Board of Education

Thursday, December 16, 2010, 5:00 PM

Adams Leadership Center, Winborn Conference Room
Agenda Item Page #
I. Call to Order, Susan Heil, President I-1

II. Pledge of Allegiance, Root Elementary School II-1

III. Roll Call of Members III-1

IV. Recognition of People, Events, & Programs IV-1

V. Citizen Participation V-1

VI. Consent Agenda

A. Reading of the Minutes VI-A1
B. Certified Staff Changes   VI-B1
C. Support Staff Changes VI-C1
D. Student Transfers VI-D1
E. Financial Report VI-E1
*Any item shall be removed from the consent items section at the request of one board member.

VII. Action Items

A. NWACC Agreement – Ginny Wiseman VII-A1
B. Lease Agreement with EOA Head Start – Ginny Wiseman VII-B1
C. LEED Agreement – Vicki Thomas VII-C1

VIII. Information Items

A. Revisions to Policies 4117 (Evaluation of Certified Employees), VIII-A1
4117.1a (Pre-Evaluation Notice) & 4117.1b (Notice of Evaluator) – Greg
Mones
B. Enrollment Forecasts – Susan Norton VIII-B1
C. Happy Hollow Update – Vicki Thomas VIII-C1
D. FHS Update – Vicki Thomas VIII-D1

IX. Adjournment IX-1

If you wish to speak during citizen participation or an action item report, please observe the following:
1. Avoid references, statements or conduct reasonably likely to result in disruption or undue delay in the orderly transaction of the
business scheduled for consideration by the Board.
2. Avoid personal attacks of any identified individual or group.
3. Refrain from cumulative or repetitive remarks.
4. Refrain from obscenity, vulgarity or other breach of respect.
5. Refrain from words or statements which, from their usual construction and common acceptance, are construed as insults and
tend to breach the peace.
6. Comply with the time limits for public comment (5 minutes for citizen participation; 3 minutes for action item.)
 December 16, 2010

I. Call to Order

II. Pledge of Allegiance

Root Elementary School
Mrs. Rhonda Moore, Principal

III. Roll Call

Susan Heil, President
Tim Hudson, Vice President
Bryn Bagwell, Member
Justin Eichmann, Member
Jim Halsell, Member
Steve Percival, Member
Becky Purcell, Member
 December 16, 2010

IV. Recognition of People, Events and Programs

V. Citizen Participation

VI. Consent Agenda

Reading of the Minutes
Certified Staff Changes
Support Staff Changes
Student Transfers
Financial Report
 Minutes of the November 18, 2010 Regular Meeting of the
Fayetteville Board of Education

The meeting convened at 5:00pm in the Adams Leadership Center with President Susan Heil presiding. The Pledge of
Allegiance was led by students from Owl Creek School.

Roll Call
The roll was called and board members Jim Halsell, Steve Percival, Tim Hudson, Susan Heil, Justin Eichmann, Bryn
Bagwell and Becky Purcell were present.

Recognition
Katherine Gea, a junior at Fayetteville High School, received a Recognition of Outstanding Achievement Award for
making a perfect score on the ACT exam.

Fayetteville High School teacher Tim Hollis received a Recognition of Outstanding Achievement Award for being
named the 2010 Educator of the Year by the Arkansas Communication Theatre Association.

Holcomb teacher Holley Dottley received a Recognition of Outstanding Achievement Award for being named the 2010
Art Educator of the Year by the Arkansas Association of Art Educators.

Fayetteville High School seniors Renwick Hudson, Sarah Plavcan and Margaret Schweiger received Recognition of
Outstanding Achievement Awards for winning a 2010 Achievement Award in Writing from the National Council of
Teachers of English.

Washington Elementary teacher Amber Brown and Owl Creek computer lab manager Mary Hale received Above &
Beyond Awards.

Fayetteville High School junior Serena Caffrey reported on her trip to the National Green Schools convention in
October.

Fayetteville High School Student Council members Charlotte Bannister, Elizabeth Gorman and Taylor Power reported
on the upcoming Homeless Vigil, which will be held December 2nd in front of the high school. All proceeds raised and
non-perishable food items collected will be used to benefit less fortunate students in the district.

Consent Agenda
The Board voted 7-0 to approve the consent agenda. Steve Percival made the motion, which was seconded by Justin
Eichmann.

Community Clinic Agreement

The Board voted 7-0 to approve the agreement between the district and St. Francis House NWA, Inc. Community
Clinic. The partnership will allow the Community Clinic to assist in providing a practitioner for the Owl Creek
Wellness Clinic. Becky Purcell made the motion, which was seconded by Jim Halsell.

Site Package for FHS Project

The Board voted 7-0 to approve Amendment #2 to the construction manager agreement with Nabholz for additional
earth shoring, underground detention, sewer extension and earthwork for the Fayetteville High School project. Bryn
Bagwell made the motion, which was seconded by Steve Percival.
November 18, 2010 Board Minutes
Page 2

NWACC Agreement
Ginny Wiseman, associate superintendent for administration, presented a revised lease agreement with the Northwest
Arkansas Community College which would allow the dental program to be housed at its current location at 2350 Old
Farmington Road. The language in the agreement has been changed to reflect the fact that all NWACC programs have
been relocated except the dental clinic. The Board will be asked to approve the revised agreement at the December
board meeting.

Lease Agreement with EOA Head Start

Ginny Wiseman presented the lease agreement with the Economic Opportunity Agency of Washington County (EOA
Head Start) to house Head Start at 2350 Old Farmington Road. The Board will be asked to approve the agreement at
the December board meeting.

