Power BI Tutorial

10/1/2019 Power BI Tutorial - javatpoint
Power BI Tutorial
Power BI is one of the most popular Data Visualization and Business Intelligence
tool. The Power BI tool is the collection of apps, data connectors, and software
services which are used to get the data from different data sources, transforms data,
and produces useful reports.
Power BI services are based on SaaS and mobile Power BI apps that are available for
different platforms. These set of services are used by the business users to consume
data and to build Power BI reports.
This tutorial helps you to clear all the essential concepts in Power BI and provides
enough knowledge on how to use Power BI or how to work on Power BI.
In this tutorial, we will discuss the following topics:
What is BI?
What is Power BI?
Power BI History
Power BI Components
Power BI Architecture
Power BI Tools
Power BI Advantages
Power BI Disadvantages
Download and Install Power BI Desktop
Power BI Dashboard
Power BI Reports
https://www.javatpoint.com/power-bi 1/34
Difference between Dashboards and Reports
Power BI Data Sources
Power BI Embedded
Power BI Gateway
Building Blocks of Power BI
Power BI Report Server
Power BI DAX
Who uses Power BI?
SSRS vs Power BI?
What is BI?
The BI term refers to Business Intelligence. It is a data-driven decision support
system (DSS), which helps you to analyze the data and provide actionable information.
It helps the business manager, corporate executives, and other users in making their
decisions easily.
Business intelligence refers to the applications, technologies, and practices for the
collection, analysis, integration, and presents the business information. The purpose of
business intelligence is to support better decision making.
Sometimes the business intelligence is used interchangeably with briefing books,

reports, query tools, and executive information systems.
The below image shows the benefits of business intelligence, such as:
Importance of BI
Business intelligence is used to improve all parts of a company by improving access to

the firm's data and then using that data to increase profitability. Companies that
practices BI can translate their collected data into insights their business processors.
Then the insights can be used to create strategic business decisions that improve
productivity and accelerate the growth.
Some more potential benefits of business intelligence tools include:
Driving new revenues.
It increases operational efficiency.
It optimizes internal business processes.
It improves decision making.
It is gaining a competitive advantage over business rivals.
It is used in spotting business problems that need to be addressed.
It can be used in assisting companies in the identification of market trends.
Types of BI Tools
BI combines a broad set of data analysis applications that includes:
Mobile BI
Real-time BI
Operational BI
Open-source BI (OSBI)
Collaborative BI
Location intelligence (LI)
Software-as-a-service BI (SaaS BI)
Online analytical processing (OLAP)
Ad hoc analytics
What is Power BI?

Power BI is a Data Visualization, and Business Intelligence tool which helps to
convert data from different data sources into interactive dashboards and BI reports. It
provides interactive visualizations with self-service business intelligence capabilities
where end users can create reports and dashboards by themselves, without having to
depend on information technology staff or database administrators.
Power BI provides multiple connectors, software, and services. These services based on
the SaaS and mobile Power BI apps which are available for different platforms. These
set of services are used by business users to consume data and to build BI reports.
Power BI desktop app is used to create reports, while Power BI Service (Software as a
Service - SaaS) is used to publish those reports. And Power BI mobile app is used to
view the reports and dashboards.
Different Power BI version like Desktop, Service-based (SaaS), and mobile Power BI
apps are used in different platforms.
Why Power BI
Here are some significant reasons to use the Power BI tool:
It allows real-time dashboard updates.
It provides secure and reliable connections to the data sources in the cloud.
It allows data exploration using a natural language query.
Power BI provides a hybrid configuration, quick deployment, and secure

environment.
It provides features for dashboard visualization regularly updated with the

