Design, S upply, Ins tallation,Testing and Com missioning of 0.

8M W
Solar PV Plant at IITM Research Park (Phase - 2 Buildings)

Last Date of submission of the Tender : 03.00 p.m. on 06/05/2016

Validity of Tender : 90 days

Venue of Tender submission & opening : IIT Madras Research Park, Kanagam Road, Taramani,
Chennai - 600113

Date of commencement : 10 days from the date of issue of work order

Time of Completion: Within 120 days from the date of commencement

Documents to be provided before start of work :

i) CAR Policy and Workmen Compensation policy during the

contract period from approved Insurance Co within 3 days
from the date of Work order , and Fire Policy for the period of
one year from the completion of the Works

ii) Indemnity regarding Central Excise Payments Plus

Agreement One Lakh by demand draft drain in favour of IIT
Madras Research park and payable at Chennai

1
 INDEX
Sr.No. Details Page Nos

1 Tender Notice & Contract summary 3-12

2 Summary 13-14

3 Format o f in demnity f or Statu tory t axes 15-15

etc.

4 Format of undertaking to pay the duties 15-15

5 Articles of Agreement 15-15

6 Special Conditions 15-15

7 Scope of Work 16

8 Preamble to BOQ 17

9 Specification (Electrical) 18

10 List of materials (Approved makes) 21-25

11 Bill of Quantities 26-27

12 Confirmation of Acceptance of terms and 28

conditions

13 Declaration 28

2
 IIT Madras Research Park

Tender Notice

Name of Design, S upply, Ins tallation, T esting and

w ork:-
Commissioning of 0.8MW Solar PV Plant at IITM Research Park
(Phase - 2 Buildings)

COO, IIT Madras Research Park invites sealed tenders for the above work as per the enclosed schedule
of quantities, specification, list of materials and as per the terms and conditions

spelt out in this notice:

A. Submission of Tender :

The tender shall be submitted in 3 envelopes

The f irst e nvelope will contain the Earnest M oney D eposit, s econd w ill contain Technical B id a nd the
third will be the price bid. The rates should be valid upto 90 d ays from the date of opening of price bid.
Also the rates should be inclusive of alltaxes, duties excluding service taxes for supply, installation, testing
and commissioning of the Solar Power Plant at the place.

a) All entries in Tender document must be made in ENGLISH.

The t ender d ocument may be do wn l oaded f rom t he website wwe.respark.iitm.ac.in The

complete tender document form from the website should be down loaded and submitted

No c orrection s hould be m ade i n t he t ender doc uments. O bservations, i f a ny should be b y a s eparate

communication.

b) The Tender should be forwarded in the official letter head of the tenderer.

3
d) The Earnest Money Deposit in the form of the Demand Draft should be placed in a separate

envelope along with the tender duly marked as,” Earnest Money Deposit

e) Technical data and overriding conditions if any and

Tender document duly signed on each page should be enclosed in second envelope which should be

clearly marked as “Description of Equipment, Technical Data and Overriding Conditions

f–The t hird en velolpe shall co ntain t he t ender where i n t he r ates for t he various items in t he
format enclosed shall be quoted.

11. The rate quoted should be inclusive of the cost of materials, labour, transportation,Sales Tax,
Excise Duty, Cess, Sales Tax on works contract, VAT but exclusive of

Service tax along shall be paid extra

Criteria for Pre-qualification of contractors

The tenderer shall fulfill the following condition to get pre-qualified in the tender;

Bidder must have total installed capacity of at least one 0.65 MW in off-grid or grid connected solar
systems.

Bidder’s Turnover should be more than 4 crores in Solar PV business in any one year

of last three financial years. This should be certified by the auditors of the bidder.

The Earnest Money will be returned to the unsuccessful tenderer after the intimation of

rejection of the tender is sent. The Earnest Money will be retained in the case of the

successful tenderer and will get converted as a part of Security Deposit for the due

performance of the contract.

Earnest Money Deposit will be forfeited, if the bidder

4
a. Revokes the tender or increases the earlier quoted rates within the validity period.

b. Refuses, delays to sign and execute the contract after tender is accepted.

c. Does not commence the work within the time specified in the letter of intent/work order

The tenders will be rejected;

a. If the contractor does not quote any of the item / sub-item in the tender

b. If the contractors makes any correction in the tender documents without any notification .