LEED Agreement
Vicki Thomas, superintendent, presented the Amendment to Professional Services Agreement with Hight Jackson
Associates. The scope of the services includes the remodel of existing buildings at the Northeast Quadrant, additional
services for documentation and administration of the LEED certification process for Phase I & Phase II, and for energy
modeling for Phase II only. The fee for services is $105,000.00. The Board will be asked to approve this amendment at
the December board meeting.

Happy Hollow Update

Wes Burgess of Crafton Tull Sparks Architects and Kent Doughty of Nabholz Construction Company reported on the
new Happy Hollow Elementary School construction. They noted that the project is progressing well and is on schedule
to be completed by July 1, 2011. Masonry construction is 55% complete, and structural steel is approximately 50%
complete.

FHS Project Update

Jared Brown of Nabholz Construction reported on the progress being made on the Fayetteville High School project. All
building demolition at the Bates Annex is complete, and the southeast building pad is complete. Earth shoring work
will begin soon, and a sewer line will be relocated to allow work to begin on the southwest quadrant building pad.

Adjournment
The meeting was adjourned at 6:10pm.

___________________________________ ___________________________________
Susan W. Heil, President Jim Halsell, Secretary
 December 16, 2010

TO: Board of Education

FROM: Vicki Thomas, Superintendent

I recommend approval of the following personnel actions:

B. Certified Staff Changes

Provisional Employment1
Name Position & Assignment Replacement/ Period
New
Kristine Scott4 Data & Assessment Specialist Replacement 10-11

Employment – Transfers & Changes

Name Position & Assignment Replacement/New Period
Evelyn Marbury Director of SLC Grant New 10-11
Denise Hoy Assistant Principal Replacement 10-11

1
Pending completion of a criminal background check and receipt of eligibility information from the Department of Education
2
One Year Only
3
Year 1 of 1 year new hire probationary period
4
Year 1 of 3 year new hire probationary period
5
Year 2 of 3 year new hire probationary period
6
Year 3 of 3-year new hire probationary period
7
Per policy 4150
8
Contingent upon receipt of Arkansas Teaching Licensure
9
One year contract contingent on grant funding
10
Contingent upon acceptance in ALP program
11
Contract contingent upon waiver approval
12
Contingent upon receipt of ABESBA License
13
Contingent upon receipt of Medicaid Billing #
 December 16, 2010

TO: Board of Education

FROM: Vicki Thomas, Superintendent

I recommend approval of the following personnel actions:

C. Support Staff Changes

Provisional Employment1, 2
Name Position & Assignment Replacement/New Period
Rogelia Westphal Bus Aide/Transportation New 10/11
Michelle Wilkins Nurse/Vandergriff New 10/11
Ryan Tremain Special Ed Aide/FHS Replacement 10/11
Marla Blake Title I Aide/Butterfield Replacement 10/11
Salwa Samara Special Ed Aide/Asbell Replacement 10/11

Resignations
Name Position & Assignment
Robert S Hamburg Bus Driver/Transportation
Glenda Sullins Risk Mgmt Coordinator/Administration
T. Ross Clark Lunchroom Aide/Leverett
Mark Hitt PE Aide/Happy Hollow
Bettye Lowery Crossing Guard/Root
Nell Sisco Guided Literacy/Butterfield

Employment – Transfers & Changes

Name Position & Assignment Replacement/New Period
Mark Hitt Title I Aide/Happy Hollow New 10/11
Angela Cothren Interventionist/Leverett New 10/11

1
Pending completion of a criminal background check and receipt of eligibility information from the Department of Education
2
One Year Probationary Period
3
Based on Student Count
4
Grant Funded
5
One Year Only
6
Contract for the remainder of 10/11
 Executive Summary Financial Report
Fayetteville Public Schools
FY2010-11
12/7/2010 Revised Year to Date Year to Date
Revenues: FY10 Budget FY11 Budget 11/30/2010 % of 11/30/2009
5 months of 12 = 42% Note Budget 5 months of 12 = 42%
Property Tax Reserve $ 3,000,000 $ 3,000,000 $ 3,000,000 100% $ 3,000,000.00
21 C Fund $ 900,000 $ 900,000 100%
Capital Funds for FHS Phase I $ 2,278,635 $ 2,278,635 100%
Uncommitted Cfwd $ - $ -
Restricted Carryforwards $ 4,281,046 $ - $ 2,712,502 100% $ 4,281,046.39
State Funds $ 21,992,862 $ 21,654,360 $ 8,862,393 a 41% $ 8,002,363.68
Local Funds $ 53,594,854 $ 55,034,303 $ 34,794,175 a 63% $ 32,394,342.44
Interest on checking account $ 120,000 $ 75,000 $ 65,231 a 87% $ 40,680.82
Fed Funds/Grants/Restricted $ 7,570,745 $ 9,051,506 $ 4,348,136 b 48% $ 2,273,036.85
Vocational Education $ 27,000 $ 27,000 $ 8,667 a 32% $ 13,406.26
Softdrink contract $ 50,000 $ 50,000 $ 50,000 c 100% $ 50,000.00
Athletic Gate Receipts $ 125,000 $ 125,000 $ 90,002 d 72% $ 85,813.41
E-rate $ 35,000 $ 35,000 $ - a 0% $ 3,682.54
Miscellaneous $ 130,000 $ 130,000 $ 54,541 42% $ 57,328.54
Food Service sales $ 1,330,000 $ 1,463,104 $ 676,243 46% $ 572,178.30
Reserve $ 5,281,200 $ 5,281,200 $ 5,281,200 100% $ 5,281,200.00

