Sessions: 2017-18

Tally ERP 9 – Basic Level

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Sessions: 2017-18

STUDENTS DETAILS

Name of Students : ………………………………………………………………

DOT-NET Roll No. : ………………………………………………………………
Date Of Joining : ………………………………………………………………
Name of Course : ………………………………………………………………

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Sessions: 2017-18

Tally ERP 9
(Basic Level Accounting)
Pages

1. Introduction of Tally………………………………………………………………… 4-5

2. Terminology of Accounting………………………………………………………… 6
3. Accounts Introductions…………………………………………………………….. 7-8
 Meaning of Account
 Classification of Account
 Rules of Accounting
4. Company Creation………………………………………………………………….. 9-12
 Create Company
 Alter & Delete Company
5. Main Functions in Master Menu…………………………………………………… 13-14
 Group Introductions
6. How to Manage & Operate Groups……………………………………………….. 14-22
 Create Groups
 Display, Alter & Delete Groups
 Charts of Account Groups
7. Ledgers Introductions………………………………………………………………… 23-25
 Ledger Creating
 Display , Alter & Delete Ledgers
 Ledger Exercise
8. Inventory Information…………………………………………………………………. 26-31
 Create Stock Groups
 Stock Group & Item Exercise
9. Transactions………………………………………………………………………….. 31-35
 Accounting Vouchers
 Inventory Vouchers
10. Display………………………………………………………………………………… 36
 Trial Balance
 Day Book
 Account Books
 Statements of Accounts
 Inventory Books
 Statements of inventory
11. Reports……………………………………………………………………………… 36
 Balance Sheet
 Profit & Loss Accounts
12. Tally Shortcut Keys……………………………………………………………….. 37-40

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Sessions: 2017-18

1. Introduction of Tally ERP 9

A Path Breaking Technology

Tally.ERP 9 – It’s Fast, Powerful, Scalable… And very Reliable!

Tally.ERP 9 is the world’s fastest and most powerful concurrent multilingual business
Accounting and Inventory Management software. Tally. ERP 9, designed exclusively to meet
the needs of small and medium businesses, is a fully integrated, affordable and highly reliable
software. Built on the proprietary technology of Tally Solutions – C:MuLATE (Concurrent Multi –
Iingual Accelerated Technology Engine) – Tally.ERP 98 is a perfect fusion between the path-
breaking Concurrent Multi-ligual Platform and an Object Oriented Database Engine. Technology
on which someday all business accounting solutions will be built.

Tally.ERP 9 is easy to buy, quick to install, and easy to learn and use. Tally.ERP 9 is designed
to automate and integrate all your business operations, such as sales, finance, purchasing,
inventory, and manufacturing. With Tally.ERP 9, accurate, up-to-date business information is
literally at your fingertips anywhere. The powerful new features and blazing speed and power of
Tally.ERP 9 combine with enhanced MIS, Multi0lingual, Data Synchronization and Remote
capabilities help you simplify all your business processes easily and cost-effectively.

Simply the Best

The Tally.ERP 9 encompasses the following salient features:-

1. Simplicity: Tally.ERP 9 is simple, easy to setup and use. It also allows easy
Keyboard operation. It requires basic knowledge of Accounts and English to use it.

2. Speed: Tally.ERP 9 provides the capability to generate instant and accurate reports,
which assists the management to take timely and correct decisions for the overall
productivity and growth of the company.

3. Power: Tally.ERP 9 allows the user to maintain multiple companies and with
unlimited levels of classification & grouping capabilities. It also allows drill down
facility from report level to transaction level.

4. Flexibility: Tally.ERP 9 provides flexibility to generate instant reports for any given
period (month/year) or at any point of time besides providing the facility to toggle
between Accounting & Inventory reports of the same company or between
companies.

5. Scalability: Tally.ERP 9 suits tony style of business needs and eliminates the
necessity for a business to change its style of operation, in order to adapt to the
application.

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Sessions: 2017-18

6. Concurrent multi-lingual capability : Tally.ERP 9 offers you the exclusive capability of

maintain you accounts in any Indian language, viewing them in another language
and printing them in you another Indian language.

7. Real time processing: Immediate posting & updating of books of accounts as soon
as the transaction are entered, thereby facilitating instant statements & Reports. It
also facilities real-time multi-use environment.

8. Accounting without Codes: Tally.ERP 9 allows accounting with the regular names
(the way you spell them or use in normal parlance) without any account codes.

9. Technical support: Timely support is available from our experts at the Tally Service
Partners (TSPs).

10. Online Help: The Tally.ERP 9 online help (Alt+H) provides instant assistance on
basic and advance features of any other relevant topics of Tally.ERP 9.

11. Tally.NET: is an enabling framework which establishes a connection through which

the remote use can access the Client’s data without copying / transferring the data.

12. Remote Access: Tally.ERP 9 provides remote capabilities to access the data from
anywhere and anytime.

13. Control Center: works as an interface between the use and Tally.ERP 9 installed at
different sites and enables the user to centrally configure and administer Site/User
belonging to an account.

14. Support Center: allows a user can directly post his support queries on the functional
and technical aspects of the Product.

15. Auditor’s Edition: Tally.ERP 9 offer a special Auditors Edition of Tall.ERP 9 which
provides auditing and compliance capabilities exclusively for Chartered Accountants.

