Unit 1 Planning and Organization of Nursing Service: 1 0 Objectives
Unit 1 Planning and Organization of Nursing Service: 1 0 Objectives
Unit 1 Planning and Organization of Nursing Service: 1 0 Objectives
ORGANIZATION OF
NURSING SERVICE
Structure
1.0 Objectives
1.1 Introduction
1.2 Objectives of Nursing Service Administration
1.3 ,Essential Characteristics of Good Nursing Service Department
1.4 Rational System of Nursing Service Establishment
1.5 Role and Function of Nurse Admin» .•.rator
1.6 Let Us Sum Up'
1.7 Answers to Check Your Progress
1.0 OBJECTIVES
After going through this unit, you should be able to:
1.1 INTRODUCTION
Who is the most effective member of the patient care team? Sir WilIiam Osier
Said that the nurse is one of the greatest blessings of humanity. Nursing has a
large, important and unique role in the health care delivery system of a country.
Nursing care is extremely important for good patient outcome. While the
physician plans the treatment and surgeon carries out the operation. (A doctor
comes and sees the patients and goes away.) It is the nurse who gives 24
hours/round the clock nursing care and looks after the needs of the patient. The
success of patient care depends upon the competence of the nursing staff.
Organizing the high level of nursing care is a big challenge for the nursing
service administrator. Nursing service administration is a complex of elements in
interaction and is organized to achieve the excellence in nursing care services.
Let us now proceed to the planning and organization of nursing services.
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b) Plan of Organization: Every hospital has the ... basic system of coordination
of vast number of activities i.e. the Director of Nursing Service, she is
responsible for maintaining standards for patient care in terms of quality
nursing service must be completely familiar with the formal organizational
structure of the hospital and its relationship to various department and their
functions. The plan of organization should .indicate inter as well as intra-
department relationship. The plan also should indicate area of responsibility
and to whom and for whom each person is accountable, and the channels
of communication, formal and informal.
Organization of Nursing
Service and Education
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'1. WRITTEN STATEMENT OF PURPOSES AND
OBJECTIVES OF NURSING SERVICES.
2. PLAN OF ORGANIZATION
3. POLICY & ADMINISTRATIVE MANUALS
4. NURSING PRACTICE MANUAL
5.' NURSING SERVICE BUDGET
6. MASTER-STAFFING PATTERN
7. ,NURSING CARE APPRAISAL PLAN
8. ,NURSING SERVICE ADMINISTRATIVE
MEETINGS
9. ADEQUATE INFRASTRUCTURE FACILITIES,
SUPPLIES & EQUIPMENT
10. WRITTEN JOB DESCRIPTIONS & JOB
SPECIFICATIONS
11. PERSONNEL RECORDS
12. PERSONNEL POLICIES
13. HEALTH SERVICES
14. INSERVICE EDUCATION
15. COORDINATION
16. ADVISORY COMMITTEE
expenses. - <,
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Master Staffing Pattern: It is the number and composition of-nursing . .
personnel assigned to work in a hospital .in different departments/area-unit's
· wards at a given time. This helps the director to visualize the equitabl,
distribution of nursing personnel among the various nursing unit. It serves>
as a guide for planning daily, weekly and monthly schedules. It act as a
guide in planning vacation coverage as a timetable for replacement of
personnel, supports for budgetary reqrests, and aid, in forecasting future
needs and acts as a accompanying " .ls for monthly returns and Reports.
While preparing the master rotation plan one needs t-o keep in mind the
following points:
• The nursing standards.
• An environment conducive to good nursing care.