Total Revenues & Reserve: $ 97,537,706 $ 99,105,109 $ 32,094,619 $ 56,089,376.23

Expenditures:
Salaries $ 55,600,000 $ 56,000,000 $ 16,724,760 e 30% $ 16,521,018.37
Fringe Benefits $ 13,609,437 $ 14,000,000 $ 4,163,453 e 30% $ 4,096,531.59
Debt Service Payments $ 6,080,000 $ 10,450,000 $ 2,134,018 f 20% $ 1,586,083.45
Maintenance & Operations:
Maintenance $ 1,344,505 $ 1,230,755 $ 923,445 g 75% $ 790,398.37
Utilities $ 1,720,174 $ 1,673,899 $ 587,740 a 35% $ 520,427.51
Transportation $ 871,873 $ 846,873 $ 349,837 41% $ 553,256.12
Food Service $ 1,064,283 $ 1,054,183 $ 549,554 a 52% $ 479,164.55
Technology $ 500,864 $ 469,614 $ 73,973 a 16% $ 133,777.30
Curriculum & Instruction $ 1,900,000 $ 1,569,423 $ 1,326,067 a 84% $ 1,742,151.33
School Improv/Prog. Devlp. $ 251,922 $ 235,422 $ 86,054 a 37% $ 134,434.25
Athletics/Physical Education $ 373,926 $ 323,926 $ 299,072 h 92% $ 197,812.36
Grant Expenditures (not personnel) $ 2,075,745 $ 2,195,794 $ 1,143,455 b 52% $ 1,035,350.21
Miscellaneous $ 406,520 $ 261,021 $ 291,585 i 112% $ 273,267.84
Tuition $ 13,000 $ 13,000 $ - a 0% $ 6,093.71
C21 Curriculum $ 1,945,372 $ 500,000 $ 445,691 a 89% $ 1,048,263.95
Capital Expense $ 296,596 $ -
Reserve $ 5,281,200 $ 5,281,200 $ 5,281,200 $ 5,281,200.00
Unrestricted Carryforward $ 3,000,000 $ 3,000,000 $ -
Restricted Carryforward $ 1,202,290 $ 2,712,502 $ 4,281,046.39
Total Expenditures & Reserve: $ 97,537,707 $ 99,105,109 $ 22,660,446 $ 38,680,277.30
 FY11 Expenditures thru 11/30/10

1.04% 4%
1%
5%
2% Salaries
1% Fringe Benefits
2%
Debt Service Payments
3%
Maintenance
Utilities
7%
Transportation
Food Service
59% Technology
Curriculum & Instruction
School Improv/Prog. Devlp.
15%
Athletics/Physical Education
Grant Expenditures (not personnel)
Miscellaneous
 Executive Summary
Fayetteville Public Schools
FY2010-2011
Notes to Financial Report

a. Funding/Expenditures not incurred equally throughout the year.

b. Grant revenues and expenditures are higher due to second year of stimulus funding.
Most grant expenditures are reimbursed after expenses are reported to the state.
This is now a cash management variable for the district versus prior years.

c. Softdrink revenues were received by the district in November.

d. Gate receipts are higher due to preseason ticket sales.

e. Lower because first teacher payroll did not occur until September 15th

f. Debt service payments primarily due on December 1st and June 1st.

g. Expenditures are related to timing of projects and payment of insurance

policies at the beginning of the school year.

h. Expenditures at the beginning of the school year include insurance, equipment,

drug testing, and uniform expenses.

i. Miscellaneous expenditures are higher due to higher than anticipated legal fees, and expenses
related to two school elections. Budget will be revised at mid year budget revision process.
 December 16, 2010

NWACC Agreement

TO: Board of Education

FROM: Ginny Wiseman

I will ask the Board to approve the revised lease agreement with the Northwest Arkansas
Community College to continue to house the Dental Program at 2350 Old Farmington Road.

VII-A1
 December 16, 2010

Lease Agreement with EOA Head Start

TO: Board of Education

FROM: Ginny Wiseman

I will ask the Board to approve the lease agreement with the Economic Opportunity Agency
of Washington County (EOA Head Start) to house Head Start at 2350 Old Farmington Road.

VII-B1
 LEASE Between Opportunity Agency of Washington County
and Fayetteville School District #1
This LEASE is entered into effective July 1, 2010 between the Economic Opportunity Agency of Washington
County (“EOA Head Start”) and Fayetteville Public School District #1 (“FSD”).

WHEREAS, FSD desires to provide approximately 4,464 square feet of the Premises (the “Lease Premises”) to
EOA Head Start, and EOA Head Start desires to use the Lease Premises by lease from FSD under all of the terms and
conditions of this Lease;

NOW, therefore, for and in consideration of the Lease Premises, the receipt and sufficiency of which is hereby
acknowledged by the parties, the parties agree as follows:

1. Lease Premises. The Lease Premises shall consist of approximately 4,464 square feet of space. The Lease
Premises and Equipment are accepted by EOA Head Start in their current condition “As Is”.

2. Term. The initial term of this Lease shall commence on the July 1, 2010 and end
June 30, 2011. This Lease shall automatically renew for Five (5) renewal terms of Twelve (12) months each.
However, either FSD or EOA Head Start may terminate this Lease by providing the other with Three (3)
months written notice prior to the commencement of any renewal term stating that the terminating party does
not desire to renew the Lease. In no event shall this Lease extend beyond
the term of the Lease.

3. Rent and Utilities. As consideration for the use of the Lease Premises, EOA Head Start shall pay FSD $2.00
per square foot (4460) for the 2010-2011 year in monthly installments of $743.33 for a total annual cost of
$8,920.00. FSD shall furnish EOA Head Start while occupying the Lease Premises the following services:
water, heating and air conditioning, electrical current for standard building lighting fixtures provided by FSD
and electrical outlets for office equipment for ordinary purposes connected with the permitted use of the Lease
Premises. EOA Head Start shall provide its own telephone, TV cable service, computer wiring, interior trash
and cleaning service.