Canvassing in connection with the tender is strictly prohibited.

Execution of Work :

1. The work should commence within the period specified from the date of the receipt of work order or
the date that may be indicated in the work order.

2. The work should be completed as specified from the date of commencement of the work or within
the time limit that may be indicated in the work order.

3. Time allowed for execution of work, as specified in tender, shall be the essence of the

contract.

4. If the tenderer commits default in commencing the work, as required by the work order and

found that the date stipulated cannot be adhered to, IITMRP shall be entitled without

prejudice to any other rights or remedies available to terminate / rescind the contract.

5. If the tenderer fails to carry out the work within the stipulated time mentioned in the work

order, IITMRP will have liberty to impose a penalty @ 1% of the total contract value per week of
delay subject to a maximum of 10%, without prejudice to other remedies

available.

6. However, if IITMRP is convinced that the delay in execution of the work is beyond the

circumstances created by the tenderer, they may grant extension of the same to the extent

justified based on the request of the tenderer. In such case liquidated damages will

be levied for the balance period, if any as provided as per the condition of the tender.
5
7. If t he t enderer f ails t o c ommence t he w ork w ithin t he d ays a s s pecified f rom t he da te of re ceipt of
intimation for c ommencement of t he w ork and / or t he contractor fails to show progress i n e xecution o f
work and IITMRP feels the work cannot be completed within the stipulated time, IITMRP will have the
right to terminate the contract by giving 10 days notice to the contractor.

In case of termination of the contract, the payment if any, due to the contractor will be released only on
completion of the entire project. The amount that may be spent for completion of the balance work will be
recovered from the money due to the contractor.

8. All the materials and workmanship shall be of the kind described in the schedule of

quantities / specifications and in accordance with relevant BIS codes and as per directions of

the Engineer-in-charge.

9. The tenderers shall submit originals vouchers / challans etc., for verification of actual

purchases of any material, if so, desired by the Engineer-in-charge.

10. The tenderer shall submit manufacturers’ test certificates for all important materials and in

case if so desired by IITMRP will have to carry out testing of materials brought on site at

their own cost in any institute / laboratory / site of works as desired by the Engineer-in- charge.

No extra claim will be entertained for such testing of materials.

11. The tenderer shall not at any time do, cause or permit any nuisance on the site/ do anything

which shall cause unnecessary disturbances or inconvenience to the occupants / visitors at site

or near the site of work.

12. The quantities indicated in the bill of quantities are approximate and the quantities may vary

as per the site conditions / requirements. The rate quoted should be firm for the deviated

quantities of work also.

13. The tenderer’s workers will not be allowed to stay at the work site.

14. The contractor has make his own arrangement for drinking water, toilet facilities etc for the workers.

6
15. Electricity may be supplied by IITMRP at specified charges considering EB charges and DG expenses.

16. In case of any damage to the existing structure, the tenderer should rectify the same free of

cost up to the satisfaction of the Engineer-in Charge.

17. IITMRP will have the liberty to modify the design to a reasonable limit. No extra charges

will be paid for execution after such modification.

18. The tenderer should protect the work till its completion and handing over against any possible

damage, theft, scratches, etc.

19. The tenderer has to make arrangements for cleaning the work site every day and on completion of the
work from the work area at his cost.

20. The tenderer should provide samples of the materials for approval of IITMRP and the samples will be
kept in the custody of the Engineer-in-charge.

21. Wherever possible the work has to be carried out at the factory of the contractor and the items

to be transported to the site.

22. The tenderer should make necessary arrangement for inspection of the items made at his

factory / work place by the Engineer-in-charge. The tenderer should complete fabrication and

other works at factory and only assembling work and the finishing may be carried out at the

site.

23. The tenderer should abide by the rules and regulations for the premises especially on the

working hours, entry to the workers to the premises, interpersonal relation with the staff

members and other agencies engaged at the site.

24. The tenderer should arrange a qualified technical supervisor at site during the course of the
entire work. The tenderer should not change the supervisor till completion of the work.

The supervisor should be available at site when the work is in progress.

25. The workmanship should be of high quality / standard and the decision of the Engineer-in – charge /
Consultant shall be final in the regards.

