UNIVERSITY GRANTS COMMISSION

“GUIDELINES FOR GENERAL DEVELOPMENT ASSISTANCE TO CENTRAL,

DEEMED AND STATE UNIVERSITIES DURING XI PLAN”

The Eleventh Plan is being launched at a time when the country is undergoing of
major economic and technological changes based on the policy of liberalization,
globalization and privatisation while ensuring the development of rural and backward
classes. In the changed scenario, the educated human resource, equipped with latest
knowledge and skills will be in greater demand for participation in the social and
economic development of the country. This, in turn, will build up pressure on universities
and colleges for providing trained human resource while ensuring the quality and
relevance of education. In this, information technology is contributing to this change in a
big way and will have a major impact on the structure, management and mode of
delivery of the education system.

1. INTRODUCTION
1.1 In the XI Plan, greater emphasis has been placed on reduction of disparities
between urban/rural and developed / under developed areas by enhancing support to
universities located in backward and rural areas. However, this support has to be
supplemented by the proper utilization of available resources in a planned manner and
by maximising the co-operative use of resources by introducing new departments in
accordance with the societal needs of the area where the University is situated. There is
also a need to increase the access and equity for marginalised groups like women,
Scheduled Castes, Scheduled Tribes, OBC (non-creamy layer), minorities groups in
order to make higher education inclusive.
1.2 Majority of universities, although facing serious problems in their development, have
neither a reliable information base nor a mechanism for analysis. Many universities lack
information for planning a decision making process. It is therefore, warranted that
universities must attach greater importance to setting up of management information
system (MIS) in more meaningful manner to ensure efficient and effective academic,
administrative and financial management which is relevant to the needs of the students
and the country for its development.
2. OBJECTIVES

The objective of Development Assistance Scheme is to improve the infrastructure

and basic facilities in Universities so as to help them achieve at least the
threshold level and promote enhancement of quality.
 3. ELIGIBILITY/ TARGET

The UGC provides general development assistance to all eligible Central

Universities, identified Deemed Universities, and State Universities which are
included under Section 2(f) and 12 (B) of the UGC Act, within the frame work of
norms and broad outlays specified by the UGC.

4. NATURE OF ASSISTANCE

A. GENERAL DEVELOPMENT GRANT

The UGC has decided that General Plan Development Grant to the
individual university would be made available during the XI plan on the
basis of the outlays determined and communicated to the universities.

The outlays determined and communicated to Universities shall be in

operation for the period from 1.4.2007 to 31.3.2012. The scheme will end
with the plan period, i.e. on 31.3.2012.

Development assistance may be utilised for the consolidation of existing

infrastructure and for modernising teaching, research and administration
as also for extension and field outreach activities to meet the changing
needs of the Universities and to respond appropriately to the demands of
the society.

Under General Plan Development Assistance, the UGC will assist each
eligible university for the overall development covering the following
aspects:

i) Enhancing access
ii) Ensuring equity
iii) Imparting relevant education
iv) Improving quality and excellence
v) Making the University Administration more effective
vi) Providing for Faculty Improvement Programmes
vii) Enhancing Facilities for Students
viii) Augmenting research facilities
ix) Any other Plans of the University

In order to fulfill the above objectives, the financial assistance to meet the
requirements of the University in terms of infrastructure, staff, equipment, books
and journals, library, etc. under the following heads can be provided by the UGC
under the General Plan Development Grant during the XI Plan period:
i. Infrastructure: Buildings:

The financial assistance is for construction of new buildings and for major
repairs/renovation of old buildings. The buildings may be academic building,
library, administrative block, staff quarters, men’s hostels, guest house, etc. (For
women’s hostel a separate special scheme is available which is in the list of
enclosed schemes merged with XI Plan General Development Grant and hence
assistance for women’s hostel is not included under the General Plan
Development Grant.

ii. Campus Development :

Campus development----for construction of roads, providing electricity, water,

laying/renovating sewerage lines, plantation, and development of the land, etc.

iii. Staff :

Financial assistance under this head is only for appointing teaching non-teaching
and technical staff who are above the scale of pay of Lecturer and equivalent. As
regards Central/Deemed Universities funded on 100% basis by the UGC,
creation of non-teaching staff can only be done for Central Universities created
during and after X Plan.

iv. Central Library :

Funding for Books and Journals for the XI Plan period can be provided.

v. Equipment:

Equipment for laboratories, special office equipment (excluding furniture, fixtures

and computers) and modern teaching aids, like Multimedia Projectors, Overhead
projectors etc.can be provided.

vi. Innovative Research Activities :

Funds can be provided for additional Research Activities planned not covered
under major and minor research projects and Special Assistance Programme
(SAP) (any path breaking, innovative research), which the university proposes to
initiate and which do not fall under any other scheme of XI Plan of UGC.

vii. New Extension Activities and Outreach Programmes:

 New Extension Activities and Outreach Programmes for which the University
needs funding.

viii. ICT Requirements of the University:

Information Communication and Technological (ICT) requirements, if any.

ix. Health Centre :

This could be in the nature of a dispensary. While basic facilities can be provided,
the staff is not provided by the UGC.

x. Student amenities:

Such facilities may include Canteen, safe drinking water facility, Recreation
Room, Common Room, Counseling Centres for students, etc.

xi. Jubilee Grants:

Jubilee Grants for completing 25, 50, 60, 75, and 100 years can also be sought,
provided the University is attaining the completion of aforesaid Jubilee year
during the XI Plan period.

xii Assistance for overcoming damages caused by natural Calamities/ Disasters

Assistance to Universities for overcoming damages caused by Natural

Calamities/ Disasters (if any) will be part of XI Plan General Development
Assistance to Universities.

4.1 The UGC assistance for items (i) to (xi) is on 100% basis.

4.2 The development assistance, approved and conveyed by the UGC to the
universities as the outlay for the XI Plan encompassing the time span 1-4-2007 to
31-3-2012, would include item Nos. (i) to (xi).

4.3 The X Plan grants, as paid on 31.3.2007 to the Universities for the following
components, could be utilized during XI Plan in the following manner:

i. Extension has been allowed to utilize the grant already paid by the UGC for a
period of two years from 01-042007 to 31-03-2009 where grant has
already been sanctioned or construction of buildings have already started
on or before 31 March, 2007.
st

b.
The composition of the Building Committee should be

intimated
to
the
University
 Commission

immediately after it is constituted.

c.
The Building
Committee
should
ii. All other grants already released, (exceptbe faculty positions) could be utilized
upto 30-09-2007 only. responsible
for
iii. For filling up of X Plan faculty positions - No extension is permissible.
finalizing the plans and estimates of the various building

projects proposed to the Commission and for ensuring

4.4 Items for which assistance is available:

the completion of the buildings in accordance with the

4.4(i) Infrastructure:
approvedBuildings
plans and estimates and proper utilization of

The Commission
the has decided to provide 100% grants to the universities
for all building projects, but within the limit of total financial outlay for plan
funds
period not excluding
received 50% of it. However, no escalation cost over and
above the allocation will be provided. from Additionally, it is also suggested
that to avoid delay and to streamlinethe the building activity, the university
should submit required documents completed in all respects for each
University
approved building separately within a year from the date of approval Grants of
final XI plan General Development allocation and all efforts be made to
ensureCommission,
the completionthe
of building projects and
Government, before the the
from planUniversity’s
period ends.

The guidelines for the construction of all building projects during the XI
Plan period are:

Building Committee, its composition and functions:

a. Each University should have a Building Committee consisting of the Vice-

Chancellor the Chairperson of the committee a representative of the
CPWD or PWD Undertaking not below the rank of Executive Engineer, a
representative of the Planning Board, the Registrar, the Finance Officer,
and a representative of the user Department along with two teachers of
the university not below the rank of Professor nominated by the Vice
Chancellor. The Building Committee may also associate the Head,
Department of Civil Engineering, (where it exists), Head, Department of
Electrical Engineering (where it exists), or The Principal of the Engineering
College in the University (where it exists). If there is no Engineering
Department or College of the University, it may associate a person from
the nearby University, the University Engineer, or the University Architect
or a Government Architect. The Registrar will act as the Member
Secretary of the Building Committee.

own resources.

Procedure for preparation of plans and estimates for various building projects:

For preparation of plans and estimates for various building projects, the following norms
and procedures are suggested.

a. The estimates of the building projects should conform to the norms laid down by the
PWD, or CPWD or the local municipal authority, or similar construction agencies
recognized by the Government. Provision for ramps and toilets on the ground floor may
be made in the buildings, wherever necessary, to enable the use of the building for
the differently abled (physically challenged) persons.
b. Provision for services, (internal water supply and sanitary installation, internal
electrification and external services), contingency, Architect fees, Structural
Engineer/Consultant fees, may be made in the estimates as per the norms laid down by
the PWD or CPWD or the Council of Architecture for the various types of buildings.
c. While sending the proposal for the building project, the University should give a
certificate that the plans and estimates are in conformity with the norms as suggested by
the Commission in para a and b above.
d. Where new construction is undertaken, a certificate is required that the land on which
construction is proposed to be made is under undisputed ownership and possession of
the University. In such cases where the building is proposed to be constructed on an
existing building, a certificate may be enclosed from the Structural Engineer/Consultant
that the structure on which the construction is proposed to be made is structurally sound
to bear the load of the proposed construction.
e. The University may adopt one of the following alternatives, for undertaking the
building projects approved by the Commission including their planning, architectural
design, structural design, preparation of estimates and construction work, but it may be
ensured that not more than two agencies are involved in the planning and execution of
the work:
 i) The work relating to planning, architectural design, structural design,
preparation of estimates and execution of construction work may be
assigned to the CPWD or the State PWD as the case may be in toto as
deposit work. OR

ii) The architects may prepare the architectural design and the rest of the
work, viz., structural design, preparation of estimates and execution of the
work may be entrusted with the CPWD or the State PWD or a State or
Central Public Sector Undertaking or the work may be undertaken at the
department level by the University. OR

iii) The work relating to planning, architectural design, structural design

and preparation of estimates and supervision of construction work may be
entrusted to a firm of architects, or other government or semi-government
agencies, and the actual execution of work may be entrusted to the
University’s Engineering department.

f. It may be noted that the Architect engaged by the University should be registered with
the Council of Architecture.

g. While preparing the estimates, the Architect/Engineer should see that these are
based on the specifications and schedule of the rates of the CPWD or PWD. Estimates
should indicate the relevant item number in the CPWD or PWD schedule on the basis of
which the estimates have been prepared and the registered Architect/Engineer who
prepared the estimates should certify that they are in accordance with the schedule of
rates of the CPWD or PWD concerned.

h. The plans and estimates for a construction project should be approved by the
Building Committee of the University. In the meeting of the Building Committee at least
two members with Engineering and Architectural background should invariably be
present.
Procedure for approval of building projects by the UGC

1. The University should send the following documents in the prescribed proforma
Annexure-I to the UGC with its proposal for the construction of each building
separately approved under the General Development Plan Grant invariably duly
countersigned by the Vice-Chancellor or Registrar and Executive Engineer/PWD
Engineer as the case may be:

(a) Two copies of Blue Print of the proposed building duly signed by the Registrar,
Executive Engineer/ Superintendent Engineer, as case may be.

(b) Approval of the Plans and estimates of the building by the Building Committee
certifying that they are in conformity with the norms as suggested by the Commission
and the rates are as per CSR of the Region.

(c) A certificate that the Land on which the proposed building is to be constructed is
under the undisputed ownership and possession of the University, duly countersigned
by the Vice Chancellor and Registrar.
(d) An undertaking that the proposed construction will be executed by the Construction
Division of the University/Contract basis or Deposit Work by the
P.W.D. (Strike out whichever is not applicable). In case the university does not have a
civil / electric engineering department, the construction work should be given to
competent authorized agency only following laid down procedure.
(e) An undertaking that the expenditure over and above the UGC grant, if any, will be
met by the University from its own resources and the construction will not be delayed for
want of funds.

(f) A certificate stating that the existing structure is sound enough to bear the load of the
proposed building, in case it is going to be constructed upon the existing building
sturcture duly countersigned by the University Engineer, Registrar and Vice Chancellor.

(g) A certificate that the University has not availed of any grants for the proposed
construction earlier.

(h) An undertaking indicating the duration in which the project would be completed in a
time bound manner.

(i) A statement showing the avstract of cost (as per proforma attached) alongwith the
details of each item indicating the expenditure to be incurred duly signed by the
authority mentioned in the proforma.

(j) The Composition and Resolution of the Building Committee duly signed by all the
members with designation.
Important Note :

Wherever in these guidelines hereinafter, a provision/allocation is made for a

building project the aforesaid procedure for approval should be strictly followed,
except for Central Universities and Deemed Universities maintained by UGC
where the following procedure will be followed :

-The universities may place the building proposals before their Finance
Committee and decision of the Finance Committee may be sent to this office
alongwith duly filled in annexures.

-University may strictly follow the outlay for ‘Buildings’ under XI Plan
allocation of the University. Deviation from the allocation will not be permitted
by the UGC. However, if there is a need to re-appropriate the
individual/building-wise allocation may be followed for the construction
projects under ‘Campus Development’.

-The recommendation/decision of the Finance Committee may be sent to this

office for consideration and comments, if any

-After starting the construction work, the following information may be sent
immediately to UGC :-

A. Tender information
B. Date of starting the work
C. Likely time of completion of the work.

1On the basis of the above documents, the University Grants Commission will process
the proposal and convey its approval or otherwise, to the institution.
2No financial approval will be provided for such constructions which are started without
obtaining the prior approval of the Commission.
3On the receipt of the approval from the University Grants Commission, the University
may invite tenders on item-rate basis. The tender information may be sent to the
Commission within six month of the award of the work for its record.
4The final installment, equal to 10% of the approved grant will be released only after:
 a) the building is completed in all respects, checked, approved and
handed over to the University for its ultimate use.

b) obtaining a completion certificate in the prescribed set of format

(Annexure 1B) duly signed by the agency which prepared the plans and
estimates and supervised the construction work, or the CPWD or PWD or
Public Sector undertakings, as the case may be, and countersigned by the
Vice-Chancellor or Registrar and Finance Officer. (These rules apply also
to the deposit work of the CPWD or PWD).

6. The University must complete the approved building in accordance with the plans
accepted by the Building Committee and within the period stipulated in the
estimates. In case the expenditure on completion of the building exceeds the
amount approved by the Commission, the excess expenditure will have to be met
by the University from its own resources, or re-appropriation from item(s)
approved to the University, with the prior approval of the Commission.

Procedure for release of funds for building projects

a) On approval of the building proposal by UGC as above, the UGC will release funds
as per schedule mentioned below:

i) 50% on approval of the construction work.

ii) 40% when 100% of the first installment is utilized and progress report of
the expenditure submitted (Annexure-II).
 iii) Remaining 10% when the completion documents have been received.
Completion documents would mean receiving the following documents:-

-Revised estimates reflecting the final cost.

-Utilization Certificate for the total cost.
-Assets Certificate.
Completion certificate signed by the Vice-Chancellor or Registrar and Finance Officer
and University Engineer and/or Architect.
Completion cost proforma

4.4 (ii)Campus Development

Campus Development includes development of land, construction of

fencing/boundary wall, laying of water, electricity, sewerage lines and their
augmentation, construction and augmentation of water works, electricity sub-
station/transformers, construction of roads, plantation and landscaping etc. Any
other item which the university can justify on the basis of expert opinion can also
be considered under Campus Development. However, any individual item of
Campus Development would be considered and sanctioned by the UGC only on
the basis of expert opinion and a copy of the estimates (itemwise). The rules for
building projects would be applicable for Campus Development Projects where
construction is involved. Provision will be drawn from the building allocation of
50% of the total financial outlay.

4.4(iii) Staff

(a) Teaching Staff

Under this item, sanction would be given for the creation of posts of
Professors, Readers and Lecturers during the XI plan in various subject
areas. However, during the Plan Period, if found essential, it is permissible
for the University to review and seek the approval of the UGC for giving up
any post in one subject area and creating post(s) within the allocation in
another subject area. UGC assistance for the posts created under this
item would be available only for the plan period of 5 years and not beyond
31.3.2012 i.e. the end of the plan period, irrespective of the date of
appointment. Therefore, in order to claim assistance from the UGC under
staff salary item, the University should ensure that the minimum
qualifications prescribed by the UGC for appointment of teachers are
strictly followed and sanctioned posts are filled up within one year of
approval of UGC. However, it is a necessary condition for the release of
UGC assistance against any post approved by UGC that a copy of the
concurrence accorded by the State Government/ an under taking by the
concerned University, based on the resolution of the Executive Council in
respect of maintenance of the posts after the XI Plan Period, is enclosed.
The University, may however appoint teaching staff on contract basis for
the Plan period only as per UGC norms laid down for the purpose. Such
concurrence is not necessary for Central Universities and UGC
maintained Deemed Universities for which the UGC gives 100%
maintenance grant.
The University should submit the following information in the prescribed proforma
enclosed, (Annexure-III) about each appointment immediately after it is made :

1. State Govt.’s or the University’s own assurance to bear the liability towards the salary
of the said post after the Commission’s assistance ceases.

