Safe Working Procedure For Prevention of Covid-19 at Workplace JKR Sarawak

Coronavirus
Jabatan Kerja Raya Sarawak COVID-19
SAFE WORK PROCEDURES FOR

PREVENTION OF COVID-19
AT WORKPLACE
Coronavirus
Contents
1. Application
2. Scope
3. Abbriviation
4. Roles and Responsibilities
4.1 Employer
4.2 Coordinator
4.3 Emergency Response Team
4.4 Supervisor
4.5 Employee
5. Procedures
5.1 Before Entering the Workplace
5.2 Body Temperature Screening
5.3 General Regulation for Workplace
5.4 Conducting Meeting
5.5 Handling Covid-19 Emergency Situation
5.6 Disinfection of Workplace
6. Personal Protective Equipment (PPE), Guidelines & Training
7. Control Measures
8. References
9. Attachments
SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

Coronavirus
Application
These Safe Work Procedures are

applicable to all general activities at
workplace.
These Safe Work Procedures are

not applicable to Work From Home
(WFH) activities.

Coronavirus
Scope
Aktivity 1
Entering the workplace
Aktivity 2
Routine & non-routine work activities
Aktivity 3
Leaving the workplace
Aktivity 4
Handling of sympomatic person

Coronavirus
Abbriviation
Acronym Description
COVID-19 Penyakit Novel Coronavirus 2019

ERT Emergency Response Team
ILO International Labour Organisation
MOH Ministry of Health Malaysia
MITI Ministry of International Trade and Industry Malaysia
OSH-C Occupational Safety and Health - Coordinator
PPE Personal Protective Equipment
SHC Safety and Health Committee
SHO Safety and Health Officer
SSS Site Safety Supervisor
SWP Safety Work Procedure
WFH Work From Home
WHO Worlh Health Organisation

Coronavirus
Roles and Responsilities

Coronavirus

Employer
To ensure that the legal Develop the COVID-19 Risk Control

1 requirements and safe work
procedures related to COVID-19 are
6 Program identified through risk
assessment and ensuring it is
being adhered to. implemented.
To practically ensure that the Create a record of every person

2 workplace is safe and with no risk of
Covid-19 infection to the employee
7 who enters the workplace.
and the public.
To practically ensure that the Appoints trained personnel to

3 method of entering and exiting the
workplace are safe and with no risk
8 perform temperature
m e asu re m e n ts an d e m p loy e e
of Covid-19 infection. health screenings.
Ensuring workers ' convenience and Appoint (SHO / SSS / OSH-C / JKK
4 welfare regarding COVID-19 risk
control as well as adequate sources
9 Secretary) as Coordinator to report
on COVID-19 Risk Control Program
are provided. compliance status.
To ensure that information, training

5 and supervision related to COVID-19
are distributed and disseminated.

Coronavirus

Coordinator (SHO/SSS/OSH-C)
Assist employers in implementing

1 and monitoring the implementation
of the COVID-19 Risk Control
Program.
Advise the employer on the steps to

2 take to prevent the risk of COVID-19
infection
Carry out any COVID-19 infection risk

3 measures recommended by MOH,
WHO and ILO
.
Investigate and notify employers

4 and the Emergency Response Team
(ERT) if someone has COVID-19
symptoms at workplace.
Ensures that the body temperature

5 measurement equipment is
calibrated and functioning properly,
and that such requirements as hand
sanitizer are available and sufficient
at workplace.
Recording and analyzing COVID-19

6 Risk Control Program
implementation data and reporting
to relevant authorities.

Coronavirus

Emergency Response Team (ERT)
Take prompt action against

1 complaints if someone at workplace
is diagnosed with COVID-19.
Contact the Coordinator to notify the

2 employer.
Separate people with COVID-19

3 symptoms in a special setting and
then referred to the hospital for
further examination.
Help the employer perform

4 disinfection work in a place
identified with the relevant agency
(if necessary)

Coronavirus

Supervisor
Monitoring and ensuring that the

1 guidelines and regulations in the
COVID-19 Risk Control Program are
being complied by employees such
as social distancing and PPE use.
Regular monitoring of employees if

2 any of them show symptoms of
COVID-19 infection.
.
Notify employers and Coordinators

3 immediately if employees suddenly
show symptoms of COVID-19.
Monitoring of control and prevention

4 measures as well as isolation of
employees exposed to COVID-19.
Assisting the Coordinator in

5 preparing documents and
maintaining records regarding the
attendance of employees and their
health conditions.

Coronavirus

Employee
Responsible for the safety and Employees who operate the health
1 health of self, coworkers and others
who may be affected during work
4 screening and handling persons
suspected of COVID-19 are required
including self-declaration regarding to wear face masks.
health status.
Employees with COVID-19 symptoms

5 should immediately notify their
employer, supervisor or coordinator
Comply with safe work procedures for further action.
2 and apply PPE as prescribed during
work.
Comply with any rules and directives
The use of faceshield is encouraged 6 set by employers related to COVID-19
3 when doing work involving the public. and any guidelines set by the MOH,
WHO, ILO and other relevant
agencies.