4. Use. The Lease Premises is to be used and occupied continuously throughout the
term hereof for a child care facility exclusively, and for no other purpose. EOA
Head Start shall protect the Lease Premises and Equipment while being used under this Lease. EOA Head
Start shall be held responsible and liable for such sum as may be necessary for repair or replacement, for any
damage done to building, equipment or other property belonging to FSD while the same is in the charge of or
being used by EOA Head Start and which is caused by the acts of EOA Head Start, its employees, agents,
guests, participants, customers or invitees, reasonable wear and tear excepted.

5. Compliance with Laws. EOA Head Start will maintain the Lease Premises in a
clean and healthful condition; and comply with all laws, ordinances, orders, rules, and regulations (state,
federal, municipal and other agencies or bodies having any jurisdiction thereof) with reference to use,
conditions, or occupancy of the Lease Premises. Additionally, EOA Head Start and its employees, agents,
guests, participants, customers or invitees at the Lease Premises shall not violate any policies of FSD existing
now or as amended in the future.

6. Alterations. EOA Head Start shall not have the right to make changes,
alterations, or additions to the Lease Premises (including without limitation, floor
coverings and fixtures) until EOA Head Start has first obtained approval in
 writing from FSD.

7. Damage. EOA Head Start shall, at its costs and expense, repair and replace any
damage or injury done to the Equipment, the Lease Premises, or the Premises, or any part thereof, caused by
EOA Head Start or its employees, agents, guests, participants, customers or invitees; and should EOA Head
Start fail to make such repairs or replacements within 15 days of occurrence of such damage or injury, FSD
may, at its option, make such repairs and replacements and EOA Head Start shall pay the cost thereof to FSD
upon demand.

8. Nuisance. EOA Head Start shall not create or allow any nuisance to exist in the
Lease Premises, and it shall abate promptly and free of expense to FSD any nuisance that may arise. FSD’s
determination of what constitutes a nuisance shall be binding on EOA Head Start. EOA Head Start shall not
interfere with FSD’s use of the Premises and agrees to cease all such actions which unreasonably and
materially interfere with FSD’s use thereof no later than three business days after receipt of written notice of
the interference from FSD.

9. Right of Entry. FSD, its employees, agents, representatives, and contractors shall
each have the right to enter into and upon the Lease Premises with or without notice, and in case of emergency
at any time, to inspect the same or make such repairs or alterations as they may deem necessary or desirable.

10. Insurance. EOA Head Start shall at its expense procure and maintain throughout
the Term the following insurance policies: (1) commercial general liability insurance in amounts of not less
than a combined single limit of One Million Dollars ($1,000,000.00), insuring EOA Head Start, FSD, and
FSD’s employees, agents and representatives against all liability for injury to or death of a person or persons or
damage to property arising from the EOA Head Start’s use and occupancy of the Lease Premises, (2) insurance
covering the full value of EOA Head Start’s property and improvements and other property (including property
of others) in the Lease Premises, and (3) workman’s compensation insurance containing a waiver of
subrogation endorsement reasonably acceptable to FSD. EOA Head Start shall furnish certificates of such
insurance and such other evidence satisfactory to FSD of the maintenance of all insurance coverages required
hereunder, and the EOA Head Start shall obtain a written obligation on the part of each insurance company to
notify FSD at lease 30 days before cancellation of (if available) a material change of any such insurance. All
insurance policies shall be in form, and issued by companies, reasonably satisfactory to FSD.

11. Assignment. This Lease is not assignable, nor will EOA Head Start sublet the
Lease Premises to any other party without the without the written consent of FSD.

12. Amendments. No modification or amendment of this Lease shall be binding on

any party unless it is in writing and signed by FSD and EOA Head Start.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first written above.

ECONOMIC OPPORTUNITY AGENCY OF

WASHINGTON COUNTY

BY:________________________________________

TITLE:_____________________________________ DATE:____________

FAYETTEVILLE SCHOOL DISTRICT

BY:________________________________________

TITLE:_____________________________________ DATE:_____________

FAYETTEVILLE BOARD OF EDUCATION

BY:________________________________________

TITLE:_____________________________________ DATE:_____________
 December 16, 2010

LEED Agreement

TO: Board of Education

FROM: Vicki Thomas

I will ask the Board to approve the Amendment to Professional Services Agreement with
Hight Jackson Associates that was presented at the November board meeting. The scope of
services includes remodel of existing buildings at the Northeast Quadrant of the site,
additional services for documentation and administration of the LEED certification process
for Phase I & Phase II and for energy modeling for Phase II only.

VII-C1
 December 16, 2010

Policy Revisions

TO: Board of Education

FROM: Greg Mones

I will present revisions to Policies 4117 (Evaluation of Certified Employees), 4117.1a (Pre-
Evaluation Notice) and 4117.1b (Notice of Evaluator). District legal counsel Rudy Moore
has reviewed the revisions. The Board will be asked to approve the revised policies at the
January board meeting.

VIII-A1
 Evaluation of Certified Employees

1. Purpose
Certified employee evaluation in the Fayetteville School District is based on the premise that professional

growth is essential for the improvement of employee performance and instruction. Evaluation should be

continuous and constructive and should take place in an atmosphere of mutual trust, support, and

respect. The process is a cooperative effort designed to encourage productive dialogue and action

between and among staff and supervisors. This evaluation program recognizes the individual

differences of each person and utilizes an approach that provides maximum opportunities for

improvement and growth. Its purpose is to:

a. improve delivery of instruction for optimal student achievement.

b. develop and maintain a climate conducive to learning, and
c. guide the professional development of each employee.

2. Notification
By September 30 of each school year, or within one month of later employment, the supervisor will
inform each employee in writing of his/her evaluator. The district Notice of Evaluation Evaluator
form will be used for documentation. The evaluator shall be the supervisor of the employee. The
supervisor may appoint an alternative evaluator with the approval of the employee.

