA”) 
B) Upper: - Returns upper case letters. Formula =Upper (“Text”) 
Example: - =Upper (“Savitha”) 
C) Length: - Returns length of letters. Formula =Len (“Text”) 
Example: - =Len (“anu radha”) 
D) Repeat: - Repeat word number of times. Formula =Rept (“Text, Number”) 
Example: - = Rept (“sai”, 3)
E) Mid: - Separate word from selected word. Formula =Mid(“Text”, Starting
Number, No of Characters) 
Example: - =Mid (“Ramadevi”, 5, 4)
F) Sum: - Adds the total of selected numbers.
Formula =Sum (Starting cell Address : Ending Cell Address) 
Example: - =Sum (A2:A10)
G) Average: - Average of selected numbers.
Formula = Average (Starting cell Address : Ending Cell Address) 
Example: - = Average (A2:A10)
H) Count: - Count of selected numbers.
Formula = Count (Starting cell Address : Ending Cell Address) 
Example: - = Count (A2:A10)
I) Maximum: - Maximum of selected numbers.
Formula = Max (Starting cell Address : Ending Cell Address) 
Example: - = Max (A2:A10)
J) Minimum: - Minimum of selected numbers.
Formula = Min (Starting cell Address : Ending Cell Address) 
Example: - = Min (A2:A10)
Page Layout Menu
Margins: - By using this you can adjust the page margins of the document.
Mouse Using: - Click on “Page Layout Menu”  Click on “Margins Arrow”  Click on
“Custom Margins”  Enter Values in “Boxes”  Check “Preview” Click on “Ok”
Orientation: - By using this you can adjust (Show) the pages in the “Portrait or
Landscape” format of the document.
Mouse Using: - Click on “Page Layout Menu”  Click on “Orientation Arrow” 
Select and Click on that “Orientation Style”
Size: - By using this you can change the paper sizes of the document.
Mouse Using: - Click on “Page Layout Menu”  Click on “Size Arrow”  Select and
Click on that “Size Style”
Print Area: - By using this you can take printout only for the select particular area.
Mouse Using: - Select the “Data”  Click on “Page Layout Menu”  Click on “Print
Area Arrow”  Click on “Set Print Area”
Remove Print Area: - By using this you can clear the select particular print area.
Mouse Using: - Select the “Data”  Click on “Page Layout Menu”  Click on “Print
Area Arrow”  Click on “Clear Print Area”
Insert Page Break: - By using this you can mark point at which one page ends &
next page begins only for printout.
Layout Menu”  Click on “Breaks Arrow”  Click on “Insert Page Break”
Remove Page Break: - By using this you can remove the page break.
Layout Menu”  Click on “Breaks Arrow”  Click on “Remove Page Break”
Background: - By using this you can insert pictures behind sheet as a background.
Mouse Using: - Click on “Page Layout Menu”  Click on “Background”  Select the
“Location”  Select the “Picture”  Click on “Insert”
Delete Background: - By using this you can insert pictures behind sheet as a
background.
Mouse Using: - Click on “Page Layout Menu”  Click on “Delete Background”
Print Titles: - By using this you can repeat the selected heading in all pages.
Mouse Using: - Click on “Page Layout Menu”  Click on “Print Titles”  Click on
“Rows to Repeat at Top”  Select the “Heading”  Click on “Ok”
Scale to Fit: - By using this you can get more or less print data.
Mouse Using: - Click on “Page Layout Menu”  Go to “Scale to Fit Box”  Select the
“Percentage Value”
Define Name: - By using this you can create name for particular data.
Mouse Using: - Click on “Formulas Menu”  Click on “Define Name”  Enter the
“Range Name” in “Name Box”  Select the “Range” in “Refers to Box”  Click on “Ok”
Name Manager: - By using this you can create, Edit and Delete the define name.
Mouse Using: - Click on “Formulas Menu”  Click on “Name Manager”  Click on
“New (To Create New Define Name)” or Click on “Edit (To Modify Define Name)” or
Click on “Delete (To Delete Define Name)”  Then “Fill Details”  Click on “Ok”
Name Manager: - By using this you can create, Edit and Delete the define name.
Mouse Using: - Click on “Formulas Menu”  Click on “Name Manager”  Click on
“New (To Create New Define Name)” or Click on “Edit (To Modify Define Name)” or
Click on “Delete (To Delete Define Name)”  Then “Fill Details”  Click on “Ok”
Trace Precedents: - By using this you can show the arrow marks from formula cell
to input cell.
Mouse Using: - Select the “Formula Cell”  Click on “Formulas Menu”  Click on
“Trace Precedents”
Trace Dependents: - By using this you can show the arrow marks from input cells to
formula cell
“Trace Dependents”
Remove Arrows: - By using this you can remove the arrow marks.
“Remove Arrows”
Sort: - By using this you can arrange data in a particular order. It is divided into two
types Ascending order and Descending order
Ascending Order: - By using this you can arrange data from lower to higher order
Descending Order: - By using this you can arrange data from higher to lower order
Mouse Using: - Select the “Data”  Click on “Data Menu”  Click on “Sort”  Select