2. Name of the person appointed.

3. A certificate that the appointee fulfils the minimum qualifications as laid down by UGC
regulations.

4. Post held by the incumbent prior to his/her appointment against the said post and the
name of the Institution where he/she was working.

5. Date of joining the new post.

6. Minutes of the Selection Committee.

7. Details of the monthly pay offered including allowances in the scale of pay.

8. Amount payable up to the end of the financial year.

9. Number of increments, if any, to be given.

10. Action taken to fill the resultant vacancy, in case the person appointed belongs to
the same University.

11. A certificate to the effect that the appointment has been made in accordance with
the procedure and norms prescribed as per University rules.
 (b) Non-teaching / Technical Posts

Non-teaching/technical posts below the lecturer or equivalent level will

not be created/sanctioned such post. However, Central Universities
created in X Plan and afterwards will be exempted from this provision..

4.4(iv) Central Library

Under this item the Commission expects that each University should have a well
stacked and comprehensive, automated digitized Central Library. As such,
efforts may be made by the University to not only enrich the Central Library, but
also to make it fully computerized. The amount upto 10% of the grant allocated
under this item is for providing stacking facilities including furnitures, equipment,
computerization and automation in the Library.

4.4(v) Equipment

Under this item, assistance is available for procuring equipment in the

library/laboratories, for teaching aids, research and for office work. It is advisable
that a committee be constituted, involving beneficiary departments, to plan and
purchase equipment. A logbook must be maintained for the utilization of the
equipment costing more than rupees five lakhs. The logbook must be made
available for the mid-term or subsequent reviews. The amount upto 10% of the
allocated grant under this item may also be used for the repairs of the existing
equipment and storage of equipment.

4.4(vi)Additional / Innovative Research Activities

New Research Activities planned -any path breaking, innovative schemes, which
the University proposes to initiate and which does not fall under any other UGC
scheme of XI Plan period.
4.4(vii)New Extension Activities and Outreach Programmes:

New Extension Activities and Outreach Programmes planned for which the
University needs funding.

4.4(viii) ICT Requirements of the University:

Information Communication and Technological (ICT) requirement, such as

creating a data base, automation of administrative, accounts and examination
system.

4.4(ix) Health Centre

The assistance under this item is available for construction of building for the
Health Centre and for purchase of non-expendable equipment. No assistance for
any post is permissible under this item(except for Central universities and UGC
maintained deemed to be universities).; and the university has to make
arrangements under maintenance grant or from the user or some other source,
for purchase of medicines and expendable equipment. The procedure for
sanction and disbursement of assistance under this item would be the same as
for items under Campus Development.

4.4(x) Student Amenities

a) Student amenities include constructing and equipping safe drinking

water (including furniture and utensils) of canteen as well as recreation
rooms and outdoor recreation amenities or any other amenity as per the
needs of the students on the campus. The procedure for sanction and for
disbursement of UGC assistance under this item would be the same as for
items under the construction of building or Campus Development.

b) Counselors for Educational, Vocational and Personal Counseling in the

Universities/Colleges.
 4.4(xi) Jubilee Grants

Universities which are completing anniversaries of 25, 50, 60, 75

and 100 years will be assisted for undertaking any activity requiring
capital expenditure, such as renovation of old buildings and
construction of new buildings which may be monumental and worth
the occasion. The amount available will be as follows:
Quantum of Assistance

S.No. Nature of Celebration (Rs. in lakhs)

1. Centenary year (100 years) 100.00

2. Platinum Jubilee (75 years) 75.00
3. Diamond Jubilee (60 years) 60.00
4.Golden Jubilee (50 years) 50.00
5. Silver Jubilee (25 years) 25.00

The universities which are completing their 25, 50, 60, 75 and 100
years during the XI Plan (1st April, 2007 to 31 March, 2012), and
are eligible to receive Jubilee Grants and willing to avail of this
grant under the scheme, are required to submit a proposal to UGC
with proof of the date of establishment of the University (the date of
conferring the status of deemed to be university and date of
passing the Act in case of a State University may be taken for this
purpose), completion of their existence for the duration for which
assistance is sought, details of plans and estimates for
renovation/construction of buildings or other activities of a capital
nature, along with the development proposal, for which additional
grants over and above development grants outlay will be made
available. No grants will be given retrospectively.

4.4(xii) Assistance for overcoming damages caused by

Natural Calamities/Disasters.

Quantum of Assistance

The Quantum of assistance would depend on the nature of

calamity and availability of funds. The damages/ losses will be
ascertained based on the recommendation of the District
Magistrate/ Commissioner of the affected District in respect of each
such University separately.The financial assistance would be on
sharing basis in the ratio of 75%(UGC) and 25% State
Government.

5. PROCEDURE FOR RELEASE OF GRANT BY UGC

 In order to streamline the flow of UGC funds to Universities, it has been decided
to simplify the existing procedure of releasing funds. After the proposal of the
University is finalised the grants will be released as under:

i) 1 installment of 20% of allocation may be released for all items except building
st

for which University is eligible and appropriate grant is allocated for under
the XI General Plan Development. The second and subsequent
instalments of grants will be released on receipt of progress report,
statement of expenditure/ utilization certificate of previous grants
(Annexure-IV).

ii) No grant under staff salary head would be released till the UGC receives the
assurance from State Govt. or from the Executive Council of the
University itself, to take over the liability of the approved teaching
positions after the end of the Plan period.

iii) If the University fails to fill up the approved posts before the end of the XI Plan
period, the UGC allocation will lapse. No re-appropriation will be allowed
from staff salary to other approved items.
B. GRANTS UNDER SCHEMES MERGED WITH GENERAL DEVELOPMENT GRANT
OVER AND ABOVE GENERAL DEVELOPMENT GRANT

During the XI Plan, the UGC proposes to merge the following schemes with
General Development Grant. The allocation for these schèmes would be made at
the beginning of the XI Plan based on the recommendations of the Visiting
Committee. No application during the Plan period would be considered for
funding under these schemes. The University may indicate separately the funds
required under each of thèse schèmes as per the guidelines for each scheme
given below :

1. Travel Grant
2. Conferences/Semiars/Symposia/Workshops
3. Publication Grant
4. Appointment of Visiting Professor/Visiting Fellow
5. Day Care Centre
6. Adventure sports alongwith new schemes for development of sports infrastructure
and equipments.
7. Special Development Grant for Universities in Backward/ Rural/Remote/Border
Areas.
8. Special Development Grant for Young Universities and Rejuvenation Grant for Old
Universities.
9. Instrumentation Maintenance Facility (IMF).
10. Construction of Women’s Hostels
11. Basic facilities for Women
12. Faculty Improvement Programme. (Teacher Fellowship for doing M.Phil/Ph.D.)
13. Equal opportunity Cell
14. Coaching Schemes for Scheduled Caste, Scheduled Tribes, OBC (non-creamy
layer), Minorities.
15. Establishment of Career and Counselling Cell in Universities
16. Facilities for differently abled (Physically Challenged) persons .
1.

1.1 For this scheme the financial assistance will be on the basis of following
Permanent Faculty Strength as on 1st April of the previous year
criteria: UGC support per year (Rs. in lakh)
Up to 50
3.00
51-100
Objectives 5.00
a. To provide101-300
for Support to Teachers/ Scientific/ Technical Officers/ Administrative
Staff, all Administrative Officers of University from Administration, Finance and
8.00
Examination Above
viz., Pro Vice-Chancellor
300 /Rector Registrars, Finance Officer, Controller of
Examination, Librarians, and Director Physical 12.00
Education and other group ‘A’ Officers in
these cadres for participating in international conferences/seminars/ symposia/
workshops held abroad.

b. International travel fare and maintenance to teachers selected under international

collaboration exchange programmes of CSIR/ INSA and other agencies.

c. International travel grant to teachers and officers for attending training programmes.

d. Support to teachers/ scientific/ technical officers and administrative staff, viz.,

Registrars/ Librarians/ Director/ Physical Education for visiting centers of research or to
attend academic conferences/ seminars/ symposia/ workshops held in India

e. Academic Exchange Programme between Universities within India.

•Eligibility for Travel Grant

a. Those invited to attend international academic conferences/ seminars/

symposia/workshops. The level of the programme and the standing of the
institution organising the event should also be truly international
/national/professional and capable of enhancing skills or adding to the
professional accomplishment of the beneficiary.
b. Financial assistance may be provided in the following order of preference:-

i. Teachers delivering key-note addresses/ plenary lectures.

ii. Those contributing a paper.

iii. Those invited to Chair a session.

•Those invited under International Collaboration Exchange programmes.

•Those invited to give Symposia/ talks/ invited lectures or invited to discuss arts.
•c. Under this scheme financial assistance to a person for international travel will be
available once in 3 years on 100% basis.

•d. The claim of Scheduled Castes, Scheduled Tribes, OBC (non-creamy layer),
Minorities candidates may be given preference while considering applications under the
scheme.

•e. The travel grant is not to be utilized for Vice-Chancellor of the University and
teachers of affiliated colleges for which a separate scheme exists with the UGC.

Procedure of applying for Travel Grant

An application for grant may be sent by teachers/ officers concerned to the

appropriate University authority through the head of the department at least 60
days before the date of the programme along with the following documents.

a). Three copies of the full text of documents/ papers prepared by the teachers/
officers for presentation at the international conferences/ seminars/
symposia/ workshops. The details of a training programme, even if of
short duration, should be supplied.

b). Brief details of the organizers, title of the programme, place and duration of
the conference, etc. in which the paper is proposed to be presented or
participation is desired.
 c). A copy of the letter of invitation from the organizers of the
conference/seminar/ symposium accepting the paper for presentation,
immediately after it is received, or a copy of the letter from the organizers
inviting the teachers/officers to chair a session/ section and mentioning
details of the financial support offered, etc. should be enclosed.

d). In case of seminars / symposia/ workshops / training programmes of short

duration, the invitation or other relevant documents should be attached.

Pattern of Assistance

a). The University may meet a percentage of the admissible expenditure

mentioned for travel, airport tax, maintenance and registration charges for
assistance out of Unassigned Grant, provided the remaining expenses
are met by the University from its own funds, or other sources acceptable
to the University. Teachers may also be allowed to bear the balance of
expenses from their own resources.

b). Persons selected for participation should travel by excursion category tickets
in sectors wherever applicable.

c). Daily Allowance may be paid at the rates admissible in Government of India.
In addition, the charges for accommodation shall be reimbursed on actual
basis as per Govt. of India orders.

d). Such of the Teachers/ Officers who are selected for assistance may spend at
least 2 weeks in the country where the programme is held and they should
utilize the period, outside the programme days, for visiting institutions of
their subject field. The work, and the detailed plan of such visits, should be
submitted along with the proposal to the University.

1.2. International Travel fare and maintenance to teachers selected under

international collaboration exchange programmes of CSIR, INSA and other
Governmental agencies.

Teachers going under the International Collaboration Exchange Programme with

INSA, CSIR, DST, ICSSR, ICAR, ICHR, MCI and other agencies, may be
provided assistance to the extent of 50% of their travel expenses under this
scheme. (The universities are advised not to provide remaining 50% of the travel
expenses from their maintenance grant, as the same will not be reimbursed by
the UGC). Other rules and conditions are the same as those governing the travel
of teachers for attending programmes abroad as detailed under Group 1.1
heading.
1.3. International travel grant to teachers and officers for attending training
programmes, seminars and workshops.

The rules and conditions are the same as those governing the travel abroad of
teachers under this Travel Grant Scheme. The University/ its Selection
Committee may consider the standing/ international reputation of the organizer
and decide each case on its merits.

1.4 Travel grant to teachers/ research scholars/ Registrars and equivalent

position, Librarians, Physical Education Directors for visiting centres of
research or to attend academic conferences/ seminars/ symposia/
workshops/ training programmes within India.

The teachers, scholars and officers mentioned above be permitted to avail of this
facility once in six months, so as the benefit can be extended to more and more
people.

TA/ DA as per University rules and Registration fee, subject to a maximum of

Rs.10,000/- may be paid on 100% basis, to the teachers, scholars and officers
mentioned above selected by the University for assistance under this item. The
request for assistance for international and the national programmes may be
treated separately and the person need not be denied attendance at the one or
the other.

1.5 Travel Grant for Academic Exchange of Teachers within India

For visits of teachers/ experts/ scientists within the country the following norms
shall be followed :

i. Free accommodation and board to be provided by the host university from its
own sources.

ii. Traveling expenses of the visiting teachers/ experts may be met out of the
grant under this scheme according to the rates prescribed by the host
institution including airfare (wherever necessary), with the approval of the
Vice-Chancellor.

iii. The visiting teacher/ expert may be paid an honorarium upto Rs.1000/- per
lecture/ seminar. A maximum amount of Rs.3000/- would be admissible
for an assignment of not less than two weeks duration.
 MONITORING AND EVALUATION

Every year the University must send to the UGC, the Expenditure Statement and
the Progress Report for Physical performance in the prescribed proforma
enclosed as Annexure V.

2. CONFERENCES/SEMINARS/WORKSHOPS/SYMPOSIA/SHORTTERM
TRAINING PROGRAMMES

For this scheme the financial assistance will be as follows:

Permanent Faculty Strength as on 1st April of the previous year

The long-term programmes like UGC support
summer per year
institutes, (Rs. in
refresher lakh) are organized by
courses
the Academic Up Staff
to 50 Colleges ( ASC) and recognized Departments of Universities.
Therefore, support under 'Unassigned Grant'3.00 will be available only for organizing
51-100
programmes like short-term ( less than 15 days) workshops or training programmes/
4.00
seminars/ symposia and International/ National/ Regional /State level conferences. Such
101-300
programmes may be organized by the university5.00 without referring them to the UGC. The
following criteria may
Above 300 be followed for organizing them.
7.00

•Traveling allowance and incidental expenses for outstation participants, including the
resource persons, may be paid as per the rules of the university concerned.
•Secretarial / clerical, including Class IV assistance, transport, office supplies, postage,
cyclostyling, Xeroxing and other items as per rules of the university concerned.
•Honorarium to the Director of the Programme and the resource persons should not
exceed Rs.1500/-- each.

i).
Schools or Departments, which organized none or programmes, should be given preference.

ii).
Academic programmes which are likely to give new awareness and break new grounds may be encouraged.
iii).
Programmes in areas of research in which there is considerable activity or thrust/ emerging areas may be giv
 International, National, Regional and State Level Conferences

Assistance for International / National/ Regional / State Level Conferences may

be provided as under:

-International Level Conference upto Rs.3.00 lakh

-National Level Conference up to Rs.2.00 lakh
-Regional/State Level Conference up to Rs.1.00 lakh

The quantum of support may be determined depending on the number of

participants and the status of the Conference.

Proforma for submitting the statement of expenditure incurred at Annexure-VI.

3. PUBLICATION GRANT

For this scheme the financial assistance will be as follows:

I. The UGC support to Universities under publication grants is for publication of:

-Doctoral thesis -High Quality research papers

-Lectures delivered such as National Lectures of UGC or lectures instituted in
Permanent
the name ofFaculty
leading Strength as on 1st April of the previous year
personalities
UGC
-Scholarly contributions of support per text-book)
the faculty (not year (Rs. in lakh)
Up to 50
-Seminar or conference papers.
3.00
51-100
This support should be given mainly by 4.00way of supplementing the work of
private publishers.
101-300 In case of publication of articles in refereed journals, full
support may be extended by the Universities.
5.00 However, for publications other
than Above
doctoral thesis, the quantum of assistance to be provided for publication
300
may be considered with the help of an Expert
7.00 Committee to be constituted by
universities for this purpose.
 II. Proposals from the college teachers who wish to get their Ph.D. thesis/ high quality
research work published may also be considered by the respective
universities. The University may get such work/ thesis evaluated by two
experts, other than the examiners. The University may pay honorarium up to
Rs.500/to each of the experts, for evaluating a thesis/ research work out of
the allocation made by the UGC.

III. The expenditure on publication of proceedings of international or national

conferences or seminars, hosted by a University, could also be considered
by the university under the scheme.

•The university may provide a maximum of Rs.30,000/- per annum for continuing the
publication of quality journals identified by the UGC, on the advice of various panels,
initially for a period of 3 years, under the scheme. Quantum of assistance to a particular
journal may be determined on the merits of the case, such as the circulation of the
journal, the number of printed pages each year, the number of copies printed and sold
during the past 3 years , the rate of subscription and income, including subsidy from
various sources, and expenditure.

•Repetitive publication of books should not be considered under this scheme.

Assistance would be available only once for the first publication. The publication should
be printed in India only.

VI. The university may either publish the work under its supervision and control or get it
published through reputed publishers. Payments towards the cost of a
publication should not be made to the author, but directly to the publisher by
the university. The author could be consulted regarding the publisher, if it is
not done through the university press.

VII. The authors should not be permitted to make any financial contribution towards
publication of their work under this scheme.

VIII. The university may follow the Indian Copyrights Act for deciding the question of
Copyright of the work approved for the publication under this scheme.