community.
It provides pre-built dashboards and reports for SaaS solutions.
Power BI History
Power BI was thought by Ruler and Dhers Netz of the SQL server coverage
services team at Microsoft.
Power BI was designed by the West Chadic George in 2010 and named as a
Project Crescent. In 2011, it was tied up with SQL server codenamed Mount
McKinley.
In September 2014, Microsoft revealed the first preview to Power BI.
The first version of Power BI is released on 24 July 2015. It was based on Excel-
based Add-ins such as Pivot, view, Power Query, and Map.
Power BI Components
The components of Power BI are shown as below:
1. Power Query: It is used to access, search, and transform public and internal data
sources.
2. Power Pivot: Power pivot is used in data modeling for in-memory analytics.
3. Power View: By using the power view, you can analyze, visualize, and display the
data as an interactive data visualization.
4. Power Map: It brings the data to life with interactive geographical visualization.
5. Power BI Service: You can share workbooks and data views which are restored
from on-premises and cloud-based data sources.
6. Power BI Q&A: You can ask any questions and get an immediate response with the
natural language query.
7. Data Management Gateway: You get periodic data refreshers, expose tables, and
view data feeds.
8. Data Catalog: By using the data catalog, you can quickly discover and reuse the
queries.
Power BI Architecture
The architecture of Power BI is shown as below:
Power BI architecture has three phases. The first two phases use ETL (extract,
transform, and load) process to handle the data.
1. Data Integration: An organization needs to deal with the data that comes from
different sources.
First, extract the data from different sources which can be your separate
database, servers, etc.
Then the data is integrated into a standard format and stored at a common area
that's called staging area.
2. Data Processing: Still, the integrated data is not ready for visualization
because the data needs processing before it can be presented. This data is pre-
processed.
For example, the missing values or redundant values will be removed from the
data sets.
After that, the business rules will be applied to the data, and it transforms into
presentable data.
Then this data will be loaded into the data warehouse.
3. Data presentation: Once the data is loaded and processed, then it can be
visualized much better with the use of various visualization that Power BI offers.
By using of dashboard and reports, we represent the data more intuitively.
These visual reports help business end-users to take business decision based on
the insights.
Power BI Tools
Here are some essential tools of Power BI, as shown below:
Power BI Desktop: It is a primary authoring and publishing tool. Power BI

users and developers use it to create brand new models and reports.
Power BI Desktop tool is available at free of cost.
Power BI Service: The Power BI data modules, dashboards, and reports are
hosted in the online software as a service (SaaS). Sharing, administration, and
collaboration happen in the cloud.
Power BI Service tool is available at the pro license, and the user has to pay $10
per month.
Power BI Data Gateway: It works as the bridge between the Power BI service
on-premises data sources such as Import, Direct Query, and Live Query. BI
Admin installs Power BI.
Power BI Report Server: It hosts paging reports, mobile reports, KPIs, and
Power BI desktop reports. It requires updates in every four months and
managed by the IT team.
Power BI Mobile Apps: It is available for Android, iOS, and Windows.

Microsoft Intune manages it by using this tool. You can view reports and
dashboards on the Power BI Service Report Server.
Power BI Advantages
Here are some advantages of Power BI, as shown below:
1. Secure Report Publishing: You can automate setup data refresh and publish
reports that allowing all the users to avail the latest information.
2. No Memory and Speed Constraints: To Shift an existing BI system into a powerful

cloud environment with Power BI embedded eliminates memory. Speed constraints
ensure that data is quickly retrievable and analyzed.
3. No Specialized Technical Support required: The Power BI provides quick inquiry

and analysis without the need for specialized technical support. It also supports a
powerful natural language interface and the use of intuitive graphical designer tools.
4. Simple to Use: Power BI is simple to use. Users can easily find it only on behalf of a
short learning curve.
5. Constant innovation: The Power BI product is updated in every month with new
functions and features.
6. Rich, personalized dashboard: The crowning feature of Power BI is the

information dashboards that can be customized to meet the exact need of any
enterprise. You can easily embed the dashboards, and BI reports in the applications to
provide a unified user experience.
Power BI Disadvantages
Here are some disadvantages of Power BI, as shown below:
1. Dashboards and reports are only shared with the users who are having the same
email domains.
2. Power BI will not merge imported data that is accessed from real-time
connections.
3. Power BI only accepts the file size maximum 250 Mb and the zip file which is
compressed by the data of the x-velocity in-memory database.
4. Dashboard never accepts or pass user, account, or any other entity parameters.
5. Very few data sources permit real-time connections to Power BI reports and
dashboards.
Download and Install Power BI Desktop