3. Observations
The evaluator shall meet with the employee and will inform the employee of the details of the
evaluation process including but not limited to forms to be used and number of observations.
Observations may occur at any time after notification of evaluator through March 1. All competency
standards shall be observed or documented in some other manner.

4. Evaluation Plans
It is extremely important to the new employee and to the school district that the initial employment
years in Fayetteville be successful ones. With that intent, the district will provide a more intensive
program of evaluation for employees with less than three total year’s experience (probationary)
or less than one year experience (new employee) in Fayetteville. Probationary and new
employees, with the exception of administrators, are required to use the Supervisory Plan of
evaluation. Veteran employees may choose this plan for evaluation or the Alternative Plan if
approved by the evaluator.
 a. Supervisory Plan – This is the evaluation plan for direct supervision and frequent observations.
For probationary and first year employees to the district, observations will consist of at least one
30 minute announced and one 30 minute unannounced and two shorter visits. The two shorter
visits will be unannounced. For veteran employees, observations will consist of at least one thirty-
minute period and three shorter visits to be no less than fifteen minutes. The observations may
be announced or unannounced at the supervisor’s discretion.

b. Alternative Plan – An alternative plan may be used if approved by the evaluator. This model
focuses on the development of professional growth plans and the process of carrying out those
plans. Alternative plans may be developed by individuals or by groups. They may be developed for
one to three year periods and shall be reviewed annually. Goals should be specific, meaningful and
directly impact student learning. While official classroom observations are not required under
the alternative evaluation plan, evaluators are still expected to conduct periodic visits to the
classrooms of those utilizing that plan.

5. Evaluation Cycle
Employees choosing the Alternative Plan will be expected to use the Supervisory Plan at least once during a four-

year period

6. Process Timelines

The following diagram indicates timelines for the evaluation process:

a. Supervisory Evaluation Plan

Notification of Evaluator/Evaluat Summative

Observations by To Central Office
Evaluator by ee conference by Conferences by
March 1. by April 1
September 30 October 15 March 30

b. Alternative Evaluation Plan

Notification of Evaluator/Evaluat Written Mid- Final Report

To Central Office
Evaluator by ee conference by Year Report by Conference by
by April 1
September 30 October 15 January 30 March 30

c. Administrator Evaluation Plan

September By
August By
October 15,
September 30, September - March
Administrator Final Report
Pre-evaluation Gathering feedback To Central Office
communicates Conference by
conference with and documentation by April 1
goals and March 30
supervisor to set for portfolio
evaluation process
goals
with staff

7. Evaluation Forms
Each certified employee shall be evaluated annually using the appropriate form(s) that follow.

Approved: 7/1/99Revised: 5/26/05 Effective Date: 7/1/05

 Pre-Observation Evaluation Conference Notice

Certified Employee

A pre-observation evaluation conference meeting was held on ______________. The purpose of the conference
meeting was to inform the employee of the details of the evaluation process including, but not limited to forms to be
used and number of evaluations.

Evaluator Signature Date

Certified Employee Signature Date

Check one: Alternative plan______ Approved by___________________________

Evaluator signature Date
Supervisory plan_____
 Notice of Evaluation Evaluator

Certified Employee

In accordance with District Policy No. 4117, has been selected to

conduct your evaluation for the current school year. Please indicate your approval by signing this form. If an
alternative evaluator is preferred, please notify your supervisor within five working days after receipt of this notice.

Evaluator Signature Date

Certified Employee Signature Date

 December 16, 2010

Enrollment Forecasts

TO: Board of Education

FROM: Susan Norton

I will introduce Dr. Jerome McKibben, Senior Demographer of McKibben Demographic

Research, to present the "Fayetteville Public School Population and Enrollment Forecasts
for 2011-2020," as attached. Please note that 665the two sheets labeled "FPS Total
Enrollment 2015" show alternate scenarios that may emerge when we populate the new high
school with 9th grade. These scenarios assume that grades 5 through 8 will be split among
existing facilities, regardless of how the grade configurations are combined.

VIII-B1
Fayetteville Public Schools
Population and Enrollment Forecasts
2011-2020

McKibben Demographic Research

Jerome McKibben Ph.D.

December 16, 2010

McKibben Demographics
 Fayetteville School District Total Population

85+

80-84

75-79

70-74

65-69

60-64

55-59

50-54

45-49

40-44

35-39

30-34

25-29

20-24

15-19

10-14

5-9

0-4

6,000 3,000 0 3,000 6,000

Males Females
McKibben Demographics
Fayetteville Public Schools Building Permit Activity, 2000-10

McKibben Demographics
Washington County Net Migration 2001-2009

McKibben Demographics
Washington County Births 2001-2009

McKibben Demographics
 Assumptions

a. There will be no short term economic recovery in the next 18 months and the national, state or
regional economy does not go into deep recession at anytime during the 10 years of the forecasts;
(Deep recession is defined as four consecutive quarters where the GDP contracts greater than 1%
per quarter)

b. Interest rates have reached an historic low, and will not fluctuate more than one percentage point in
the short term; the interest rate for a 30 year fixed home mortgage stays below 7%;

c. The rate of mortgage approval stays at 1999-2002 levels and lenders do not return to “sub-prime”
mortgage practices;

d. There are no additional restrictions placed on home mortgages lenders or additional bankruptcies of
major credit providers;

e. The rate of housing foreclosures does not exceed 125% of the 2005-2007 average of the
Metropolitan Fayetteville area for any year in the forecasts;

f. All currently planned, platted and approved housing developments are built out and completed by
2019. All housing units constructed are occupied by 2020;

g. The unemployment rates for the Fayetteville Metropolitan Area will remain below 7.0% for the 10
years of the forecasts;