7
26. The tenderer should not apply primer / putty work / paint or any other finishing material

before inspection and certification of the wood work by the Engineer – in – Charge

27. The tenderer should not engage any person prohibited by the law for execution of the job.

28 The tenderer should carry out the work strictly as per the specification and as directed by the

Engineer-in- Charge.

29. All the materials proposed to be used should have the approval of IITMRP

30. The materials required for the work should be purchased only from the manufactures

directly or from the approved dealers. Confirmation for the same may be submitted if so

desired.

31. The tenderer should strictly follow the approved colour scheme for wiring.

32. The dismantled material / debris should be removed from the site daily and be transported out

to the place as designated by the Municipal Corporation at his own cost.

33. The tenderer should make his own arrangement for storage of materials. IITMRP may

provide some space subject to availability (uncovered) within the premises for storage

purpose. Materials only as per requirement are to be stored at site. Security for the material

such stood/lying at site will be arranged by the contractor.

34. Any damage / loss will be rectified at the cost & risk of the tenderer.

35. The tenderer has to maintain a book for instructions from the Engineer-in-charge.

36. All the electrification work shall be carried out by the licensed electrician under the

supervision of licensed electrical contractor. After completion of the work, they shall submit

the test certificate for the electrical work carried out by them.

8
E. Payments :

1. No advance will be paid.

2. Pro rate payment shall be made as per progress of the work

4. 5% of the value of each running bill will be deducted towards security deposit.

5. The final bill will be released on satisfactory completion of the entire work and on

completion of all the terms and conditions / obligations spelt out and on proper submission of

the bill together with the measurements.

6 The Security Deposit shall be refunded after the completion of the defect liability period of 12
months from the actual date of completion of the work.

Defects if any noticed during the defect liability period shall be made good by the contractor at no
extra cost.

8. The items of indicated in the BOQ are approximate and may vary as per actual requirement. .

9. It is possible that certain extra items of work may come up during the course of work. The

payment for such items will be made based on Market rate analysis. A component of 15% on t he cost of
material (actual purchase cost / market price without any wastage) and labour will be considered towards
profit and other overheads.

10. The bill should be attached with all necessary measurements, sketches, joint measurements (ifany).

F. Escalation:

1. No escalation in rate shall be paid for the works carried out.

2. No claim on account of fluctuation of rates of material and labour will be entertained during

the course of work – (from the date of acceptance of the Tender till issue of completion

certificate).

H Statutory obligations to be followed:

9
1. The tenderer should ensure adherence of all statutory requirements under the State and

Central Rules in force and other local bodies for smooth and timely completion without any

additional cost.

2. The tenderer shall comply with the provisions of all the rules and regulation in respect of

labours engaged at site (such as Contract Labour {Regulation & Abolition} Act, 1970,

Minimum Wages Act, Apprentice Act and all other labour laws as may be enforced from time

to time by the Government Authorities) for execution of work, procurement of material for

completion of the entire project. IITMRP shall not be held responsible for any penalty on

failure of any of the labour regulations or on failure of any compliance of any rule in force.

3. The tenderer shall strictly comply with the provision of Sales Tax (both State & Central),

Excise Duty, etc. All the duties / taxes with respect to the work should be borne and paid by

the tenderer himself. IITMRP shall not be responsible for any payment/ penalty on this

account at any stage.

4. For the goods are manufactured at the tenderers office / site, the tenderer has to pay Central

Excise and has to produce Excise Invoice Copy for removal of goods from the

manufacturing site. In case the goods are manufactured or produced at the site then Excise

Invoice showing that the Central Excise has been paid should be submitted to IITMRP

5. The tenderer should submit a statement confirming that all duties / taxes of every nature

covered under the contract have been paid and the tenderer shall indemnify the IITMRP

against all claims in that behalf.

6 The tenderers should submit an affidavit / Declaration on payment of Central Excise as per

the enclosed format.

7 The tenderer should also submit, when required, a copy of the declaration filed with the

10
Central Excise for the last financial year.

8 The tenderers are required to take Contractor’s All Risk insurance policies (CAR

Policies) with respect to the work within one week from the receipt of the work order

and the workmen with an Indian Insurance Company in the joint name of

the IITMRP and the Tenderer from the day of commencement of work till the defect liability
period.