Here are some requirements of the system to download the Power BI Desktop:
Window 7, window 8, window 8.1, window 10, and windows server 2008 R2,
windows server 2012, windows server 2012 R2.
It requires internet explorer 9 or higher.
Power BI Desktop is available for both 32 bit and 64-bit platforms.
Let's see the downloading process of the Power BI Desktop step by step:
Step 1: Click on the below link to directly download Power BI Desktop.

https://powerbi.microsoft.com/en-us/desktop/
Step 2: Then click on the Download Free button.
Step 3: Now, you will redirect to a Microsoft Store and then select the Get button.
Step 4: Click on the Install button.
You can see the progress status of the Power BI Desktop on the screen.
Step 5: You can see "welcome to Power BI Desktop" screen and then register
yourself on the desktop.
Step 6: When you run the Power BI desktop, it displayed the home page or welcome
screen.
Power BI Dashboard
Power BI dashboard is a single page, also called a canvas that uses visualization to tell
the story. It is limited to one page; therefore, a well-designed dashboard contains only
the most essential elements of that story.
The visualizations visible on the dashboard are known as tiles. These tiles are pinned to
the dashboard from reports. The visualizations on a dashboard come from reports, and
each report is based on one data set.
A dashboard can combine on-premises and cloud-born data. And they are providing a
consolidated view regardless of where the data lies.
Creating Dashboard in Power BI
We need to import one sample datasets of the Power BI and use it to create a new
dashboard.
For example, suppose a sample such as Procurement Analysis. This sample is an

excel workbook with two PowerView sheets.
When Power BI imports the workbook, it adds a dataset and a report to the workspace.
Let's see step by step.
Step 1: Open the Power BI Desktop and click on the File pane.
Step 2: Go to the Import option.
Step 3: And select the Excel dataset file to import the file.
Step 4: Select the procurement analysis sample file.
Step 5: And click on the Open button.
Step 6: For the exercise, select the Start button.
It starts import excel workbook and creating report view worksheets shown in the
below screenshot.
Step 7: When the completed message appears, then select the Close button to
dismiss it.
In the below screenshot, you can see the discount analysis of the imported dataset in
the form of tiles.
Power BI Reports
A Power BI report is a multi-perspective view into the dataset, with visualizations
which represent different findings and insights from that dataset.
A report can have a single visualization or multiple visualizations. The visualizations in a

report represent something like a dashboard does but serve a different purpose.
These visualizations are not static. These are highly interactive & highly customizable
visualizations which update, as the underlying data changes. You can add and remove
the data, change visualization types, and apply filters in your model to discover
insights.
Difference between Dashboards and Reports

Dashboard and reports both terms are used interchangeably, but they are not
synonymous. The below table compares the dashboard with the reports, such as:
Capabilities Dashboards Reports
Pages It has only one page. It can have one or more

pages.
Data Sources It has one or more reports and It has only a single dataset per
datasets per dashboard. report.
Pinning It can pin existing visualizations It can pin visualizations to any

only from the current dashboard of the dashboards. And also
to your other dashboards. can pin entire report pages to
any of the dashboards.
Filtering It can't filter or slice. It has many different ways to

filter, highlight, and slice.
Feature It can set one dashboard as the It cannot create a feature

featured dashboard. report.
Set alerts No Yes, it can set alerts.
Subscribe We can't subscribe to a We can subscribe to report

dashboard. pages.
Available in No Yes, it can create and view

Power BI reports in desktop.
desktop
Change No, if a report owner changes the Yes, it can change the
visualization visualization type in the report, visualization type.
type the pinned visualization on the
dashboard does not update.
Power BI Data Sources

