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    How Email Works

    Uploaded by

    gileen go
    The document outlines the 7 step process for sending and receiving an email: 1. The sender creates an email using a client program and connects to their outgoing SMTP server. 2. The SMTP server communicates with the recipient's domain name server to get the IP address of the recipient's incoming mail server. 3. The message is sent from the sending server to the receiving server. 4. The receiving server runs spam and virus filters before allowing the email through the firewall. 5. If the email passes the filters, it is accepted for delivery by the recipient's mail server. 6. The recipient retrieves their email using either POP3 or IMAP to download it to their computer

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    How Email Works

    Uploaded by

    gileen go
    72 views3 pages
    The document outlines the 7 step process for sending and receiving an email: 1. The sender creates an email using a client program and connects to their outgoing SMTP server. 2. The SMTP server communicates with the recipient's domain name server to get the IP address of the recipient's incoming mail server. 3. The message is sent from the sending server to the receiving server. 4. The receiving server runs spam and virus filters before allowing the email through the firewall. 5. If the email passes the filters, it is accepted for delivery by the recipient's mail server. 6. The recipient retrieves their email using either POP3 or IMAP to download it to their computer

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    How Email Works

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    The document outlines the 7 step process for sending and receiving an email: 1. The sender creates an email using a client program and connects to their outgoing SMTP server. 2. The SMTP server communicates with the recipient's domain name server to get the IP address of the recipient's incoming mail server. 3. The message is sent from the sending server to the receiving server. 4. The receiving server runs spam and virus filters before allowing the email through the firewall. 5. If the email passes the filters, it is accepted for delivery by the recipient's mail server. 6. The recipient retrieves their email using either POP3 or IMAP to download it to their computer

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    72 views3 pages

    How Email Works

    Uploaded by

    gileen go
    The document outlines the 7 step process for sending and receiving an email: 1. The sender creates an email using a client program and connects to their outgoing SMTP server. 2. The SMTP server communicates with the recipient's domain name server to get the IP address of the recipient's incoming mail server. 3. The message is sent from the sending server to the receiving server. 4. The receiving server runs spam and virus filters before allowing the email through the firewall. 5. If the email passes the filters, it is accepted for delivery by the recipient's mail server. 6. The recipient retrieves their email using either POP3 or IMAP to download it to their computer

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 3

    Step A: Sender creates and sends an email

    A message is composed on a computer by using an email program: a client. (Ex. Outlook Express)

    Step B: The client connects to the SMTP server at mail.beautifoolmess.com using port 25.

    It has a conversation with the SMTP server, telling the SMTP server the address of the sender and the
    address of the recipient, as well as the body of the message.

    The SMTP server takes the "to" address ([email protected]) and breaks it into two parts: the recipient
    name (chase) and the domain name (cracked.com). Since the recipient is at another domain, SMTP needs
    to communicate with that domain.

    Step C: The SMTP server has a conversation with a Domain Name Server, or DNS. It says, "Can you give
    me the IP address of the SMTP server for cracked.com?" The DNS replies with the one or more IP
    addresses for the SMTP server(s) that Cracked operates.

    Step D: The message is sent to the mail server tasked with transporting emails (called the MTA, for Mail
    Transport Agent) to the recipient's MTA. MTAs act as the post office (the sorting area and mail carrier,
    which handle message transportation). On the Internet, MTAs communicate with one another using the
    protocol SMTP, and so are logically called SMTP servers (or sometimes outgoing mail servers).

    The sending MTA asks if the host accepts messages for the recipient's username at that domain (i.e.,
    [email protected]) and transfers the message.

    Step E: An email encountering a firewall may be tested by spam and virus filters before it is allowed to
    pass inside the firewall. These filters test to see if the message qualifies as spam or malware. If the
    message contains malware, the file is usually quarantined and the sender is notified. If the message is
    identified as spam, it will probably be deleted without notifying the sender.

    Step F: When the email makes it past the hazards of the spam filter, it is accepted for delivery by the
    receiver's MTA. The recipient's MTA then delivers the email to the incoming mail server (called the MDA,
    for Mail Delivery Agent). MDAs act as mailboxes, which store messages until the recipients check the box.

    There are two main protocols used for retrieving email on an MDA:
    a) POP3 (Post Office Protocol), the older of the two, which is used for retrieving email. You connect to
    your mail server (through an Internet connection), download a copy of your awaiting messages via POP,
    and then disconnect. Pop! POP is a one-way ticket. By default, POP deletes mail from the server once it
    has been retrieved by you. A POP3 server listens on well-known port 110.

    b) IMAP (Internet Message Access Protocol) is true two-way email management. Any change you make in
    any IMAP client will synchronize with the server. This means any email read on your device will also
    automatically appear read when you check your account later via webmail or your desktop computer. Any
    messages or folders you read, move, or delete will be updated across all devices.

    For this reason, incoming mail servers are called POP servers or IMAP servers, depending on which
    protocol is used. The mail program uses the Post Office Protocol (POP) to fetch the message. POP is used
    instead of SMTP because the email message is no longer being sent on the Internet; it has arrived. All the
    POP does is fetch the message waiting on the server and transfer it back to the user's computer and his
    email program.

    Step G: Retrieving mail is done using a software program called an MUA (Mail User Agent).
    When the MUA is a program installed on the user's system, it is called an email client (such as Mozilla
    Thunderbird, Microsoft Outlook, Eudora Mail, Incredimail or Lotus Notes).

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