IX. With a view to ensuring high academic standards, the universities should take
utmost care in making proper selection of the research work and thesis for
publication. The manuscripts
 should be assessed normally by two experts (other than the
examiner) of the area concerned.

X. The university may avail of the services of professional people for editing,
referencing, spacing of the manuscripts from the point of view of quality
and presentation, and may meet expenditure from the grant allocated for
the purpose.

XI. Besides seeking the advice of commercial publishers/ distributors while selecting
a manuscript for publication, the universities may consider the desirability
of appointing State and/ or regional selling agents/ distributors for the
published work.

XII. The amount of subsidy for publication of a thesis should not exceed Rs.20,000/-
unless the university is publishing the thesis on its own, in such case it
may meet actual expenses on publication.

XIII. Where assistance to a publication is substantial, the university should undertake

it as its own publication and a major part of the money realized through
the sale (after making provision of royalty to the author, commission to
retailers, etc.) should be credited to the fund for publication, so that it can
support publication of other books. The money obtained through sales of
books, published with the UGC support, should not be used by the
universities as revenue.

XIV. There should be proper coordination among the agencies providing financial
assistance for similar purposes, i.e. ICHR, ICSSR, NBT, Indian Institute of
Advanced Study, Simla, etc. To avoid duplication of assistance, the
universities should add a column in the application form for inviting such
proposals, whether any other organization has been approached for the
same publication and if so, with what result. Proforma for submitting the
Statement of Expenditure at Annexure-VII.

4. Appointment of Visiting Professors/Fellows

For this scheme the financial assistance will be as follows:

Permanent Faculty Strength as on 1st April of the previous year

UGC support per year (Rs. in lakh)
Up to 50
2.00
51-100
3.00
101-300
4.00
a. Visiting Professor:
1. A Visiting Professor should be an eminent scholar in his/ her field. Generally a person
who has held or is holding the post of Professor or a person who has achieved
distinction outside the university sector, should be considered for appointment as
Visiting Professor.

2. The maximum tenure of appointment of a Visiting Professor is two years and the
minimum -not less than three months. The university may appoint a person up to the
age of 70 years as a Visiting Professor.

3. A Professor should not be appointed as a Visiting Professor in the same university in

which he/ she holds a post immediately before or after superannuation.

4. If a superannuated person is appointed as a visiting professor, the honorarium

payable should not exceed Rs.15,000/- p.m. excluding any superannuation benefits.
5. A person appointed as Visiting Professor from outside the country may be paid an
honorarium of up to Rs.20,000/-p.m.
6. In case a person serving in an Indian University is appointed as visiting professor, the
honorarium payable should be determined on the basis of salary plus 10% of the basic
pay plus dearness allowance, and other allowances, if any admissible ( except
conveyance allowance, if any) as per the rates of the parent university. The receiving
university would also contribute towards pensionary benefits or CPF/GPF as per usual
rules.

7. It is expected that when a serving person is appointed as Visiting Professor, the

parent university would give him/ her duty leave without pay.

8. If a person working abroad on a permanent basis is invited as a Visiting Professor,

the university may meet the cost of international air travel from its own resources.
Visiting Professors appointed may be paid travel expenses within India in accordance
with the rules of the university.

9. Guest House accommodation is expected to be provided free of charge by the host

university, but food charges would be paid for by the Visiting Professor.
b. Visiting Fellow:
1A Visiting Fellow should be a scholar of eminence in his/ her subject.
Superannuated persons up to the age of 70 years may also be considered for
appointment as Visiting Fellow. The minimum tenure of a Visiting Fellow should not
be less than a week and maximum -up to three months.

2The Visiting Fellow may be paid daily allowance not exceeding Rs.600/- per day for
visits up to one month. For visits beyond one month, the rate may be as in the case
of Visiting Professor.

3Travel expenses may be met in accordance with the rules of the university.

4It is expected that the parent institution will grant academic leave with pay and
usual allowance for the duration of the appointment as Visiting Fellow.

5The host University would provide accommodation to the Visiting Fellow in the
University Guest House free of charge, but food charges would be paid by the
Visiting Fellow.

6The same person may not be invited as Visiting Fellow more than once in a year in
the same University, but the period of 3 months can be spilt up as desired by the
University within the period of one year.
 MONITORING and EVALUATION

Every year the University must send the Utilization Certificate, the Expenditure
Statement and the Progress Report for Physical performance in the prescribed
proforma enclosed as Annexure-VIII.

5. DAY CARE CENTRE

OBJECTIVES

To help the working parents in pursuing their job and / or academic career, the
UGC provides Day Care facilities on payment basis at universities for children of
teachers / University’s employees upto six years of age. It includes male
employees/scholars/students also whose wives are working elsewhere.
 NATURE OF ASSISTANCE

The Day Care Centre should be given adequate indoor space of approximately
800 to 1200 sq.ft. for 25 to 30 children. If the number of children increases, there
should be corresponding increase in space and staff, as also equipment. There
should be separate space for activities, rest and meals and also preferably a
separate room for infants. The University should have proper facilities, resources
and personnel to implement the scheme.

The Day Care Centre must have a child-friendly environment of large colourful
displays and activity centres with play materials that a child can take and play on
his/her own, besides the guided activity. It should be located in a safe place away
from hazards such as traffic, staircases and lifts, and should not be too close to
general toilets

A one time lump-sum grant of Rs.5.00 lakhs will be provided by the Commission
to Day Care Centre of the University which comes under section 12(B) of the
UGC Act. Thereafter, the UGC shall not support the scheme. The grant should
be utilized for acquiring essential facilities. The day to day and operational
expenses may be met from the payment to be collected from parents. The Day
Care Centre is not required to be run for profit to any individual or organization
during the plan.

Proforma for submitting the proposal is at Annexure-IX.

MONITORING and EVALUATION

Every year the University must send the Utilization Certificate/ the Expenditure
Statement and the Progress Report for Physical performance in the prescribed
proforma.

6. ADVENTURE SPORTS AND DEVELOPMENT OF SPORTS INFRASTRUCTURE

AND EQUIPMENTS

OBJECTIVE

The objective of the Scheme is to create an enabling environment for sports in

the universities and to foster amongst the students of Universities a spirit of
cooperative team work, the capacity to face and effectively deal with challenging
situations with courage and determination. This, thus, provides the youth with a
positive and healthy channelisation for their abundant energy, enthusiasm and
imagination as also an opportunity for them to take their rightful place as the
future leaders of the country in myriad spheres of activity.
Keeping the above objective in view, the Scheme is designed to fulfill the following
aims:-
a. While all young students should get an opportunity to avail themselves of adventure
sports facilities, this Scheme specially aims to serve the first generation learners and
young students, both in urban and rural areas.

b. Some students, depending upon their level of “attainment” in a particular discipline,

may be offered opportunities to participate in more advanced level of adventure activity
in the same or related discipline.

c. Adventure Sports Infrastructure, where already available, has to be further improved/

strengthened. At other places, Universities will assist in creation of such minimum
facilities so as to facilitate the conduct of such activities for their students.

Pattern of Financial Assistance from the UGC

The UGC would be providing grant upto Rs. 50.00 lakhs for creation of sports
infrastructure, equipment and for conducting Adventure Sports.

Sports Infrastructure:

The UGC would provide a “one time” grant for creating sports infrastructure in
universities which will include gymnasium, developing fields for various sports and
related equipment and for conducting/organizing Adventure Sports, within the ceiling
amount of Rs.25.00 lakhs.
(i)
Adventure Activities
On Land
FOR EACH PROGRAMME Remarks

Duration (days)
No. of

Participants
(a)
Snow Skiing
5
50
( b ) Trekking
10
30
(c )
High Alt Trekking
10
30
(d)
Rock Climbing
5
30
(e)
Cycle Safari in cycles to
10
30

be arranged in different
Mountaineering and Snow Skiing,themselves
for which the amount should not exceed Rs.16,000/- per programme.
ial Allowance
er day per head for the
(f) period of Adventure
Desert Safari /Trekking 10Sports
30 Programme to take care of special needs like porter charges
orarium to
eeding Rs.5,000/- per programme.
(ii) In Sea/ Lakes

(a) Wind Surfing in Lakes 5 30

(b) Sea Awareness 5 30

(iii) In the River

(a) White Water Rafting. 3 days and 2 32 nights

(b) Kayaking and Canoeing 3 days and 2 32 nights
(iv) In the Sky
(a) Para Sailing. 5 50
(b) Para Gliding. 5 30
(c) Micro Lite Flying 5 30
(d) Powered Hang Gliding 5 30
(e) Ballooning 2 50

(v) Other Activities Including Advanced Adventure Sports. To be decided

on merit of each adventure proposal.

A University will be eligible to choose 2(Two) events/ programmes.

Norms for the conduct of the programmes: payable to the Conducting Agency through
the University for conduct, overall management, coordination, control and monitoring of
the programmes:

Activity Permissible Expenditure

(a) Board and Lodging Rs.200/-per day per head for the duration of the Adventure
Sports programme

(b) Traveling Expenses Rs.2500/- per Bus. by Bus from Base Camp to Camp Site
and back.
(c) Hiring of Equipment Actual cost of hiring charges subject to a maximum of Rs.8,000/-
for each programme Instructors (2 to 4 per Programme) accompanying the Group
(f) Contingent Rs.5,000/- per programme. Expenditure(related to the programme)

( g ) Institutional 10% of the sum of (a), (b), (c), (d) and (e) above. Charges per
programme.

TA /DA to Experts nominated by the University /College to monitor the conduct of the
programmes: as per the University/ College norms subject to a minimum of Rs.200/-per
day of the programme.
 ( b ) In Sea/ Lakes
? Wind Surfing in Lakes
200.00
Financial Liabilities of Participants
? Sea Awareness
200.00
Transportation to Base Camp and (Back shall
c ) In the be River
arranged by the
participants themselves.
? White Water Rafting
Payment of “Commitment Money”: Universities/ 100.00 Colleges will collect “Commitment
Money” from each participating student at the rate given
? Kayaking and Canoeing. below, at the time of planning
and finalizing a programme and include the same
100.00in overall expenditure of the
Programme. These rates will be subject
( d ) to
Inreview
the Skyby the UGC : -

? Para (Rs.)
( a ) On Land Amount per Programme Sailing
Snow Skiing 400.00 100.00
? Para Gliding.
Trekking 300.00 100.00
High Alt Trekking 400.00 ? Micro Lite Flying
100.00
Rock Climbing 100.00
? Powered Hang Gliding
Cycle Safari 100.00 100.00
Desert Safari/ Trekking 300.00 ? Ballooning
100.00

Insurance: Each participating student will have an insurance for a minimum amount of
Rs.25000/- at his /her cost, before the commencement of the Programme.

Criteria for selection of the participating students and their escorts

Participating students

a) Age Range:The Age range of participating students under various Adventure Sports
programmes under the scheme will be 17-35 years.

b) Priorities for Allotment of Vacancies. First Year and Second Year adventure-loving
students belonging to the weaker sections of society may be given preference
over the Final Year students.

c) Medical Fitness Certificate. Participating students should be mentally and physically

fit to undergo the adventure sports programme. Production of a Medical Fitness
Certificate by a participating students duly signed by a qualified Medical
Practitioner and stating that the student is mentally and physically fit to undergo
the programme, would be mandatory.

d) Each student will be allowed to participate only in one programme in an

Academic Year, so as to enable maximum number of students to benefit from
the Scheme.
e) Students pursuing academic studies through
Correspondence Courses will also be eligible to participate
in the adventure sports programmes/events.

Deputation of escorts from among the Staff Members.

a. Generally, there will be separate programmes/events for boys and girls, in which
case, two physical education teachers will be deputed as escorts.

b. Where the same programme / event is to be attended by both boys and girls, a lady
physical education teacher will invariably be deputed to join the group of participants as
escort, as also to assist in administering the programme.

Execution of proposals / Conducting of Programmes by Universities/Colleges.

The UGC Visiting Committees will recommend grants under the scheme during the visit.
The University shall create admissible sports infrastructure as approved by the UGC.
For adventure sports, the university shall identify an agency to conduct the programmes.
Preferably an NGO which, by their nature, normally functions on Non Commercial basis
may be given preference as against going to a Commercial Adventure Organisation. An
NGO to be entrusted with the responsibilities of executing programmes should be
selected based on its strength keeping in view the following desirable criteria: -

a. The NGO should have a wide spread presence in the country so that it can organise
and conduct adventure activities for the students of College/University at multi-locations.

b. It should have due versatility by way of the capability of conducting programmes in

maximum Adventure Disciplines within itself or through affiliate Adventure
Organisations.

c. It should have been working actively in the field for at least a period of 10 years and,
thus, should have developed the necessary infrastructure and expertise to credibly
conduct programmes.

d. It should have the capability of mobilizing its resources at other selected places in the
country by moving the equipment and teams, as necessary, for conducting the
programmes for the students of the affiliated college of a university.

e. The selected Conducting Agency, whether it organizes Adventure Sports

programmes/events for the students of Universities/Colleges itself or gets them
executed from other
 professional organisations in the field, shall be capable of taking on the
responsibility, for competent and safe conduct of the Adventure Sports
programmes/events assigned to it, based on its past record and
credibility.

f. It should have the capacity to make arrangements for boarding and lodging for
the participants during the programme/ event particularly where overnight
stay is involved.

Even before the receipt of approval and release of grants from the UGC, the
Universities/ Colleges should shortlist agency/ agencies based on the guidelines
given above which can conduct the programmes. Immediately on receipt of the
approval of the UGC, the entire details by way of preparation of Nominal Rolls of
participating students, completion of application forms, timely nomination, getting
the participating students insured for Rs.25,000/-, collection of “Commitment
Money”, deciding the Conducting Agency, fixing of Venue/ Base Camp location,
dates of the programme, conduct modalities and so on, should be taken in hand
and fully coordinated/ firmed up.

Monitoring and Evaluation

Every year the University must send the Utilisation Certificate, the Expenditure
Statement and the Progress Report for Physical performance in the prescribed
proforma.

7. SPECIAL DEVELOPMENT GRANT FOR UNIVERSITIES IN BACKWARD/RURAL/

REMOTE/BORDER AREAS

OBJECTIVE

It is observed that there is a visible disparity between the universities situated in

metropolitan cities and urban and semi-urban areas, and the universities located
in backward/rural/remote/border areas. This disparity is a major weakness of our
higher education system and requires immediate attention. One of the priorities
of the XI Plan is to identify such weaknesses and strengths of the higher
education institutions and then extend focused funding to remove weaknesses
and fortify strengths. In order to partially overcome disparities and to improve the
higher education scenario presently prevailing in the backward areas of the
country, the Commission has initiated a scheme entitled "Special Development
Grant for Universities in Backward Areas". Beneficiary universities under this
scheme will be able to strengthen their available infrastructure and create
essentially required additional basic infrastructure.

The objective of the scheme is to focus attention on universities located in

backward/ rural/remote/border areas and to improve infrastructure, to achieve
optimum teaching, equity and access at least to the threshold level. This will
help the universities to evolve to a level where they are able to introduce
innovations in academics and meet the challenges of globalization. By doing so
the students of these areas will come up to the level of other urban and semi-
urban areas of the country. This will also stem the migration from backward/
rural/ remote/border areas to Metropolitan and Urban Areas. Additional Job
opportunities will also emerge in the particular areas by opening up opportunities
for self employment in these areas.
Eligibility/Target

All eligible universities under section 2(f) and 12 (B) of the UGC Act of 1956 and
physically located in backward/rural/remote/border areas will be considered under this
scheme. A university which has received grant under the scheme in the X Plan and is
also eligible in the XI Plan will also be considered for funding under the scheme. All
Central and Deemed to be Universities, getting 100% non-plan grant are excluded from
the purview of this scheme.

Norms for identifying the university as one located in Backward/ Rural/Remote/Border

areas:

a) Backward

All the universities physically located in the districts with GER less than the
national average and with no. of colleges less than 5 per lac of population would
be considered as those located in backward area district.

b) Rural

Any university located in an area where village panchayat exists would be a rural
university.

c) Remote Area

Any university which is not connected by a metalled road upto 5 km. will be
considered as one located in a remote area. This may be certified by the District
Magistrate.

d) Border Area

The districts whose boundary touches the border of a neighbouring country will
be treated as border area districts. Any university located in these districts would
be eligible under this scheme . This may be certified by the District Magistrate.

Nature of Assistance
 Eligible universities under this scheme will be provided up to Rs.100.00 Lakh
(One Hundred Lakh) as one time grant during the XI Plan if it falls under one of
the above categories. The grant would be Rs.1.25 crore if it falls under two of the
above categories and Rs. 1.50 crore if it falls under more than two categories.
This grant can be utilized exclusively for creating/ upgrading/ augmenting
infrastructural projects of capital nature, such as central facilities like library, staff
quarters, classrooms, laboratories, hostels, conference hall, etc.

Proforma for submitting the proposal is at Annexure – X.