Power BI Desktop and Power BI Services support a large range of data sources. Click on
the Get Data button, and it shows you all the available data connections. You can
connect to different Flat files, Azure cloud, SQL database, and Web platforms, also
such as Google Analytics, Facebook, and Salesforce objects. It includes an ODBC
connection to connect to other ODBC data sources.
Here are the available data sources in Power BI, as shown below:
SQL Database
Flat Files
Blank Query
OData Feed
Azure Cloud Platform
Online Services
Oracle database
IBM Db2 database
IBM Netezza
IBM Informix database (Beta)
Other data sources such as Exchange, Hadoop, or active directory
To connect data in Power BI Desktop, you need to click on the Get Data button in the
main screen. First, it shows you the most common data sources. Then click on the
More option to see a full available list of the data sources.
On the left side, it shows a category of all the available data sources. You also have an
option to perform search operation at the top.
Let's see all the listed data sources in detail:
1. All
In this category, you can see all the available data sources of the Power BI desktop.
2. File
When you click on the File option, it shows you all the flat files supported in Power BI
desktop. Select any file type from the list and click on the Connect button to connect
that file.
3. Database
When you click on the Database option, it shows you the list of all the database
connections that you can connect to any database.
You need to pass the server name, user name, and password to connect. Also, you can
connect via a direct SQL query using the Advanced option. You can also select
connectivity mode - Import or DirectQuery.
Import: Import method allows to perform data transformations and manipulation.

When you publish the data to PBI service (limit 1 GB), it consumes and pushes data
into Power BI Azure backend and data can be refreshed up to 8 times a day and a
schedule can be set up for data refresh.
DirectQuery: It limits the option of data manipulation, and the data stays in the SQL
database. The DirectQuery is live, and there is no need to schedule refresh as in the
Import method.
4. Azure
Using the Azure option, you can connect with the database in the Azure cloud. Below
screenshot shows you the various options available under the Azure category.
5. Online Services
The Power BI also allows you to connect to different online services such as Exchange,
Salesforce, Google Analytics, and Facebook.
Following screenshots showed the various options available under Online Services.
6. Other
Below screenshot shows the various options available under other categories.
Power BI Embedded
The Power BI service (SaaS) and the Power BI Embedded service in Azure (PaaS) have
APIs for embedding the dashboard and reports. When you are embedding the content,
this gives you access to the latest Power BI features such as dashboards, gateways,
and app workspaces.
There are two scenarios for embedding Power BI content:
1. Embedding for organization's users

(Who have Power BI license) It allows us to extend the Power BI service. It
requires your application's user sign in to the Power BI service to view the
content.
After sign in, they only have access to dashboards and reports that they own or
someone shared with them in the Power BI service.
2. Embedding for users and customers

