Facility/Plant Name

ENVIRONMENTAL MANAGEMENT
SYSTEM MANUAL

Date
 Facility/Plant Name Environmental Management System Manual

TABLE OF CONTENTS
1.0 PURPOSE.............................................................................................................1
2.0 SCOPE..................................................................................................................1
3.0 ISSUE AND UPDATE ..........................................................................................1
4.0 ENVIRONMENTAL POLICY .............................................................................2
5.0 ENVIRONMENTAL ASPECTS...........................................................................2
6.0 LEGAL AND OTHER REQUIREMENTS ............................................................2
7.0 ENVIRONMENTAL OBJECTIVES AND TARGETS .........................................3
8.0 ENVIRONMENTAL MANAGEMENT PROGRAMS .........................................3
9.0 ORGANIZATIONAL STRUCTURE AND RESPONSIBILITY...........................4
10.0 TRAINING, AWARENESS AND COMPETENCE.............................................4
11.0 COMMUNICATION............................................................................................5
12.0 ENVIRONMENTAL MANAGEMENT SYSTEM DOCUMENTATION............5
13.0 DOCUMENT CONTROL ....................................................................................5
14.0 OPERATIONAL CONTROL ...............................................................................5
15.0 EMERGENCY PREPAREDNESS AND RESPONSE..........................................6
16.0 MONITORING AND MEASUREMENT.............................................................6
17.0 NONCONFORMANCE AND CORRECTIVE AND PREVENTIVE ACTION.....7
18.0 RECORDS ............................................................................................................7
19.0 ENVIRONMENTAL MANAGEMENT SYSTEM AUDIT...................................7
20.0 MANAGEMENT REVIEW...................................................................................8
21.0 RECORD OF REVISIONS...................................................................................8

Issue Date: Page i of ii EMS Manual

 Facility/Plant Name Environmental Management System Manual

APPENDICES

Appendix A Policy
Appendix B Aspects, Objectives & Targets
Appendix C Legal and Other Requirements
Appendix D Management Programs
Appendix E Structure and Responsibilities
Appendix F Training Matrix
Appendix G Master Document List
Appendix H Master Records List
Appendix I Procedures
Appendix J Work Practices

Issue Date: Page ii of ii EMS Manual

 Facility/Plant Name Environmental Management System Manual

1.0 Purpose

This manual defines the scope of the Facility/Plant Name's Environmental

Management System (EMS) and provides a linkage of system documents to the various
elements of the ISO 14001:1996 standard.

The principal elements of the system described in this manual are:

• Environmental Policy
• Environmental Aspects
• Legal and Other Requirements
• Environmental Objectives and Targets
• Environmental Management Programs
• Organizational Structure and Responsibility
• Training, Awareness and Competence
• Communication
• Document Control
• Operational Control
• Emergency Preparedness and Response
• Monitoring and Measurement
• Nonconformance and Corrective and Preventive Action
• Records
• Environmental Management System Audit
• Management Review

2.0 Scope

The Facility/Plant Name EMS provides a mechanism for environmental management

throughout all areas and departments. Th environmental management system is
designed to cover environmental aspects which a facility can control and directly
manage, and those it does not control or directly manage but can be expected to have
an influence.

3.0 Issue and Update

The control of this Manual is in accordance with the Facility/Plant Name

environmental procedure EP-016 Environmental Document Control. All copies of this
Manual not marked "CONTROLLED DOCUMENT" are uncontrolled and should be
used for reference purposes only.

Amendments to this manual will be issued by the Environmental Management

Representative or designee following approval by the Facility/Plant Manager.

Issue Date: Page 1 of 8 EMS Manual

 Facility/Plant Name Environmental Management System Manual

4.0 Environmental Policy

The Facility/Plant Name Environmental Policy (Policy) is endorsed by the

Facility/Plant Manager. The policy covers all activities at the facility. The Policy includes
a commitment to continual improvement and prevention of pollution, as well as a
commitment to meet or exceed relevant environmental legislation, regulations and other
requirements. The Policy will be reviewed annually by top management, communicated
to all employees and made available to the public in accordance with the Environmental
Communication procedure. See Appendix A - Policy for a copy of the Facility/Plant
Name Environmental Policy.

Reference Material
ISO 14001 Standard (4.2)

Applicable Procedures
EP-010 Environmental Communication

5.0 Environmental Aspects

The Facility/Plant Name Cross Functional Team (CFT) identifies the environmental
aspects which the facility controls and over which it may be expected to have an
influence, and determines which of those aspects are considered significant. Discussions
regarding significance are recorded in CFT meeting minutes. These aspects are
reviewed at least semi-annually by the CFT or when there is a new or changed process
or activity at the facility. The Environmental Management Representative maintains
CFT minutes and other records. A list of all aspects by area and department is included
in Appendix B - Aspects, Objectives & Targets.

