Project – RVPN

Cash Expenses (Petty Cash Expenses)

End User Manual - FICO

T Code FBCJ

 Input FBCJ in Transaction box and press Enter key

1. Cash Journal

The following are the important sections (tabs) under the Cash Journal screen

 Cash Payments:Under this section the transactions related to Payments such as

expenses payments, Vendor payments will be carried out in this section
 Cash Receipts: Under this section the transactions related to Receipts such as
Advances, Incoming Receipts will be recorded in this section
 Check Receipts: Under this section the transaction related to Receipts from Bank
such as Customer Advance, Vendor security deposit will be recorded in this section

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

2. Cash Payments:
The following are the input fields under the Cash Payments tab

 Business Transaction: Place the cursor on the field and press F4. System will display
one window with list of options, where we need to select the respective Business
Transaction and press Enter key
 Amount :Input the amount
 G/L Account: Place the cursor on the field and press F4. List of GL Accounts will
appear, select respective GL Account and press Enter key
 Text: Input the text information in this field
 Vendor:Input the respective Vendor account number( for the vendor whom we are
making payment)
 Customer: Input the respective Customer number(from the customer where we are
receiving amounts)
 Posting Date: System will automatically take the current date as Posting date
 Document Number: Once document got successfully posted the document number
will appear in this field
 Reference: Input the reference information in this field
 Cost Center: Input the respective cost center information in this field
 Profit Center: Input the respective Profit center information in this field

3.1 Expenses (Cash Outflow) in Cash Payments

 Place the cursor on Business Transaction field and press F4.

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

 Select “Expenses (Cash Outflow)” transaction and press Enter key

 Input the Amount
 Update the Electricity Expenses GL Account in the GL Account field
 Update the relevant text information
 Update the relevant Cost center in Cost center field
 Profit center will automatically get updated as per configured
 Press Enter key and click on Post option

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 297 in the above
screen shot

3.2 Cash Transfer withing Location:

 Place the cursor on Business Transaction field and press F4. Select “Cash Transfer
within Location” transaction and press Enter key
 Input the Amount
 Update theVendor Account(Employee Vendor Account number) in Vendor Field
 Update the relevant text information
 Update the relevant Profit center information
 Press Enter key and click on Post option
 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 298 in the above
screen shot

3.3 Vendor Outgoing Payment

 Place the cursor on Business Transaction field and press F4. Select “Vendor
Outgoing Payment” transaction and press Enter key
 Input the Amount
 Update theVendor Account in Vendor Field
 Update the relevant text information
 Update the relevant Profit center information
 Press Enter key and click on Post option

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 299 in the above
screen shot

3.4 Payment to Customer

 Place the cursor on Business Transaction field and press F4. Select “Customer
Outgoing Payment” transaction and press Enter key
 Input the Amount
 Update theCustomer Account in Customer Field
 Update the relevant text information
 Update the relevant Profit center information
 Press Enter key and click on Post option
 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 307 in the above
screen shot

3.5 Cash Deposit in to Bank

 Place the cursor on Business Transaction field and press F4. Select “Cash Deposit
into Bank” transaction and press Enter key
 Input the Amount
 Update theBank Outgoing GL Account in GL Account Field
 Update the relevant text information
 System will automatically pick up the profit center as default settings configured
 Press Enter key and click on Post option

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 308 in the above
screen shot

3.6Temporary Imprest to Staff

 Place the cursor on Business Transaction field and press F4. Select “Temp Imprest to
staff” transaction and press Enter key
 Input the Amount
 Update theVendor Account number in Vendor Field
 Update the relevant text information
 Update the respective Profit center
 Press Enter key and click on Post option
 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 309 in the above
screen shot

3.7Document Display View

We can view the transaction in Cash Journal by clicking on the line item system will take us
to Display document screen.

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

The above screen shot is the display view of Business transaction “Cash Transfer within
Location”

4. Cash Receipts:
The following are the input fields under the Cash Receipts tab

 Business Transaction: Place the cursor on the field and press F4. System will display
one window with list of options, where we need to select the respective Business
Transaction and press Enter key
 Amount : Input the amount
 G/L Account: Place the cursor on the field and press F4. List of GL Accounts will
appear, select respective GL Account and press Enter key
 Text: Input the text information in this field
 Vendor:Input the respective Vendor account number( for the vendor whom we are
making payment)
 Customer: Input the respective Customer number(from the customer where we are
receiving amounts)
 Posting Date: System will automatically take the current date as Posting date
 Document Number: Once document got successfully posted the document number
will appear in this field
 Reference: Input the reference information in this field
 Cost Center: Input the respective cost center information in this field
 Profit Center: Input the respective Profit center information in this field

4.1 Customer Advance- Deposit Work with SPL G/L Ind “D”

 Place the cursor on Business Transaction field and press F4. Select “Customer
Advance- Deposit work” transaction and press Enter key
 Input the Amount
 Update theCustomer Account Number in Customer field
 Update the relevant text information

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

 Update the Reference field with Project definition

 Profit center will automatically get updated as per configured
 Press Enter key and click on Post option
 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 301 in the above
screen shot

4.2 Customer Advance Testing Charges with Spl GL Indicator “T”

 Place the cursor on Business Transaction field and press F4. Select“Customer
Advance- Testing Charges” transaction and press Enter key
 Input the Amount
 Update theCustomer Account Number in Customer field
 Update the relevant text information
 Update the Reference field with Project definition
 Profit center will automatically get updated as per configured
 Press Enter key and click on Post option
 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 306 in the above
screen shot

