CCL

CENTRAL COALFIELDS LIMITED

( Subsidiary of Coal India Limited)
MATERIALS MANAGEMENT DEPARTMENT
Darbhanga House : Ranchi 834 001 (JHARKHAND )
(PBX) 2360687/ 2360694 CGM(MM) 2361716
FAX # (0651) 2360257/ 2360198
Website: www.ccl.gov.in
FORMAL SUPPLY ORDER BY REGD. POST
No. 1920120115 - 129 Dated: 26.08.2015
Item category Firm category Tender category
CONSUMABLE STORES (GENL) Pvt. Open Domestic Tender (ODT)
To
M/s Dishant Engineering Works,
144/145 J N Mukherjee Road,
Plot No.48, Near Shaktipir, Ghususry,
Howrah 711 106.

Tele-Fax No: 033 26552171/ 22106524 & Phone 22107091 {Mr. Sanjay Kheto}; Mobile: 9432226207;
Email: [email protected]

Sub: Formal order for supply of Automotive Batteries

Ref: 01) Advertisement No.- 54/2014-15

02) Our tender no.- 212- CCL/MMD/CM(P)-CSA/Battery/15-16/141 Opened on 02.02.15
(Tender ID-2015_CCL_6584_1)
03) On-line Bid No.- 17352
Dear Sir,
Your above referred offer has been accepted for supply of the following Automotive Batteries at the price, terms &
conditions indicated hereunder:-
1. SCOPE OF SUPPLY: - The stores to be supplied and their prices are as follows:-
Quantity Unit Basic
Sl. Description Extended Value
(Nos) Price (Rs) (Rs)
1 Low maintenance Lead Acid Starter Batteries in
Polypropylene/ ABS container.Fully factory charged, 12V-
180AH (minimum) - 20 hours discharge rate @ 27degree
C & CCA = 1100 Amp(Mininimum) @ (-) 18degreeC at 700 8515.00 59,60,500.00
30 seconds as per IEC 60095 - 1 : 2006 ( or updated) or
JIS D 5301:2006 (or updated ) or IS 14257:1995
(updated); Mat.Code: 94060600211
Excise Duty @ 12.5% 7,45,062.50
67,05,562.50
Add: CST @ 2% 1,34,111.25
68,39,673.75
Add: Insp. Charges @ 1.14% 77,972.28
TOTAL PROCUREMENT VALUE 69,17,646.03
2. Total Contractual Value: Rs. 69,17,646.03 (Rupees Sixty Nine Lakhs Seventeen Thousand Six
1

Hundred Forty Six and Paise Three only) on door-delivery basis including CST, Packing, Forwarding,
Page

Freight, Insurance charges & Predespatch Inspection charges.

No. 1920120115 - 129 Dated: 26.08.2015

 3. Prices: The prices shall remain FIRM till completion of supplies. The contract is concluded on F.O.R. destination
basis. Duties & taxes and other charges are payable extra as indicated in the scope of supply above. Road permits, if
required should be obtained from the consignee.

Issue of Waybill:
A copy of duly filled up Form JVAT 504G (2 pages – sample copies enclosed as Annexure-II) indicating the information
to be furnished by the consignor to the consignee (Fields under Sl. No. 2 & 4 of the Form) for issuing e-Permit/Form
JVAT 504G.After issue of e-Permit, a secret code is sent by SMS (system generated) to the consignor’s mobile to enable
them to log in the jharkhandcomtax.gov.inportal for filling up the Transport details & Invoice details and thereafter
printing a hard copy of the same. Waybill should be sought by the consignor immediately after readiness of material.