the “Column Heading” in Sort by box  Select the “Order”  Click on “Ok”
Group: - By using this you can hide the selected columns and rows.
Mouse Using: - Select the “Columns or Rows”  Click on “Data Menu”  Click on
“Group Arrow”  Click on “Group”  Select the “Columns or Rows”  Click on “Ok”
Hide Group: To hide the columns or rows just click on – (minus) on outline.
Unhide Group: To unhide the columns or rows just click on + (plus) on outline.
Ungroup: - By using this you can unhide the selected columns and rows.
Mouse Using: - Select the “Columns or Rows”  Click on “Data Menu”  Click on
“Ungroup Arrow”  Click on “Ungroup”  Select the “Columns or Rows”  Click on
“Ok”
New Comment: - By using this you can create reference to particular selected cells
Mouse Using: - Select the “Cell”  Click on “Review Menu”  Click on “New
Comment”  Write “Comment” in “Comment Box”
Show All Comments: - By using this you can show all references at a time.
Mouse Using: - Click on “Review Menu”  Click on “Show All Comments”
Delete Comments: - By using this you can delete the selected comment.
Mouse Using: - Select the “Comment”  Click on “Delete”
Protect Sheet: - By using this you can protect the particular selected sheet. I.e. you
can’t format and edit data just read only.
Mouse Using: - Click on “Review Menu”  Click on “Protect Sheet”  Enter the
“Password” in “Password to Unprotect Sheet Box”  Press “Enter”  Enter the “Same
Password” in the “Reenter Password to Proceed Box”  Click on “OK”
Unprotect Sheet: - By using this you can unprotect the particular selected sheet. I.e.
you can format and edit data.
Mouse Using: - Click on “Review Menu”  Click on “Unprotect Sheet”  Enter the
“Password” in “Password Box”  Click on “OK”
Page Break Preview: - By using this you can view a preview of where pages will
break when this document is printed.
Mouse Using: - Click on “View Menu”  Click on “Page Break View”  Check the
“Preview”
Normal: - By using this you can view the document in a sheet format.
Mouse Using: - Click on “View Menu”  Click on “Normal”  Now you can sheet
format.
Custom View: - By using you can save a set of display at one place i.e. you can add
the different sheets of data in custom view.
Mouse Using: - Select the “Data”  Click on “View Menu”  Click on “Custom View”
 Click on “Add”  Enter the “Name”  Click on “Ok”
If you want open particular selected data
Mouse Using: - Click on “View Menu”  Click on “Custom View”  Select the “Name
of Custom View”  Click on “Show”
If you want delete custom view
Mouse Using: - Click on “View Menu”  Click on “Custom View”  Select the “Name
of Custom View”  Click on “Delete”  Click on “Yes”
MS –Power Point is a windows based presentation package. By using this you give the
total slide presentation.
New Slide: - By using this you can insert the new slides.
Mouse Using: - Click on “Home Menu”  Click on “New Slide Arrow”  Select & Click
on “That Slide Style”
Slide Layout Style: - By using this you can change the slide layout style.
Mouse Using: - Select the “Slide”  Click on “Home Menu”  Click on “Layout
Arrow”  Select & Click on “That Slide Style”
Delete Slide: - By using this you can delete the selected slide
Mouse Using: - Select the “Slide”  Click on “Home Menu”  Click on “Delete”
Slide Number: - By using this you can give the serial numbers to the selected slides
Mouse Using: - Select the “Slide”  Click on “Insert Menu”  Click on “Slide
Number”  Click on “Slide Number”  Click on “Apply” or Apply to All”
Movie: - By using this you add the movie clips to slide presentation.
Mouse Using: - Select the “Slide”  Click on “Insert Menu”  Click on “Movie Arrow”
 Click on “Movie from File”  Select the “Location”
Select the movie
Click on ok.
Sound:By using this we can add the sound format to the selected slide that can play
only in the presentation.
Click on insert
Click on sound
Click on from file
Select the sound format
Click on ok
Design:
Themes:By using this we can apply the background colors to the selected slide. What
are features have theme those features we can apply to the selected slides.
Click on design
Click on themes
Select the theme
If u wants change the color click on colors
Select the color
If u wants change the font styles
Click on fonts
Select the style.
here we can’t apply effects.
Background styles:By using this we can apply our own background styles and colors.
Click on design
Click on back ground styles
Click on format back ground
If u wants apply the single color click on solid
Select the color
If u wants apply the multi colors
Click on gradient
Click on color
Select the color
Click on apply
If u wants apply the texture
Click on picture and texture
Click on texture
Select the style
Click on apply
If u wants insert picture
Click on from file
Select the picture
Click on insert
Click on apply
ANIMATIONS:
1. TRANSITION TO THE SLIDES:

By using this we can apply the animations only for the slides not for the text.
Click on animations
Select the animation effect
Select the sound effect
Select the speed
Click on automatically after
Select the time
Click on apply.
2. CUSTOM ANIMATION:By usingthis we can apply the animation effect to the text in
the slides.
St: select the text
Click on custom animation
Click on add effect
Select the style
Again select the sub style
Click on start (after previous)
Select the direction (depending on the effect)
Select speed
Click on slide show
Slide show:
From beginning:By using this we can start the slide presentation from starting slide
onwards.
Click on slide show
Click on from beginning.
Custom slide show: By using this we can give the selected slides presentation.
Click on slide show
Click on custom slide show
Click on new
Select the slides
Click on add
Click on ok
Click on show.
From current slide:By using this we can start the slide presentationfrom selected
slide onwards.
Click on slide show
Click on from current slide.
Setup slide:By using this we can repeat the presentation until we can enter esc key.
Click on slide show
Click on setup slide
Click on loop continuously until esc
Click on ok.
Rehearse timings:By using this we apply the time between the slides
Click on slide show
Click on rehearse timings
Enter first slide waiting time press on enter key, enter second slide waiting time
press on enter key....... All slides is complete press on esc key, yes, click on from
beginning.
View:
Normal: we can display the all slides left side of the margin and selected slide display
center of the page
Click on view
Click on normal
Slide sorter:
We can display the all sides at one place.
Click on slide show
Click on slide sorter.
Slide master: we can display the inbuilt layout slides , there we can edit the data and
also we can display the header and footer.
Click on view
Click on slide master
Photo Album: By using this we can create our own photo album.
Click on insert
Click on photo album
Click on file
Select the images
Click on ok
SHORTCUT KEYS & FUNCTIONS