Procedure for Monitoring

The scheme will be monitored by obtaining an annual progress report and the
submission of a statement of account, audited utilisation certificate and
completion documents (infrastructure projects) from the university concerned.
However, the Commission reserves its right of sending an expert committee for
an on-the-spot-monitoring, if deemed necessary.

8. SPECIAL DEVELOPMENT GRANT FOR YOUNG UNIVERSITIES AND

REJUVENATION GRANT FOR OLD UNIVERSITIES.

OBJECTIVE

At present the biggest challenge before the nation is to meet the diametrically
opposite demands of quality education and an increasing number of students
aspiring for higher education. The need for both quality and quantity in higher
education demands better academic and physical infrastructure, greater financial
resources and an increasing number of educational institutions. To match this
increased demand, new universities are being established every year. These
new universities need to develop their infrastructure, which requires substantial
funding since they are new and are normally devoid of such infrastructure at the
time of their establishment. Similarly, the universities which are more than 100
years old require refurbishing of infrastructure to maintain the quality. Therefore,
one of the thrust areas identified by the UGC during the XI Plan is to strengthen
these newly created universities and old universities by providing them additional
grant.

ELIGIBILITY/ TARGET

The universities which have been included under Section 2(f) and declared
eligible for central assistance under 12 (B) of the UGC Act, 1956 and are not
above ten years of age as on 1 April, 2007 are eligible to receive grant from
st

UGC under this scheme of Special Development Grants for Young Universities A
university which has received grants under the scheme in the X Plan and is also
eligible in the XI Plan will also be considered for funding under the scheme.
 Rejuvenation Grant for old universities will be given to those which have already
completed more than 50 years of their establishment.

NATURE OF ASSISTANCE

The eligible universities will get assistance as a one time grant during the XI
Plan maximum limit for the same being:

i) Young Universities -Rs. 1.00 crore ii)

Rejuvenation grant -Rs. 1.00 crore for old
universities

Under this component, the University can make use of grant available for
augmenting/ improving/extending their physical infrastructure.

This grant can be utilised exclusively for creating infrastructure facilities of a

capital nature such as libraries, hostels, staff quarters, class rooms, laboratories,
canteens, auditoria, guest houses, play grounds, repairs and renovation of
buildings/infrastructure, etc.

MONITORING and EVALUATION

Every year the University must send to the UGC, the Expenditure Statement and
the Progress Report for Physical performance in the prescribed proforma
enclosed as Annexure. Proforma for submitting the proposal is at Annexure-XI.

9. INSTRUMENTATION MAINTENANCE FACILITY (IMF)

OBJECTIVES

i). The primary objective of the IMF is to provide effective and economical
services in the repair and maintenance of scientific instruments and
electronic hardware.

ii). The IMF shall strive to satisfy the users of instruments and electronic
hardware regarding the quality of the service.

iii). The IMF shall provide facilities for staff development through training and
opportunities to exchange experience with other IMFs and centres
providing similar services around the country

ELIGIBILITY

Central/ State Universities, and Deemed to be Universities, which are under

section 2(f) and 12 (B) of the UGC Act, 1956, are eligible to receive financial
support to establish IMF in their institutions for PG Science Departments under
this scheme. A University/Deemed University having USIC Programme will not
be eligible for IMF Unit. All Universities which have been approved by the UGC
for implementing this scheme during Xth Plan period will also not be eligible for
IMF during the XIth Plan.
 Nature of Assistance and Duration

Under this scheme the Commission will provide financial assistance for the XI Plan
period under the following heads:

a. Recurring

ent in Instrumentation/ Electronics with at least 3 years experience in repairs and maintenance of instruments.

mentation/ Electronics) with 3 years experience or ITI or equivalent (Instrumentation/ Electronics) with 5 years e
2.40

b. Non-recurring (as “One Time” Grant for the entire XI Plan period).
 Admissible grant under this scheme will be given provided the following
norms for appointment are adequately adhered to by the respective
Universities.

The staff salary will be admitted on receipt of the following documents:

(i) Documentary evidence for advertising the post(s)

(ii) Minutes of the meeting of the Selection Committee duly signed by the all members.

(iii) Documentary proof of educational and professional qualifications of the

persons selected for the post of Technical Officer and Technicians.

(iv) A copy of the Notification/offer of appointment issued by the University.

(v) Joining Reports

Proforma for submitting the proposal is at Annexure-XII

10. SPECIAL SCHEME FOR CONSTRUCTION OF WOMEN’S HOSTELS OBJECTIVE

Increasing mobility of students to seek the education they desire raises the
demand for hostels. Hostel as a residential unit can foster community living,
provide security, especially for women students, who cannot live alone, or even
in small groups, in unfamiliar cities. There is a great dearth of women hostels not
only in the institutions exclusively serving women, but also in some of the
established, old co-educational institutions of the country, which, in the earlier
decades, largely catered to men students when there was little mobility for
women to seek education in places other than their own residential locations.
Today, women are competing with men and, in many cases, crowding them out
in both professional programmes as also in the traditional disciplines. While
women today constitute one-third of total enrolment, their enrolment is growing at
a faster rate in several states of the country. However, there has not been a
proportionate growth of women’s hostel facilities for pursuing higher studies. With
a view to providing hostels and other infrastructure facilities to achieve the goal of
enhancing the status of women and harnessing the potential available for the
development of the society at large, as also to bring about gender equity and
equal representation of women, the Commission has decided to continue the
special scheme for the construction of women’s hostels during the XI Plan
Period.
ELIGIBILITY/ TARGET

Universities which come within the purview of the UGC, and are fit to receive central
assistance under Section 12(B) of the UGC Act, will be eligible to receive financial
assistance under this scheme. However, Universities who have received enhanced
grant during the X Plan are not eligible under the scheme.

PREFERENCE:

Preference may be given to the construction of Women’s Hostels in Universities

primarily catering to the Minorities in areas where there is a concentration of such
Minorities especially Muslims.

NATURE OF ASSISTANCE

Central/State Universities and Deemed Universities getting 100% Plan and Non Plan
grant will be eligible to get assistance from the UGC under this scheme on 100% basis
subject to the ceiling given below and as per the Women enrollment for the last 3 years,
Proforma for submitting the proposal is enclosed (Annexure-XIII).

Amount( Rs.in lakh)

Women Enrollment Non-Metro Metro

Upto 250 Rs. 60.00 Rs. 120.00

Upto 251-500 Rs. 80.00 Rs. 160.00
More then 500 Rs.100.00 Rs. 200.00

PROCEDURE FOR ADMITTING THE GRANT UNDER THIS UNIT

1The procedure prescribed for admitting grant-in-aid for construction projects under this
component may be strictly followed by the grantee University.

2No financial assistance will be admitted under this scheme for such construction
works, which are started without obtaining the prior approval of the Commission for the
plan and estimates of the proposed project as envisaged for the Building Project as per
the XI Plan General Development Scheme.

MONITORING and EVALUATION

 Every year the University must send to the UGC the Utilization Certificate, the
Expenditure Statement and the Progress Report for Physical performance in the
prescribed proforma.

11. BASIC FACILITIES FOR WOMEN

OBJECTIVE

To provide assistance for creating and strengthening infrastructure for women

students, teachers, researchers and non-teaching staff members in universities.

ELIGIBILITY/ TARGET GROUP

All universities that are included in sections 2(f) and 12(B) of the UGC Act of
1956 are eligible to receive grant under this scheme. The target group is women
students, teachers, researchers and non-teaching staff of all eligible universities.

NATURE OF ASSISTANCE

Under the scheme, a sum of upto Rs. 50.00 lakh will be provided to universities
for creation, maintenance and upgradation of infrastructure under any one or all
of them, as given below :

(a) Ladies toilets

(b) Ladies Common Room/Cyber Café
(c) Gymnasium
(d) Medical Room

Monitoring and Evaluation

Every year the University must send to the UGC, the Expenditure Statement and
the Progress Report for Physical performance in the prescribed proforma
enclosed as Annexure-XIV.

12. FACULTY IMPROVEMENT PROGRAMME (FIP)

INTRODUCTION

The Commission will provide financial assistance under the scheme for teachers,
who are employed in the eligible universities and who intend to pursue their
academic/research activities leading to the award of M.Phil./Ph.D. degree as per
the following pattern:

The parameters for selecting the teachers under FIP are given below:
ty Strength Financial Assistance (Rs. in lakh)

Upto 50 -10.00 51-100 -15.00 101-300 -20.00 Above 300 -25.00

OBJECTIVE

The objective of the “Teacher Fellowship” under Faculty Improvement Programme is to

provide an opportunity to the teachers of the Universities to pursue research leading to
award of M.Phil./ Ph.D.

ELIGIBILITY/TARGET GROUP

•The Commission will provide assistance to teachers of those universities which are
included in the list maintained by the UGC under section 2(f) and 12(B) of the UGC Act,
1956.

•The teachers should be permanent/confirmed.

•The teacher should not be more than 50 years of age (relaxable by 5 yeas in the case
of women teachers and teachers belonging to Scheduled Castes, Scheduled Tribes,
OBC (noncreamy layer), Minorities category on the date of application).

•The teacher should have at least a second class Master’s degree with minimum 50%
marks (45% marks for Scheduled Castes,Scheduled Tribes, OBC [non-creamy layer]
teachers). In case of a teacher appointed after 19 September, 1991, he/she should
th

have at least 55% marks (50% marks in case of Scheduled Castes,Scheduled Tribes,
OBC [non-creamy layer] teachers) at Master’s level or equivalent in the seven point
grading scale with letter grades O,A,B,C,D,E and F.

•The teacher should have at least 3 years of teaching experience on the date of
submitting the application for award of teacher fellowship.

•The teacher who did not avail himself/ herself of any teacher fellowship from the UGC
or any other agencies may be given preference.

•The teacher fellow will register for the M.Phil. in a College/ University/ Institution, which
offers the M.Phil. programme in the subject concerned. A teacher seeking Teacher
Fellowship for completion of Ph.D. should have completed his/her registration process in
a recognized college/University/institution having a well developed Post-graduate
department in the subject concerned with adequate research facilities.

•The teacher will continue to receive full salary from the parent university during the
period of Teacher Fellowship.

•The scheme will also be applicable to the teachers who are entitled to Study Leave with
full pay. However, it would be open to them either to opt for the Teacher Fellowship
under Faculty Improvement Programme or Study leave given by the Universities.

•RESERVATION : 15%, 7.5% and 27% out of the total fellowships allocated to a
University/College will be reserved for SC /ST/ OBC [non-creamy layer] candidates
respectively.
The Teacher fellowship for the Ph.D. programme would be for a period of two years.
Extension of one year could be granted based on the justification and merits of the case.
The Teacher Fellowship for M.Phil. programme would be for one year extendable
for another six months if necessary and justified.

NATURE OF ASSISTANCE:

Contingency Grants

A Teacher Fellow will be eligible for reimbursement of actual contingency expenditure

subject to a maximum of Rs. 15,000/- per year. The accounts for contingency grant and
audited Utilization Certificate in the usual prescribed proforma may be submitted to the
respective State Universities and Central Universities and Bureau of the UGC. The
documents should be duly countersigned by the Registrar/Head of the
University/Research institute/Principal of the College concerned where the Teacher
Fellow is conducting research work. Rules for Leave and Utilization of Contingency
Grant under the scheme of Teacher Fellowship are attached.

Travel Allowance

The Teacher fellow will be entitled to reimbursement of actual train fare or bus fare as
per his/her entitlement according to University rules for joining the research centre and
also for return to his/her parent institution after completing the tenure of his/her award, if
the distance between the University (parent institution) and the research centre is
above twenty kilometers and the research centre and the parent institution are not
located in the same city. The expenditure to be incurred in this regard is to be met out
of the contingency grant.

Salary of the Substitute Teacher

The salary of the substitute teacher, appointed by the University in place of a teacher
selected for award of teacher fellowship, will be reimbursed by the UGC. The
University/College will make a fresh appointment of a substitute teacher in accordance
with the prescribed procedure of the UGC, on the minimum Pay Scale prescribed for a
Lecturer. If the substitute teacher is appointed on a pay scale higher than the minimum
pay scale of a Lecturer, the grant towards reimbursement of the salary of the substitute
teacher will be restricted by the UGC to the minimum scale and the balance amount will
be met by the respective University/Institute/College or by the respective State
Government. If the post vacated by the Teacher fellow is filled by transfer or deputation,
such a substitute’s salary will not be reimbursed. The substitute teacher must be
appointed on a full time basis. The Commission will not pay the salary of the substitute
teacher if appointed on a part-time basis, unless there are substantial reasons for the
same. The substitute teachers will not be entitled to yearly increments. The substitute
teacher would also be entitled for salary for the extended period of the Teacher Fellow.
 The grant will be paid to the University/College for the salary of the substitute teacher on
receipt of the joining report of the Teacher Fellow along with the following information
relating to the substitute teacher :

In case it is not possible to appoint a substitute at the initial stage, or, if the appointment
of a substitute is delayed, then lectures may be arranged on the basis of honorarium
with Rs.250/- per lecture subject to a maximum of Rs.10,000/-per month. All efforts
should be made for an early appointment of a substitute teacher.

PROCEDURE FOR APPLYING FOR THE SCHEME.

Application for award of Teacher Fellowship under ‘Faculty Improvement Programme’

will not be considered unless it is recommended by a Selection Committee to be
constituted with the following as Members :

ayable per month in the approved pay scale;

tenure of fellowship;

pal of University/College that the appointment of the substitute has been made in accordance with the procedu

ng University/State Government regarding the appointment of the substitute.

•Nominee of the Vice-Chancellor of University.

•Head of the Department/a Senior Teacher in the subject concerned.

•A nominee of the affiliating University, preferably the Director of the College

Development Council/Dean in case of University.

•A subject expert from a teaching Department other than the institution concerned.

•In case of selection of Scheduled Castes, Scheduled Tribes, OBC (non-creamy layer),
Minorities candidate, a Scheduled Castes, Scheduled Tribes, OBC (non-creamy layer),
Minorities person, preferably an academician in the University, should also be present.

The Selection Committee will scrutinize the applications submitted in prescribed

proforma Annexure-XV. By the applicants and ensure that the applicants satisfy all the
conditions laid down by the Commission for the award of Teacher Fellowship. A
Certificate to this effect will be furnished in the proceedings of the Selection Committee,
which will be signed by all the members.

The Selection Committee will prepare a panel of names of teaches to be awarded

Teacher Fellowships in order of merit. While preparing the panel, care must be taken to
select teachers from various disciplines. Separate panels will be preferred for
Humanities, Social Sciences and Sciences respectively. The number of candidates to
be included in the panel should not exceed 20% of the number of permanent teachers,
who satisfy the eligibility conditions and do not possess M.Phil. and/or Ph.D. degree. If
there are less than 20% of permanent teachers in a University who satisfy eligibility
conditions, some or all may be considered for award of Teacher Fellowship.

PROCEDURE FOR APPROVAL BY THE UGC.

The teachers to be awarded Teacher Fellowships, along with duration of the fellowship
in each case, will be communicated by the State Universities/Deemed Universities/
Central University Bureau concerned of the UGC and will also release the grants
towards Teacher Fellowship.

PROCEDURE FOR RELEASE OF GRANTS BY UGC :

Grants towards Contingency for the Teacher Fellowship for the first year will be paid to
the research Centre/place of research of the Teacher Fellow on receipt of the Joining
Report duly signed by Registrar/Research Guide/Principal of the Institution. The 2 nd

year’s Contingency grant will be paid on receipt of Utilization Certificate for the 1 st

installment of grant duly signed by the Registrar/Research Guide/Principal of the

Institution and item-wise statement of expenditure for the 2 year.
nd
 Grant towards salary of the substitute teacher (if appointed) will be paid to the
University where the Teacher Fellow was working (parent institution) immediately
before joining Teacher Fellowship on receipt of the month-wise detail salary
statement.

PROCEDURE FOR MONITORING THE PROGRESS OF THE SCHEME

The supervisor/guide of the Teacher Fellow must give a ‘Progress Report’ in the
mid-month of the period for which the fellowship is awarded. In case of negative
report given by the supervisor/Guide, the fellowship to the Teacher Fellow may
be withdrawn by the UGC.

A Teacher Fellow may be permitted to do M.Phil. in the University in which

he/she is employed provided that the University is running the M.Phil. courses in
the concerned subject. Also, a teacher fellow will be permitted to do research
work leading to the Ph.D. in the University/College where he/she is employed,
provided that the University/College has post-graduate teaching in the subject
concerned with adequate facilities for conducting research.

If a Teacher Fellow fails to complete his/her Ph.D./M.Phil. programme and leaves

it midway, he/she has to refund the entire amount paid to him by the UGC during
his/her Teacher Fellowship (contingency grant
+ salary paid to the substitute teacher during the tenure of fellowship).

MONITORING and EVALUATION

Every year the University must send to the UGC, the Expenditure Statement and
the Progress Report for Physical performance in the usual prescribed proforma.