4. Excise Duty with Edu.Cess : : Extra as applicable subject to submission of documentary evidence.
Present rate is 12.5% (including of Education cess). CENVAT credit will be availed as per
prevailing Excise Rules for that Cenvat documents for Excise Duty to be submitted. Present value
of which comes to Rs. 7,45,062.50. However, it may depend upon the rate of Excise duty prevailing
at the time of supply during the specified delivery period of the supply order.
5. Sales Tax: CST extra as applicable against Form ‘C’ at the time of Supply within the specified delivery
period of the supply order. Present rate is 2%.
.
6. Packing, Forwarding and Insurance charges: Nil. To be borne by you.

7. Freight charges: Nil. To be borne by you.

8. TECHNICAL SUPPORT & SERVICES : Technical support and services will be rendered by you as
and when required, free of cost, to ensure satisfactory performance.

9. Delivery Period: Delivery should commence within (06) Six weeks of receipt of order at a minimum
rate specified below and delivery of full order quantity is to be completed within 09 (nine) months from
the date of issue of order. Minimum monthly delivery quantity = Order quantity/ 9.
10. Inspection:
(I) Stage/Pre-dispatch inspection will be carried out by M/s. CMPDIL/CCL’S NOMINATED AGENCY as per their
methodology. In brief the scope and conditions of the Inspection will be as follows: -
(a) Checking the approval of test procedures / quality assurance plans.
(b) Verifications of records and documentation of vendor works infection.
(c) Verification of documents and test certificate of bought items and cross checks.
(d) Provide the facility for carrying out all tests as required in specification of vendors work else this will be carried out
at independent test house if considered so necessary by CMPDIL / CCL's NOMINATED AGENCY at vendors cost.
(e) Final testing and checking as per specification.
(f) CMPDIL / CCL's NOMINATED AGENCY will have full and free access to the place of the supplier /
manufacturing and during inspection activities.
(g) Inspection fee @ 1.14% (including service charge) of the landed value of stores offered including all taxes and
duties is to be paid to CMPDIL / CCL's NOMINATED AGENCY in demand draft in advance along with inspection
call letter, which will be reimbursed along with consignment billing. Pre- despatch inspection by CMPDIL / CCL's
NOMONATED AGENCY shall be applicable, except in case of supply by OEM,s.
(h) Minimum 15 days clear notice shall be given by the manufacture / suppliers to CMPDIL / CCL's NOMONATED
AGENCY for arranging inspection within valid delivery period as per contract.

i) Address of CMPDIL is as under:

The General Manager (E&M),
M/s.Central Mines Planning & Design Institute Limited,
2

Gondwana Palace, Kanke Road, Ranchi- 834 008

Page

Telephone: (O) 0651- 2230 876/ 09431937374 Fax: 0651- 2230 127/ 2231 447/ 2231 851

No. 1920120115 - 129 Dated: 26.08.2015

 (II) Final Inspection will be arranged by HOD/GM(X) of concerned technical wing or his representative at
destination on receipt of intimation from consignee.

11. Payment Terms: 100% payment shall be made by the Paying Authority within 21 days of receipt and
acceptance of materials or bills whichever is later by way of e-payment.

12. Guarantee/Warranty: The tenders shall give warranty of satisfactory performance of the unit offered by
them for a period of 12 months from the date of fitment/ commissioning or 18 months from the date of receipt
and acceptance by CCL, whichever is earlier. The supplier shall be responsible for any defects that they
develop under the conditions provided for by the contract and under proper use, arising from faulty materials,
design or workmanship and shall remedy such defects at his own cost when called upon to do so. If it becomes
necessary for the supplier to replace or renew any defective portion of the goods, such replacement or renewal
should be made by the supplier without any extra cost to CCL.
The goods should properly fit in/on/to the machines for which the same are intended.
Warranty Replacement :- The supplier shall be responsible for any defect in the products arising out of
faulty design, materials or workmanship. Wherever the premature failure occurs, the supplier shall make a
joint inspection within 15 days of receipt of information from the consignee and shall replace the material
free of cost if the failures are on account of poor product quality.

After Sale Services :- Technical support and services will be rendered by the firm as and when required , free
of cost, to ensure satisfactory performance.