4.3 Cash Withdrawl from Bank

 Place the cursor on Business Transaction field and press F4. Select“Cash Withdrawl
from bank” transaction and press Enter key
 Input the Amount
 Update theBank Incoming GL Account in GL Account field
 Update the relevant text information

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

 Input the Profit center information in Profit center field

 Press Enter key and click on Post option
 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 306 in the above
screen shot

4.4 Revenue(Cash Inflow)

 Place the cursor on Business Transaction field and press F4. Select“Revenue(Cash
Inflow)” transaction and press Enter key
 Input the Amount
 Update therespective GL Account in GL Account field
 Update the relevant text information
 Input the Profit center information in Profit center field
 Press Enter key and click on Post option
 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 311 in the above
screen shot

4.5 Cash Receipt from Employee Vendor

 Place the cursor on Business Transaction field and press F4. Select“Cash Receipt
from Employee Vendor” transaction and press Enter key
 Input the Amount
 Update therespective Employee Vendor number in Vendor Account field
 Update the relevant text information

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

 Input the Profit center information in Profit center field

 Press Enter key and click on Post option

Document will post successfully and line item status will turn in to Green colour. Document
number will get updated in the Document field Eg: 325 in the above screen shot.

4.6CustomerAdvance

 Place the cursor on Business Transaction field and press F4. Select “Customer
Advance” transaction and press Enter key
 Input the Amount
 Update theCustomer Account Number in Customer field
 Update the relevant text information
 Update the Reference field with Project definition
 Profit center will automatically get updated as per configured
 Press Enter key and click on Post option

Document will post successfully and line item status will turn in to Green colour. Document
number will get updated in the Document field Eg: 327 in the above screen shot.

4.7 Cash Receipt from Vendor

 Place the cursor on Business Transaction field and press F4. Select “RCPT/PTMNT
FRM Vendor” transaction and press Enter key
 Input the Amount
 Update theVendor Account Number in Vendor field

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

 Update the relevant text information

 Update the Reference field with information
 Update the Profit center in Profit center field
 Press Enter key and click on Post option

Document will post successfully and line item status will turn in to Green colour. Document
number will get updated in the Document field Eg: 328 in the above screen shot.

5. Check Receipts:
The following are the input fields under the CheckReceipts tab

 Business Transaction: Place the cursor on the field and press F4. System will display
one window with list of options, where we need to select the respective Business
Transaction and press Enter key
 Amount : Input the amount
 G/L Account: Place the cursor on the field and press F4. List of GL Accounts will
appear, select respective GL Account and press Enter key
 Check Number: Input the Check Number of the respective bank in this field
 Check Issuer:Input the name of the Check Issuing person
 Bank Key: Input the Bank key of the respective bank Eg: SBBJ0010487
 Bank Account:Input the Bank Account Number
 Text: Input the text information in this field
 Vendor:Input the respective Vendor account number( for the vendor whom we are
making payment)
 Customer: Input the respective Customer number(from the customer where we are
receiving amounts
 Document Number: Once document got successfully posted the document number
will appear in this field
 Reference: Input the reference information in this field
 Cost Center: Input the respective cost center information in this field
 Profit Center: Input the respective Profit center information in this field

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

5.1 EMP Vendor Recpt Against Advance(K) with Spl GL Ind “A”

 Place the cursor on Business Transaction field and press F4. Select“EMP Vendor
Receipt against Advance)” transaction and press Enter key
 Input the Amount
 Input the Check Number of respective Bank
 Input the Bank Key number
 Input the name of the Check Issuer
 Input the Bank Account Number
 Inputtherespective Vendor numberin Vendor Account field
 Input the relevant text information
 Input the Profit center information in Profit center field
 Press Enter key and click on Post option
 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 312 in the above
screen shot

5.2 A9 Receipt Employee Vendor(K) with Spl GL Indicator “9”

 Place the cursor on Business Transaction field and press F4. Select“A9 Receipt
Employee Vendor)” transaction and press Enter key
 Input the Amount
 Input the Check Number of respective Bank
 Input the Bank Key number
 Input the name of the Check Issuer
 Input the Bank Account Number

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

 Inputtherespective EmployeeVendor number in Vendor Account field

 Input the relevant text information
 Input the Profit center information in Profit center field
 Press Enter key and click on Post option
 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 313 in the above
screen shot

5.3 Customer Incoming Payment

 Place the cursor on Business Transaction field and press F4. Select“Customer
Incoming Payment” transaction and press Enter key
 Input the Amount
 Input the Check Number of respective Bank
 Input the Bank Key number
 Input the name of the Check Issuer
 Input the Bank Account Number
 Input therespective Customer number in Customer Account field
 Input the relevant text information
 Input the Profit center information in Profit center field
 Press Enter key and click on Post option
 Document will post successfully and line item status will turn in to Green colour.
Document number will get updated in the Document field Eg: 313 in the above
screen shot

5.4 Vendor Outgoing Payment

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 Project – RVPN
Cash Expenses (Petty Cash Expenses)
End User Manual - FICO

 Place the cursor on Business Transaction field and press F4. Select “Vendor
Outgoing Payment” transaction and press Enter key
 Input the Amount
 Update theVendor Account in Vendor Field
 Update the relevant text information
 Update the relevant Profit center information
 Press Enter key and click on Post option

Document will post successfully and line item status will turn in to Green colour. Document
number will get updated in the Document field Eg: 326 in the above screen shot

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