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    III. Mail Merge: Video Link

    Uploaded by

    Daniella
    Mail Merge allows producing multiple letters, labels, envelopes, or name tags using information from a list or database. The process involves a Word document and recipient list, typically in Excel. The Mail Merge Wizard guides users through six steps: 1) choosing the document type, 2) selecting the starting document, 3) choosing the recipient list, 4) writing the document and adding placeholders, 5) previewing the merged documents, and 6) printing or saving the merged documents. Placeholders like address blocks and greeting lines are inserted to customize where recipient data appears in each document.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    III. Mail Merge: Video Link

    Uploaded by

    Daniella
    47 views9 pages
    Mail Merge allows producing multiple letters, labels, envelopes, or name tags using information from a list or database. The process involves a Word document and recipient list, typically in Excel. The Mail Merge Wizard guides users through six steps: 1) choosing the document type, 2) selecting the starting document, 3) choosing the recipient list, 4) writing the document and adding placeholders, 5) previewing the merged documents, and 6) printing or saving the merged documents. Placeholders like address blocks and greeting lines are inserted to customize where recipient data appears in each document.

    Original Description:

    MAIL ME

    Original Title

    Mail Merge

    Copyright

    © © All Rights Reserved

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    Mail Merge allows producing multiple letters, labels, envelopes, or name tags using information from a list or database. The process involves a Word document and recipient list, typically in Excel. The Mail Merge Wizard guides users through six steps: 1) choosing the document type, 2) selecting the starting document, 3) choosing the recipient list, 4) writing the document and adding placeholders, 5) previewing the merged documents, and 6) printing or saving the merged documents. Placeholders like address blocks and greeting lines are inserted to customize where recipient data appears in each document.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    47 views9 pages

    III. Mail Merge: Video Link

    Uploaded by

    Daniella
    Mail Merge allows producing multiple letters, labels, envelopes, or name tags using information from a list or database. The process involves a Word document and recipient list, typically in Excel. The Mail Merge Wizard guides users through six steps: 1) choosing the document type, 2) selecting the starting document, 3) choosing the recipient list, 4) writing the document and adding placeholders, 5) previewing the merged documents, and 6) printing or saving the merged documents. Placeholders like address blocks and greeting lines are inserted to customize where recipient data appears in each document.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 9

    III.

    Mail Merge

    Mail Merge is a useful tool that allows you to produce multiple letters,
    labels, envelopes, name tags, and more using information stored in a
    list, database, or spreadsheet. When performing a Mail Merge, you will
    need a Word document (you can start with an existing one or create a
    new one) and a recipient list, which is typically an Excel workbook.
    Video link

    Word: Mail Merge

    To use Mail Merge:


    1. Open an existing Word document, or create a new one.
    2. From the Mailings tab, click the Start Mail Merge command and select Step-by-Step Mail
    Merge Wizard from the drop-down menu.

    The Mail Merge pane will appear and guide you through the six main steps to complete a merge.
    The following example demonstrates how to create a form letter and merge the letter with
    a recipient list.
    Step 1:
    • From the Mail Merge task pane on the right side of the Word window, choose the type of
    document you want to create. In our example, we'll select Letters. Then click Next: Starting
    document to move to Step 2.

    COMP1-2 Page 1
    document to move to Step 2.

    Step 2:
    • Select Use the current document, then click Next: Select recipients to move to Step 3.

    Step 3:
    Now you'll need an address list so Word can automatically place each address into the document.
    The list can be in an existing file, such as an Excel workbook, or you can type a new address

    COMP1-2 Page 2
    The list can be in an existing file, such as an Excel workbook, or you can type a new address
    list from within the Mail Merge Wizard.
    1. Select Use an existing list, then click Browse to select the file.

    2. Locate your file, then click Open.

    3. If the address list is in an Excel workbook, select the worksheet that contains the list, then
    click OK.

    4. In the Mail Merge Recipients dialog box, you can check or uncheck each box to control which
    recipients are included in the merge. By default, all recipients should be selected. When you're
    done, click OK.

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    5. Click Next: Write your letter to move to Step 4.

    If you don't have an existing address list, you can click the Type a new list button and click Create,
    then type your address list manually.
    Step 4:
    Now you're ready to write your letter. When it's printed, each copy of the letter will basically be the
    same; only the recipient data (such as the name and address) will be different. You'll need to
    add placeholders for the recipient data so Mail Merge knows exactly where to add the data.
    To insert recipient data:
    1. Place the insertion point in the document where you want the information to appear.

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    2. Choose one of the placeholder options. In our example, we'll select Address block.

    3. Depending on your selection, a dialog box may appear with various customization options.
    Select the desired options, then click OK.

    4. A placeholder will appear in your document (for example, «AddressBlock»).

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    5. Add any other placeholders you want. In our example, we'll add a Greeting line placeholder
    just above the body of the letter.

    6. When you're done, click Next: Preview your letters to move to Step 5.

    For some letters, you'll only need to add an Address block and Greeting line. But you can also add
    more placeholders (such as recipients' names or addresses) in the body of the letter to personalize it
    even further.
    Step 5:

    COMP1-2 Page 6
    Step 5:
    1. Preview the letters to make sure the information from the recipient list appears correctly in
    the letter. You can use the left and right scroll arrows to view each version of the document.

    2. If everything looks correct, click Next: Complete the merge to move to Step 6.

    Step 6:
    1. Click Print to print the letters.

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    2. A dialog box will appear. Decide if you want to print All of the letters, the current document
    (record), or only a select group, then click OK. In our example, we'll print all of the letters.

    3. The Print dialog box will appear. Adjust the print settings if needed, then click OK. The letters
    will be printed.

    Challenge!
    1. Open our practice document and practice recipient list.
    2. Use the Mail Merge Wizard to merge the letter with the recipient list.
    3. Insert an address block at the top of the document. Choose the second format: Joshua
    Randall Jr.

    COMP1-2 Page 8
    Randall Jr.
    4. Above the body of the letter, insert a Greeting Line. Format the greeting line so it says Mr.
    Randall,
    5. Check your letters to make sure they are formatted correctly. Your third letter should look
    something like this:

    6. Complete the merge.

    From <https://edu.gcfglobal.org/en/word2016/mail-merge/1/>

    COMP1-2 Page 9

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