13. SECURITY DEPOSIT: You shall have to furnish a security deposit amount in the form of Demand Draft
or Bank Guarantee of any scheduled bank for 10% ( ten percent ) value of the total landed value i.e. . Rs.
6,91,765.00 within 15 days from the date of receipt of supply order.
If you fail to deposit the security money, the order shall be cancelled and the case shall be processed to
order elsewhere and the firm’s performance is to be kept recorded for future dealings with them. Security
deposit money will be refunded to the firm within 30 days from the date of satisfactory execution of the
contract.
For unsatisfactory performance and / or contractual failure, the security money shall be forfeited.

14. Consignee Detail: Depot officer, Central Stores, CCL, AT & P.O. Barkakana, Dist: Ramgarh, State:
Jharkhand (Pin Code: 829103).

15. Paying Authority: Area Finance Manager CRS, Barkakana.

16. Mode of Dispatch: Transportation:-

By road transport. It is incumbent on the supplier to transport the contracted materials/supplies through
registered common carriers only and documentation should be done as per provision of the carriage by
Road Act, 2007. Any transportation of goods through unregistered common carries is illegal. You will be
fully responsible for safe arrival of the consignment up to destination of the consignee.
17. Submission of Bill:-
Bill for 100% value of the spares should be submitted to the Paying Authority in triplicate duly stamped and
receipted for arranging payment along with the following documents:-
(a) Following documents duly authenticated by you, wherever required shall be submitted to the
Consignee:-
i) Consignment note. ii) Challan. iii) One copy of the Bill. iv) Copy of Warranty certificate in original.
v) Lowest Price Certificate should be given on the body of each and every Bill, certifying that the price
charged for the materials are not higher than the price applicable to other Govt. Deptt., Undertakings
3

including DGS&D.
Page

vi) Any other documents specified in the order.

No. 1920120115 - 129 Dated: 26.08.2015
 (b) Following documents duly authenticated by you wherever applicable, should be submitted to the Paying
Authority:-
i) Bills in triplicate, duly receipted and stamped. ii) Challan. One copy of the Bill.
iii) Lowest Price Certificate should be given on the body of each and every Bill, certifying that the
price charged for the materials are not higher than the price applicable to other Govt. Deptt.,
Undertakings including DGS&D.
iv) Any other statutory documents / other documents specified in the order.

18. IDENTIFICATION MARKS: Maker's name, etc. should be embossed/ engraved/ punched on bulk materials
at a visible place which is not subject to wear and tear for ease of identification at any point of time.

19. LIQUIDATED DAMAGES:

The time for and the date of delivery of the stores stipulated in the ‘Purchase order’ shall be deemed to be of
the essence of the contract and delivery of the stores must be completed by the date specified.
In the event of failure to delivery or dispatch the stores within the stipulated date/period in accordance with
the samples and/or Specifications mentioned in the supply order and in the event of breach of any of the
terms and conditions mentioned in the supply order, Central Coalfields Ltd. should have the right :

(a) To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5% (half
percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid
for each week or part of a week during which the delivery of such stores may be in arrears limited to 10%.
Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials
Management Division.
(b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the
defaulting supplier the stores not supplied or others of a similar description without canceling the supply
order in respect of the consignment not yet due for supply or
(c) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost
of the defaulting supplier and also
(d) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty,
if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above.
(e) To forfeit the security deposit full or in part.
(f) Whenever under this contract a sum of money is recoverable from and payable by the supplier, Central
Coalfields Ltd. shall be entitled to recover such sum by appropriating, in part or in whole, by deducting
any sum or which at any time thereafter may become due to the successful tenderer in this or any other
contract. Should this sum be not sufficient to cover the full amount recoverable, the successful tenderer
shall pay Central Coalfields Limited on demand the remaining balance. The supplier shall not be entitled
to any gain on any such purchase.