13. EQUAL OPPORTUNITY CELL

Emphasis to the deprived groups for learning and creating space for them to
mainstream themselves will be the job of Equal Opportunity Cell which will run
specific scheme of coaching for Scheduled Castes ,Scheduled Tribes, OBC(non-
creamy layer), Minorities in order to enhance the employability and success. One
time grant of Rs.2.00 lakhs for establishing office of Equal Opportunity Cell may
be provided under the scheme.
14. COACHING SCHEMES FOR SCHEDULED CASTES, SCHEDULED TRIBES ,
OBC (NON-CREAMY LAYER) , MINORITIES

INTRODUCTION

Scheduled Castes and Scheduled Tribes have been identified as the most
depressed and oppressed groups of Indian society constituting about 15 and 7.5
percent, respectively, of the total Indian population. In order to safeguard their
interests in independent democratic India, specific provisions have been made to
improve the status of these people socially and educationally so that they can
take their rightful place in the mainstream of the society. Despite all constitutional
safeguards and measures initiated by the UGC, the position of reservation for
Scheduled Castes, Scheduled Tribes, OBC (noncreamy layer), Minorities is far
below the expected level in the universities even after more than 50 years of
Independence. The Commission has been contributing towards social equity and
socioeconomic mobility of the under-privileged sections of the society through
various special schemes.

The well being and the development of the Minorities are important indicators of
the strength and success of a democratic society. Democracy being the rule of
the majority in numbers, it is necessary to protect and foster the interests and
needs of the minority groups, not only in terms of their numbers but also in a
preferential manner, with a certain amount of reverse discrimination. Sometimes
rights and privileges which are not available to the majority have to be given to
the minority groups to bring them up to a viable level of development. The UGC
has decided to make special allocations for promoting higher education for the
Minorities during the Eleventh Five Year Plan. The Government of India has
declared Muslims, Christians, Sikhs, Buddhists and Parsis as religious Minorities.
Altogether they constitute about 19% of the Indian population. Their educational
development is generally low with wide variations in different states and levels of
education.

The Commission has been providing separate assistance to the universities (i)
for remedial coaching at UG and PG level (ii) coaching for entry into services (iii)
coaching for NET to Scheduled Castes , Scheduled Tribes and Minority
candidates . The Commission has decided to merge this scheme with the
General Developmental Assistance scheme of the universities and assistance for
this component will be over and above the ceiling of General Developmental
Assistance.

Eligibility
Financial assistance under the scheme is available to such universities and colleges
which come within the purview of section 2(f) and are fit to receive central assistance
under Section 12(B) of the UGC Act, 1956. Institutions having sufficient number of
Scheduled Castes, Scheduled Tribes and Minority Communities students will be
considered for financial assistance. General candidates holding BPL Cards (Below
Poverty Line ) issued by the Central Government /State Government may also be
allowed for such coaching classes. The percentage of OBC (non-creamy layer) and
poor general candidates may be increased up to 40% if sufficient number of Scheduled
Castes, Scheduled Tribes and Minority Communities students are not available.

OBJECTIVES OF THE SCHEMES

A) Scheme of Remedial Coaching at Undergraduate and Postgraduate Level for

Scheduled Castes, Scheduled Tribes and Minority Communities Students

Remedial Coaching is to be organized at Undergraduate and /or Postgraduate

level with an objective to :

a. Improve the academic skills and linguistic proficiency of the students in various
subjects.

b. To raise their level of comprehension of basic subjects to provide a stronger

foundation for further academic work.

c. To strengthen their knowledge, skills and attitudes in such subjects, where

quantitative and qualitative techniques and laboratory activities are involved , so that,
the necessary guidance and training provided under the programme may enable the
students to come up to the level necessary for pursuing higher studies efficiently and to
reduce their failure and drop out rate.

d. To provide career guidance and psychological counseling for capacity building to

those who are in need of such counseling.

B. COACHING SCHEME FOR ENTRY INTO SERVICES FOR SCHEDULED CASTES,

SCHEDULED TRIBES AND MINORITY COMMUNITIES STUDENTS

Coaching scheme for entry into services is to be organized with an objective to :

(i) Prepare students to gain useful employment in Group ‘A’, ‘B’ and ‘C’ in Central
services, State services and equivalent positions in private sector.

(ii) To orient students for particular examination conducted for selection to services such
as IAS, State Public Services, Bank recruitment etc.

(iii) To focus on the specific requirements of a particular competitive

examination.

The University may develop Employment Information Cell for providing

information about various competitive examinations in the area of their operation.

C. SCHEME FOR COACHING SCHEDULED CASTES, SCHEDULED TRIBES AND

MINORITY COMMUNITIES CANDIDATES TO PREPARE FOR NATIONAL
ELIGIBILITY TEST (NET) OR STATE ELIGIBILITY TEST (SET) FOR
LECTURESHIP.

The main objective of the scheme is to prepare Scheduled Castes, Scheduled

Tribes and Minority Communities candidates for appearing in NET or SET so that
sufficient number of candidates become available for selection as Lecturers in
the university system.

NATURE OF FINANCIAL ASSISTANCE AVAILABLE UNDER THE SCHEMES

The institutions can apply for one or more components of the scheme according to the
number of enrolment of Scheduled Castes, Scheduled Tribes, OBC (Non Creamy
Layer), Minorities Communities Students. If the number of students in a particular class
is more, additional section(s) may be included. The financial assistance is available for
the following items:

Non-recurring items: A “one time” grant up to Rs. 5.00 lakhs for each scheme during
the XI Plan period for the following items:

1Books and Journals

2Audio-visual and teaching/ learning aid material
3Computers with Printer
4Photocopier
5Generator or Inverter
6Language Library
7Any other (to be specified)

Recurring Items: Rs.7.00 lakh for universities for each scheme for expenditure on the
following items:
1Honorarium to the Coordinator of the schemes @ Rs.2000/- per month
2Remuneration to teachers and scholars*
3Part-time staff with computer knowledge (on contract basis) @ Rs.6000/- p.m.
4Part time Peon/Attendant @ Rs.1000 p.m.
5Contingency -Rs.50,000/- per annum

Remuneration at the rate of Rs.300/- per hour per subject to the teachers and Rs.200/-
per hour to postgraduate students/ Research Scholars could be paid for theory classes
and Rs.150/- per hour respectively for practicals. Generally, a faculty member should
not teach for more than 2 hours a day.

However, in exceptional cases where an eminent educationist is invited for Special

lecture, the remuneration @ Rs.500/- per hour and admissible T.A. could be paid with
the approval of the Head of the Institution. The payment of remuneration to the
participating teachers, PG students and research scholars may be paid regularly
every month without waiting for the pending grant from the UGC.

The final amount of grant to be allocated would depend upon the number of
schemes, the number of students enrolled for the schemes in the proposal, and
the decision of the Committee appointed for serving the applicants for these
schemes.

ORGANIZATION OF COACHING CLASSES

The scheme of Remedial Coaching for Scheduled Castes, Scheduled Tribes, OBC
(non-creamy layer), Minorities Community Students may be implemented by the
universities. The scheme of coaching for entry into services may be conducted by the
universities. The eligible university may avail of any one or all the schemes depending
on their compatibility.

GROUPING OF STUDENTS:

Coaching may be organized by dividing the candidates into various groups, each
consisting of not more than 25 candidates in each paper, and each group may be
placed under the charge of one faculty member so that the responsibility could be fixed
and the faculty members are in a position to develop rapport with the assigned group
and monitor the progress of the students.

DEPLOYMENT OF FACULTY MEMBERS:

The University may engage the services of motivated teachers in service and retired
faculty members from the university or postgraduate departments of universities who
volunteer to teach in the subjects or papers concerned.
 i.
Applications may be invited and selection of candidates for

CO-ORDINATOR:
providing coaching will be done from the regular as well
as
One of the senior faculty members with high motivation and dedication may be
appointed dropped
as Co-ordinator. He/She will be responsible for maintaining co-ordination
out students.
between different
ii. groups and faculty members to ensure effective implementation of the
coaching programme.
Coaching classes may be organized at different times such as
CLASSES during
AND METHOD
workingOF INSTRUCTION
days, or on holidays, or in vacations, depending

on
ATTENDANCE the convenience of the
candidates
The University will be required to maintain as attendance registers for all candidates
enrolled forwell
the coaching classes as well as subject-wise results of tests, or other
evaluation. The students/candidates remaining absent for more than 2as faculty
times may be
suitably advised to maintain regular attendance.
members. Vacations may be utilized for admitting candidates
INFRASTRUCTURE
from
otherwill provide adequate furniture, classrooms, library facilities, study
The University
universities.
material and The timetable
other necessary infrastructure from its own resources for conducting
coaching classes. of
coaching
classes

should be announced in the beginning of the classes.

iii.
The method
of instruction should be through class work,

tutorials, work assignments followed by discussion and face to

face interactions. Candidates should be encouraged to form

study groups to help one another. Audio-video aids should be

used wherever possible. A great deal of voluntary effort should

be promoted.
iv.
At least 50 clock hours of teaching should be organized for each

subject or paper of 100 marks. After every 10 hours of teaching

an examination should be conducted and evaluation report may

be discussed with student/candidate concerned.

The UGC conducts NET in 88 subjects, which cover Arts, Humanities (including
languages), Social Sciences, Computer Application and Electronics Sciences. In
Science subjects, the CSIR conducts NET on behalf of the UGC. NET is conducted
twice a year, i.e. in June and December for Junior Research Fellowship and Eligibility
for Lectureship.

The detailed information regarding the NET, about subject, curriculum, model test
papers etc. may be obtained from the Joint Secretary, NET Division, University
Grants Commission, South Campus, Benito Juarez Marg, New Delhi-21.
Telephone No.011-24115419, Fax :01124112276/24115326 or may be accessed on
the UGC website
www.ugc.ac.in.

PERIOD OF ASSISTANCE

The scheme is for XI plan period only and assistance will be available to the University
upto the end of XI plan. The performance of the programme will be monitored with the
th

help of a Standing Committee or an Expert Committee.

MONITORING

(a) At the end of each academic year, the Coordinator of the programme will submit,
through the Registrar an appraisal report, indicating the performance of each candidate.
The appraisal report should also indicate:
(i) The duration for which the coaching was organized, classes /periods, and the number
of the candidates who actually participated in the programme.

(ii) The number of candidates who actually appeared in the examination.

(iii) The number of successful candidates in each paper along with the problems faced
by the university in the implementation of the scheme.
(iv) The subjects in which they were tutored, the names of the teacher and their subject
discipline.

(v) Overall comments of the Coordinator.

(b) The performance of all the schemes will be monitored by the UGC Standing
Committee through its visits to the centres by constituting Sub Committees.
 ADVISORY COMMITTEE

The University will constitute an Advisory Committee. The Vice-Chancellor will be

the Chairman of the Advisory Committee, besides there will be five other
members at the level of Professor at least one each from Scheduled Castes,
Scheduled Tribes and Minority Communities. The Coordinator of the Programme
will be the Member Secretary of the Advisory Committee. It is expected that
Advisory Committee will meet at least twice a year.
15. ESTABLISHMENT OF CAREER AND COUNSELING CELL IN UNIVERSITIES

INTRODUCTION

The scheme of establishing a Career and Counselling Cell in Universities has

been cast to address the diverse socio-economic handicaps and geographic
backgrounds of the heterogeneous population of students coming to the
Universities vis-à-vis equity of access and placement opportunities through
availability of appropriate institutional support information. Linguistic differences
and cultural gaps among students also call for the setting up of such a
dispensation for suitable guidance and support in this age of globalization and
competitive placements. Availability of relevant and accessible information
coupled with professional guidance to utilize the same can result into better
career achievements outsides the classrooms and help in their healthy
progression of our students.

In each University curricular inputs are important. Relevant information on

courses and combinations on the offer with freedom of choice is generally
available and counseling is informally given as a support service. The
conventional information system comprises a copy of prospectus that contains a
listing of courses and combinations, entry rules, fee structure, examination
schedule etc. in a routine repetitive manner year after year. But now with the
change in scenario not only the academic content and its rules have become
oriented towards the market needs but have also to address social disparities
and career opportunities that education has to offer. This is now to be
supplemented with active guidance and information technology that is fast
replacing the print media with a system that can quickly retrieve information
details for the benefit of all concerned. Now it is important to institutionalize this
support to enhance the reach and scope of available opportunities for the
students and prepare them for the future challenges.
To implement the above, Counseling Service are to be formalized which will enable the
students to get over their social institutions and exclusivity, which are attributed to their
socio-economic and cultural diversities and linguistic barriers. The career and
counseling support that an institution offers to its students makes them confident to
perform better. Counseling thus addresses both the academic and the career concerns
and opportunities. The inculcation of a positive attitude is a value added service that an
institution has to provide. The spirit of offering guidance on sharing resources,
availability of opportunities and facilities, information and guidance about market
patterns and employability can help the institution in building a base for its students.
This exercise will result in their socio-economic integration.

Career and Counseling cell would help the students with appropriate guidance to
establish linkages with the world of work and locate career opportunities vis-à-vis the
realities and job profiles in the context of highly competitive emerging occupational
patterns. The gaps in perception about the market demands and individual expectations
could be bridged through psychological and confidence building measures.

Vocational guidance and campus based interviews have become a common practice.
These could be taken care of through the active liaison of the Career and Counselling
Cell with the recruiting agencies and HR personnel of reputed firms. The active
participation of institutional experts from these could give greater on site experience in
search of suitable candidates. In this exercise, the institutions, for positive help, could
also involve their Alumni. They could also undertake an affordable training programme
to acquaint the students with the high demand market areas and invoke industry-
institution linkages.

OBJECTIVE

Along with the academic and administrative processes in a University, Career and
Counselling Cell has to be a dispensation of well-informed and interested teachers. It
has to support the students in the development of soft skills and communication ability
to challenge the rigors of competitive tests and on-job-training in add-on or vocational
courses. As a purveyor of healthy inter and intra personal relations, it has to inculcate
social values and ability to think independently for carrying out social responsibilities.
There may be a team of teachers with different subjects and interests to create a
homogeneous group to translate this vision and carry out its healthy functions as an
institutional imperative.
 The guidance and counseling cell in a University has to be a resource centre of
information, guidance and counseling with free accessibility and internet based global
connectivity and exchange of information on professional placements.

FUNCTIONS OF CAREER AND COUNSELLING CELLS

a) To gather information on job avenues and placements in different institutions and

concerns related to the courses that the University offers.

b) To analyze information in the local, regional and national contexts to explore it

relevance and utility for the students in their placements and on job-training.

c) To organize seminars and guidance workshops for informing students about the
emerging professional trends and events, job profiles, leadership roles,
entrepreneurship, market needs and risks and implementation of national socio-
economic policies and to impart training in soft skills.

d) To promote discipline, healthy outlook and positive attitudes towards for national
integration and removal of narrow provincial preferences and prejudices.

ELIGIBILITY/TARGET GROUP

Financial assistance under the Scheme will be available to such Universities included in
the list of institutions maintained under Section 2(f) and are entitled to draw UGC
assistance under Section 12(B) of its UGC Act, 1956. The Commission may invite
applications on the prescribed proforma (Annexure XVII) and get the same scrutinized
with the help of a Committee of experts constituted by it for the purpose.

NATURE AND LEVEL OF ASSISTANCE AVAILABLE UNDER THE SCHEME.

During the XI Plan period, the following financial assistance may be provided under the
scheme :

i)
Non-recurring Rs.2.00 lakhs
(Computers with internet for the entire period of the Plan), Laser Printer, Photocopier, FAX
ii)
Recurring Rs.5.00 lakh p.a.
Salary of counselor (Hiring charges, TA/DA for services of Resource persons, payment of Honorar
 Note: No regular teaching or non-teaching post under the scheme is permitted to
be created or full/partially funded.

Hundred per cent non-recurring grant and first year recurring will be released with
the sanction of the proposal by the UGC. Thereafter the grant will be released on
the basis of the receipt of utilization certificates and the consideration thereof by
the Commission.

PROCEDURE FOR MONITORING THE PROGRESS OF THE SCHEME :

At the end of each academic year, the Coordinator/In-charge of the Cell will
submit an Appraisal Report duly signed by the Registrar/Principal to the UGC
giving a consolidated statement of the data, the progress achieved and the
problems faced, if any, by the Cell. The University may send item-wise
statement of expenditure in Annexure XVIII and Audited Utilization Certificate in
Annexure XIX at the end of every year to the UGC.

16. FACILITIES FOR DIFFERENTLY-ABLED PERSONS

A. Teacher Preparation in Special Education (TEPSE)

B. Higher Education for Persons with Special Needs (HEPSN)
C. Visually-handicapped Teachers

INTRODUCTION

The Persons with Disabilities Act 1995 indicates that differently-abled persons
should have access to education at all levels. In the higher education sector, the
University Grants Commission (UGC) is supporting universities in the country to
involve in special education activities to empower differently-abled persons.