McKibben Demographics
 Assumptions

h. The rate of students transferring into and out of the Fayetteville Public Schools to schools in other
districts will remain at the 2005-06 to 2009-2010 average;

i.The inflation rate for gasoline will stay below 5% per year for the 10 years of the forecasts;

j.There will be no building moratorium within the district;

k.Businesses within the district and the Greater Fayetteville Metropolitan Area will remain viable;

l.The number of existing home sales in the district that are a results of “distress sales” (homes worth less
than the current mortgage value) will not exceed 20% of total homes sales in the district for any given
year;
m.The rate of foreclosures for commercial property remains at the 2004-2007 average for the Fayetteville
Metropolitan area;

n.Housing turnover rates (sale of existing homes in the district) will remain at their current levels. The
majority of existing home sales are made by home owners over the age of 55;

o.Private school and home school attendance rates will remain constant;

p.The recent decline in new home construction has ended and building rates have stabilized;

McKibben Demographics
 Fayetteville Public Schools--Current

2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21

K 717 777 769 758 743 819 792 781 772 760 747 735 717 700 685 670
1 708 730 698 772 764 772 813 814 802 792 779 762 747 726 709 693
2 607 668 683 687 746 759 747 787 789 777 770 758 742 728 709 693
3 682 628 640 682 679 722 741 730 770 772 759 754 742 726 714 696
4 609 669 605 660 684 673 720 736 728 766 767 754 749 736 721 709
5 597 616 653 612 654 530 500 542 542 562 587 586 575 570 561 549
Elementary Total 3920 4088 4048 4171 4270 4275 4313 4390 4403 4429 4409 4349 4272 4186 4099 4010

5 0 0 0 0 0 155 167 167 183 157 166 167 166 166 163 159
6 604 604 601 664 606 670 702 683 724 740 731 761 760 749 744 732
7 581 598 606 604 658 613 664 695 677 717 730 717 745 745 734 729
Middle School Total 1185 1202 1207 1268 1264 1438 1533 1545 1584 1614 1627 1645 1671 1660 1641 1620

7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
8 649 648 643 651 616 709 631 685 718 698 734 740 727 756 756 744
9 623 618 624 605 628 604 696 620 673 702 683 712 718 705 734 734
Junior High Total 1272 1266 1267 1256 1244 1313 1327 1305 1391 1400 1417 1452 1445 1461 1490 1478

9 17 24 31 21 17 23 23 23 23 23 23 23 23 23 23 23
10 726 654 622 640 627 626 622 724 645 700 727 703 733 732 712 741
11 627 703 583 611 603 590 595 597 695 619 669 691 668 689 681 662
12 596 559 648 545 541 573 537 547 549 639 566 609 629 608 620 606
High School Total 1966 1940 1884 1817 1788 1812 1777 1891 1912 1981 1985 2026 2053 2052 2036 2032

Total Enrollment 8343 8496 8406 8512 8566 8838 8950 9131 9290 9424 9438 9472 9441 9359 9266 9140

Total: All Grades 8343 8496 8406 8512 8566 8838 8950 9131 9290 9424 9438 9472 9441 9359 9266 9140
Change 153 -90 106 54 272 112 181 159 134 14 34 -31 -82 -93 -126
Percent Change 1.83% -1.06% 1.26% 0.63% 3.18% 1.27% 2.02% 1.74% 1.44% 0.15% 0.36% -0.33% -0.87% -0.99% -1.36%

Total: Elementary 3920 4088 4048 4171 4270 4275 4313 4390 4403 4429 4409 4349 4272 4186 4099 4010
Change 168 -40 123 99 5 38 77 13 26 -20 -60 -77 -86 -87 -89
Percent Change 4.29% -0.98% 3.04% 2.37% 0.12% 0.89% 1.79% 0.30% 0.59% -0.45% -1.36% -1.77% -2.01% -2.08% -2.17%

Total: Middle School 1185 1202 1207 1268 1264 1438 1533 1545 1584 1614 1627 1645 1671 1660 1641 1620
Change 17 5 61 -4 174 95 12 39 30 13 18 26 -11 -19 -21
Percent Change 1.43% 0.42% 5.05% -0.32% 13.77% 6.61% 0.78% 2.52% 1.89% 0.81% 1.11% 1.58% -0.66% -1.14% -1.28%

Total: Junior High 1272 1266 1267 1256 1244 1313 1327 1305 1391 1400 1417 1452 1445 1461 1490 1478
Change -6 1 -11 -12 69 14 -22 86 9 17 35 -7 16 29 -12
Percent Change -0.47% 0.08% -0.87% -0.96% 5.55% 1.07% -1.66% 6.59% 0.65% 1.21% 2.47% -0.48% 1.11% 1.98% -0.81%

Total: High School 1966 1940 1884 1817 1788 1812 1777 1891 1912 1981 1985 2026 2053 2052 2036 2032
Change -26 -56 -67 -29 24 -35 114 21 69 4 41 27 -1 -16 -4
Percent Change -1.32% -2.89% -3.56% -1.60% 1.34% -1.93% 6.42% 1.11% 3.61% 0.20% 2.07% 1.33% -0.05% -0.78% -0.20%

McKibben Demographics
FPS Total Enrollment 2015 - TBD: 5-6 Middle School/ 7-8 Junior High

2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21

K 717 777 769 758 743 819 792 781 772 760 747 735 717 700 685 670
1 708 730 698 772 764 772 813 814 802 792 779 762 747 726 709 693
2 607 668 683 687 746 759 747 787 789 777 770 758 742 728 709 693
3 682 628 640 682 679 722 741 730 770 772 759 754 742 726 714 696
4 609 669 605 660 684 673 720 736 728 766 767 754 749 736 721 709
5 597 616 653 612 654 530 500 542 542 562 0 0 0 0 0 0
Elementary Total 3920 4088 4048 4171 4270 4275 4313 4390 4403 4429 3822 3763 3697 3616 3538 3461