It allows you to embed the dashboards and reports for users who don't have a
Power BI account. This type of embedding is also known as Power BI embedded.
Power BI Embedded has benefits for an ISV, their developers, and the customers. For
example, an ISV can start creating the visuals for free with Power BI Desktop. By
minimizing the visual analytic development efforts, ISVs achieve faster time to market
and stand out from the competitors with differentiated data experiences. Also, ISVs can
opt to charge a premium for the additional value they create with embedded analytics.
With Power BI Embedded, your customers don't need to know anything about Power BI.
You can use two different methods to create an embedded application:
Power BI Pro account
Service principle
The Power BI Pro account acts as the master account of your applications (think of it
as a proxy account). This account allows generating embed tokens which provide access
to your application's Power BI dashboards and reports.
Service principle can embed Power BI content into an application using an app-only
token. It also allows generating embed tokens which provide access to your
application's Power BI dashboards and reports.
Note: While embedding requires the Power BI service, customers do not need
to have a Power BI account to view the application embedded content.
Power BI Gateway
Power BI Gateway is a software which is required to access data situated in an on-
premises network. Gateway plays a role like as a gatekeeper for the on-premises data
source. If anyone wants to access on-premises data from the cloud or web-based app,
that request goes through the gateway. The gateway attends all the connection
requests, and access is granted based on their authentication and requirements.
Gateway does not transfer the data from the on-premises source to the client platform.
But it directly connects that platform to the on-premises data source. The client can
directly access the data from its on-premises location to use it for making a dashboard,
reports, and data analysis.
Generally, a gateway is used to facilitate the connection between a single data source
and multiple data source to the on-premises data source.
Types of the Power BI Gateway
There are two types of Power BI gateways:
Standard Mode
Personal Mode
On-premises data gateway (standard mode)
On-premises data gateway allows connection with the multiple on-premises data
sources for more than one user. You can use the data in Power BI, Azure Logic Apps,
Azure Analysis Services, PowerApps, Microsoft Flow, etc.
You can establish direct connections to multiple data sources only installing this type of
data gateway. This data gateway is very helpful for complex scenarios where multiple
users need to access various data sources.
On-premises data gateway (personal mode)
The particular mode of on-premises data gateway allows only one user to connect to
different data sources. It is helpful when only one person needs to access the data
sources. To create reports and the dashboards using Power BI, the user cannot share its
access privilege with other users.
Power BI Gateway Architecture
Power BI gateway functions play a role as a mediator between the cloud services and
on-premises data sources. The On-premises data gateways run as a Windows service.
This Windows service gets registered with the Gateway Cloud Service through Azure
Service Bus.
The architecture and working of the data gateway with the help of the diagram given
below:
Power BI gateway architecture is divided into three parts:
1. Cloud services
2. Gateway services
3. On-premises data sources
According to Power BI, a cloud service creates a query which requires data from
an on-premises data source.
This query from cloud services goes to the gateway cloud service with encrypted
credentials.
The gateway cloud services process and analyze the request and then forward it
to the Azure service bus. You don't need to configure azure service bus
separately because Power BI manages it by default.
The Azure service bus keeps all the requests to be sent forward to the on-
premises data gateway. The on-premises data gateway decrypted credentials for
the data source and connect the user to the data source.
The on-premises data gateway forwards the query sent from the cloud service to
the on-premises data source.
The data query is executed at a data source that can be SQL Server, SharePoint,
files, SSAS, etc.
Result of the query is returned to On-premises data gateway by the data source.
The On-premises data gateway sends the result back to the cloud service via
Azure Service Bus.
Building Blocks of Power BI

There are five building blocks, such as Visualization, Reports, Dashboards,
Datasets, and Tiles.
Visualization: The visualization is a type of chart or visuals that built by the

Power BI designers. These visuals display the data from the datasets and report.
For example, line graph, pie chart, bar charts, and other graphical
representation of the source data on a top geographical map, etc.
Reports: A report is a collection of one or more pages of interactive visuals,

text, and graphics that together make a single report.
For example, state, city report, sales by country, profit by-products report,
logistic performance report, etc.
Dashboards: Dashboard is a single layer presentation of multiple visualizations

with interactive visuals, text, and graphics. A dashboard collects the most
important metrics, on one screen, to tell a story or answer a question. The
dashboard content comes from one or more datasets and one or more reports.
For example, pie charts, bar charts, and geographical maps.
Datasets: The dataset is a collection of data which is used to create its

visualization in Power BI.
For example, Oracle or SQL servers tables and excel sheets.
Tiles: The tile is a single visualization in the report or on the dashboards.