The UGC had started the scheme of assistance to universities to facilitate

Teacher Preparation in Special Education (TEPSE) and Higher Education for
Persons with Special Needs (Differently-abled Persons) (HEPSN) during the
Ninth Five-Year Plan, which continued in the Tenth Plan. Keeping in view the
need to provide special education programmes as well as infrastructure to
differently-abled persons in higher education institutions, the scheme is extended
to the Eleventh Plan too. The details of both the schemes are enumerated as
follows:

A) Teacher Preparation in Special Education (TEPSE) Scheme

 The Teacher Preparation in Special Education (TEPSE) scheme is meant for
assisting Departments of Education to launch special education teacher
preparation programmes to prepare special teachers to teach children with
disabilities in both special and inclusive settings. The scheme provides financial
assistance to offer B.Ed. and M.Ed. degree courses with specialization in one of
the disability areas.

Specific Objectives of TEPSE

The specific objectives of the TEPSE scheme are as follows:

To encourage Universities to start M.Ed. special education courses to prepare teacher

educators to serve in higher education institutions offering special education teacher
preparation courses.

Eligibility

Higher education institutes offering special education course at B.Ed. and/or M.Ed. level
will be given assistance under the following conditions.
1The university department should have the approval of the Rehabilitation Council of
India for starting the concerned teacher preparation course in special education.

2The university should have a model school where differentlyabled children are
admitted. In the absence of its own model school, university should produce in writing
the acceptance of a special/integrated school in the vicinity to function as a model
school.

3The university should have a minimum of five years of experience in running B.Ed.
level teacher preparation courses.

4The university should have constituted an expert committee involving faculty members
from the university, experts in the field and differently-abled persons themselves. The
committee should meet at least once a year to review the activities related to the
scheme(s) concerned.

5University applying for the scheme should have been approved by the UGC under
sections 2(f) and 12(B).

Financial Assistance
Financial assistance to the university departments of education will be given by the UGC
as per the following norms:

1The university departments will be sanctioned one professor or one reader and two
lecturers to run a B.Ed. course; and one professor, one reader and three lecturers when
the university offers an M.Ed. course too in special education in any one of the specific
disability areas with a minimum of 20 students and a maximum of 30. In the case of
University departments desirous of offering M.Ed. special education courses only,
provided one of its constituent/ affiliating colleges offers B.Ed. special education in the
same specialisation, one professor, one reader, and one lecturer will be sanctioned. The
staff appointed for special education courses should have necessary educational
qualifications prescribed by the Rehabilitation Council of India.

2Assistance from the UGC will be for the Eleventh Plan period and the implementing
university should give an undertaking that it will continue the course with the assistance
of the state government or generate its own resources to meet the expenditure of the
course after the Plan period.

3The implementing University should also provide extension services to the special
schools and integrated schools to strengthen the quality of special education in those
settings.

4In addition to the salary grant, the UGC will provide a maximum of Rs. 2,00,000/- per
institute towards purchase of books, journals, use of services from collaborating
institutions, special aids and appliances for its special education teacher preparation
courses when it runs a B.Ed. special education or M.Ed. special education course only
and provides an assistance of Rs. 4,00,000/- when it runs both B.Ed. and M.Ed. special
education courses. However, this grant will be sanctioned only after the staffs approved
have been appointed by the university.

5The continuation of the grant to the institute is contingent upon the demonstration of
satisfactory performance during the midterm evaluation to be carried out by the UGC.
 PROFORMA A

1. Name and address of university

2. Year of establishment
3. Does the institute come under sections 2(f) and 12(B) of the UGC Act?
4. Teacher preparation courses currently offered by the university
5. Special education courses, if any, offered by the university
6. Is the university recognised by the Rehabilitation Council of India to offer special
education courses?
7. Name of the course for which assistance from the UGC is sought
8. How many students will be admitted to the course?
9. What will be the requirement of staff for running the new course?
10. Does the university provide any extension services to differently-abled individuals or
schools or both?
11. Brief history of the university
12. Annual expenditure of the course (recurring and non-recurring)
13. Undertaking from the University that it will meet the expenditure of the course after
the completion of the XI plan period.

Date Signature of Head of university department

B) HIGHER EDUCATION FOR PERSONS WITH SPECIAL NEEDS (HEPSN)
SCHEME

The HEPSN scheme is basically meant for creating an environment at the

higher education institutions including Universities to enrich higher education
learning experiences of differently-abled persons. Creating awareness about
the capabilities of differently-abled persons, constructing facilities aimed at
improving accessibility, purchase of equipment to enrich learning, etc., are the
broad categories of assistance under this scheme.

Specific Objectives of HEPSN

The specific objectives of the HEPSN Scheme are as follows:

1To provide equal educational opportunities to differently-abled persons in higher

education institutions.

2To create awareness among the functionaries of higher education about the specific
educational needs of differentlyabled persons.

3To equip higher education institutions with the facilities to provide access to differently-
abled persons.

4To provide special devices to higher education institutions that will augment the
learning experiences of differently-abled persons.

5To monitor the implementation of all existing and future legislation and policies, which
are pertaining to higher education of differently-abled persons.

Eligibility

Higher education institutes will be provided assistance under the HEPSN scheme
when they fulfill the following conditions.

1The university should have enrolled a minimum of 10 disabled persons, including

persons with visual impairment, hearing impairment, and locomotors disability, etc., in its
various courses. The definitions of disability are in accordance with the Persons with
Disabilities Act 1995.

2The university applying for the scheme should have been approved by the UGC under
sections 2(f) and 12(B).

3The university should have constituted an expert committee involving faculty members
from the university, experts in the field and differently-abled persons themselves. The
committee should meet at least once a year to review the activities related to the
scheme(s) concerned.
Provision of Facilities and Financial assistance

The HEPSN scheme has three components. They are enumerated below:

Component 1

Establishment of Enabling Units for differently-abled persons:

In order to develop awareness in the higher education system and also to provide
necessary guidance and counseling to differently-abled persons, it is proposed to
establish resource units in universities in the country, which will be called as Enabling
Units. The functions of this Enabling Units will be to:

1facilitate admission of differently-abled persons in various courses;

2provide guidance and counseling to differently-abled individuals;
3create awareness about the needs of differently-abled persons, and other general
issues concerning their learning; and
4assist differently-abled graduates to gain successful employment in the public as well
as private sectors.

The special unit will be coordinated by a faculty member to be nominated by the head of
the institution. He/she will work as honorary coordinator for which a token honorarium of
Rs. 4000/- per month will be paid. There is also a provision for appointment of a
honorary counselor-cum-placement officer for the Enabling Unit from amongst the
faculty members of the university and he/she will be paid a token honorarium of
Rs.3000/- per month. Honorarium will be paid from the date of joining.

The coordinator and the placement officer can avail the services of experts and
personnel for organising awareness programmes, counseling sessions, etc., and for this
purpose a provision of Rs.4,000/-per month will be available. The unit will also have a
budgetary provision of Rs.30,000/- per year towards general administration, stationery,
contingencies, etc., for efficient and independent functioning in order to achieve its
objectives. The Enabling Unit will also be involved in arranging awareness programmes
on disabilities within the university and also in other higher education institutions in the
university area/district. A budgetary provision of Rs.40,000/- per unit per year will be
made by the UGC for this purpose. The higher education institution availing of
assistance for Enabling Unit should make adequate space available for this unit.
The major functions of the Enabling Unit will be as follows:

a. To provide counseling to differently-abled students on the types of courses they could

study at the higher education institutions.

b. To ensure admission of as many differently-abled students as possible through the

open quota and also through the reservation meant for them.

c. To gather orders dealing with fee concessions, examination procedures, reservation

policies, etc., pertaining to differentlyabled persons.

d. To assess the educational needs of differently-abled persons enrolled in the higher

education institutions to determine the types of assistive devices to be procured.

e. To conduct awareness programmes for teachers of the institution about the

approaches to teaching, evaluation procedures, etc, which they should address in the
case of differently-abled students.

f. To study the aptitude of differently-abled students and assist them in getting

appropriate employment when desired by them after their studies.

g. To celebrate important days pertaining to disability such as the World Disabled Day,
White Cane Day, etc., in the institution and also in the neighbourhood in order to create
awareness about the capabilities of differently-abled persons.

h. To ensure maintenance of special assistive devices procured by the higher education

institution under the HEPSN scheme and encourage differently-abled persons to use
them for enriching their learning experiences.

i. To prepare annual reports with case histories of differently-abled persons who are
benefitted by the HEPSN scheme sanctioned to the higher education institution.
 An expert team appointed by the University Grants Commission will carry out
evaluation of the functioning of the Enabling Unit from time-to-time to enrich their
services to differently-abled persons

Component 2

Providing Access to Differently-abled persons

It has been felt that differently-abled persons need special arrangements in the
environment for their mobility and independent functioning. It is also a fact that many
institutions have architectural barriers that disabled persons find difficult for their day-to-
day functioning.

Under this scheme the universities are expected to address accessibility related issues
as per the stipulations of the Persons with Disabilities Act 1995, and ensure that all
existing structures as well as future construction projects in their campuses are made
disabled friendly.

The institutions should create special facilities such as ramps, rails and special toilets,
and make other necessary changes to suit the special needs of differently-abled
persons. For this purpose, the UGC will make a one-time grant of up to Rs. 10 lakhs
per university during the plan period. The construction plans should clearly address the
accessibility issues pertaining to disability. Guidelines on accessibility laid out by the
office of the Chief Commissioner of Disabilities, Government of India (website:
www.ccdisabilities.nic.in) may be followed in the case of construction and making the
environment disabled friendly.

Component 3

Providing Special Equipment to augment Educational Services for Differently-

abled Persons

Differently-abled persons require special aids and appliances for their daily functioning.
These aids are available through various schemes of the Ministry of Social Justice and
Empowerment. In addition to the procurement of assistive devices through these
schemes, the higher education institution may also need special learning and
assessment devices to help differently-abled students enrolled for higher education.
Availability of devices such as computers with screen reading software, low-vision aids,
scanners, mobility devices, etc., in the institutions would enrich the educational
experiences of differently-abled persons. Therefore, universities are encouraged to
procure such devices. The UGC will provide an ad hoc one-time grant of up to Rs. 8.0
lakhs per university/college during the Eleventh Plan period.

How to Apply for the Scheme

1Application for specific projects should be sent in the prescribed proforma in triplicate
(Proforma B)

2Each proposal should have been scrutinised and recommended by the expert
committee to be formed by the implementing institutions.
 PROFORMA-B

1. Name and address of university

2. Year of establishment
3. Does the university come under sections 2(f) and 12(B) of the UGC Act?
4. Nature of services currently offered by the university for the welfare of disabled
persons
5. How many disabled persons are currently enrolled in the university?
6. Name of the component(s) of HEPSN for which assistance from the UGC is sought
7. How the scheme will be implemented?
8. Whether the proposal has been forwarded through the University?
9. Brief history of the university
10. List of the managing committee members of the university
11. Annual expenditure of the course (recurring and non-recurring)
12. Any other relevant information supporting the proposal

Date Signature of Head/Authorised Signatory of university (with seal)

C) Visually- Challenged Teachers

INTRODUCTION

The Scheme has been formulated to help visually challenged permanent

teachers to pursue teaching and research with the help of a reader and by using
teaching and learning aids by way of providing Reader’s Allowance and funds for
purchase of Braille books, recorded materials, etc.

OBJECTIVES

To provide facility to help visually challenged permanent teachers to achieve self

dependence by using various aids for teaching, learning and research.

ELIGIBILITY/TARGET

All the visually challenged teachers who are working in universities, which are
included under Section 2(f) and 12(B) of the UGC Act, are covered under the
scheme.

NATURE OF ASSISTANCE

The Commission proposes to enhance the existing ceiling allowance to visually

challenged permanent teachers to Rs.18,000/- p.a. The amount is to be utilized
for the following purposes:

(a) Payment to reader.

(b) Purchase of Braille Books/Material
(c) Purchase of recorded materials
(d) Any other related/required material/equipment for research, teaching and learning.

The amount payable to reader shall not exceed Rs.50/- per hour. The University
shall reimburse the amount to visually challenged teachers on receipt of actual
bills, duly countersigned by the teachers, and on receipt of the actual amount
received by the reader. The scheme will end with the plan period.

PROCEDURE FOR APPLYING FOR THE SCHEME

The applications with respect to Universities may be sent to the main office of
UGC. The University should prepare a consolidated list of all the visually
challenged teachers in their Institution and send the same to the University
Grants Commission for the first instalment of the grant.

UGC will make an yearly review.

 ANNEXURE-I
UNIVERSITY GRANTS COMMISSION

DOCUMENTS REQUIRED FOR APPROVAL OF A BUILDING PROJECT XI PLAN

PERIOD

1. Name of the University: Name of the

Building Project:

ABSTRACT OF COST

(a) Total plinth area provided in the plans:

(b) Total built up area provided in the plans:
(c) Cost per sq. meter:

S.No. Item Amount (Rs.)

1. Cost of Civil Works ____________ (as per current schedule of PWD rates)
2. Internal Water Supply and Sanitation (as prescribed at *) ____________
3. Internal Electrification (as prescribed at *) ____________
4. External Services @ 5% of Civil Cost ____________
5. Total amount ____________
6. Contingencies @ 3% of 5 above ____________
7. Architect fees (as prescribed at **) ____________
8. Clerk of works, if appointed ____________
9. Furniture (as prescribed at *) ____________
10. Centage Charges as claimed by the State/Central Govt. agencies entrusted with
construction work ____________
11. Anti termite treatment as claimed , if any ____________ Total estimated cost
____________

Signature:________________ Signature:________________

Registrar Engineer/Architect (Seal) (Seal)

(In case of Architect , his Registration No. with Council of Architecture may be given,
with his complete address)
* Provision for Internal Water Supply and Sanitation, Internal Electrification and
furniture for various Buildings
S.No.
Name of the building
Water supply and sanitation
** ProvisionElectrification
for Architect fees
Furniture
14% of Civil1.cost will be paid if Architect/Engineer who prepares drawings and
estimates andHostels
also supervise the construction work (instead of University engineer).
71/2% of Civil Cost
22.6% of civil
10%costof will
Civilbecost
paid(without
if Architect/Engineer
fans) 121/2% prepares only(with
of Civil cost drawings
fans) and
Actual of
estimates ( instead cost
University Engineer)
2.
3In case the University
Residential does not engage the services of architects and the drawings and
Quarters
estimates are12 1/2% of Civil
prepared cost
by University engineer an amount of 1.4% of civil cost will be
paid. 10% of Civil cost (without fans) 121/2% of Civil cost (with fans)
--
3.
Arts Block
5% of Civil cost
10% of Civil cost (without fans) 121/2% of Civil cost (with fans)
10% of Civil cost
4.
Library
5% of Civil cost
15% of civil cost with fans
20% of civil cost
5.
Laboratory Building
5% of civil cost
121/2% of Civil cost (with fans)
20% of civil cost
6.
Guest House
121/2% of Civil cost
10% of Civil cost ( without fans) 121/2% of Civil cost (with fans)
10% of civil cost
 2. Name of the University : Annexure-IA

Rate Conformity Certificate

This is to certify that the estimates for the proposed construction of

________________________during XI plan period is based on current
schedule of PWD Rates of the Region for the year _________________.

Signature:__________________ Signature:________________ Registrar PWD

Engineer/University Engineer (Seal) (Seal)

3. Certified that:

(a) Two copies of the Blue Print of the proposed building duly signed by the Registrar,
Executive Engineer/Superintendent Engineer as the case may be enclosed.
(b) The plan and estimates of the building has been approved by the Building committee
and are in conformity with the norms as suggested by the Commission and the rates are
as per CSR of the Region.
(c) The land on which the proposed building is to be constructed is under the undisputed
ownership and possession of the University.
(d) The proposed construction will be executed by the Construction Division of the
University/ Contract basis/ Deposit work by the PWD. (Strike out whichever is not
applicable)
(e) The expenditure over and above UGC grant, if any will be met by the University from
its own resources or by the State Govt. and the construction will not be delayed for want
of funds (copy of assurance, if any, received from the State Govt. to be enclosed).
(f) The structural soundness of structure to bear the load of the proposed building, in
case, it is going to be constructed upon the ground floor building now or in future.
(g) The University has not availed any grant for the proposed construction earlier.
(h) The project would be completed in a time bound manner

(Please indicate the duration).

(i) The Composition and Resolution of the Building Committee duly signed by all
the members with designation (be enclosed).

Signature:__________________ Signature:________________ Engineer Vice-

Chancellor/Registrar
(Seal) (Seal)
 ANNEXURE-I B
UNIVERSITY GRANTS COMMISSION

COMPLETION CERTIFICATE

It is certified that the construction of ___________________approved by the

University Grants Commission under its letter No.F______________
dated_________________has been completed on ___________________at a cost of
Rs._______________in accordance with the plans approved by the University Grants
Commission. The site has been properly cleared.

Signature of Engineer/Architect Signature of the Registrar

Seal of University
 ANNEXURE-I C UNIVERSITY GRANTS

COMMISSION (ASSET CERTIFICATE)

It is certified that inventories of permanent or semi-permanent assets created/acquired

wholly or mainly out of the grant given by the University Grants Commission are being

maintained in the prescribed form and are being kept up-to-date.