9 The value of the work to be insured would be 125% of the contract value.

10 The CAR policies should have additional coverage under 3 party liabilities and maintenance
rd

period. The liabilities should be One Lakh Rupees per accident and the number of accidents

should be infinity. The maintenance period shall be the defect liability period as per the terms

of the contract. The photocopies of the premium receipt and the policies should be submitted

to IITMRP

11. The tenderer has also to insure their workers under Workman’s compensation Act- 1923.

12 IITMRP will have the right to protect its interest either by taking insurance directly or by any action
that may deem fit on account of the tenderer and recover the same from the tenderer incase the tenderer fail
to do so.

G. Responsibilities of the tenderer

1. The tenderer should enter into an agreement as per the articles of agreement on stamp paper

within 7 days of issue of acceptance of the tender.

2. The tenderer shall not sublet the work without written approval from IITMRP

3. The tenderer should co-ordinate with all the other contractors for execution of the project.

4. The tenderer should set out the layout at site before commencement of work and obtain approval to the
same from IITMRP

5. The contractor should arrange for sufficient light & power point required for entire project at

11
his cost.

6. The tenderer should clear the site within 7 days of virtual completion of work of all material

not paid for.

7The tenderer should arrange scaffoldings / ladders for proper execution of work, also to

ensure safety of the workers as per the relevant provisions of the law.

8The tenderer should submit rate analysis for the extra/deviated items of work before

commencement of the work.

9The tenderer should submit samples of the material proposed to be used for the approval of

IITMRP

10. The tenderer should prepare mock-up of the items for the approval of IITMRP

11. In case the tenderer is a partnership firm, any change in the constitution of the firm shall take

place only with the prior approval of IITMRP during the contract period.

12. The tenderer should submit shop drawings for all the items for the approval of IITMRP

before execution of each item of work.

13. The tenderer should remove the rejected work / materials immediately on receipt of

instruction to do so.

14. The tenderer has to ensure safety of the premises and the work till handing over of the same

to IITMRP

15 The tenders should submit the As-built drawings of the entire work together with the final

bill.

12
 Summary
Time of Completion 90 days from the date of commencement of
work

Date of Commencement of work 10 days from the date of work order

Liquidated damages 1 of the total contract value per week subject to the

maximum of 10 % of the contract value

Minimum Value of work for 25 % of work order value

interim certificate

Validity of the offer 90 days from the date of opening the tender.

Security Deposit (Retention Money) 5 % of total value of work done

Sales Tax, Excise duty, Royalty, To be e ntirely bor ne b y t he C ontractor. T he S ales

Tax, Excise
Octroi, Work contract tax or any
Duty, Octroi, Works C ontract Tax a nd any other
other statutory levies / Taxes / statutory

Cess. levies / taxes / cess as applicable. Service Tax shall be

reimbursed on pr oduction of r eceipt a s pr oof of

payment.

Insurance policy 1. CAR policy with value of 125% of the contract

value

2. Third Party Insurance – Rs.1 Lac per accident and

no. of

accidents infinite.

Defects Liability Period 12 (Twelve) months f rom t he da te of v irtual

completion /

handing over.

Terms of Payment 1. No advance

13
 2. monthly pro rate bills

3. Settlement of Interim bill within 15 days

4. Minimum bill amount 25% of work order value

5. Final Bill settlement within 45 days from the date

of Proper submission a nd v erification of
measurements.

Deductions Income Tax at source as per Income Tax Rules, Sales

Tax /

Works C ontract T ax/ C ommercial T ax as appl icable

in the

statement.

Cess applicable as per the local rules

Any other Levy/Cess/Tax to be deducted at source by

law.

Extra / Additional work 15% of t he c ost of m aterial a nd l abour t owards

overheads and

profit

I / We hereby agree and accept the above terms and conditions.

For (Name and address of the Contractor) (Seal) Signature of the Tenderer

For (Name of the Contractor and Designation)

14
 Annexure-I

(On Rs.100/- non-judicial stamp paper by the successful bidder)

From : The Contractor

To IITMRP Chennai

Dear Sirs,

We refer to the tender dated ____________ for __________ We hereby confirm that we have

complied with all formalities in the performance of our Contract for the supply of goods and

services under all statutes governing the same, Central, State or Local. We further confirm that

we have paid all taxes and duties including sales tax and excise duty in respect of the goods and

services supplied to you and undertake to be responsible for the same.