SL. NO FUNCTION FUNCTION KEY
01 My Computer WINDOWS BUTTON + E
02 Close the Window ALT + F4
03 RUN Dialogue Box WINDOWS BUTTON + R
04 Refresh F5
05 Maximize the Window ALT + SPACE BAR, X
06 Restore the Window ALT + SPACE BAR, ENTER
07 Minimize the Window ALT + SPACE BAR, N
08 Open the Minimized Window ALT + TAB BUTTON
09 Minimize All Windows WINDOWS BUTTON + D
10 Move the Window ALT + SPACE BAR, M, Cursor Keys
11 Size the Window ALT + SPACE BAR, S, Cursor Keys
12 Close the Current Window ALT + SPACE BAR, C
13 Shutdown (Turn Off) Computer ALT + F4 or ALT, U, U
14 Rename F2
15 Copy CTRL + C
16 Paste CTRL + V
17 Cut CTRL + X
18 Temporary Delete DELETE BUTTON
19 Permanent Delete SHIFT + DELETE BUTTON
20 Cancel the Dialogue Box ESC BUTTON
S No WINDOW NAME ADDRESS in RUN Dialogue Box

01 C Drive C:\
02 Users Folder in C Drive C:\Users
03 Notepad Application NOTEPAD
04 Paint Application MSPAINT
05 WordPad Application WORDPAD
06 Calculator Application CALC
07 M S Office Word Application WINWORD
08 M S Office Excel Application EXCEL
09 M S Office PowerPoint Application POWERPNT
SHORTCUT KEYS IN MS-OFFICE
1. CTRL + N = NEW FILE
2. CTRL + O = OPEN A FILE
3. CTRL + S = SAVE A FILE
4. CTRL + W = TO CLOSE A FILE
5. F12 = SAVE AS
6. CTRL + P = PRINT A FILE
7. CTRL + Z = UNDO
8. CTRL + X = TO CUT A SELECTED PART
9. CTRL + C = TO COPY THE SELECTED PART
10. CTRL + V = PASTE
11. CTRL + F= FIND
12. CTRL + H = REPLACE
13. CTRL + G = GO TO
14. CTRL + A = SELECT ALL
15. CTRL+ ] = TO INCREASE THE FONT SIZE
16. CTRL + [ = TO DECREASE THE FONT SIZE
17. CTRL +SHIFT+ < = TO DECREAE THE FONT SIZE
18. CTRL + SHIFT + > = TO INCREASE THE FONT SIZE
19. ALT + F4 = TO CLOSE THE WINDOW
20. WINDOWS + UU = TO TURN OF THE COMPUTER
21. ALT + F4 + U = TO TURN OF THE COMPUTER
22. ALT + F = TO OPEN FILE MENU
23. ALT + E = TO OPEN EDIT MENU
24. ALT + V = TO OPEN VIEW MENU
25. ALT + I= TO OPEN INSERT MENU
26. ALT + O = TO OPEN FORMAT MENU
27. ALT + T = TO OPEN TOOLS MENU
28. ALT + A = TO OPEN TABLE MENU
29. ALT + W= TO OPEN WINDOW MENU