20. FORCE MAJEURE CLAUSE:

If the execution of the contract/supply order is delayed beyond the period stipulated in the contract/supply
order as a result of outbreak or hostilities, declaration of an embargo or blockade, or fire, flood, acts of
nature or any other contigency beyond the supplier's control due to act of God then Central Coalfields
Limited may allow such additional time by extending the delivery period, as it considers to be justified by
the circumstances of the case and its decision shall be final. If and when additional time is granted by Central
Coalfields Limited, the contract/supply order shall be read and understood as if it had contained from its
inception the delivery date as extended.
a) The successful bidder will advise, in the event of his having to resort to this clause by a registered letter
duly certified by the Local chamber of Commerce or Statutory authorities, the beginning and end of the
causes of the delay, within fifteen days of the occurrence and cessation of such force majeure conditions.
In the event of delay lasting out of force majeure CCL will reserve the right to cancel the contract and
4

provisions governing termination of contract, as stated in the bid documents will apply.
Page

No. 1920120115 - 129 Dated: 26.08.2015

 b) For delays arising out of force majeure, the bidder will not claim extension in completion date for a
period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor the
bidder shall be liable to pay extra costs provided it is mutually established that force majeure conditions
did actually exist.
c) If any of the Force majeure conditions exists in the place of operation of the bidder even at the time of
submission of bid, he will categorically specify them in his bid and state whether they have been taken
into consideration in their quotations.

21. PRICE FALL CLAUSE:

It will be a condition of the order that althrough the currency the prices, at which the successful tenderers
shall supply the stores, shall not exceed the lowest price charged by them to any other agency including
DGS&D. In the event of Price going down, the supplier shall promptly pass on such information to enable
this Company to amend the ordered rate.
22. JURISDICTION:
The Court at Ranchi in Jharkhand State only will have the jurisdiction to deal with and decide any legal
matter or dispute whatsoever arising out of our contract.
23. Order Acceptance: The Contract is concluded with the issuance of this supply order. We are enclosing two
copies of the Supply order, one of which should be returned to us duly stamped and signed within 15 days
from the date of supply order. In case of non-receipt of duly stamped and signed supply order within 15
days, it will be presumed that you have accepted the supply order.

The other terms and conditions will be as per General terms and conditions of supply of stores enclosed as
Annexure-I , unless and otherwise specified in the above paragraphs.

For & on behalf of Central Coalfields Ltd.,

Yours faithfully,

( R.K.Pandey ) ( L K Jha )
Sr. Manager(Pur) Chief Manager(Pur)
Encl:
SL ANNEXURE DESCRIPTION
1 Annexure – ‘I’ General Terms and Conditions of supply of stores. 5 pages
2 Annexure -- ‘II’ JVAT 504G Format 2 Pages (Sample copies)
Copy forwarded to:-
01. The GM(Excv.)/ GM(S&IC)/ GM(F-P&P), CCL, Ranchi.
05 The Dy.GM (S), Central Stores, Barkakana. .
06. The A.F.M.(CWS/CS), CCL, Barkakana.
07. The SM(S) (MB)/SM (MIS) / SM (F-P) / Master File.
11. The General Manager (E&M),
M/s Central Mines Planning & Design Institute Limited,
Gondwana Palace, Kanke Road, Ranchi- 834 008
Telephone: (O) 0651- 2230 876/ 09431937374 Fax: 0651- 2230 127/ 2231 447/ 2231 851 – By Regd Post
Note:
(a) MB 2015-16 registered vide No. 141 dated 27.10.2014. Financial concurrence ref: D/O/F/26/63/906 dtd.
02.09.2014
(b) Details of Fund Certification No.D/O/F/BC/Consumable spares/SB-15-16/8/25/92301103 dtd. 19.08.2015
for Rs. 69,17,646.03 only.
5
Page

Sr. Manager (Pur) Chief Manager (Pur)

No. 1920120115 - 129 Dated: 26.08.2015