We agree to indemnify and keep you indemnified against any claim or demand and all loss, costs,

charges and expenses incurred or suffered by you as a result of any claim being made by any

person in respect of our obligation under the said tender for payment of taxes, duties or

otherwise.

Yours truly,

Date : ______________

SIGNATURE OF CONTRACTOR

WITH RUBBER STAMP

15
Scope of Work:
Before quoting and submission of tender, intending vendors should visit the

site to examine whether installation of the solar plant is possible to obtain the
desired output.
a. Electrical Safety Certificate from Central Electricity Authority is to be arranged by the

contractor. Any liaison work with TNEB any other authority is in the scope of work

b. Overall Layout plan is to be prepared by the contractor and submit for approval.

c. Design and Optimization is to carried out by the successful contractor. Design details to be

discussed with concerned Engineer of IITMRP before finalization of the project.

d. After delivery of Solar modules, joint inspections of the materials are to made .

e. Supply & Installation of mounting structures. Since the mounting structures are to be

installed on Roof- Top, load of the structures are to be submitted along with Technical Bid

of the Tender

f. Supply, Installation and commissioning of Solar Power Conditioning Unit (Solar Inverters).

g. Details of support for the structure to be submitted for approval

h. Installation of DC/AC cabling in the entire plant. The cables shall be of ISI Marked. Make

to be used to be mentioned in technical bid.

i. Earthing for solar panels, Inverters, Control Room, LT Panel. No OF Cu plates and it’s size,

earth continuity conductors shall be as per IS and NEC and to be mentioned in technical bid.

j Commissioning of the Entire plant. Before commissioning, steps are to be t aken to integrate with
Mains are to be mentioned in the technical bid of tender

k. T he t enderer s hould g ive f ull de tails of S olar M odule Cl eaning A rrangements a long w ith de tails o f
equipment which will be part of the contract.
16
PREAMBLE TO THE BILL OF QUANTITIES

The work proposed is to be carried out at the Office premises mentioned on the cover page (no.1)

of the tender. The quality of work proposed should have the best workmanship. The contractor

should ensure that only the first quality materials mentioned in the list of material is purchased

for the project.

1. The work should be carried out in such a way that the existing structure is not disturbed.

2. Any difference / discrepancies in the specification should be clarified with the Engineer in

charge before submitting the tender. The Engineer in charge will have the liberty to modify

the specification to a reasonable limit to suit the basic concept during the course of work; the

tenderer should carry out such work with out any extra cost.

3. In case of any major modification such items will be considered as an extra item. Payment for

such items will be paid based on the Engineering rate / Market rate analysis. 15% of the total

cost of material and labour will be considered as tenderer’s profit.

4. The contractor should co-ordinate with the other contractors employed at the site for smooth

flow of work.

17
SPECIFICATIONS

General

Technical Specification for Roof-top solar power plant

1. Solar Modules (Indigenous Make) :Minimum technical

Specification

The modules shall be

1. 250 Wp Multi-crystalline S olar M odule f rom reputed supplier to meet the efficiency requirement
which is an over riding requirement.

2. It shall have an efficiency of 15.5 % or more.

3. 72 cells module with Low iron anti refractive coated glass gains additional 2% energy.

4. Glass strength of 5400 Pa.

5. Superior resistance to PID(potential induced degradation).

6. The warrant shall be 25 Years after date of final acceptance.

7 Modules t hat ha ve passed f our t imes repeated r eliability t est (four t imes t han I EC s tandards:IEC
61215). Manufacturer test certificates to be submitted.25 Years t rue l inear pow er output warranty.
Power degradation should not be more than 0.8% year on year except 1st year where maximum power
degradation of 2.0%

10 Years global workmanship warranty.

Peak Power (Pmax) : >250 Wp

Max Power Current (Imp): >8 Amp

No. of Cells: 72

18
Max Power Voltage (Vmp): Should not be less than 37 V

Tolerance 0, +3%( positive tolerance only)

Module Efficiency (%) : minimum 15%

Weight <25Kgs

Glass High tempered Anti-reflective glass

Frame Anodized aluminum alloy

Junction Box IP65, TUV-UL certified 3 Schottky bypassdiode

Minimum Technical specification for Cables:

Cables and a ccessories are re quired f or t he D C cabling, pa nel w iring, ba ttery w iring, cabling o charge
controller, inverter. T he bright a nnealed 99.9% pure bare c opper c onductors ,low c onductor re sistance,
lower he ating. T hese wires s hould be i nsulated w ith a s pecial g rade PVC c ompound f ormulated a nd
manufactured in-house. The skin coloration should offer high insulation resistance and long life.