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Sessions: 2017-18

2. Terminology of Accounting

To understand the accounting terminology by these options like as:

1. Trade (aIF5F¼)
2. Profession(5[;F)
3. Business (aIJ;FI)
4. Owner (DFl,S)
5. Capital (5}¥HL)
6. Drawing (VFC|¼6)
7. Goods (DF,)
8. Purchase (¾|V)
9. Sales (lA¾|V)
10. Purchase Return (¾|V JF5;L)
11. Sales Return (lA¾|V JF5;L)
12. Stocks (¼ClTIF)
13. Creditor (,[GNF¼)
14. Debitor (N[GNF¼)
15. Liabilities (NFlItJ)
Fixed Liabilities (:YFIL NFlItJ)
Current Liabilities (RF,] NFlItJ)
16. Assets (;d5lT)
Fixed Assets (:YFIL ;d5lT)
Current Assets (RF,] ;d5lT)
17. Expenses (aII)
Direct Expences (5|tI1F aII)
Indirect Expences (V5|tI1F aII)
18. Revenue (¼FH:J)
19. Income (VFI)
Direct Income (5|tI1F VFI)
Indirect Income (V5|tI1F VFI)
20. Discount (A88F K}8)
Trade Discount (aIF5Fl¼S A88F)
Cash Discount (GUN A88F)
21. Bad Debts (0}AT l¼6)
22. Transaction (,{G N{G)
23. Vouchers (5|DF6S)

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Sessions: 2017-18

3. Accounting Introductions

Accounting is a process of identifying, recording summarizing and reporting economic

information to decision makes in the form of financial statements. Financial statements will be
useful to the following parties:

 Suppliers
 Customers
 Employees
 Bank
 Suppliers of equipment, buildings and other assets
 Lenders
 Owners

Meaning of Accounts

We can understand accounts like as:

Debit (Dr) : Debit by receiver.

Credit (Cr) : Credit by giver.

Classification of Accounts

There are basically three types of accounts maintained for transactions:

 Real Accounts
 Personal Accounts
 Nominal Accounts

Real Accounts:

Real accounts are accounts relating to properties and assets, which are owned by the business
concern, Real accounts include tangible and intangible accounts.

For example:
 Cash Account
 Furniture Account
 Machinery Account
 Building Account
 Land Account

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Sessions: 2017-18

Personal Accounts:

Personal accounts are accounts which relate to persons. Personal accounts include the
following.

For example:
 Capital Account
 Drawing Accounts
 Ram (personal)
 Asha Traders (Company)
 Bank Accounts

Nominal Accounts:

Nominal accounts are accounts which relate to incomes and expenses and gains and losses of
a business concern.

For example:
 Interest Account
 Discount Account
 Commissions Account
 Wages Account
 Purchase Account
 Sales Account

Golden Rules of Accounting

Real Accounts Personal Accounts Nominal Accounts

Debit What comes in The Receiver Expenses and Losses
Credit What goes out The Giver Incomes and Gains

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4. Company Information

The very first time you start Tally, you would require to ‘create’ a company. ‘Create
Company’ simply means giving basic information about the company whose books of
accounts Tally is to maintain for you. Tally is smart, but it does need an introduction to
your company. The initial screen would appear like this:

The Gateway of Tally screen is separated into four sections, -Title Area, Main Area
(Ctrl+M), Calculator Area (Ctrl+N) and the Button Bar.

The screen elements of the Gateway of Tally screen is explained below:

Top Area
Top Area contains version number, Release details (every time a new release of Tally is
made, it is identified with a different release name like Release 3.14) and Current Date
(the date configure in the computer). The name of the day, date, month and year is
displayed in DD, MM, YYYY format on the left-hand side.

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Sessions: 2017-18

Minimize Button
The Minimize button performs the standard Windows Operating Systems function
(Windows 95 onwards), allowing you to minimize Tally and work on other applications.
To restore Tally, click on the Tally icon on the taskbar.

Main Area (Gateway of Tally)

Main Area is separated into two areas:

1. Left-hand side area

2. Right-hand side area

The left-hand side area in Main Area provides information of Current Period, Current
Date and List of Selected Companies (Name of the company and the date of last
entry details).

The right-hand side area in the Main Area screen displays the Company Information
menu (to select your instructions to Tally) > Select a Company, Create a Company,
Backup a Company or Restore a Company.

Calculator Area

Press [Ctrl + N] to active the calculator functionality. Calculator Area is used for
calculator functions. Any type of independent calculator can be done using calculator to
get quick answers.

Button Bar

The buttons are designed to make the work easier and faster. These buttons vary from
one screen to another based on the screen functionality. The buttons appear on the
right hand side of the Tally screen. Only buttons relevant to the current screen will be
active and the inactive buttons are greyed. These buttons are enabled with the short cut
keys On this screen, Tally displays the following buttons (keys):

F1: Select Cmp – to access data from other data directories either on the local system
or through the network.

F12: Configure - to access the configuration settings to manage the information put into
Tally. Here, access the General Configuration to set country specific defaults. Use it
before creating a company.

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Sessions: 2017-18
4.1. Create a Company
Gateway of Tally > Company info. > Create

 Now this is the First Windows of Tally.ERP 9 after creating of Company and
you can see the created company name in Gateway of Tally. ERP 9 Screen.

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4.2. Alter & Delete Company

From Gateway of Tally.ERP 9

Press Alt+F3 button

Now See the Screen like as:

Now select your

company

Now you
can Alter
your
company
form.

Delete Company: In same windows if you want to delete your company then press
Alt+D. & press YES for Delete Company.

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5. Main Functions in Masters Menu

Accounts Information contains the masters as listed in the Accounts Info menu. Each
master has to have the following functions, besides others and are consistent in all
Masters menus throughout Tally:

Create

This enables creation of new masters. Once a master has been created, any
modification to it must be done through the Alter mode.

Display

Use this mode to view Master information. Changes are not permitted.

Alter

Use this mode to view and change master information. You cannot create a new
master. We shall begin discussion on Accounts Information with how to build Groups
and then follow with other accounts masters.