30. ALT + H= TO OPEN HELP MENU
31. F7 = SPELLING AND GRAMMAR CHECK
32. CTRL + B = BOLD
33. CTRL+ U= UNDER LINE
34. CTRL + I = ITALIC
35. CTRL + L = ALIGN LEFT
36. CTRL + R = ALIGN RIGHT
37. CTRL + E = ALIGN CENTER
38. CTRL + J = ALIGN JUSTIFY
39. WINDOWS + D = TO MINIMIZE THE PROGRAM
40. ALT + TAB = TO OPEN DIFFERENT MINIMIZED FILES FROM THE TASK BAR.
FORMULAS IN MS-EXCEL
1. TOTAL :
=SUM (D2:I2) PRESS ENTER KEY
2. AVERAGE :
= AVERAGE ( D2:I2) PRESS ENTER KEY
*( Here D2, I2 ARE SUBJECTS BEGINNING AND ENDING CELLS ADDRESS)
3. RANK:
= RANK(J2, J$2:J$11) PRESS ENTER KEY
* (Here J2, J11 are Total Marks Beginning and Ending Cells Address)
4. GRADE (TAKE 'IF' FROM FUNCTIONS) Based on Average
a. LOGICAL TEST : K2>75
VALUE IF TRUE : A
VALUE IF FALSE : Click the curson
and click on IF.
b. LOGICAL TEST : K2>60
VALUE IF TRUE : B
VALUE IF FALSE : Click the curson
and click on IF.
c. LOGICAL TEST : K2>50
VALUE IF TRUE : c
VALUE IF FALSE : d
and click on OK.
*( Here K2 MEANS AVERAGE MARKS BEGINNING CELL ADDRESS)
5. PASS (OR) FAIL :
( TAKE 'IF' FROM THE FUNCTIONS)
a. LOGICAL TEST : D2<35
VALUE IF TRUE : FAIL
VALUE IF FALSE : CLICK THE CURSOR
and click on IF.
b. LOGICAL TEST : E2<35
VALUE IF FALSE : CLICK THE CURSOR and click on IF.
i. (Last Subject)
LOGICAL TEST : i2<35
VALUE IF FALSE : PASS
and click on OK
* (Here D2, E2, F2 , I2 ARE SUBJECTS Beginning and Ending Cells Address)
6. NUMBR OF SUBJECTS FAIL: (Take 'countif' from the functions)
D2 : I2, "<35" PRESS ENTER BUTTON
* (Here D2, I2 ARE SUBJECTS Beginning and Ending Cells Address)
7. MINIMUM :
( Take 'MIN' FROM THE FUNCTIONS)
D2 : I2 PRESS ENTER BUTTON
* (Here D2 , I2 ARE SUBJECTS Beginning and Ending Cells Address)
8. MAXIMUM :
( Take 'MAX' FROM THE FUNCTIONS)
D2:I2 PRESS ENTER BUTTON.
* (Here D2 , I2 ARE SUBJECTS Beginning and Ending Cells Address)
PRACTICAL WORKS
TABLE FORMAT
SECTION
S.NO NAME CLASS RANK GRADE
A B C
REMARKS
1 MALLI M.COM A 3 A
2 KOTI M.COM B 2 B
3 VASANTH M.COM C 4 A
4 GIRI M.COM A 1 C
5 BALU M.COM B 5 B
TIME - TABLE
DAYS 9-10 10-11 11-12 12-1 1-2 2-3 3-4 4-5