• Current nursing care and planning changes for improvement.
g) Nursing Care Appraisal Plan: Performance appraisal is a periodic formal
evaluation of how well the employee has performedhis/her duties during a
specific time period. Employing various techniques such as supervision,
wards rounds,conference, anecdotal records, rating scale, checklist,
suggestion box, management by objective and peer review can do I
performance appraisal of nurses. This is done to improve the quality of
service provided, determine the job competence and to enhance staff
development.
h) Nursing Service Administrative Meetings: These meetings give an
opportunity for free communication, planning and evaluation of the nursing
service through regular interaction. The purposes of these meetings are
regular exchange of view between management and nursing Service for
example improvement of working condition, welfare of patient,
improvement in methods and-organization of work, joint consultation on the
professional matters and general amenities. It should be held at regular
intervals .:
i) Adequate Infrastructure Facilities, Supplies. and Equipments: The
director of nursing evaluates periodically the adequate material available at
all times. She arranges new facilities needed for patient care in discussion
with the hospital administrator as and when necessary. Need is justified
with the help of documented evidence such as computer (local Area Net
Work) Facilities. The Director of Nursing participates in joint planning
session regarding expansion of services and adequate tools for safe and
effective care. The development and use of inventories of equipments and
sllppli~s and the quality of each item required should be ensured.
j) Written Job Descriptions and Job Specifications: Job descriptions are
written organizational relationships, responsibility and specific duties that
. constitutes a given job position or it can be defined as a scope of
responsibility and continuing work assignments. In job description the
·responsibilities are clearly spelt out as precisely including the job content,
activities to be performed, responsibility and result expected from the
various roles required by the organization. They are clear in writing for
practical purpose as it describes the minimal requirement for fulfillment of
·the job. It is useful for reducing conflict, frustration and overlapping duties
beside this it acts.as a guide to direct and evaluate person.
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Organization of Nursing k) Personnel Records: Records are administrative devices to collate and
Service and Education
classify information. Records are maintained for each personal in
chronological order from the time of admission till the retirement. Personnel
records include the information relating to the individual such as
recruitment and selection, medical records, training and development,
transfer records, promotions, disciplinary action records, performance
records, absenteeism data, leave record and salary records, etc.
I) Personnel Policies: Personal policies\ reflect an analysis of the total job
of nursing in accordance with the types of functions to be performed. It
also indicates the qualitative and quantity of service to be maintained and
the purpose for which the hospitals exist. They are personnel centered but '
based on the needs of the institution. They are informal agreements
between the hospital and employee. The information can be retrieved
easily due to advanced information technology. These days' offices are
having LAN (Local Area Net Work) facilities, records and information of
personnel.
m) Health Services: Nursing administration has particular responsibility in
relation to health programme. It not only concerns with health of the
nurses but also must safe guard the patients and vice a versa. Supervision
of health of each employee by means of complete physical examination.
This is the important welfare activity. This includes the following:
• Pre-employment physical examination, periodic examination,
immunization and provision for diagnostic, preventive and therapeutic
measures.
• The education of employees in the principles of health and hygiene so
that they may develop healthy habits of living and working.
. .• The compilation, maintenance of sickness and accident record.
n) In-Service Education: In-service education is an essential component of
staff Development programme, which aims at augmenting; reinforcing
nurse's knowledge, skill and attitude. It includes:
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0) Coordination: The nursing department cannot function in isolation, and to Planning and
Organization of Nursing
have the perfect integration with other department is largely a matter of Service
administration. Regular consultation and discussion between heads of
departments and with members of the medical staff could be an integral
part of the administration. This is required for the purpose of coordination
of activities.
p) Advisory Committee: Membership on standing committee arguments
active participation of staff member in problem solving. Each committee
has a clear statement and its membership is appropriate to the purpose.
This committee is advisory to the Director of Nursing. After carefully
weighing the advice of the committee, she makes the final decision about
the matter within her area of responsibility and becomes accountable for
their implementation. She makes decision about matter to be referred to
the hospital administrator. Records are kept and all members knows
channel of reporting recommendation. Member is informed of action taken
on their recommendation.
<:;hepk You~' Progress=z
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Administration
• Organizes, directs and supervises the nursing services both day and night.