For example, the pie chart in reports or dashboard.
Power BI Report Server

Power BI Report Server is an on-premises report server with a web portal in which you
display and manage reports and KPIs. Along with it come to the tools to create Power
BI reports, mobile reports, paginated reports, and KPIs. Users can access those reports
in different ways: viewing them on a web browser on any device, or as an email in their
inbox.
Power BI Report Server is a specific edition of SQL Server Reporting Services that can
host Power BI reports. For running Power BI Report Server, you don?t need to have SQL
Server installation disk; the Report Server already comes with its setup files. You can
download set up files. Power BI report server can host Power BI Reports as well as
Reporting Services (SSRS) Reports.
With Power BI report server, there will be an instance of Power BI Desktop installation.
The Power BI Desktop edition that comes with the report server should be used to
create Power BI reports. Otherwise, reports cannot be hosted on the report server. The
Power BI Desktop report server edition is regularly updated, and its experience will be
very similar to the Power BI Desktop.
You can download the latest edition of Power BI report server from the below link.
https://powerbi.microsoft.com/en-us/report-server/
You need two installation items such as Power BI report server and Power BI desktop
report server edition (in 32 bit and 64-bit versions).
Power BI DAX
DAX (Data Analysis Expressions) is a formula expression language. It can be used in
different BI and visualization tools. DAX is also known as function language in which the
full code is kept inside a function. DAX programming formula contains two data types
such as Numeric and Other.
Numeric includes currency, integers, and decimals, where Other includes string and a
binary object.
How does it work?
For understanding the Power BI DAX, it has main three fundamental concepts such as:
Syntax
Context
Functions
1. Syntax
the syntax consists of various components that make up a formula.
Total Sales = SUM (Sales [SalesAmount])
Total Sales is the measure name.
The equal sign (=) operator indicates the beginning of the formula.
The DAX function SUM adds up all the numbers in the Sales[SalesAmount]
column.
Parentheses () surround an expression containing one or more arguments. And

all function requires at least one argument. An argument passes a value to a
function.
The reference table Sales.
The referenced column [SalesAmount] in the Sales table. With this argument,
the SUM function knows on which column to aggregate a SUM.
2. Context
Context is one of the essential concepts of DAX. It is categorized into two parts; Row
context and Filter context.
The Row-Context is the easiest thought of as the current row. It applies whenever a
formula has a function which uses the filters to identify a single row in a table.
The Filter context is a little more challenging to understand than the Row context. You
can most easily think of the Filter-Context as one or more filters applied in a
calculation. The Filter-Context doesn't exist in the Row-context's stead. Instead, it uses
in addition to the former. Look at the following DAX formula.
3. Functions
Functions are predefined and ordered formula. They can perform calculations using
arguments passed on to them. These arguments can be text, numbers, logical values,
or other functions.
Types of Functions
Here are some important DAX functions:
1. Aggregate Functions
MIN
This DAX function returns the minimum numeric value in a column, or between
the two scalar expressions.
Syntax
MIN(<column>)
MAX
This DAX function returns the maximum value in a column, including any logical
values and numbers represented as text.
Syntax
MAX(<column>)
AVERAGE
This DAX function returns the arithmetic mean of the values in a column.
Syntax
AVERAGE(<column>)
SUM
This DAX function adds all the numbers in a column.
Syntax
SUM(<column>)
2. Count Function
COUNT
This DAX function is used to return the count of items in a column. If there are
multiple numbers of the same thing, this function will count it as separate items
and not a single item.
Syntax
COUNT(<column>)
DISTINCTCOUNT
This DAX function is used to return the distinct count of items in a column. If
there are multiple numbers of the same thing, this function will count it as a
single item.
Syntax
DISTINCTCOUNT(<column>)
3. Date time Function
DATE
This DAX function returns the specified date in Date-Time format.
Syntax
DATE(<year>, <month>, <day>)
HOUR
This DAX function returns the specified hour as a number from 0 to 23 (12:00
A.M. to 11:00 P.M.).
Syntax
HOUR(>datetime<)
4. Logical Function
AND
This DAX function performs logical AND(conjunction) on two expressions. For
AND to return true, both conditions specified have to be fulfilled.
Syntax
AND(<logical argument1>,<logical argument2>)
OR
This DAX function performs logical OR(disjunction) on two expressions. For OR to
return true, either of the two conditions specified has to be fulfilled.
Syntax
OR(<logical argument1>,<logical argument2>)
NOT
This DAX function performs logical NOT (negation) on given expression.
Syntax
NOT(<logical argument>)
5. Text function
CONCATENATE
This DAX function joins two text strings into one text string.
Syntax
CONCATENATE(<text1>, <text2>)
FIXED
This DAX function rounds a number to the specified number of decimals and
returns the result as text.
Syntax
FIXED(<number>, <decimals>, <no_commas>)
REPLACE
This DAX function replaces part of a text string, based on the number of
characters you specify, with a different text string.
Syntax
REPLACE(<old_text>, <start_num>, <num_chars>, <new_text>)
Calculated Columns and Measures
The Power BI DAX formulae are used in calculations, in Measures and Calculated
Columns.
Calculated Columns
When you create a data model on the Power BI Desktop, you can extend a table by
creating new columns. The content of the columns is defined by a DAX expression,
evaluated row by row or in the context of the current row across that table.
Measures
There is another way of defining calculations in a DAX model, useful if you need to
operate on aggregate values instead of on a row-by-row basis. These calculations are
measures. One of the requirements of DAX is a measure that needs to be defined in a
table. However, the action does not belong to the table. So, you can move a measure
from one table to another one without losing its functionality.
Who Uses Power BI?