5 0 0 0 0 0 155 167 167 183 157 774 752 750 742 713 692
6 604 604 601 664 606 670 702 683 724 740 731 761 760 749 744 732
7 581 598 606 604 658 613 664 695 677 717 0 0 0 0 0 0
Middle School Total 1185 1202 1207 1268 1264 1438 1533 1545 1584 1614 1505 1513 1510 1491 1457 1424

7 0 0 0 0 0 0 0 0 0 0 709 718 737 739 747 746

8 649 648 643 651 616 709 631 685 718 698 734 740 727 756 756 744
9 623 618 624 605 628 604 696 620 673 702 0 0 0 0 0 0
Junior High Total 1272 1266 1267 1256 1244 1313 1327 1305 1391 1400 1443 1458 1464 1495 1503 1490

9 17 24 31 21 17 23 23 23 23 23 706 735 741 728 757 757

10 726 654 622 640 627 626 622 724 645 700 727 703 733 732 712 741
11 627 703 583 611 603 590 595 597 695 619 669 691 668 689 681 662
12 596 559 648 545 541 573 537 547 549 639 566 609 629 608 620 606
High School Total 1966 1940 1884 1817 1788 1812 1777 1891 1912 1981 2668 2738 2771 2757 2770 2766

Total Enrollment 8343 8496 8406 8512 8566 8838 8950 9131 9290 9424 9438 9472 9442 9359 9268 9141

Total: All Grades 8343 8496 8406 8512 8566 8838 8950 9131 9290 9424 9438 9472 9442 9359 9268 9141
Change 153 -90 106 54 272 112 181 159 134 14 34 -30 -83 -91 -127
Percent Change 1.83% -1.06% 1.26% 0.63% 3.18% 1.27% 2.02% 1.74% 1.44% 0.15% 0.36% -0.32% -0.88% -0.97% -1.37%

Total: Elementary 3920 4088 4048 4171 4270 4275 4313 4390 4403 4429 3822 3763 3697 3616 3538 3461
Change 168 -40 123 99 5 38 77 13 26 -607 -59 -66 -81 -78 -77
Percent Change 4.29% -0.98% 3.04% 2.37% 0.12% 0.89% 1.79% 0.30% 0.59% -13.71% -1.54% -1.75% -2.19% -2.16% -2.18%

Total: Middle School 1185 1202 1207 1268 1264 1438 1533 1545 1584 1614 1505 1513 1510 1491 1457 1424
Change 17 5 61 -4 174 95 12 39 30 -109 8 -3 -19 -34 -33
Percent Change 1.43% 0.42% 5.05% -0.32% 13.77% 6.61% 0.78% 2.52% 1.89% -6.75% 0.53% -0.20% -1.26% -2.28% -2.26%

Total: Junior High 1272 1266 1267 1256 1244 1313 1327 1305 1391 1400 1443 1458 1464 1495 1503 1490
Change -6 1 -11 -12 69 14 -22 86 9 43 15 6 31 8 -13
Percent Change -0.47% 0.08% -0.87% -0.96% 5.55% 1.07% -1.66% 6.59% 0.65% 3.07% 1.04% 0.41% 2.12% 0.54% -0.86%

Total: High School 1966 1940 1884 1817 1788 1812 1777 1891 1912 1981 2668 2738 2771 2757 2770 2766
Change -26 -56 -67 -29 24 -35 114 21 69 687 70 33 -14 13 -4
Percent Change -1.32% -2.89% -3.56% -1.60% 1.34% -1.93% 6.42% 1.11% 3.61% 34.68% 2.62% 1.21% -0.51% 0.47% -0.14%

McKibben Demographics
 FPS Total Enrollment 2015 - TBD: 5-8 Middle School

2005‐06 2006‐07 2007‐08 2008‐09 2009‐10 2010‐11 2011‐12 2012‐13 2013‐14 2014‐15 2015‐16 2016‐17 2017‐18 2018‐19 2019‐20 2020‐21

K 717 777 769 758 743 819 792 781 772 760 K 747 735 717 700 685 670
1 708 730 698 772 764 772 813 814 802 792 1 779 762 747 726 709 693
2 607 668 683 687 746 759 747 787 789 777 2 770 758 742 728 709 693
3 682 628 640 682 679 722 741 730 770 772 3 759 754 742 726 714 696
4 609 669 605 660 684 673 720 736 728 766 4 767 754 749 736 721 709
5 597 616 653 612 654 530 500 542 542 562 5 0 0 0 0 0 0
Elementary Total 3920 4088 4048 4171 4270 4275 4313 4390 4403 4429 Elementary Total 3822 3763 3697 3616 3538 3461

5 0 0 0 0 0 155 167 167 183 157 5 774 752 750 742 713 692
6 604 604 601 664 606 670 702 683 724 740 6 731 761 760 749 744 732
7 581 598 606 604 658 613 664 695 677 717 7 709 718 737 739 747 746
Middle School Total 1185 1202 1207 1268 1264 1438 1533 1545 1584 1614 8 734 740 727 756 756 744
C.M.S. Total 2948 2971 2974 2986 2960 2914
7 0 0 0 0 0 0 0 0 0 0
8 649 648 643 651 616 709 631 685 718 698
9 623 618 624 605 628 604 696 620 673 702
Junior High Total 1272 1266 1267 1256 1244 1313 1327 1305 1391 1400