Reference Material
ISO 14001 Standard (4.3.1)

Applicable Procedures
EP-002 Environmental Aspects, Objectives and Targets, and Management Programs
EP-008 Environmental Review of Projects

6.0 Legal and Other Requirements

The Facility/Plant Name has established an environmental procedure for the purpose
of identifying, accessing and communicating legal and other requirements that are
applicable to the facility. Additional information is also available through legal
publications. Local regulations are identified, accessed and communicated by the

Issue Date: Page 2 of 8 EMS Manual

 Facility/Plant Name Environmental Management System Manual

Environmental Coordinator. At least annually the Environmental Coordinator will

review the most current national, regional, provincial, state and local legal and other
requirements as applicable to Facility/Plant Name. Please see Appendix C for a list
of Legal and Other Requirements.

Reference Materials
Legal and Other Requirements
ISO 14001 Standard (4.3.2)

Applicable Procedures
EP-007 Environmental Regulations and Other Requirements

7.0 Environmental Objectives and Targets

The Cross Functional Team has developed objectives and targets for each significant
environmental aspect. These objectives and targets define:

1. the performance objectives (Investigate/Study, Control/Maintain, or Improve)

for each significant environmental aspect;
2. the specific, quantified targets which define those performance objectives; and
3. the planned deadlines for the achievement of those targets.

Objectives and targets are developed considering significant environmental aspects,

technological options and financial, operational and business plans, and the views of
interested parties. Appendix B - Aspects, Objectives & Targets identifies the facility's
objectives and targets.

Reference Material
ISO 14001 Standard (4.3.3)

Applicable Procedures
EP-002 Environmental Aspects, Objectives and Targets, and Management Programs
EP-008 Environmental Review of Projects

8.0 Environmental Management Programs

The CFT establishes environmental management programs (EMPs) as a means for

achieving objectives and targets. These programs define the principal actions to be
taken, those responsible for undertaking those actions and the scheduled times for their
implementation. The EMPs are developed by the CFT and approved by the

Issue Date: Page 3 of 8 EMS Manual

 Facility/Plant Name Environmental Management System Manual

Facility/Plant Management Team (refer to Section 5.0 Environmental Aspects). The

EMPs are in Appendix D - Management Programs.

Reference Material:
ISO 14001 Standard (4.3.4)

Applicable Procedures
EP-002 Environmental Aspects, Objectives and Targets, and Management Programs
EP-008 Environmental Review of Projects

9.0 Organizational Structure and Responsibility

Environmental management system roles, responsibilities and authorities are defined at

relevant functions and levels within the organization. The Facility/Plant Management
Team jointly provides the resources essential to the implementation and control of the
environmental management system, including: training, human resources, specialty
services, financial resources, technical and informational services. The Environmental
Management Representative has primary responsibility for establishing, operating and
maintaining the EMS. A Cross Functional Team provides routine EMS support and
reports directly to the EMR. Documentation, which describes various positions, is
included in Appendix E - Structure & Responsibilities.

Reference Material
ISO 14001 Standard (4.4.1)

10.0 Training, Awareness and Competence

The Facility/Plant Name identifies, plans, monitors and records training needs for
personnel whose work may create a significant impact upon the environment. The
Facility/Plant Name has an environmental procedure to train employees at each
relevant function and level so they are aware of the environmental policy, significant
environmental aspects, their roles and responsibilities in achieving conformance with the
policy and procedures, and with the requirements of the environmental management
system. The training coordinator is responsible for maintaining employee training
records. Appropriate records are monitored and reviewed on a scheduled basis.
Competency is determined by the employee’s supervisor as specified in EP-021. An
environmental training plan is in Appendix F - Training Matrix.

Reference Material
ISO 14001 Standard (4.4.2)

Issue Date: Page 4 of 8 EMS Manual

 Facility/Plant Name Environmental Management System Manual

Applicable Procedures
EP-014 Environmental Training and Awareness

11.0 Communication

The Facility/Plant Name has established and will maintain a procedure for internal
and external communications regarding environmental aspects and the EMS.

Reference Material
ISO 14001 Standard (4.4.3)

Applicable Procedures
EP-010 Environmental Communication

12.0 Environmental Management System Documentation

This Manual identifies all documents relevant to the EMS. A copy of EMS documents,
other than visual aids and records, can be obtained from the Environmental
Management Representative or designee. System procedures and forms are provided
in Appendices I - Procedures and J - Work Practices.