Some professionals who use Power BI tool are listed below:
Business and data analyst
Project and portfolio manager
IT team and IT professionals
Developers and database administrator
Data scientist
Consumer for end-user report
SSRS vs Power BI
SSRS and Power BI both are the business intelligence tools which is designed to
present data to the end-user. Both are part of the Microsoft business intelligence
package, and each system is calculated to be used differently.
Power BI is a graphical modern reporting tool which has been built upon common web
standards.
SSRS has been responsible for the Pixel perfect reports which are often paginated and
emailed to individuals.
Before move further, take a glance of SSRS and Power BI.
SSRS
SSRS stands for SQL Server Reporting Services. It is a reporting tool developed by
Microsoft that comes free with the SQL Server. It produces formatted reports with the
tables of data, graph, and reports. Reports are hosted on a server and can be
configured to run using parameters supplied by users. When we run the reports, the
current data appears from the database, XML file, or other data source. It provides the
security features that control who can see which reports.
Power BI
Power BI is a Data Visualization, and Business Intelligence tool which helps to

convert data from different data sources into interactive dashboards and BI reports. It
provides interactive visualizations with self-service business intelligence capabilities
where end users can create reports and dashboards by themselves, without having to
depend on information technology staff or database administrators.
Power BI provides multiple connectors, software, and services. These services based on
the SaaS and mobile Power BI apps which are available for the different platforms.
These set of services are used by business users to consume the data and to build BI
reports.
Below are some essential differences between the SSRS and Power
BI:
S.No SSRS Power BI
1 It requires an SQL Server license. Power BI is free.
2 SSRS is a server-based tool. Power BI is a

cloud-based tool.
3 SSRS is conventional and involves manual effort and Power BI is more

time to create reports and analysis. modern and
graphical.
4 Power BI has Cortana integrated for AI-based natural SSRS does not
language, Q&A about your data and reports in Power have this feature.
BI.
5 SSRS can only use On-Premise data. Power BI can use

data from the
cloud.
Some more main differences between the SSRS and Power BI:
Parameters SSRS Power BI
Definition SSRS stands for SQL server Power BI stands for power
reporting services, and It is a business intelligence, and it is
product of Microsoft. SSRS is also a product of Microsoft. It is
used to analysis of data and used to analyze and generate
generating the reports on the reports from the cloud as
server-based data. well as the server.
History SSRS was introduced in 2004, Power BI report server is a

which provides a unified, cloud-based business analytics
server-based, and scalable service introduced in 2017 for
platform through which all the analyzing and visualizing data.
business reporting needs can
be satisfied.
License SSRS is a paid device. Power BI is free to use.
Applicability SSRS is used to produce Power BI is used to produce