• Coordinates assignments of staff.
• Establishes the general pattern of delegation of responsibilities and authority.
• Formulates standing orders for the nursing care.
• Ensures appropriate allocation of duties and responsibilities to all nursing .
staff working under her.
• Formulates nursing policies to ensure quality patient care and adequate
attention at all times.
• Ensures that administration of nursing staff is carried out in accordance
with the current rules and regulations of hospitals.
• Responsible for efficient functionirig of the nursing staff and _enforces
hostel rules and regulations and discipline.
• Delegates the responsibilities to the assistant nursing superin endent.
• Evaluates the personal performance of the nursing staff.
Discipline
• Ensure that standard of discipline of nursing staffis high at all times.
• Maintain good order and discipline in wards/departments.
• Brings immediately to the. notice of the medical superintendent all matters
concerning neglect of duty: insubordination either by nursing staff, patients
or visitors or any un-towards incident, which comes to her notice for
taking suitable action as required as per the orders on the subject.
• Makes daily rounds of the Hospital wards/departments and also seriously ill
patients. In addition she will make unscheduled rounds in the hospital in the
evenings.
• Ensures proper supervision of patient's diet.
Public Relations
• Promotes and maintains harmonious and effective relationship with the
various administrative departments of the hospital a~d related community
agencies.
• Maintains cordial relationships with the patients and their families.
Office Routine
• Scrutinizes the reports and returns and submits in accordance with existing
orders.
Confidential Reports -'ti
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Organization of Nursing Education
Service and Education
• . Carries out in service training for all categories of nprsingstaff and Para-
medical personnel and keeps the records of such traijiings, '
..
• Medical Category Book
Staff conference Book
• Releases file
• Courses file.
• Each patient and family needs to be treated with compassion and concern.
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Organization of Nursing • Counseling for .health personnel, patients and the public.
Service and Education
• Provides financial resources and procure.
• The formulation of policies, standards, goals the nursing services, education
and practice.
• Maintaining proper documentation of the personnel employed in nursing
service.
Objectives in Relation to Research
• Establish a system for collection of essential information, research and
studies concerning all aspect of nursing.
• To contribute in research programme conducted by hospitals and by other
health personnel.
• To encourage and support the nurses to conduct research projects!'
activities. '
Objectives in Relation to Performance Appraisal
• Appraise the performance of nursing service personnel regularly against set
standards and performance indicators objectively with a view to maintain
quality-nursing services.
Check Your Progress 2
Personnel Records
• Records are administrative devices to collate and classify information.
• Records are maintained for each personal in chronological order from the
time of admission till the retirement.
• . Personnel records include the information relating to the individual such as
recruitment and selection, medical records, training and development,
transfer records, promotions, disciplinary action records, performance
records, absenteeism data leave record and salary records, etc.
In Service Education:
• In-service education is an essential component of staff development
programme, which aims at augmenting; reinforcing nurses knowledge, skill
and attitude. It includes:
• Orientation Programme: It provides essential, relevant and necessary
information to new employee. Promote, transferee or an old employee
requiring refreshing knowledge.
• Skill Training: It refers to that areas of in-service education programme that
concerned with developing expert technical or manual skills, communication
skill and other behaviour skills associated with the ones job. It helps in
providing safe care to indoor and out door patients by knowledgeable
Nursing personnel who are capable of performing correct methods and
procedures with understanding of under principles.
• Leadership and Management Training: It is provided to nurses in order to
prepare them to be meaningfull and effective partners of the health care
team and to bring appjopriate direction in nursing.
• On the Job Training: It is given in order to maintain the quality of nursing
services rendered. And to develop mastery in the performance of the task.
• Staff Development: .Staff development is the process directed towards the
personal and professional growth of nurses while ·they are employed by
health care agency. It ensures that the nursing personnel keep themselves
abreast with advanced concepts and techniques of medical and nursing'
16 care.