5.1 Group Introductions

Classification of Account-heads

Tally follows the ‘Single Ledger’ concept of accounting, which is the modern way of
managing accounts. This is in direct contrast to Subsidiary Ledger Account heads are
created to identify transactions.

The concept of sub-groups

Groups have a hierarchical organization. At the top of the hierarchy are Primary Group.
These are the main asset, liability, income or expenditure groups of accounts that
determine the entire accounting and their presentation, i.e., whether a ledger affects
Profit & Loss Account (as a revenue item) or goes into the Balance Sheet. The
Reserved Primary Group and subgroups (shown indented) are:

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Sessions: 2017-18

Primary Groups of capital nature: Tally.ERP 9 provide us 28 pre-defined groups

15 primary groups and 13 sub-groups we can see the details given below:

1. Capital Account

i. Reserves and Surplus [Retained Earnings]

2. Current Assets

i. Bank Accounts
ii. Cash-in hand
iii. Deposits (Asset)
iv. Loans & Advances (Asset)
v. Stock –in-hand
vi. Sundry Debtors

3. Current Liabilities

i. Duties and Taxes

ii. Provisions
iii. Sundry Creditors

4. Fixed Assets

5. Investments

6. Loans (Liability)

i. Bank OD Accounts [OCC Accounts]

ii. Secured Loans
iii. Unsecured Loans

7. Suspense Account
8. Miscellaneous Expenses (Asset)
9. Branch/Division
10. Sales Account
11. Purchase Account
12. Direct Income [Income Direct]
13. Indirect Income [Income Indirect]
14. Direct Expenses [Expenses Direct]
15. Indirect Expenses [Expenses Indirect]

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6. How to Manage and Operate Groups?

Gateway of Tally > Accounts Info > Groups

You may create, alter, or display a single Group or

multiple Groups. Single group option is useful when you
wish to work on one group at a time. Multiple is a time
and labour saving option in a list format and is useful
when working on many sub-groups at a time. Once a
sub-group is created, it behaves exactly like a group. Any
reference to group would deem to include a sub-group.

6.1. Creating a Group

If you are creating groups for the first time, it is advisable

to configure them before you proceed:

Single Group

Gateway of Tally > Accounts Info > Groups > Single Create

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Sessions: 2017-18

6.2. Display or Alter a Group

Gateway of Tally > Accounts Info > Groups > Single Display/Alter > select name
from List of Group

6.3. Deleting a Group

Gateway of Tally > Accounts Info > Groups > Single/Alter

1. Selected the group to be deleted

2. Press <Alt>+<D> to deleted

The Delete function is performed through the single alteration mode. You cannot delete
groups from the multiple alteration modes.

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6.4. Group Chart of Accounts

Group of Assets
Debit /
Group Head in Credit
Tally Ledger’s Name Type of A/c. in
Voucher
Entry.
Fixed Assets Building Real A/c. Debit
Furniture & Fixture Real A/c. Debit
Computers Real A/c. Debit
Mobiles Real A/c. Debit
All Type of Vehicles Real A/c. Debit
Air Conditioner Real A/c. Debit
Land Real A/c. Debit
Office Premises Real A/c. Debit
CCTV Camera Real A/c. Debit
Machinery Real A/c. Debit
Tools Real A/c. Debit
Printer, Fax Machine Real A/c. Debit
Electrical Fitting of Permanent nature Real A/c. Debit
Factory Maintenance Equipment Real A/c. Debit
Transformer Real A/c. Debit
Generator Real A/c. Debit
Fire Extinguishers Real A/c. Debit
Photocopy Machine Real A/c. Debit
Jewelry & Ornament Real A/c. Debit
House Real A/c. Debit
Whenever we Sale or Depreciation any assets we will credit it in account Credit
Investment Shares Real A/c. Debit
Debentures Real A/c. Debit
Bond, Government Securities Real A/c. Debit
PPF Real A/c. Debit
LIC Policy Real A/c. Debit
Infrastructure Bond Real A/c. Debit
Mutual Fund Real A/c. Debit
Whenever we Sale any Investment we will use credit it in account. Credit
Bank Account Bank Current A/c Personal Credit
A/c.

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Sessions: 2017-18

Bank Saving A/c Personal Credit

A/c.
Whenever we deposit money cash or cheque we will Debit it in Account. Debit
Whenever we withdrall money by cash or cheque we will Credit it in Account. Credit
Cash in Hand Cash Real A/c. Credit
Petty Cash Real A/c. Credit
Whenever we return cash we will Debit it in account. Debit
Whenever we will cash payment we will Credit it in account. Credit
Stock in Hand Stock in Hand
For Manufacturers
Stock in Hand Raw Material Real A/c. Debit
Finished Goods Real A/c. Debit
Packing Material Real A/c. Debit
Spare parts etc. Real A/c. Debit
Current Assets Interest Accrued on Deposits Real A/c. Debit
Tax Deducted at Source (TDS) Real A/c. Debit
Advance Income Tax Real A/c. Debit
Sales Tax Refund Receivable Real A/c. Debit
Excise Moderate Claim Receivable Real A/c. Debit
VAT Receivable Real A/c. Debit
Insurance Claim Receivable Real A/c. Debit
Deposit (Assets) Deposit with Electric Supply Company Real A/c. Debit
Deposit with Municipality Real A/c. Debit
Deposit For Rent Real A/c. Debit
Earnest Money Deposit Real A/c. Debit
Tender Deposit Real A/c. Debit
Deposit with Telephone Company Real A/c. Debit
Lands & Advance against Salary to Staff Real A/c. Debit
Advances
(Assets)
Advance for Order to Supplier Real A/c. Debit
Advance for Expenses Real A/c. Debit
Short Term Advances Real A/c. Debit
Misc. Expenses Pre incorporating Expenses Real A/c. Debit
(Assets)
Sundry Debtors Customer (for credit sales and goods) Personal
A/c.
For Credit Sales to party Debit
For receive Cash / Cheque from party Credit