Coronavirus
Procedure

Coronavirus
Procedure
Before Entering the Workplace
Everyone who wants to enter the Perform body temperature

1 workplace is encouraged to face
mask while a person with symptoms
4 measurement (refer to Body
Temperature Screening Procedure)
is required.
Anyone who has failed health

5
Follow social distancing, practice no
2 shaking hands and frequently wash
hands with water and soap or hand
screening or Person Under
Investigation (PUI) or has COVID-19
sanitizer. symptoms or consists of clusters
listed by MOH or is believed to have
exposure to people infected with
COVID-19 is not allowed into the
workplace.
Report to the security personnel,
3 record attendance and fill out the
Health Screening Form.
Attend security briefings on COVID-
6 19 control and prevention measures
and regulations that need to be
followed in the workplace.

Coronavirus
Procedure
Body Temperature Screening
Each person should be screened by

1 a trained person equipped with PPE
(face mask, face protection and
gloves).
Anyone with a body temperature of

2 37.5 ° C or more is not allowed to
enter and must undergo a body
te m p eratu re re m e a s u r e m e n t .
Report to employer if body
temperature remeasurement is 37.5
° C or higher for further action.
Anyone who is screened for and has

3 COVID-19 symptoms is not allowed in
and should be reported to the
employer.
Health screening records should be

4 kept within 3 months.

Coronavirus
Procedure
General Rules in Workplace
Follow the work schedule provided Practicing social distancing among

1 by the employer to minimize the
number of employees present.
7 employees at workplace (at least 1
metre)
Comply with safe work procedures If you need to have a meeting, refer
2 and work instructions set at
workplace.
8 to the General Meeting Rules
Procedure.
It is recommended to wear face Comply with staggered breaktime

3 mask at all times and use hand
sanitiser provided at workpace.
9 and meal time.
General work environment such as Avoid unnecessary outside

4 lobby, elevator, meeting room,
resource room, cafeteria, pantry,
10 workplace trips.
prayer room, lounge, toilet and

others should undergo the
disinfection process as
recommended by MOH.
Use a lidded waste container for the Use your own prayer items such as
5 disposal of face mask, gloves and
disposable tissue.
11 praying cloths, prayer mat and do
not share them with other users.
Practice no-handshake policy Public vehicles for work

6 12 should always be disinfected.

Coronavirus
Procedure
Conducting Meeting
Postpone unimportant meetings. Information of the external

1 7 members should be kept in the
event of a need to contact them.
Records should be kept for at least 3
months.
Implementing alternative
2 communication methods (virtual
meetings or online).
The employer should immediately
Should a meeting be held, make

8 inform all members of the meeting
if any of the meeting's attendees are
3 sure all procedures and control
measures are followed and that the
su sp e c te d o f h a v i n g C O V I D - 1 9
infection so that they can take
meeting room ventilation is working precautions and contact the nearest
properly. District Health Office (PKD).
Ensures all meeting members are

4 informed of the rules and controls
that need to be followed during the
meeting.
Each members of the meeting are

5 encouraged to wear face mask and
wash their hands with water and
soap or hand sanitizer provided.
To ensure that the sitting

6 arrangement of members of the
meeting comply with social
distancing.

Coronavirus
Procedure
Handling Covid-19 Emergency Situation
Jika terdapat seseorang yang menunjukkan gejala COVID-19
semasa bekerja, tindakan berikut perlu diambil :
Supervisors with the help of ERT The employer must ensure that
1 should isolate the symptomatic
worker in a special setting. Gather
4 other workers who have been in
contact with the affected workers
information on the employee's are identified and monitored while
situation and inform the employer. waiting for further instructions from
the MOH.
The ERT involved in the handling of The Employer need to identify the
2 symptomatic worker must comply
with the prescribed procedures and
5 af f e c te d are as f or i m m e d i a t e
cleanup and disinfection according
be accompanied by PPE (face mask, to the method recommended by
medical dress, face protection and MOH.
gloves).
The symptomatic worker should be

3 sent to the hospital for further
examination.

Coronavirus
Procedure
Disinfection of workplace
Conduct periodic cleaning and Disposable waste should be handled

1 disinfection in accordance with the
recommendation of MOH in the
4 periodically in the manner
recommended by MOH.
workplace that is identified to be at
risk of infection.
Cleaning and disinfection should be Everyone leaving the workplace is

2 done each time before commencing
operations for the workplace and 3
5 encouraged to clean up and change
clothes.
times daily for common areas and
should be recorded in the log book
provided.
Separate covered trash containers Employers are required to keep up

3 should be provided to discard used
face masks, gloves and tissue. The
6 to date with information on the
latest development and the relevant
containers should have automatic notification of COVID-19 by the MOH
c ov er (f oot op erati on ) an d b e through their website
provided with a plastic bag that is http://www.moh.gov.my
properly sealed and labeled.