Registrar Government Auditor/Chartered Accountant (with his seal)

 ANNEXURE-I D

UNIVERSITY GRANTS COMMISSION STATEMENT OF INCOME and EXPENDITURE

Audited statement of Income and Expenditure in respect of

…………………………..approved by the UGC vide letter No………………… dated

……………………………….

Income Expenditure
1. Grants from UGC 1. Civil works cost including contingencies

2. Grants from State Govt. 2. Water supply and sanitary Installation

3. College contribution 3. Electrification

4. Others, if any 4. External Services
1.Architects fee

2. Furniture, if any

Total : ……………………………………………………………………………………… Total:

……………………………. Total: ………………………………………

Registrar (Signature of Chartered Accountant/ (with his seal) Government Auditor with
his seal)
 ANNEXURE-I E UNIVERSITY GRANTS
COMMISSION UTILISATION CERTIFICATE (to be submitted along with the
completion document)

Certified that the grant of Rs. ………………(Rupees…………………………) sanctioned

to by the University Grants Commission vide its letter No. ……dated……………

towards…………………..has been utilized for the purpose for which it was sanctioned

and in accordance with the terms and conditions as laid down by the Commission.

If as a result of check or audit objection, some irregularity is noticed at a later stage,

action will be taken to refund or regularize the objected amount.

Registrar Chartered Accountant/ (with his seal) Government Auditor

 S. No.
Nature of work ANNEXURE-I F UNIVERSITY GRANTS
Value of estimates
Value of accepted tender
Completion COMMISSION COMPLETION COST PROFORMA
Reason for increase/ decrease in completion cost over estimates/accepted tender
Name
1. of University ……………………………………………………………….. Scheme
Civil work (value of estimates should be as approved by the PWD)
……………………………………………………………………………. Total built up area

of the Project………………………………………….………

2.
Internal water supply and sanitation
Finance Officer/ Signature of Engineer/ University Engineer Chartered Accountant
Architect (with his seal)

3.
Internal Electrification

4.
External Services

5.
Furniture

(i)
Architect’s fee paid (including supervision charges)
Total:

Total Completion cost:

(ii)
Please attach a completion certificate signed by the Registrar (specimen enclosed)
 Annexure-II
UNIVERSITY GRANTS COMMISSION PROGRESS REPORT
FOR THE RELEASE OF FUNDS FOR BUILDING PROJECT(s)
______________________________________________ University

1. Name of the Building

2. No. and date of the Sanction Letter of UGC approving the Scheme

3. Total cost approved

4. Total tendered cost accepted

5. Date of starting the construction work

6. Total amount received

7. Total expenditure actually incurred i.e. Bills paid for work done or supplies received

8. Balance, if any, in hand from amount received.

9. Amount required to be released to meet expenditure likely to be incurred in the next

three/six months.

10. In the case of a project involving construction work, a brief description of the
construction so far accomplished may be given, and it may be certified that it is as per
the plan accepted by the Commission.

11. Deviation, if any, should be clearly indicated. Its impact on the cost of construction
should be specified.

Certified that the grant has been utilised for the purpose for which it was sanctioned and
in accordance with the terms and conditions attached to the grant.

If as a result of check or audit objections some irregularity is noticed at a later stage,

action will be taken to refund, adjust or regularize the objected amount.

Registrar (University) Engineer/Architect

NB/ This may not include any amount relating to orders placed or likely to be placed,
commitments entered into or amount earmarked for specific items likely to be
obtained in future.
 ANNEXURE-III

UNIVERSITY GRANTS COMMISSION Qualifications for

appointment
of increments, if any, to be given of Teaching Staff
e of the University

n been taken to fill the resultant vacancy, in case the person appointed belongs to the same university? If not, t
rtment Certified that the above appointment has been made in accordance with the procedure
prescribed as per University rules.
uous written assurance to be given to the effect that the University will take over the liability after the XI Plan ce
s) approved under XI Plan period
ssor
er
f the Selection Committee where the selection was held (copy of the same). Signature of Registrar (with
urers his seal)
Other
Total

allocation/approval No.F. Dated No.F. Dated

amount approved including University’s share, if any

emic Qualifications and Experience

her NET qualified (if yes a copy of NET Certificate)

held by the incumbent prior to his appointment against the Plan post, and the name of the Institute where he/s

of Joining the new post.

ils of the monthly pay including allowances in the scale of pay offered.

unt payable up to the end of the financial year.

 Annexure – IV
UNIVERSITY GRANTS COMMISSION

Progress report for releasing 2 and subsequent instalment of grants approved by

nd

the Commission for development other than Building Projects during the XI Plan
period to the universities

1. Name of the University

2. Period to which the report relates

3. Name of the approved Item

4. No. and date of the UGC approval letter

5. Total amount approved including University’s share, if any

6. UGC share of approved amount

7. Total expenditure actually incurred so far including bills paid for work done or supplies
received excluding the amount for which orders have been placed or commitments
entered into.

8. UGC share of expenditure

9. Amount received from the UGC

10. Balance amount available with the university

a) Total b) Out of UGC Grant

11. Amount needed to meet the expenditure likely to be incurred in the next six months.
12. Brief account of the steps taken by the University to implement the approved
scheme and progress achieved so far. In case of a building project, the University
should give brief description of construction work so far accomplished on a separate
sheet of paper along with a certificate that the construction of the building is being
carried out in accordance with the plans and estimates accepted by the Commission
duly signed by the Engineer/Architect and the Registrar.
13. It is certified that inventories of permanent or semi-permanent assets
created/acquired wholly or mainly out of the grants given by the University Grants
Commission are being maintained in the prescribed form and are being kept upto date.

14. It is further certified that amount of Rs._________________ as indicated in Col. 7

has been spent for the purpose for which it was sanctioned and in accordance with the
terms and conditions laid down in the Commission’s letter No.________________ dated
___________ and that all the terms and conditions have been fulfilled.
If as a result of Check or Audit objection, some irregularity is noticed at a later stage,
action will be taken by the university to refund/adjust or regularize the objected amount.

Signature of the Finance Officer Signature of Registrar

Seal of University
 ANNEXURE-V UNIVERSITY GRANTS COMMISSION
Name and Designation
STATEMENT OF EXPENDITURE
Department FOR TRAVEL GRANT UNDER XI PLAN GENERAL
DEVELOPMENT DURING
Name of THE YEAR ____________________
Conference etc. attended with dates/duration
Total expenditure incurred
1Travel grant to teachers/scientific andpaid
Amount out of officers
technical Travel grant
for participation in international
Source for the balance, if any
conferences/seminars/symposia held abroad.
Whether availed grant once in 3 years

Name and Designation

Department
Name of programme attended with dates/duration
Expenditure incurred
2Travel grant to individual teachers selected under the scheme
Amount paid out of Travel Grant
Source for the balance, if any
Date of conference last attended under the scheme

3.
Travel
grant
to
teachers/administrative
officer/scientific/technical

officers
Name and for
Designation
visiting
Department
Name ofcentres
conference etc. attended with dates/duration
of
Expenditure incurred
Amount paid out of Travel grant
research
Source for the balance, if any.
or
to
attend academic

conferences/ seminars within India.

 4. Academic Exchange of teachers within India

Name and Designation of

Department

Expenditure incurred

the expert invited

It is certified that an expenditure of Rs. _____________ under the scheme of Travel

grant has been incurred during the year as per details given above in accordance with
the guidelines laid down by the UGC and that all the terms and conditions of the grant
have been fulfilled. If, as a result of check or audit objection, some irregularity is noticed
at a later stage, action will be taken to refund or adjust the objected amount.

Dated: Signature of the Registrar or Finance Officer Seal of the University

 UNIVERSITY GRANTS COMMISSION
ANNEXURE-VI

STATEMENT OF EXPENDITURE FOR ORGANISATION OF CONFERENCES/

SEMINARS/SYMPOSIA/ WORKSHOPS / SHORT TERM TRAINING PROGRAMMES/
(INTERNATION / NATIONAL / STATE LEVEL) (Strike out items not applicable/Add
what is relevant)

1Name of the Programme :

2Duration: Opening Date: Close Date :

3Number of participations a) Outstation b) Local c) Total

4Name of the Director:

5Items of expenditure incurred: i) Boarding and lodging charges for

__________Outstation Rs.

participants/resource persons. ii) Hospitality to _________local

participants/resource persons Rs. iii) TA and Incidental charges to outstation

participants_________ Rs.

including resource person ____________etc. iv) DA to foreign participants

( if any) Rs. v) Internal Travel to foreign participants (if any) Rs. vi) Honorarium to

Director and resource persons Rs. vii) Misc. and Contingencies Rs.

Total expenditure incurred Rs. Grant received from the UGC Rs. Income from

any other source Rs.

(please indicate the source and amount) Total Rs.

 Income Rs.

Expenditure Rs.

Balance Rs.

Certified that an amount of Rs. _________________against the grant of

Rs._____________has been spent for organization of ____________________as per
UGC guidelines. If as a result of check or audit some irregularity is brought to the
attention of the University, action will be taken to regularize the same as per rules of the
audit.

Signature of the Signature of the Registrar Signature of Director of Programme

Finance Officer
 ANNEXURE-VII
UNIVERSITY GRANTS COMMISSION

STATEMENT OF DETAILS OF EXPENDITURE S.No. ON PUBLICATION OF

a) Title of thesis/work and b) Name and designation of the author
RESEARCH/LEARNED WORK INCLUDING DOCTORAL THESIS FOR THE YEAR
a)Name and designation of the experts on whose recommendations the publication was approved and b) date of appr
__________________
a) Total estimated cost on publication b) Assistance subsidy approved c) cost of the book and d) Number of copies pri
Total expenditure incurred including honorarium if any, paid to experts
1.
2.
In case where no assistance was approved, indicate number of such
3.
cases________________
4.
5.
Total : Rs._____________

Certified that an expenditure of Rs. _______________as per details given above was
incurred by the University on publication of research/learned work including doctoral
thesis in accordance with the guidelines. It is also certified that the grant was utilized for
the purpose for which it was sanctioned. If as a result of check or audit objection some
irregularity is noticed at a later stage action will be taken to refund or adjust the objected
amount.

Signature of the Registrar & Finance Officer

Seal of the University
 S. No.
ANNEXURE-VIII UNIVERSITY GRANTS COMMISSION
Name and Designation of the Visiting Fellow/Visiting Professor
Date of Birth
YEAR-WISE STATEMENT OFDuration
ACCOUNTSof theFOR THEdates
visit with GRANT SANCTIONED TO THE
UNIVERSITY VISITING FELLOW/VISITING PROFESSOR FOR THE YEAR
Amount paid as honora?rium
_______________________ Amount paid for travel and DA
Total

1Brief report of the benefits accrued to the University in respect of each Visiting
Professor(s)/Fellow(s) is enclosed.

2Certified that expenditure of Rs.________ (Rupees________________ under the

scheme of Visiting Professor/Visiting Fellows had been incurred against the allocation
for the XI Plan period as per details given above which is in accordance with the
guidelines limit laid down by the Commission. All the terms and conditions of the grant
have been fulfilled.

3If as a result of check or audit objection some irregularity is noticed at a later stage,
action will be taken to refund or adjust or regularize the objected amount.

gnature of Registrar Seal of the University

Dated:
 ANNEXURE-IX
UNIVERSITY GRANTS COMMISSION

Format for submitting proposal for Day Care Centers in Universities during XI Plan

1. Name of the University : ………………………………………

2. Address of the University : ………………………………………
……………………………………… Phone No…………………………… Fax No.
……………………………… E-mail …………………………………

3. Whether comes under Section 2(f) and 12(B) of the UGC Act : (YES/NO)

4. Whether receiving Non-plan/Plan : ……………………………………… Grant from

UGC/State Govt. (please indicate)

5. Justification for starting Day Care : ……………………………………… Centre (Attach

a separate sheet if needed)

6. Number of Children proposed to : ………………………………………… avail Day Care

facilities

7. Location and area identified for Day Care Centre :

……………………………………………..

1List of safety measures taken care as per UGC norms :

…………………………………………
2Name and educational qualification of Assistant provided by the University for Centre :
………………………………

10. Facilities provided at the Centre for Children : ………………………………

Signature of Registrar ( with his

seal)
 ANNEXURE-IX- A
UNIVERSITY GRANTS COMMISSION

UTILISATION CERTIFICATE

Certified that the grant of Rs. …...(Rupees………………………………………)

sanctioned to ……………………………………………….by the University Grants
Commission vide their letter No. …dated…………towards…………has been utilized for
the purpose for which it was sanctioned and in accordance with the terms and
conditions as laid down by the Commission. If as a result of check or audit objection,
some irregularity is noticed at a later stage, action will be taken to refund or regularize
the objected amount.

Chartered Accountant/Government Auditor Registrar

(with his seal)
 UNIVERSITY GRANTS COMMISSION
ANNEXURE-X

Prescribed format for submitting the proposal under Special Development Grant for
Universities in Backward/Rural/Remote/Border Areas during the XI Plan period.

1Name of the University …………………………………

2Address of the University………………………………………..

……………………………………………………………………… Phone
Numbers………………………………………………….. Fax
Number……………………………………………………….. E-
mail………………………………………………………………

3Date of establishment of the University (with documentary proof) :

……………………………………………….

4Whether the University is declared fit Under 2(f) and 12(B) of the UGC Act,
1956………………………………..

5If yes, the date of eligibility:…………………………………………… (a copy of UGC

approval letter be attached)

6XI Plan General Development allocation made by the UGC:

7Whether comes under notified backward area. Attach a copy of the Government’s
notification and a certificate from the District Magistrate indicating clearly to what extent
the university is support under the
scheme……………………………………………………………

8Details of the items requiring (attach separate sheets if required)

………………………………………

9Details of the University:

Male
Percentage
( SignatureFemale
of Registrar with seal )
Percentage
Total
Students’ Enrolment

Number of Teachers
•Please note UGC’s norms and conditions for buildings (infrastructural projects) will
apply. All required documents are to be enclosed with the proposal in respect of projects
to be undertaken.

•Prescribed UGC formats of Utilisation Certificate, Statement of Expenditure, Progress

Report should be used for submitting the progress of the building project(s) and details
of expenditure incurred.
 UNIVERSITY GRANTS COMMISSION
ANNEXURE-XI

Prescribed format for submitting the proposal under Special Development Grant for
Young Universities and Rejuvenation Grant for old Universities during XI Plan period.

1Name of the University :________________________________

2Address of the University :________________________________ Phone No.

______________ Fax No._________________ E-mail __________________________

3Whether comes under rural/ Metropolitan/urban/semi-urban Category :

______________________________

4Date of establishment of the University (with documentary proof):

_______________________

5Whether included under 2(f) and 12 (B) of the UGC Act :

__________________________

6If yes, the date of inclusion : _________________________ under Sec.12(B) of the

UGC Act ( a copy of UGC approval letter be attached)

7Details of the items to be supported under the scheme (attach separate sheet if
required) : __________________________

8Details of students and teachers:

Male
University Undertaking Percentage
Female
1University undertakes that the proposalPercentage
under submission in this scheme has not been
submitted for approval under the XI Totalplan, General Development Scheme.
Students’
2It is further certified that the university has notEnrolment
sought/claimed any grant for the projects
under submission from any other Central Govt./State Govt. sources.

Number of Teachers
 (Signature of Registrar with seal)

Please note UGC’s norms and conditions for buildings (infrastructural

projects) will apply. All required documents are to be enclosed with the
proposal in respect of building projects to be undertaken under this scheme.

UGC formats of Utilisation Certificate, Statement of Expenditure and Progress Report

must be used for submitting the progress of the building project(s) and details of
expenditure incurred.
 Annexure –XII
UNIVERSITY GRANTS COMMISSION PERFORMA TO
SUBMIT PROPOSAL UNDER THE SCHEME INSTRUMENT
MAINTENANCE FACILITY
1Name of the university :

2Full address of the university : with E-mail Id, Fax No. and Phone No.

3Number of departments of the university to be serviced by IMF :

4Number of research projects Currently operating in the Departments of the university :

5Profile of technical staff (who provide instrumentation service support in the

departments of the university)

Name of the department/centre

No. of technicians or equivalent
No. of technical officers or equivalent

TOTAL NO.

the level of your USIC : Profile of Instruments to be brought under the care of IMF a. Instruments costing more t

b.
he Number of Number of instruments

Instrument
 c. Number of personal computers and associated gadgets to be brought
under the care of IMF

8. Justification for the establishment of an IMF in your university, if needed.

9. Do you have spare space of minimum 20 sq. mtrs. to establish the IMF?
10. Do you have Annual Maintenance Contract (jthis facility.

A Non-recurring (one-time grant during the first year)

Test/measuring instruments
Amount required(Rs.)
B. Recurring

TOTAL
Grand total of recurring & non-recurring expenditure

18. Any other information the university may wish to furnish.

1 II III PLACE : Registrar DATE : (Seal)

Item of expenditure Technical staff Instrument spares, components and consumables Training prog
Amount required (Rs.)