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Sessions: 2017-18

Group of Liabilities
Debit /
Group Head in Ledger’s Name Type of A/c. Credit
Tally in
Voucher
Entry.
Capital Account Proprietor Capital Account Real A/c. Credit
Partners’ Capital Account Real A/c. Credit
Share Capital Account Real A/c. Credit
Drawing, House hold expenses Real A/c. Debit
Self-Insurance Policy Real A/c. Debit
Reserved & General Reserve Real A/c. Credit
Surplus
Capital Reserve Real A/c. Credit
Investment Allowance Reserve Real A/c. Credit
Secured Loans Bank Term Loan against Machinery Real A/c. Credit
Premises, Equipment, FDR / Investment
Bank Car Loan or any other loan which Real A/c. Credit
is secured on any assets
Unsecured Advance from customers Real A/c. Credit
Loans
Deposit Received from Family Members, Real A/c. Credit
any other loan which is not secured
against any assets
(When we received loan) Credit
When we return loan) Debit
Bank OD Bank Overdraft A/c Real A/c. Debit
Bank Bill Discounted Hypothec. Pledges Real A/c. Debit
Bank OCC Bank CC Limit Real A/c. Debit
Account
Whenever we deposit money by cash or cheque. Debit
Whenever we payment by cash of cheque. Credit
Provision Gratuity Provision Real A/c. Credit
Income Tax Provision Real A/c. Credit
Audit Fee Provision Real A/c. Credit
Legal Charge Provision Real A/c. Credit
Duties & Taxes VAT Tax Real A/c. Credit
Sales Tax Real A/c. Credit
Service Tax Real A/c. Credit
Excise Duty Real A/c. Credit
At Time of Purchase (Input Vat / Sales Tax / Service Tax/ Excise Duty A/c. Debit
At Time of Sales (Output Vat / Sales Tax / Service Tax / Excise Duty A/c. Credit
TDS Real A/c. Credit
TDS by for Rent / Sub Contract etc. Credit
TDS by third party for Rent / Sub Contract etc. Debit

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Sessions: 2017-18

Sundry Creditors Suppliers Personal

At the time of Credit purchases Credit
At the time of payment Debit
Current Under Current Liabilities create groups
Liabilities like
Salary, Wages, Bonus Payable Real A/c. Credit
Expenses Payable Real A/c. Credit
Outstanding Payable Real A/c. Credit
Interest Payable Real A/c. Credit
Tax Payable on Salary Interest Real A/c. Credit
Sales Tax Payable Real A/c. Credit
Excise Duty Payable Real A/c. Credit
Credit Card Bills Payable Real A/c. Credit
VAT Payable Real A/c. Credit
Service Tax Payable Real A/c. Credit
At the time of payment of above all Debit
groups
Branch / Different location branch is coming under Real A/c.
Divisions this head
At the time of goods transfer in cash to Debit
branch
At the time of goods transfer in cash by Credit
branch

Group of Income
Type of A/c. Debit /
Group Head in Ledger’s Name Credit
Tally in
Voucher
Entry.
Sales A/c. Sales A/c. Nominal A/c. Credit
Sales Return A/c. Nominal A/c. Debit
Direct Income Job work income Nominal A/c. Credit
Consultancy Fee Nominal A/c. Credit
For Individual
Salary from Employer Nominal A/c. Credit
Bonus Allowance Received Nominal A/c. Credit
Commission Brokerage Received Nominal A/c. Credit
Share of Profit from Business Nominal A/c. Credit
House Rent income Nominal A/c. Credit
Dividend Received Nominal A/c. Credit
Interest from investment Nominal A/c. Credit
Interest Received from Loan Nominal A/c. Credit
Long Term Profit on Sales of Share Nominal A/c. Credit

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Sessions: 2017-18

Short Term Profit on Sales of Share Nominal A/c. Credit

Speculative income Nominal A/c. Credit
Indirect Income For Traders Nominal A/c. Credit
Sales Tax Refund Nominal A/c. Credit
Claims Refund Received Nominal A/c. Credit
Discount on Purchases Nominal A/c. Credit
Share Dividend Income Nominal A/c. Credit
Misc. Receipts Nominal A/c. Credit
Interest Received from Bonds Nominal A/c. Credit
Bank Deposit Nominal A/c. Credit
Loan Given Nominal A/c. Credit
Debenture Nominal A/c. Credit
Customers Nominal A/c. Credit
For Manufacturers
Excise Duty Drawback / Moderate Nominal A/c. Credit
Claims
Claims Received Nominal A/c. Credit
Discount on Purchases Nominal A/c. Credit
Commission, Brokerage Received Nominal A/c. Credit
Interest Income Nominal A/c. Credit
Income on Investment Nominal A/c. Credit
Profit on Sales of Assets Nominal A/c. Credit
Other Misc. Income Nominal A/c. Credit
Sales of Scrap. Nominal A/c. Credit

Group of Expenses
Debit /
Group Head in Ledger’s Name Type of A/c. Credit
Tally in
Voucher
Entry.
Purchase A/c. Purchase A/c. Nominal A/c. Debit
Purchase Return A/c. Nominal A/c. Credit
Direct Expenses For Traders
Packing Material Exp. Nominal A/c. Debit
Packing Exp. Nominal A/c. Debit
Commission Brokerage on Purchase Nominal A/c. Debit
Freight on Purchase Nominal A/c. Debit
Handling Exp. On Purchase Nominal A/c. Debit
Labor & Wages Nominal A/c. Debit
Other Trading Taxes which are not Nominal A/c. Debit
refundable
For Manufacture
Direct Expenses Packing Material Exp. Nominal A/c. Debit