Coronavirus
Personal Protective
Equipment, Guideline &
Training

Coronavirus
Personal Protective Equipment,

Guidelines & Training
Personal Protective Equipment
Face Mask Gloves
Face Shield PPE for handling

symptomatic worker, Should
refer to MOH guidelines
Guidelines & Training
PPE Application Personal hygiene such Training for handling of

Procedure as hand washing symtomatic worker,
procedure and so on should refer to the MOH
guidelines

Coronavirus
Control Measures

Coronavirus
Control Measures
Principle of Prevention
Elimination / Avoidance Develop a Prevention Policy
1 § Not practical 7 § Filtering
§ Medical / Health Declaration
§ Social distancing
§ Work From Home
Risk Assessment § Higenic and Personal Hygiene
2 § Performs the Risk Assessment
(Generic) COVID-19
§ Business Hours
§ Go and Back to Work only
§ Sick leave management
§ No Handshake Practice
§ Quarantine
Control the risks to the source
3 § Disinfection of the workplace
§ Social distancing
§ Workplace boundaries
Collective Protection Measures
Adapt work to individuals 8 § Not practical
4 § Not Practical
Instructions and Regulations
Adapting with technical

9 § Use of face mask
5 advancement
§ Detection of body temperature
§ Use of face shield
§ Use of closed shoes
§ Warning sign/posters
§ High efficiency filter for air § Training
conditioning system (high cost)
§ Infrared Thermography (high
cost)
Employers are required to keep up

6 to date with information on the
latest development and the relevant
notification of COVID-19 by the MOH
through their website
http://www.moh.gov.my

Coronavirus
References

Coronavirus
References :
Annex 25
KKM Guidelines
Covid-19 :
Management Guidelines for
Workplaces

Coronavirus
Annex 25 KKM Guidelines

Coronavirus

Coronavirus

Coronavirus

Coronavirus

Coronavirus

Coronavirus

Coronavirus

Coronavirus

Coronavirus

Coronavirus

Coronavirus

Coronavirus
References :
Annex 26
KKM Guidelines
Covid-19 :
Social Distancing Guidelines for
Workplaces, Homes and Individuals

Coronavirus

Coronavirus

Coronavirus

Coronavirus

Coronavirus
Atachments

Coronavirus
Attachments :
Health Screening Form

Coronavirus
Health Screening Form (English)

Coronavirus
Health Screening Form (Bahasa Malaysia)

Coronavirus
Attachments :
Awareness and Guidelines
Posters

Coronavirus
Poster Safety Advices & Tips (English)

Coronavirus
Poster Safety Advices & Tips (Bahasa Malaysia)

Coronavirus
Poster How to Wash Your Hands (English)

Coronavirus
Poster How to Wash Your Hands (Bahasa Malaysia)

Coronavirus
Poster Practice Social Distancing (English)

Coronavirus
Poster Practice Social Distancing (Bahasa Malaysia)

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What are the procedures for entering the workplace?

What are the procedures for entering the workplace?

What are the roles and responsibilities of different parties in preventing COVID-19 spread at the workplace?

What are the roles and responsibilities of different parties in preventing COVID-19 spread at the workplace?

Coronavirus

Jabatan Kerja Raya Sarawak COVID-19

SAFE WORK PROCEDURES FOR

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

These Safe Work Procedures are

These Safe Work Procedures are

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

COVID-19 Penyakit Novel Coronavirus 2019

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

Roles and Responsilities

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

Roles and Responsilities

To ensure that the legal Develop the COVID-19 Risk Control

To practically ensure that the Create a record of every person

and the public.

To practically ensure that the Appoints trained personnel to

To ensure that information, training

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

Roles and Responsilities

Assist employers in implementing

Advise the employer on the steps to

Carry out any COVID-19 infection risk

Investigate and notify employers

Ensures that the body temperature

Recording and analyzing COVID-19

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

Roles and Responsilities

Take prompt action against

Contact the Coordinator to notify the

Separate people with COVID-19

Help the employer perform

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

Roles and Responsilities

Monitoring and ensuring that the

Regular monitoring of employees if

Notify employers and Coordinators

Monitoring of control and prevention

Assisting the Coordinator in

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

Roles and Responsilities

Employees with COVID-19 symptoms

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

Everyone who wants to enter the Perform body temperature

Anyone who has failed health

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

Each person should be screened by

Anyone with a body temperature of

Anyone who is screened for and has

Health screening records should be

SAFE WORK PROCEDURES FOR PREVENTION OF COVID-19 AT WORKPLACE

Follow the work schedule provided Practicing social distancing among

It is recommended to wear face Comply with staggered breaktime