MON Maths Science English Telugu Social Hindi GAMES
TUES Maths Science English Telugu Social Hindi GAMES
LUNCH
WED Maths Science English Telugu Social Hindi GAMES

THURS Maths Science English Telugu Social Hindi GAMES
FRI Maths Science English Telugu Social Hindi GAMES
SAT Maths Science English Telugu Social Hindi GAMES
CURRICULUM VITAE
MUKKAPATI RAJU,
D/O MUKKAPATI VENKATESWARLU,
SAVALYAPURAM (POST),
SAVALYAPURAM (MANDAL), Mobile No: 9999999999
GUNTUR (Dt) – 522336 E-Mail ID:
[email protected]
--------------------------------------------------------------------------------------------------------------
CAREER OBJECTIVES
To be a part of an organization that gives me opportunity to learn work in a team
and straight for professional growth and development.
ACADEMIC QUALIFICATIONS
QUALIFICATIO INSTITUTION BOARD YEAR (P) PERCENTAGE

N
SRI BOARD OF MARCH-2000 53%
S.S.C VIVEKANANDA SECONDARY
HIGH SCHOOL EDUCATION.
VINUKONDA
+2 EDUCATION Sri Chaithanya BOARD OF MARCH-2002 59%

Junior College, INTERMEDIATE
Narasaraopet EDUCATION
PROFESSIONAL QUALIFICATIONS
DEGREE INSTITUTION UNIVERSITY YEAR PERCENTAGE
MAM COLLEGE ACHARYA

B.Pharm OF PHARMACY NAGARJUNA MARCH 2005 74%
NARASARAOPET UNIVERSITY,
GUNTUR
PRACTICAL EXPERIENCE
PROJECT TITLE PROJECT OBJECTIVE
Project taken under B.Pharm

METHOD DEVELOPMENT AND The objective of the proposed work was to
VALIDATION OF DAPTOMYCIN IN develop analytical method development
TABLETS BY RP-HPLC and validation of daptomycin by using by
RP-HPLC and to validate the developed
method according to USP and ICH
guidelines.
Industrial Trainining Course
Done 1month training course in RAIN
BOW PHARMACEUTICAL PVT.LTD,
DELHI.
COMPUTER SKILLS & KNOWLEDGE:
Completed a Diploma oriented Course (DCA) at Surya Computers,
Vinukonda.
EXPERTISE IN HANDLING INSTRUMENTS
 Digital Potentiometer ( EI-108, Sr No.0807321)
 Dissolution test Apparatus (Kshitij Innovations)
 Melting Point Apparatus (Intelligent).
 Disintegration test Apparatus (Kshitij Innovations).
 Ostwald Viscometer.
 Roche Friabilator (Kshitij Innovations).
 Centrifuge (Fortune).
 Tablet Punching Machine (Kshitij Innovations).
 Capsule Filling Machine (Kshitij Innovations).
 Ointment filling machine (Kshitij Innovations).
 Actophotometer(Kshitij Innovations) .
 Student Organ bath (Kshitij Innovations).
 UV Chambe (Kshitij Innovations)r.
 PH Meter (Kshitij Innovations).
 Digital Colorimeter.
 Magnetic Stirrer (KRION)
 Hot plate (Kshitij Innovations).
Areas of Interest :
 Quality Control
 Quality Assurance
 Research and Development
DECLARATION
The Information furnished above is true to the best of my knowledge and I take the
Complete responsibility in case of any circumstances.
Place: Vinukonda
Date: / / 2018
(M RAJU)
RELIEVING ORDER
sri /smt. ………………………………………………………………………………………………..
Junior lecturer/lecturer/Librarian/ Physical Director in …………………………………
………….……………… is relieved of his / her duties on the F.N /A.Nof …………..

to attend the spot valuation work at ………………………………………………………………..
1.It is also certified that the above incumbent has put in …………. Years of service
2. It is also certified that the above incumbent is having the following qualifications
3.The distance between the college and spot valuation Camp is ………………. K.Ms
SIGNATURE OF PRINCIPAL WITH OFFICE SEAL
PUVVADA GRAMA PANCHAYAT NUZENDLA MANDAL

SANCTIONS PROPOSALS TO BURRIAL GROUNDS
S.NO. Name of the Hamlet Which Caste Section Remarks

belongs to
1 Kondalarayunipalem Muslim Minority
2 Kondalarayunipalem Sc (Mala)
3 Puvvada Sc (Madiga)
4 Puvvada OC
Note : Already Sanctioned 4 Burrial Grounds not Started.
Signature of the PS
Signature of the Special Officer
Puvvada
Puvvada
SURYA COMPUTERS
Lawyers Street, Vinukonda, Cell: 9949136995
MS – OFFICE MATERIAL
(Computer Basics, Ms-Word, Ms-Excel, Ms-Power Point)
Student Particulars:
Name of the student :
Name of the father :
Village :
Mandal :
District :
Pin :
Contact Number :
Qualification :
Date of Joining :
Course Start Date :
Course End Date :
Batch Time :
Batch Code :
Course Name :
Fee Paid :
Balance :
Course Duration :
Class Time :
Lab Time :
SURYA COMPUTERS
Computer Training , D.T.P. & Internet Center
Lawyers Street, Kothapet, Vinukonda - 9949136995