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Sessions: 2017-18

Fuel Consumed Exp. Nominal A/c. Debit

Laboratory Material Consumed Exp. Nominal A/c. Debit
All expenses related to workman at Nominal A/c. Debit
factory like workman wages, Welfare,
Incentive, Allowances, Bonus etc.
Freight on Purchase Nominal A/c. Debit
Octroi on Purchase Nominal A/c. Debit
Material Purchase Exp. Nominal A/c. Debit
Loading / Unloading on Purchases Nominal A/c. Debit
Labour Processing Charges Nominal A/c. Debit
Factory Power Exp. Nominal A/c. Debit
For Individual
Direct Expenses Car exp. For Professionals Nominal A/c. Debit
Charity, Donation Nominal A/c. Debit
Consultant Fee for Tax Return Nominal A/c. Debit
Conveyance Exp. Nominal A/c. Debit
Interest on Loan Nominal A/c. Debit
Other Business Exp. Nominal A/c. Debit
Membership Fee Nominal A/c. Debit
Professional Tax Nominal A/c. Debit
Indirect For Traders / Manufacturer
Expenses
Salary and Bonus Exp. Nominal A/c. Debit
Staff Welfare Exp. Nominal A/c. Debit
Staff Festival Benefit Exp. Nominal A/c. Debit
License Fee Municipal Tax Nominal A/c. Debit
Fuel Exp. Nominal A/c. Debit
Ware Housing Exp. Nominal A/c. Debit
Hire Charges Nominal A/c. Debit
Insurance Exp. Nominal A/c. Debit
Legal Exp. Nominal A/c. Debit
Consultancy Fee. Nominal A/c. Debit
Computer Exp. Nominal A/c. Debit
Loss due to theft, Fire, Pilferage, Nominal A/c. Debit
Damage
Discount on Sales Rebate Given Nominal A/c. Debit
Advertisement Exp. Nominal A/c. Debit
Sales Promotion Exp. Nominal A/c. Debit
Entertainment Exp. Nominal A/c. Debit
Conference Exp. Nominal A/c. Debit

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Sessions: 2017-18

7. Ledgers Introductions
In the previous chapter, the concept of groups, as implemented in Tally, was explained.

You were also given a number of examples of grouping ledger accounts. You will now

learn how Tally is used to work with ledgers. A Ledger is the actual account head to

which you identify a transaction. You pass all accounting voucher entries using ledgers.

Gateway of Tally > Accounts Info. > Ledgers

Normal users would work with Single Ledger. Hence, we shall discuss the different

operations under Single Ledger here.

7.1.Creation of a Ledger Account

Gateway of Tally > Accounts Info. > Ledgers > Single Create

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Sessions: 2017-18

7.2. Display or Alter a Ledger Account

Information in display and alter is the same, hence only alter is discussed. Display
option does not permit any modification. Alter option is accessible only to authorized
users.

Gateway of Tally > Accounts Info. > Ledgers > Single Create > select ledger

Deleting a ledger account

You can delete a ledger from the alteration mode by pressing

<Alt>+<D>. Tally does not allow deletion of accounts that have

transactions. Therefore, should you wish to delete an account,

which has transactions, you must first delete all its voucher

entries.

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Sessions: 2017-18

7.3. Ledgers Exercise

Sl. No Ledger Name Under Group Opening Balance

1. Proprietor’s Capital Account Capital Account 25,000/-

2. Land & Building Fixed Assets 60,000/-

3. Lifestyle Shopping Store Sundry Debtor 15,000/-

4. XYZ Jewellery Shop Sundry Creditors 85,000/-

5. Local Purchases Purchase Account -NO-

6. Local Sales Sales Account -NO-

7. State Bank of India Bank Account 35000/-

8. Conveyance Indirect Expenses -NO-

9. Rent Received Indirect Income -NO-

10. Parts Sales Sales Account -NO-

11. Parts Purchases Purchase Account -NO-

12. ABN-AMRO Bank Account 10,000/-

13. ICICI Bank Account 10,000/-

14. HDFC Bank Account 10,000/-

15. PNB Bank Account 10,000/-

Total Debit : Rs. 150,000/-

Total Credit Balance : Rs. 110,000/-

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Sessions: 2017-18

8. Inventory Information

The different inventory information that you would provide to Tally by way of masters
are:

Gateway of Tally > Inventory Info

Stock Items

Like Ledgers, Stock items are the primary inventory

entity. You will use stock items while recording their
receipts and issues. This is lowest level of information
about your inventory Each item that is required to be
accounted for, needs to be created. In fact, you will create
a stock ledger account for each item and Tally calls this
account ‘Stock item’.

Stock Groups

Stock items can be grouped together under Stock Groups

to reflect their classification based on some commonality.
Grouping would enable easy location and reporting of stock items in statements. Hence,
items of a particular brand can be grouped together so that you can extract stock of all
items of that brand. For example, create stock Groups like Sony. Tapes, Maxell tapes,
etc. Classify the Sony products under the Stock Group Sony. Now you have ready
details of all Sony products suitably classified. You may even group items as Raw
materials and Finished Goods.

8.1. Stock Groups

Gateway of Tally > Inventory Info > Stock Groups

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Sessions: 2017-18

What is a Stock Groups ?

The concept of stock groups has been explained above. Before we consider stock
groups you would need to know about stock items. Like Ledgers, Stock items are the
primary inventory entity. You will use stock items while recording their receipts and
issues. This is lowest level of information about your inventory. Each item which you
want to account for, needs to be created. In fact, you will create a stock ledger account
for each item and Tally calls this account ‘Stock Item’.