Reference Material:
ISO 14001 Standard (4.4.4)

13.0 Document Control

The Facility/Plant Name has established an environmental procedure for controlling

all documents related to the environmental system. This procedure describes where
documents can be located and how and when they are reviewed. The procedure
ensures that current versions are available and that obsolete documents are promptly
removed from use or are suitably identified. Controlled documents are obtainable from
the Environmental Management Representative or designee. A list of controlled
documents is provided in Appendix G - Master Document List.

Reference Material
ISO 14001 Standard (4.4.5)

Applicable Procedures
EP-001 Formatting Environmental Procedures, Work Practices & Forms
EP-012 Environmental Document Control

Issue Date: Page 5 of 8 EMS Manual

 Facility/Plant Name Environmental Management System Manual

14.0 Operational Control

The CFT is responsible for identifying operations and activities associated with
significant environmental aspects that require operational controls in procedures, work
practices or environmental management programs.

These documents define the mechanisms for the establishment, implementation and
maintenance of the EMS and ensure that the system is maintained in accordance with
the environmental policy and objectives and targets and is communicated to suppliers
and contractors.

• System Procedures (See Appendix I): Cover the management and control of both
the EMS and the principal environmental aspects, which the system manages.
These procedures are Facility/Plant wide in their application.

• Work Practices (See Appendix J): Cover the environmental control of specific
operational activities and are usually activity specific in their application.

Reference Material
ISO 14001 Standard (4.4.6)

15.0 Emergency Preparedness and Response

The Facility/Plant Name has an environmental procedure to identify potential for and
respond to accidents and emergency situations, and for preventing and mitigating the
environmental impacts that may be associated with them. Emergency methods are
reviewed by the CFT on an annual basis and after the occurrence of accidents or
emergency situations.

Reference Material
ISO 14001 Standard (4.4.7)

Applicable Procedures
EP-006 Emergency Preparedness and Response

16.0 Monitoring and Measurement

The Facility/Plant Name has established an environmental procedure to monitor and

measure the key characteristics of its operations and activities that can have a significant
impact on the environment. This procedure includes calibration and maintenance
requirements and ensures that records will be retained.

Issue Date: Page 6 of 8 EMS Manual

 Facility/Plant Name Environmental Management System Manual

The Facility/Plant Name has established an Environmental Regulatory Compliance

Program. Procedure EP-003 outlines the requirements of the program and to
periodically review regulatory compliance and report results to management on a yearly
basis

Reference Material
ISO 14001 Standard (4.5.1)

Applicable Procedures
EP-003 Environmental Management System and Regulatory Compliance Audits
EP-015 Monitoring and Measurement

17.0 Nonconformance and Corrective and Preventive Action

The Facility/Plant Name has an environmental procedure for defining responsibility

and authority for handling and investigating nonconformances, for taking action to
mitigate impacts, and for initiating and completing corrective and preventive action. Any
changes in procedures resulting from corrective and preventive actions are implemented
and recorded. The Audit Program Leader maintains these records.

Reference Material
ISO 14001 Standard (4.5.2)

Applicable Procedures
EP-004 Non-Conformance and Corrective and Preventive Action

18.0 Records

The Facility/Plant Name has an environmental procedure for the identification,

maintenance and disposal of environmental records. These records include training
records and the results of audits and reviews. They are readily retrievable and
protected against damage, deterioration and loss. The Areas and Departments maintain
their own environmental records. Record and document retention is also specified in the
procedure. A list of relevant records is provided in Appendix H - Master Records List.

Reference Material
ISO 14001 Standard (4.5.3)

Applicable Procedures
EP-013 Environmental Records

Issue Date: Page 7 of 8 EMS Manual

 Facility/Plant Name Environmental Management System Manual

19.0 Environmental Management System Audit

Periodic system audits are conducted to ensure that the environmental management
system has been properly implemented and maintained. The results of these audits are
provided to management. Audits are performed according to a schedule, which is
based on the environmental importance of an activity, the results of previous audits and
the audit schedule. All auditors are trained and audit records are kept with the Audit
Program Leader.

Reference Material
ISO 14001 Standard (4.5.4)

Applicable Procedures
EP-003 Environmental Management System and Regulatory Compliance Audits

20.0 Management Review

The Facility/Plant Management Team reviews all elements of the EMS annually to
ensure its continuing suitability, adequacy and effectiveness. Meeting minutes record
these reviews and are kept by the EMR or designee.

Reference Material
ISO 14001 Standard (4.6)

Applicable Procedures
EP-005 Environmental Management System Management Review

21.0 Record Of Revisions

Revision Date Description Sections Affected

Issue Date: Page 8 of 8 EMS Manual