Total: Elementary 3920 4088 4048 4171 4270 4275 4313 4390 4403 4429 Total: Elementary 3822 3763 3697 3616 3538 3461
Change 168 ‐40 123 99 5 38 77 13 26 Change ‐607 ‐59 ‐66 ‐81 ‐78 ‐77
Percent Change 4.29% ‐0.98% 3.04% 2.37% 0.12% 0.89% 1.79% 0.30% 0.59% Percent Change ‐13.71% ‐1.54% ‐1.75% ‐2.19% ‐2.16% ‐2.18%

Total: Middle School 1185 1202 1207 1268 1264 1438 1533 1545 1584 1614
Change 17 5 61 ‐4 174 95 12 39 30
Percent Change 1.43% 0.42% 5.05% ‐0.32% 13.77% 6.61% 0.78% 2.52% 1.89% Combined
Middle School 2948 2971 2974 2986 2960 2914
Change 74 23 3 12 ‐26 ‐46
Total: Junior High 1272 1266 1267 1256 1244 1313 1327 1305 1391 1400 Percent Change 2.57% 0.78% 0.10% 0.40% ‐0.87% ‐1.55%
Change ‐6 1 ‐11 ‐12 69 14 ‐22 86 9
Percent Change ‐0.47% 0.08% ‐0.87% ‐0.96% 5.55% 1.07% ‐1.66% 6.59% 0.65%

McKibben Demographics
Forecasted Total Enrollment vs. Building Capacity by School - 2015

Building Capacity 2015 Forecast

Asbell 504 412

Butterfield 600 454
Happy Hollow-New 500 382
Holcomb 600 515
Leverett 432 373
Root 528 428
Vandergriff 672 567
Owl Creek (elem. ) 600 348
Owl Creek (ms.) 448 tbd
Holt 672 tbd
McNair 672 tbd
Ramay 888 tbd
Woodland 864 tbd
New Fayetteville HS 3000 2668

McKibben Demographics
 December 16, 2010

Happy Hollow Status Report

TO: Board of Education

FROM: Vicki Thomas

Information will be presented regarding the construction progress at the new Happy Hollow
Elementary School.

VIII-C1
 December 16, 2010

Fayetteville High School Status Report

TO: Board of Education

FROM: Vicki Thomas

Information regarding the renovation and construction at Fayetteville High School will be
presented.

VIII-D1
 FHS SE & SW Quad
Activity ID Activity Name Original Start Finish 2010 2011
December January February March April May June
Duration 29 06 13 20 27 03 10 17 24 31 07 14 21 28 07 14 21 28 04 11 18 25 02 09 16 23 30
Fayetteville High School - SB Update 481 25-Aug-10 A 09-Jul-12
Design and Pricing 31 03-Nov-10 A 14-Dec-10 A

GMP Pricing Phase 31 03-Nov-10 A 14-Dec-10 A

A1190 100% CD Pricing 15 03-Nov-10 A 07-Dec-10 A 100% CD Pricing
A1170 Review GMP Pricing with Owner 2 14-Dec-10 A 14-Dec-10 A Review GMP Pricing with Owner
A1200 Present GMP Pricing 1 14-Dec-10 A 14-Dec-10 A Present GMP Pricing
Construction Phase 1a - South Buildings481 25-Aug-10 A 09-Jul-12

Site Work 90 11-Nov-10 A 18-Mar-11

A1220 Southwest Quad Building Pad 48 11-Nov-10 A 21-Jan-11 Southwest Quad Building Pad
A1240 Underground Strom Detention 40 10-Dec-10 04-Feb-11 Underground Strom Detention
A1230 Site Utilities 30 24-Jan-11 04-Mar-11 Site Utilities
A1250 Parking Lot 40 24-Jan-11 18-Mar-11 Parking Lot
South Buildings 481 25-Aug-10 A 09-Jul-12
A1330 South Buildings Construction 480 25-Aug-10 A 09-Jul-12

FHS Bid Schedule 217 01-Nov-10 A 29-Aug-11

Southeast Quadrant 162 01-Nov-10 A 10-Jun-11

A1440 Southeast Building Pad Ready SoutheastABuilding Pad Ready
0 01-Nov-10
A1000 SE - Footings 30 16-Dec-10* 27-Jan-11 SE - Footings
A1010 SE - Retaining Wall 30 07-Jan-11 17-Feb-11 SE - Retaining Wall
A1020 SE - Slab on Grade 50 28-Jan-11 07-Apr-11 SE - Slab on Grade
A1030 SE - CMU Walls 60 18-Feb-11 12-May-11 SE - CMU Walls
A1040 SE - Erect Steel 60 18-Mar-11 10-Jun-11
A1050 SE - Slab on Deck 20 29-Apr-11 26-May-11 SE - Slab on Deck
Southwest Quadrant 168 04-Jan-11 29-Aug-11

A1450 Southwest Building Pad Ready 0 04-Jan-11* Southwest Building Pad Ready
A1140 SW - Footings 30 28-Jan-11 10-Mar-11 SW - Footings
A1180 SW - Retaining Wall 30 18-Feb-11 31-Mar-11 SW - Retaining Wall
A1190 SW - Slab on Grade 40 08-Apr-11 03-Jun-11
A1200 SW - CMU 80 06-May-11 29-Aug-11

Site Work 100 04-Jan-11 23-May-11

Actual Work Project Confidential Date Revision C... Approved

Remaining Work Property of Nabholz Construction Corporation Not for Duplication or Distribution
Critical Remaining Work
Milestone This document includes data prepared in conjunction with the Project that is deemed trade
secret or proprietary to Nabholz. This document is shared with the Project Team solely for
use on this Project consistent with the responsibilities of the Project team. The Recipients
shall not duplicate, use, or disclose, in whole or in part, to any person, entity, or party
outside the Project team without Nabholz prior written authorization. This schedule is
provided for facilitating information to construct the project listed,and does not change the contracted