PARAMETERS

SPECIFICATIONS

WORKING VOLTAGE UP TO 1100V

TEMPERATURE RANGE -15 TO -80 DEG C

SIZES SUITABLE FOR 2% VOLTAGE DROPE

COLOURES RED,BLACK, YELLOW, BLUE AND

GREEN

Module mounting structure

Structure shall support SPV modules at given orientation absorb and transfer the mechanical

loads to the roof uniformly. The structure should be designed to withstand the wind speed of 200

KMPH. The height of the structure shall be as indicated in the general drawing.

The Module Mounting structure shall be made up of Hot dipped galvanized material. The
19
minimum thickness of galvanization shall be at least 90 microns. All nuts & bolts shall be made

of very good quality stainless steel. The minimum clearance of the lowest part of the module

structure shall be as indicated in the general drawing.

Leg assembly of module mounting structure made of different diameter galvanized structure are accepted.
The w ork s hould be completed w ith s upply, fitting f ixing o f c lamps, saddles, nut & bo lts e tc. While
quoting the rate, the bidder may mention the design & type of structure offered. All nuts & bolts shall be
made of very good quality stainless steel.

The s tructure s hall be de signed t o a llow easy re placement of a ny m odule andshall be in line w ith site
requirements.

The s tructure s hall be d esigned for s imple mechanical and electrical ins tallation. It s hall s upport S PV
modules a t a g iven ori entation, absorb a nd t ransfer t he mechanical l oads t o t he g round prope rly. T here
shall be no requirement of welding or complex machinery at site.

The m anufacturer s hall s pecify i nstallation de tails of t he P V m odules a nd t he support s tructures w ith
appropriate diagrams and drawings.

The f ixing a rrangement o f t he s upporting s tructure t o t he existing c oncrete structural elements shall be
worked out in consultation with IITMRP and got approved before fabrication of the same.

System should have surge protection device.

System should have proper lightening and earthing protections.

Detailed project execution program shall be submitted along with the offer, the bidder shall
be r esponsible f or ar ranging al l t he t ools/ t ackles and m anpower f or i nstallation a nd
commissioning the entire system.

20
A: MATERIALS

Materials shall be of the best-approved quality obtainable / available and they shall comply to the

respective Bureau of Indian Standard Specifications.

Samples of all materials shall be got approved before placing order and the approved sample

shall be deposited with IITMRP

In case of non-availability of materials in metric sizes, the nearest higher size in FPS units shall

be provided with the prior approval of IITMRP for which neither extra will be paid nor any rebate shall
be recovered.

If directed, materials shall be tested in any approved Testing Laboratory and the Test certificate

in original shall be submitted to IITMRP and the entire charges of testing including charges for repeated
tests if ordered shall be borne by the Tenderer.

It s hall b e obl igatory for t he t enderer t o f urnish Ce rtificate, i f de manded by IITMRP f rom t he
manufacturer or the material supplier that, the work has been carried out using their material and

as per their recommendation.

All materials supplied by or through other specialized firms if any, shall be

properly stored and the tenderer shall be responsible for its safe custody until they are required on

the works/until the completion of work.

Unless otherwise shown on the drawings or mentioned in the Schedule of Quantities or

Specification the quality of materials, workmanship, dimensions etc., shall be as specified herein-

under.

All equipment and facilities for carrying out field tests on materials shall be provided by the

tenderer without any extra cost.

2.0 CABLES:

All cables shall be 1100 Volt grade PVC insulated, sheathed with or without steel armoring as
21
specified and with an outer PVC protective sheath. Cables shall have high conductivity

stranded aluminum or copper conductors and cores colour coded to the Indian Standards.

3.0 All cables shall be new without any kind or visible damage. The manufacturers name,

insulating material, conductor size and voltage class shall be marked on the surface of the

cable at every 600 mm centers.