Stock Groups Exercise

Sl. Ledger Name Group Head
No.
1 Computer Primary
2 New Computer Computer
3 Old Computer Computer
4 Computer Parts Primary
5 Keyboard Computer Parts
6 Mouse Computer Parts
7 Monitor Computer Parts
8 Printer Computer Parts
9 Computer Software Primary
10 OS Computer Software
11 Application Computer Software

8.2. Stock Items

Gateway of Tally > Inventory Info > Stock Items

What is a Stock Items?

A stock item needs no explanation However, what needs to
be explained is how Tally uses it. Tally uses the phrase to
include what traditional accountants would call a stock
ledger account. All the stock items together would make up
the stock ledger. However, Tally does not use the term
stock ledger. So to display a stock ledger, display the stock
items. You can draw a parallel to ledgers in accounting for
stock items in inventory.

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Sessions: 2017-18

8.3. Creating Stock Item

(Please refer to the Advanced Usage section for other fields/information that would
appear if activated in the Inventory configuration and company features. This section
deals with creation of basic stock item)

Gateway of Tally > Inventory Info > Stock Items > Single Create

Name

Give the name of the stock item. Here we wish to create an items Sony Disks 3.5”.

Alias

This is for alternative names of stock items.

Under

Specify the group to which it belongs. The different groups that we had created were
Sony, Maxell and Computers. These as well as Primary would appear in the pop-up list.
Select ‘Sony’ from the pop-up- list.

Use Alt+C to create a parent if you do not have the item you want in the list.

Units

Give the unit of measurement of the item here. You would normally use this unit for
trading in this item. Select Box on 100 Pcs from the popup list. Please refer to the
section ‘Units’ for explanation of units. As usual, use [Alt]+[C] to create a new unit.

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8.4. Units of Measure

You will need to create units of measure for stock items. These can be simple units
such as numbers., meters, kilograms, pieces, or compound units, e.g. box, where, say,
one box equals ten pieces

Create a Unit of Measure

Gateway of Tally > Inventory Info. > Unit of Measure >
Create

Type: Symbols are of two types: Simple and Compound. Simple units are considered
as stated by you and Tally just checks for duplication and nothing else. If you wish to
give unit symbol that are single and not a combination of other units, select Simple.
Tally defaults to Simple and if you want to change to compound, use Backspace from
the Symbol field and select compound from the popup list.

Symbol: Give the symbol of the unit e.g., No., Mtrs. This symbol given by you is used
in all displays and printouts. We give the symbol ‘no ’ (for numbers).

Formal Name: Give the formal name of the symbol. This explains the symbol, which is
also used during consolidation of data of different companies where the symbols might
be the same but are assigned to different Units. The formal name will be used to match
them. Here we type Number as the formal name for the symbol ‘no’.

No. of decimal places: If the unit will be used in fractions, say for a kilogram you may
have to use grams as well, give the number of decimal places. For kilograms, you would
give 3 decimal places to accommodate up to 999 grams. Hence, a measure 1 kilogram
865 grams will be 1.865 kilograms. For units like numbers, you do not normally want a
decimal place and you can specify 0 in such cases. You can specify 0 to 4 decimal
places.

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8.5. Stock Items Exercise

New Computers
Items Under Group Unit Quantity Rate
Intel P-4 New Computer Sets 10 7350/-
HCL System New Computer Sets 10 5310/-
LG Systems New Computer Sets 10 9510/-
Intel PC New Computer Sets 10 12310/-
HP Computer New Computer Sets 10 17510/-
Old Computers
Old Intel P-4 Old Computer Sets 10 7350/-
Old HCL System Old Computer Sets 10 5310/-
Old LG Systems Old Computer Sets 10 9510/-
Old Intel PC Old Computer Sets 10 12310/-
Old HP Computer Old Computer Sets 10 17510/-
Key Board
Normal KB Key Board Pcs 10 250/-
PS2 KB Key Board Pcs 10 370/-
USB KB Key Board Pcs 10 550/-
MM KB Key Board Pcs 10 750/-
INTEX KB Key Board Pcs 10 450/-
Mouse
Normal KB Mouse Pcs 10 310/-
PS2 KB Mouse Pcs 10 410/-
USB KB Mouse Pcs 10 550/-
Serial Mouse Mouse Pcs 10 210/-
Optical Mouse Mouse Pcs 10 250/-

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Sessions: 2017-18

Monitor
LG 15” CRT Monitor Sets 10 4200/-
Samsung 15” CRT Monitor Sets 10 4400/-
LG 17” CRT Monitor Sets 10 8500/-
Acer 16” CRT Monitor Sets 10 8800/-
HP 17” CRT Monitor Sets 10 6500/-
Printer
HP 3540 Printer Sets 10 8900/-
Compack 1010 Printer Sets 10 7310/-
HP 810 Printer Sets 10 10310/-
HP 1050 Printer Sets 10 12310/-
HP 02510 Printer Sets 10 15510/-
Operating Systems (OS)
Windows 95 OS Pkg. 10 7310/-
Unix OS Pkg. 10 9000/-
Linux OS Pkg. 10 10310/-
Dos OS Pkg. 10 8510/-
Windows XP OS Pkg. 10 15310/-
Applications
MS-Office 2003 Application Pkg. 10 7310/-
MS-Office 2007 Application Pkg. 10 9100/-
Adobe Application Pkg. 10 12100/-
Tally 9.0 Application Pkg. 10 15310/-
Macromedia Application Pkg. 10 10310/-

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Sessions: 2017-18

9. TRANSACTIONS & VOUCHERS

About Tally Vouchers

In accounting terms, a voucher is a document containing the details of a financial

transaction. For example, a purchase invoice, a sales receipt, a petty cash docket, a
cheque, a bank bank interest statement, and so on. For ever such transaction you use a
Tally voucher to enter the details into the ledgers to update the financial position of the
company, and this is the feature of tally that you will use most often.