server-based reports. both cloud-based and server-
based reports.
Data SSRS can work with structure Power BI can manage structured
dependency and semi-structure of and unstructured data. It can
information. save the data in Excel.
Accessibility It can access to web and Power BI can utilize through the
Desktop. web, desktop, and mobile
applications.
Component SSRS is an enterprise Power BI is an HTML5 open

visualization tool based on old source app-enabled and cloud-
technologies. enabled SAAS.
Nature SSRS is less user-friendly Power BI is more user-friendly

because it focuses more on a because of its rich graphical user
programming interface. interface and drag and drop
capability.
Implementation Implementation of SSRS is Power BI uses cloud storage and

complex. simple implementation process.
Size limit No limit for the size of a data Power BI has a limit of 1GB data
set in SSRS. in the free version. And you can
create multiple datasets in it.
Occurrence SSRS has a lot of presence, Power BI is emerging and

but now Power BI has more replacing SSRS.
presence.
Why SSRS
Here are some main reasons to choose SSRS, such as:
It allows for more accurate and better decision making mechanism for the users.
It allows us to interact with information without involving any IT professionals.
It provides a host of security features.
Why Power BI
Here are some benefits of using the Power BI, such as:
In Power BI, you can process a large amount of data.
It helps you in transforming your enterprise data into the rich visuals.
It can be embedded into your custom apps.
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What is Business Intelligence and what are its benefits?

What is Business Intelligence and what are its benefits?

What are the different types of BI tools?

What are the different types of BI tools?

10/1/2019 Power BI Tutorial - javatpoint

In this tutorial, we will discuss the following topics:

What is Power BI?

Download and Install Power BI Desktop

Difference between Dashboards and Reports

Power BI Data Sources

Building Blocks of Power BI

Power BI Report Server

Who uses Power BI?

SSRS vs Power BI?

Sometimes the business intelligence is used interchangeably with briefing books,

Business intelligence is used to improve all parts of a company by improving access to

Some more potential benefits of business intelligence tools include:

Driving new revenues.

It increases operational efficiency.

It optimizes internal business processes.

It improves decision making.

It is gaining a competitive advantage over business rivals.

It is used in spotting business problems that need to be addressed.

It can be used in assisting companies in the identification of market trends.

BI combines a broad set of data analysis applications that includes:

Location intelligence (LI)

Software-as-a-service BI (SaaS BI)

Online analytical processing (OLAP)

What is Power BI?

Here are some significant reasons to use the Power BI tool:

It allows real-time dashboard updates.

It allows data exploration using a natural language query.

Power BI provides a hybrid configuration, quick deployment, and secure

It provides features for dashboard visualization regularly updated with the

It provides pre-built dashboards and reports for SaaS solutions.

In September 2014, Microsoft revealed the first preview to Power BI.

Power BI Desktop: It is a primary authoring and publishing tool. Power BI

Power BI Mobile Apps: It is available for Android, iOS, and Windows.

2. No Memory and Speed Constraints: To Shift an existing BI system into a powerful

3. No Specialized Technical Support required: The Power BI provides quick inquiry

6. Rich, personalized dashboard: The crowning feature of Power BI is the

Download and Install Power BI Desktop

It requires internet explorer 9 or higher.

Power BI Desktop is available for both 32 bit and 64-bit platforms.

Step 1: Click on the below link to directly download Power BI Desktop.

Step 2: Then click on the Download Free button.

Step 4: Click on the Install button.

Creating Dashboard in Power BI

For example, suppose a sample such as Procurement Analysis. This sample is an

Step 2: Go to the Import option.

Step 4: Select the procurement analysis sample file.

Step 5: And click on the Open button.

Step 6: For the exercise, select the Start button.

A report can have a single visualization or multiple visualizations. The visualizations in a

Difference between Dashboards and Reports

Capabilities Dashboards Reports

Pages It has only one page. It can have one or more

Pinning It can pin existing visualizations It can pin visualizations to any

Filtering It can't filter or slice. It has many different ways to