4.0 INSTALLATION

4.1 Cables shall be laid in the routes marked in the drawings. Where the route is not

marked, the contractor shall mark it out on the drawings and also on the site and

obtain the approval of the Engineer-in-Charge before laying the cable. Procurement of

cables shall be on the basis of actual site measurements and the quantities shown in the

schedule of work shall be regarded as a guide only.

4.2 Cables, running indoors shall be laid on walls, ceiling, inside shafts or trenches. Single cables

laid shall be fixed directly to walls or ceiling and supported at not more than 500 mm. Where

number of cables are run, necessary perforated cable trays shall be provided wherever shown.

Perforated trays shall be mild steel or Aluminum as specified in the schedule of work and

supported on mild steel frame work as shown on drawings or as approved. Cables laid in

built-up trenches shall be on steel supports. Plastic identification tags shall be provided at

every 30 m.

4.3 Cables shall be bent to a radius not less than 12 (twelve) times the overall diameter of the

cable or in accordance with the manufacturer's recommendations whichever is higher.

4.4 In the case of cables buried directly in ground, the cable route shall be parallel or perpendicular

to roadways, walls etc. Cables shall be laid on an excavated, graded trench, over a sand or

22
soft earth cushion to provide protection against abrasion. Cables shall be protected with brick

or cement tiles on all the three sides as shown on drawings. Width of excavated trenches shall

be as per drawings. Back fill over buried cables shall be with a minimum earth cover of 750

mm to 1000 mm. The cables shall be provided with cables markers at every 20 meters and at

all loop points.

4.5 The general arrangement of cable laying is shown on drawings or may be obtained from

Engineer-in-Charge. All cables shall be full runs from panel to panel without any joints or

splices. Cables shall be identified at end termination indicating the feeder number and the

Panel/Distribution board from where it is being laid. Cable termination for conductors upto 4

sq.mm. may be insertion type and all higher sizes shall have tinned copper compression lugs.

Cable termination shall have necessary brass glands. The end termination shall be insulated

with a minimum of six half-lapped layers of PVC tape. Cable armoring shall be earthed at

both ends.

4.6 In case of cables entering the buildings. It would be done duly only through pipes. The pipes

shall be laid in slant position. So, that no rain water may enter the building. After the cables

are tested. The pipes shall be sealed with M. seal & then tarpaulin shall be wrapped around

the cable for making the entry of water light.

4.7 All cables shall be provided with stainless steel/Aluminum cable identification tags at a

maximum distance of 10 m.

5.0 TESTING:

5.1 MV cables shall be tested upon installation with a 500 V Meggar and the following readings

established:

1) Continuity on all phases.

23
2) Insulation Resistance.

(a) between conductors.

(b) all conductors and ground.

All test readings shall be recorded and shall form part of the completion documentation.

6.0 MODE OF MEASUREMENT :

6.1 Cables will be measured on the basis of a common rate per unit length indoor or

outdoor and shall include the following :

For cables laid indoors :

i) Cables and clamps.

ii) Installation, commissioning and testing.

iii) Cable marking. For cable buried underground :

i) Cables and protective bricks & tiles.

ii) Installation, commissioning & testing.

iii) Cable markers.

6.2 Cable trays/racks will be measured on the basis of unit length for individual sizes and shall

include:

i) Perforated trays on M.S framing ladder wall support or ceiling suspenders.

ii) Installation and painting in 2 coats of black bituminous paint.

6.3 Each cable termination will be measured as one unit for payment. Certain cable sizes are

grouped together and rates shall be furnished against each group. The item shall include the

following :

i) Cable glands, lugs, bolts, nuts.

ii) All jointing materials.

24
iii) Installations, testing and commissioning.

iv) Earthing the glands.

6.4 For cables buried under ground excavation shall be paid for, in addition, for the following per

unit volume:

i) Excavation and back filling.

ii) 6" Soft Earth Cushioning below and above cable.

iii) Bricks on all the three sides of cable as shown in drawing/instructed by the Engineer-in-

Charge.