Tally follows the Golden Rule of Accounts:

1. Personal Account: Debit the receiver and Credit the giver.

2. Real Account: Debit what comes in and Credit what goes out.
3. Normal Account: Debit all Expenses / Losses and Credit all incomes / Gains.

Accounting vouchers
F4: Contra Voucher

F5: Payment Voucher

F6: Receipt Voucher

F7: Journal. This is split into Journal, Debit Notes and Credit Notes

F8: Sales

F9: Purchase

F10: Memos

F7: Stock Journal

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9.1. Creating a Purchase Invoice

To create purchase invoice for purchase of taxable goods.

Go to Gateway of Tally > Accounting Vouchers >> F9: Purchases

1. Select the Party’s A/c Name from the list of Ledger Accounts.
2. Select the Purchase Ledger grouped under Purchase Accounts with VAT/Tax
class – Purchase From URDs – Taxable Goods (Composition).
3. The VAT/Tax class appears as Purchase From URDs – Taxable Goods
(Composition).
4. Select the stock items from the List of Items.
5. Enter the Quantity and Rate. The amount is automatically displayed in the
Amount Field.
6. Set the option – Is e-Sugam Applicable to Yes / No as per requirement.

7. Accept the Purchase invoice.

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Sessions: 2017-18

9.2. Creating a Sales Invoice

To create sales invoice for sale of taxable goods,

Go to Gateway of Tally > Accounting Vouchers > F8:Sales

1. Select the Party’s A/c Name from the List of Ledger Acounts.
2. Select Sales Ledger grouped under Sales Accounts with VAT/Tax class – Sales
– Composition Tax @ 1%.
3. The VAT /Tax class appears as Sales – Composition Tax @ 1%.
4. Select the stock items from the List of Items.
5. Enter the Quantity and Rate. The amount is automatically displayed in the
Amount field.
6. Set Is e-Sugam Applicable to Yes/No as per requirement.

7. Accept the Sales invoice.

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Sessions: 2017-18
Simple Voucher Entry
You should set the configuration for voucher entry so that only those features that you
require appear when entering vouchers.

We shall first learn simple vouchers, for accounting and inventor. Extra information
would be dealt with under Advanced Usage section.

Hence, in the voucher entry configuration, set all the features to No.

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Sessions: 2017-18

10. Display & Reports

Tally prepares the books of account and financial statements based on the vouchers
you have entered to date. You can then vary the appearance of reports according to
your needs, for example, to make comparisons between different companies, periods of
the financial year, groups and ledgers.

In each case, when you display a report, you can step-down to the next level of detail by
highlighting the item and pressing Enter, and you can keep going until you reach an
individual voucher. Similarly, you can step back to higher levels by pressing [Esc] The
special features available for the currently displayed report are indicated on the button
bar, and can be selected with a single click of the mouse

Accessing reports
The Gateway of Tally menus provide access to all the financial reports, as in the
diagram opposite. For example, if you want to view the Sales Register then, in the
Gateway of Tally menu select Display, Account Books and Sales Register in turn,
and Tally will display the report for the currently selected period.

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Sessions: 2017-18

SHORTCUT KEY TO TALLY ERP 9

Function Key
Sl. No Key Functionality Availability
1. F2 To change the menu period. At almost all screens in Tally.ERP 9.
2. F4 To select the contravoucher At accounting voucher creationand
alteration screens.
To view the list of groups. At the trial balance, cash/banksum-
mary, group summary andgroup
vouchers screens.
To view the list of ledgers. At the ledger vouchers screen.
To change voucher type. At the sales, purchase and journa
l register and day book screens.
To switch between bills receiv- At the bill receivable and payable
able and payable report. report screens.
To view other stock item'ssum- At the item monthly screen.
mary.
To show/ hide gross profit earned At the item monthly screen.
on sales made.
3. F5 To select the payment At accounting voucher creation and
voucher. alteration screens.
To switch between grouped and At the trial balance, cash/bank sum-
ledger wise display. mary and group summary screens.
To reconcile bank At the ledger vouchers screen,
accounts. where the ledger is the bank ledger.
4. F6 To select the receipt At accounting voucher creation and
voucher. alteration screens.
To view the age wise analysis of At the bill receivable and payable
bills payables report screens.
5. F7 To select the journal voucher. At accounting creation and altera-
tion screens.
To view the monthly summary. At the ledger vouchers screen.
To switch between groupsummary At the group summary andgroup
and group vouchers. voucher screens.
6. F8 To select a sales voucher. At accounting voucher creationand
alteration screens.
7. F9 To select a purchase voucher. At accounting voucher creation and
alteration screens.

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Sessions: 2017-18

8. F10 Navigate between accounting At the reports screens, trialbalance,

reports. account books and day book
screens.
9. F11 To select the features screen. At almost all screens in Tally.ERP 9.
10. F12 To select the configure screen. At almost all screens in Tally.ERP 9.