Name and Address of the Candidate
Name:

Father Name:
PHOTO
Address:

Mobile No

E-Mail Address

Qualification

Course Name

Course
Date of Joining Fee Paid Balance

Lab Time
Class Time In Lab time Out

Signature of Student :

Signature of the Director:

MS Office Complete Material 11-11-2018 Final

Uploaded by

Copyright:

Available Formats

MS Office Complete Material 11-11-2018 Final

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

MS Office Complete Material 11-11-2018 Final

Uploaded by

Copyright:

Available Formats

Page - 1.

SURYA COMPUTERS, Lawyers Street, Vinukonda, Cell: 9949136995

A) My Computer Drives are called as “Local Disks”.

2) How to Create a File?

3) How to change the Icon Name?

4) How to create duplicate Icon?

5) How to move the Icon from one location to another location?

6) How to Delete Icon for Temporary?

7) What is Recycle Bin?

8) How to Restore Icon from Recycle Bin?

9) How to Delete Icon for Permanent?

Hardware: - The physical component in an electronic device is called hardware.

Elements of Computer: - The elements of computer are five. They are

DESKTOP SCREEN SAVERS

NEW: - By using this you can create new document.

EXIT: - By using this you can close the file.

DELETING DATA: - By using this you can delete data

FINDING DATA: - By using this you can find required data

M S Word is a completely Document Format. It is a totally document type of data and

NEW: - By using this you can create new document.

Eraser: - By using this you can remove the cell borders

Delete Table: - By using this you can delete the table.

Format Menu: - Shapes: - Change Shape: -

Page Background Menu

MS – Excel is a windows based spreadsheet package and also it is a DBMS package

Excel Work Book Window

Types of Cell References

DATE AND TIME FUNCTIONS

MATHEMATICAL & TRIGONOMETRICALLY FUNCTIONS

B) Product: - Multiplies all numbers given as arguments and returns product.

F) Mod: - Returns remainder by divisor. Formula =Mod (“Number”, “Divisor”)

G) Integer: - Rounds number down to nearest. Formula =INT (“Number”)

I) Roman: - Converts in to roman. Formula =Roman (“Number”)

M) Tan: - Returns the tangent of an angle. Formula =Tan (“Number”)

FINANCIAL AND LOGICAL FUNCTIONS

3) IF & AND =IF(and(Condition, “true Statement”, “false Statement)

TEXT AND STATISTICAL FUNCTIONS

1. TRANSITION TO THE SLIDES:

SHORTCUT KEYS & FUNCTIONS

S No WINDOW NAME ADDRESS in RUN Dialogue Box

SHORTCUT KEYS IN MS-OFFICE

DAYS 9-10 10-11 11-12 12-1 1-2 2-3 3-4 4-5

WED Maths Science English Telugu Social Hindi GAMES

QUALIFICATIO INSTITUTION BOARD YEAR (P) PERCENTAGE

+2 EDUCATION Sri Chaithanya BOARD OF MARCH-2002 59%

DEGREE INSTITUTION UNIVERSITY YEAR PERCENTAGE

MAM COLLEGE ACHARYA

PROJECT TITLE PROJECT OBJECTIVE

Project taken under B.Pharm

Junior lecturer/lecturer/Librarian/ Physical Director in …………………………………

………….……………… is relieved of his / her duties on the F.N /A.Nof …………..

SIGNATURE OF PRINCIPAL WITH OFFICE SEAL

PUVVADA GRAMA PANCHAYAT NUZENDLA MANDAL

S.NO. Name of the Hamlet Which Caste Section Remarks

You might also like