25
 Name of the work: Design, Supply, Installation, Testing and Commissioning of 0.8MW Solar PV Plant at
IITM Research Park (New Buildings)
Bill of Quantity (BOQ)
For supply items and erection works,
Sl No Item Quantity
Unit quote in INR
Rate in INR Amount in INR
1 Supply of Polycrystalline PV Modules Nos 3,075
2 Supply of Fixed Mount Pvarray structures for Nos 800
mounting PV arrays
3 Supply of DC String Combiners (16-in, 1-out) Nos 9

4 Supply of three phase grid connected Central Nos

Inverters
b) 250 kW AC Nos 3
c) 100 kW AC Nos 1
5 Supply of Solar Grade DC cables (in m) Nos
a) 6 Sq. mm Nos 17,000
b) 50 Sq. mm Nos 400
c) 70 Sq. mm Nos 1,050
7 Supply of sensors including Pyranometer/air Set 1 set
temperature sensor/wind direction indicator/wind
velocity sensor/PV module temperature sensor
and sensor box with Rs485/ethernet interface and
Cat-6 cables
8 Supply of Data logger with ethernet interface for Nos 1
measurement of above parameters as well as PV
plant electrical parameters
9 Supply of Three Phase multifunction meters with Nos 5
CTs/VTs and ethernet interface, and panel meters

10 Supply of LT panel (after Isolation Transformer) Set 1 set

11 Supply of AC Distribution Box ( PCC Panel) with Set 1 Set for

MCCB /ACB all inverters

12 Supply of Three phase oil filled outdoor type Set 1 set

isolation transformers
13 Supply of AC cables.(in m)
a) 150 Sq. mm Nos 500
b) 240 Sq.mm Nos 500
c) 300 Sq.mm Nos 1,000
d) 630 Sq.mm Nos 100
14 Supply of earth pipes/cables ties/lugs etc for doing Set 4 sets
earthing at each building site
SUB-TOTAL (Cost of Supply)
15 Installation and Commissioning of Polycrystalline Nos 800
PV Modules (kW)
16 Installation and Commissioning of Fixed Mount Nos 800
PV array structures (kW)
17 Installation and Commissioning of DC String Nos 9
Combiners (kW)
18 Installation and Commissioning of three phase Nos
grid connected Central Inverters
a) 500 kW AC -
b) 250 kW AC Nos 3
c) 100 kW AC Nos 1
19 Installation and Commissioning of sensors 1 set
including Pyranometer/air temperature
sensor/wind direction indicator/wind velocity
sensor, PV module temperature sensor and sensor
box with RS485/ethernet interface and Cat-6
cables
20 Installation and Commissioning of Data logger Nos 1
with ethernet interface for measurement of above
parameters and PV plant parameters

21 Installation and Commissioning of Three Phase Nos 5

multifunction meters with CT's/VT's with ethernet
interface
22 Installation and Commissioning of LT panel/AC Nos 1
Combiners
23 Installation of AC Distribution Box ( PCC Panel) Set 1 Set
with MCCB /ACB
24 Installation of LT panel (after Isolation
Transformer)
25 Installation, Testing and Commissioning of Three Nos 1
phase oil filled outdoor type isolation transformer.

26 Installation and Commissioning of earth Set 4 sets

piple/cable ties/lugs etc for doing earthing at each
building site
SUB-TOTAL (Cost of Installation)
TOTAL (in INR)

Rate for AMC

Sl No Item Unit Quantity For supply items and erection works,
i INR
Rate in Amount in INR
1 Comprehensive AMC of the insullation Month 60
 Annexure – I

(On Rs.100/- non-judicial stamp paper by the successful bidder)

From : The Contractor

To : IITMRP, Chennai

Dear Sirs,

We / I refer to the tender / contract dated ___________ for . We / I advise that, we / I are /

am covered under the exemption limit prescribed by the Central Excise Act 1944 and no Excise

is payable by us / me on the goods and services supplied to you. We / I further confirm that we /

I have complied with all the formalities in the performance of our contract for the supply of

goods and services and under all statues governing the same, Central, State or local.

We / I undertake that if any taxes and duties including sale tax and Excise duty in respect of

goods and services supplied to you by us / me is payable, the responsibility of paying the same

shall be ours / mine.

We / I agree to Indemnify and keep you Indemnified against any claim or demand and all loss,

cost, charges and expenses incurred and suffered by you as a result of any claim being made by

any person in respect of our / my obligation under the said tender / contract for payment of taxes,

duties or otherwise.

Yours truly,

Date : ______________

SIGNATURE OF TENDERER

WITH RUBBER STAMP

28