Special Function Key Combination

Sl. No Key Functionality Availability
1. Alt + To close a company. At all the menu screens.
F11 To view detailed report. At almost all report screens.
To explode a line into its details.At almost all screens in
Tally.ERP 9.
2. Alt+ To change the system period. At almost all screens in
F2 Tally.ERP 9.
3. Alt + To select the company info At Gateway of Tally.ERP 9 screen.
F3 menu.
To create/ alter/ shut a company.
4. Alt + To view sales and purchase reg- At the sales and purchaseregister
F5 ister summary on a quarterly screens.
basis.
5. Alt + To view the filters screen where At all the report screens.
F12 the range ofinformation can be
specified.
6. Alt + C To create a ledger at a voucher At accounting voucher andaltera-
screen. tion screens, at a field where you
have to select aledger from a list. If
thenecessary account has not been
created earlier, use this key combi-
nation to create the ledger without
quitting from the accounting
voucher screen.
To add a new column toreports. At all the reports, trial balance,
cash/bank book(s), groupsummary
and journal register screens.
7. Alt + To add multiple columns to a At all the reports, trial balance,
N report (Auto column). cash/bank book(s), group summary
and journal register screens.
8. Alt + P To print reports. At all reports screens in Tally.ERP 9.
9. Alt + Z To zoom. At all the print preview screens.

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Sessions: 2017-18

10. Ctrl + To select a Credit note. At accounting voucher creationand

F8 alteration screens.
11. Ctrl+ To select a Debit note. At accounting voucher creation and
F9 alteration screens.
12. Ctrl + To quit a screen - whereveryou At almost all screens in Tally.ERP 9.
Q use this key combination,it quits
that screen without making any
changes to it. Italso does not
ask for confirmation from user
before quitting.
13. Ctrl + To mark a voucher as optional At accounting voucher creation and
L or regular. alteration screens.
14. Alt + Recalls the Last narration saved At creation/alteration of voucher
R for the first ledger in the screen
voucher, irrespective of the
voucher type.
15. Ctrl + Recalls the Last narration saved At creation/alteration of voucher
R for a specific voucher type, irre- screen
spective of the ledger.
16. Alt + To delete a voucher or To At Voucher and Master (Single)
D delete a master or To delete a alteration screens.
column in any columnar report
17. Alt + X To cancel a voucher in Day At all voucher screens in Tally.ERP
Book/List of Vouchers. 9
18. Alt - 2 To Duplicate a voucher. At List of Vouchers – creates a
voucher similar to the one where
you positioned the cursor and used
this key combination
19. Alt - A To Add a voucher or To Alter the At List of Vouchers –
column in columnar report. adds a voucher after the
one where you
positioned the cursor and
used this key combination.
20. Alt + 1 To insert a voucher or To toggle At List of Vouchers –
between Item and Accounting inserts a voucher before the
invoice. one where you positioned the
cursor and used this key
combination.
21. Alt + R To remove a line in a report. At almost all screens in
Tally.ERP 9.
22. Alt + U To retrieve the last line whichis At all reports screens in
removed using Alt + R. Tally.ERP 9
23. Ctrl + U To retrieve all lines which are At all reports screens in
removed using Alt + R. Tally.ERP 9

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Sessions: 2017-18
Key Combination Used For Navigation
Sl. N Key Functionality Availabilty
o
1. Enter To accept anything you You have to use this key at
type into a field. most areas in Tally.ERP 9.
To accept a voucher or
master.
To get a
report with furtherdetails of
an item in a report.
2. Esc To remove what you type At almost all screens
into a field. in
To exit a screen. Tally.ERP 9.
To indicate that you do not
want to accept a voucher or
ledger.
3. Shift + To view next level details At the balance sheet, profit
Enter and condense the next and loss account,
level details. trial balance,cash/
bank book(s),
group summary, group
vouchers, voucher register,
day book and list of
accounts screens.
4. Space Select the current line. At all reports
screens inTally.ERP
9
5. Ctrl +Spa Select all lines. At all reports screens in
ce Tally.ERP
9

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Sessions: 2017-18

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Sessions: 2017-18

DOT-NET GUIDE LINE FOR STUDENTS

DOT-NET always tries to give better education for our student, not only in the field of computer but we
also develop our students how to fight competition in the professional life. We also provide them jobs after
complete the course.

TEACHING METHODOLOGY: - DOT-NET provides 7 Hrs. Class within 6 days in a week like as:

 5 Day Practical (1 Hrs. a day)

 1 Day Theory (2 Hrs.)
o 30 Min. Subjective of Computers
o 30 Min. Quarry Sessions
o 30 Min. Personality Development
o 30 Min. Presentations

STUDY MATERIAL: - DOT-NET provides study material as NOTES with every module as per DOT-NET
Course Layouts. The every student has to buy this with start of new modules. This notes books will
necessary to buy every student.

MONTHLY TEST: - DOT-NET management are very serious about our student’s performance so we take
monthly test like as:

 Practical Test : 40 Marks

 Theory Test : 40 Marks
 Oral Test : 20 Marks
 After complete of course we will provide Mark sheet with your Certificate.
th
 Students will have to attend at least 5 monthly tests compulsory if the course is for 6 months or
11 monthly tests compulsory if the course is 1 year.

ANNUAL AWARDS FUNCTION: - DOT-NET provides our students “Best Students of the Year Award”
in Annual Function of the Centre.

Annual Awards Prize

 Best Student of The Year Award

 Rs. 500/- Cash
 Certificate and DOT-NET Momentous

DOT-NET will place the photographs Annual winners in DOT-NET website (www.dnce.in)

PLACEMENT: - DOT-NET provides the 100% job placement to our students but students have ability to
fight the interview, if students are not able to face interview then we will make a batch for such students
and give them 10 days job interview training, then place them to companies.

ANNUAL TOUR: - DOT-NET arranges annual tour outside of Delhi every year for our students.

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Sessions: 2017-18
FEE DEPOSIT: - DOT-NET collects the fee on time so every student has to pay monthly fee on your due
date. After three days of due date the Late Charge Rs.10.00 per day till next 7 days after 7 days we will
stop his/her class.

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Sessions: 2017-18

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