TOTAL
 Sl.
Item(s)
Grant
Grant
Actual
Unspent
ANNEXURE – XII-A PROGRESS REPOST OF EXPENDITURE
Remarks
NO.

Sl. NO.
approved by UGC
University_______________________________
Item(s)
released by UGC so Sanction Letter No. & Date__________________
Grant approved
expenditure by ____
as on UGC
Grant released by UGC
balance so far of Actual Expenditure during________
Statement
Actual expenditure
justification as on ____ (Date)
for unspent
Non recurring :
Unspent balance
Remarks
1. 2.
Test and measuring instrument Personal computer including software
Recurring : far
(Date)

balance lying with the Univ.

1.
Staff Salary a. Technical officer-1 @ Rs.10,000/?

Total

p.m. b. Technlician-2 @ Rs.8,000/-

p.m.

2.
Essential spares,

components contingencies for instruments repair and maintenance

3.
Training
 programme

Certificate

Certified that Total

the grant has been utilized for the purpose for which it was sanctioned and
in accordance with the terms and conditions attached to the grant.

If as a result of a check or audit objection, some irregularity is noticed at a later stage,

action will be taken to refund, adjust or regularize the objected amount.

Signature________________________ Signature_________________________
(Finance Officer ) (Registrar)

N.B. This may not include any amount relating to orders placed or likely to be placed,
commitments entered into or amount for specific items likely to be obtained.
 UNIVERSITY GRANTS COMMISSION

(Utilization Certificate)

Certify that the grant of Rs.___________________ (Rupees ____________) out of Rs.

____________ (Rupees _____________sanctioned to ______________ by the
University Grants Commission vide their letter number __________________ dated
________________ has been utilized for the purpose for which it was sanctioned and in
accordance with the terms and conditions as laid down by the Commission. The
university has also utilized the amount of Rs.______________ as interest earned on the
University Grants Commission grant.

If as a result of check or audit objection, some irregularity is noticed at a later stage,

action will be taken to refund, adjust or regularize the objected amount.

Signature __________ Signature _______ Signature ______________ (Registrar)

(Finance Officer) (C.A./Govt. Auditor)

Seal______ Seal______________ Seal__________________

 ANNEXURE-XIII UNIVERSITY GRANTS COMMISSION

Proforma for submission of proposal for the construction of Women’s Hostel

1. Name of the College/University :

2. Enrolment in Degree/PG and Post PG course for the last three years in the University
: _______________________________________________________ Course
Men % Women % Total
_______________________________________________________

UG PG M.Phil Others
________________________________________________________ Total

1Total number of students provided Men _____________ with hostel accommodation:

Women _____________

2a) Additional number of students to be Accommodated in the proposed hostel:

_______________

b) Whether it is extension of existing hostel or New ? (The funds sanctioned for

this __________________ scheme may not be diverted to construction
of building approved under the XI Plan Development Scheme)

c) Whether the University has submitted any such proposal for consideration
during the XI Plan development scheme, a certificate To this effect may
please be submitted. : __________________ (Strike out whichever is not
applicable)

5. Need and justification for the proposed Construction : _________________ (A brief

note may be attached)
6. PROCEDURE FOR RELEASE OF GRANTS
1General conditions of grants prescribed by the UGC will be applicable.
2The procedure prescribed for sanctioning grant-in-aid for building construction projects
is to be followed by the grantee institution.
3No financial assistance will be provided for such construction which are started without
obtaining the formal approval of the Commission for the plan and estimates of the
proposed project.
8. PROCEDURE FOR MONITORING

In XI plan the UGC will be sending monitoring committee to have an on the spot
checking / monitoring of the proposed /approved building projects including
women’s hostel buildings to ascertain the proper utilization of funds, quality of
construction and timely completion of the project.

A set of certificates to be submitted in respect of progress and completion of

Building Project(s) under this unit.

A. Progress report for building projects

B. Utilisation Certificate
C. Completion Certificate
D. Asset Certificate
E. Statement of Income and Expenditure
F. Utilisation Certificate along with Completion Certificate
G. Completion Cost proforma
 ANNEXURE-XIV
UNIVERSITY GRANTS COMMISSION

Proforma for submitting the proposal under the scheme ‘Basic Facilities for Women
under General Development Grant XI Plan period.

1. (a) Name of the Institution …………………………………

(b) Whether included under Section 2(f) and 12(B) of the UGC Act of
1956………………..

(c) Whether falls under backward/rural/semi-urban area…………

(A certificate from the District Magistrate to this effect is required to be

attached)
1Address of the University………………………………………..
……………………………………………………………………… Phone
Numbers………………………………………………….. Fax
Number……………………………………………………….. E-
mail………………………………………………………………

2Required details of university /institution:

Category Actual Number of Women Actual Number of Men Percentage (as

on 1 Sept. of the year) (as on 1 Sept. of the year) of Women
st st

Students Teachers Non-teaching

Staff Total
4. Number of toilets already existing in the University………………………
5. Details of existing infrastructure for women students/teachers/nonteaching staff in the
University …………………………… (Attach separate sheet if required)

6. Justification for asking additional

‘Infrastructural facilities for women students/faculty/non-teaching
staff…………………………………………..

(Attach separate sheet if required)

( Signature of Registrar with seal )

•Please note – UGC’s norms and conditions for buildings (infrastructural projects) will
apply. All required documents are to be enclosed with the proposal in respect of
infrastructural projects to be undertaken.

•Prescribed UGC formats of Utilisation Certificate, Statement of Expenditure, Progress

Report be used for submitting the progress of the building project(s) and details of
expenditure incurred.
 Examination passed and the year of passing
School/College/ University
Subjects
Division/Grade
UNIVERSITY GRANTS COMMISSION
Percentage ofANNEXURE-XV
marks/ cumulative Grade Point

Application form for Teacher Fellowship under the Scheme of ‘Faculty Improvement
Programme (The form must be filled carefully. An incomplete form is liable to be
rejected)

1. Name (IN BLOCK LETTER) with Surname underlined Shri/Smt./Kumari :

________________________
2. Name of the College and address Where employed at present :
_________________________________

Tel. No.____________Fax__________ E-mail :_________________________

3. Date of Birth : ___________________________

4. Permanent Home Address : ________________________________

5. Whether the teacher wants to do : ___________________________ M.Phil. or to

complete Ph.D. ___________________________
6. Service particulars :
i. Date of appointment : ___________________________
ii. Date of confirmation : ___________________________ (or appointment on regular
basis in case of Govt. Colleges)
7. Name of the Institution(s) where : ___________________________ Served as a
teacher with dates and ___________________________ Length of service in each
case. ___________________________

8. Category

(i) Male / Female

(ii) General / Scheduled Caste, Schedules Tribes, OBC (noncreamy
layer), Minorities.

9. Particulars of Educational Qualifications starting with Matriculation or equivalent

onwards (attested photocopy of the certificates may be enclosed)

9. i. Name of the College/University/ : ___________________________

Research Centre where the admission to M.Phil. is sought/the research work

___________________________ leading to Ph.D.degree is proposed to be
undertaken.

Tel.No.______________Fax________
E -mail :________________________
 ii. Name of the Department : ___________________________
Tel. No.__________Fax____________

9. a. Subject/Area of M.Phil and/or research : ____________________

b Title of Research Problem (Brief abstract : ____________________ not

exceeding 500 words on the proposed research work for M.Phil or Ph.D. method
of approach etc. must be submitted to the university for record along with the
application, However, this is not required to be sent to UGC.

Amount of Ph.D. research work already done : __________________ and the

time required to complete the rest

10. Name and designation of the : __________________________ supervisor with

whom the research is proposed to be undertaken

11. Date of admission in M.Phil./ Registration for Ph.D. :

___________________________

12. Any other information relevant to the Research work leading to Ph.D. Degree,
including details of research papers.
 Signature _______________________________
Name in Block letters _____________________
Designation ____________________________
Date :_______________________
Place :_______________________

DECLARATION
I hereby declare :

That I have read the rules regarding the award of Teacher Fellowship under ‘Faculty
Improvement Programme’ of the University Grants Commission and, in the event of the
fellowship being awarded, I undertake to engage myself whole time for the work on the
subject under the direction of the Research Supervisor/guide during the tenure of the
fellowship.

I also undertake to refund the amount in full paid by UGC towards teachers fellowship in
case I do not successfully complete M.Phil./Ph.D for which the fellowship has been
awarded to me.

I further declare that, to the best of my knowledge and belief, the particulars given in
the form are correct.

Place_________________ SIGNATURE

Date__________________ Teacher (Applicant)

Signature

Registrar/Principal (SEAL)

Name of the University/ College :

Address :
 ANNEXURE-XV-A

UNDERTAKING TO BE GIVEN BY THE COLLEGE

WHERE TEACHER IS EMPLOYED

The University hereby undertakes to protect the total emoluments of the teacher for the
period of his/her academic leave and also to give him/her necessary increments as and
when due. The University further undertakes to protect the seniority and other benefits
enjoyed previously by the teacher.

Certified that the applicant is a permanent teacher of the University/ College/appointed

on a regular basis.

Certified that the applicant is not receiving any financial assistance /fellowship
/scholarship from any other source (except salary allowances from the college)

Signature Registrar (SEAL) University______________________

Address: _______________________________

Certificate to be given by the University/College where the teacher is registered for

M.Phil. /Ph.D. Certificate to be given by the Supervisor/Head of the Department in the
concerned subject where the teacher is registered for the degree.

It is certified that necessary facilities will be provided to ______ (Name of the Teacher
Fellow)in pursuit of his/her higher studies/research leading to M.Phil./Ph.D. Degree.

Signature of Supervisor /Research Guide

Signature of Head of the Deptt.
Signature of Registrar/Principal
Name of the University/College:_____________________________

Address:_________________________________________
Phone : __________________________________________
Fax : ____________________________________________

E-mail : ___________________________________________
 ANNEXURE-XV-B

UNIVERSITY GRANTS COMMISSION

Joining Report of Teacher Fellowship under ‘Faculty Improvement Programme’

This is to certify that Shri/Smt/Km.________________________who has been working

as Lecturer in_______________ University/College__________________ joined the
Deptt. of __________________ at ___________________ (FN/AN) and is working for
his/her research under the guidance of ____________________. He/She has been
admitted to/registered for M.Phil./Ph.D. course on _____________.

The teacher concerned has incurred an actual expenditure of Rs. _________________

as ___________________ Class Rail/Bus fare on travel from _____________ to
_________. University/Institute. The class in which he/she has traveled is admissible
according to University/College/Institution rules. The distance between parent institution
and research centre is________ kilometers. The University/College/ institution needs an
amount of Rs .______________ towards his/her contingent grant of Rs.10,000/-per
annum for meeting contingency expenditure for one year from his/her date of joining.

Registrar/Principal

1. Signature of the Teacher Fellow Institution/(research centre)

2. Signature of the Research Guide (SEAL)

3.Signature of the Head of Deptt. (research centre)

 ANNEXURE-XV-C
UNIVERSITY GRANTS COMMISSION

Rules for Leave and Utilisation of Contingency Grant under the ‘Faculty
Improvement Programme for Teacher Fellow’

A. Contingency Grant

1. The Grant may be utilised on consumable materials, chemicals, equipment, books

and journals, including Photostat copies and micro-films, typing, stationery, postage
and field work , and travel needed by the Teacher Fellow in connection with the
approved research project with the approval of the Research guide and the
concerned institution.

2. The contingency grant is not intended for meeting expenditure on furniture, utensils,
items normally provided by the College/University/Institution and payment of
examination or other fees such admission/registration/tuition fees etc.

3.Travel Allowance for approved field work and travel in connection with the research
work and for attending seminars, symposia, etc., connected with the research work
undertaken by the teacher fellow, will be admissible according to the rules applicable
to the teaching staff of University/Colleges. The expenditure in this regard will be
debitable to the contingency grant. No additional grant will be provided for this
purpose.

B. Leave Rules

The teacher fellow will be required to work during the vacation period, viz,. summer,
winter and puja vacations etc. when the library and laboratories remain open.
Application for leave from Teacher Fellow maybe considered and decided by the
College/University/ Institution concerned in accordance with the leave rules
applicable to the teachers in the Institution where the teacher is employed.
 ANNEXURE-XV- D
UNIVERSITY GRANTS COMMISSION

Proforma for submitting Accounts of Contingency Grants and Utilisation

Certificate.

1. Name of the Teacher Fellow

2.Name of the University/Colleges where he/she is employed
3. No. and date of UGC letter under which award was made
4.Period to which the account of contingency grant relates
5.Expenditure on each item Amount Date of Expenditure

i.
ii.

Total:-

Certified that the expenditure of

Rs._________(Rupees___________________________________________) as
mentioned above out of the contingency grant of Rs.10,000/- sanctioned vide
Commission’s letter No. F._____________ _____dated .__________ in respect
of___________________has been utilized for the purpose for which it was sanctioned
and in accordance with the terms and conditions laid down by the University Grants
Commission for utilization of contingency grant. If as a result of check or audit objection
some irregularity is noticed at a later stage, action will be taken to recover/adjust the
objected amount. (Signature of teacher fellow)

(Research Guide)

(Head of the Deptt.)

(Registrar/Principal)

(Research Centre)

(A copy of this Utilisation Certificate should be sent to the college where the teacher
was working before joining as a Teacher Fellow for record.)
 ANNEXURE-XVI
UNIVERSITY GRANTS COMMISSION

Prescribed format for getting financial assistance towards Visually Handicapped

Teachers of Universities/Colleges during XI Plan period.

1. Name of the College / University : …………………………………….

2. Address of the College : …………………………………….

3. Name of the University its Affiliated to : ………………………………………

4. Address of the University : ……………………………………… : Phone No.
………………………… Fax No. …………………………….. E-Mail
……………………………….

5. Whether falls under Section 2(f) and 12(B) of the UGC Act :
………………………………………..

6. Whether receiving Non-plan/ Plan Grant from UGC/State Govt. :

……………………………………….. (please indicate)

7. Name of the person : ………………………………………..

8. Nature of Blindness: Fully Blind: Low Vision : ………………………………………. (A

certificate from a Govt. Hospital Be attached with to this effect)

9. Name of the Department : ………………………………………..

10. Date of appointment in the Department : …………………………………………

11. Name of the Reader : …………………………………………

12. Educational Qualification of Reader : …………………………………………

13. Honorarium paid to the Reader @ Rs per month : @ Rs. P.m. spent @ Rs.50/- p.h.

14. Total amount paid :

(Attach a receipt from the Reader : ……………………………………… With

revenue stamp)

Reader Concerned Teacher Registrar

 ANNEXURE XVII

PROFORMA FOR SUBMITTED PROPOSAL FOR SETTING UP OF SPECIAL CELL

FOR CAREER and COUNSELLING CELL IN THE UNIVERSITIES/DEEMED TO BE
UNDERSITIES.

SECTION – 1 BASIC INFORMATION

1Name of the University.

2Whether the Univ. is fit to receive Central assistance under Section 12(B) Of the UGC
Act, 1956 ? YES/NO

3Whether the Univ. is following the orders/ instructions and guidelines issued by State
Govt./ Central Govt. and UGC for providing Admissions and hostel facilities ? YES/NO

4Faculty-wise enrolment in degree classes during Current academic year

:__________________

5Faculty Strength :

Professors Readers Lecturers Others

TOTAL :

1Financial implication (Item-wise)

2It is certified that :

The University will follow the instructions and guidelines issued by the UGC from
time to time for providing the reference information to the students.
Proposed Special Cell for Career and Counselling will perform the functions as
prescribed by UGC.
The University/State Govt will maintain the Special Cell for Career and Counselling
on permanent basis from its resources after the cessation of the UGC
financial assistance under the scheme.

Dated : (Signature of the Registrar) University Seal.

 ANNEXURE-XVIII
UNIVERSITY GRNTS COMMISSION PROFORMA FOR
SUBMITTING STATEMENT OF EXPENDITURE INCURRED .
1Name of the University ; _______________________

2No. and date of UGC’s approval : No. F.________dt.________

3Period to which the accounts : _______________________ relates to.

4Details of actual expenditure incurred (Item-wise) :

Signature Govt. Auditor/Chartered

Accountant/ Examiner Local Fund
Accounts

ANNEXURE-XIX
 UTILISATION CERTIFICATE

Certified that the grant of Rs.____________ (Rupees_____________)

sanctioned to _______________by University Grants Commission vide its letter No.
____________________ dated _______ towards establishment of Career and
Counselling Cell has been utilized for the purpose for which it was sanctioned and in
accordance with the terms and conditions as laid down by the Commission.

It is further certified that inventories of permanent or semi-permanent assets

created/acquired wholly or mainly out of the grants given by the University Grants
Commission as indicated above are being maintained in the prescribed form and are
being kept up to date and these assets have not been disposed off, encumbered or
utilized for any other purpose.

If, as a result of check or audit objection, some irregularity is noticed at a later

stage, action will be taken to refund or regularize the objected amount.

Signature : Signature :

ered Accountant/Govt. Auditor/ Examiner Local Fund Accounts

(Seal) (Seal)