2.

1 EXISTING SYSTEM - BIKE SHOWROOM MANAGEMENT SYSTEM

PROJECT

The existing system in the organization is maintained in FOXPRO.

The daily billing of the vehicle is calculated and stored the Product billing is
also is maintained. That deals with selling of the Products in the concern.
These two kinds of billing is only handled at present.

The details of customer, stock details, sales details, vehicle details,

service details are maintained manually which includes lots of stress and
tension on the concern side.

2.2 PROPOSED SYSTEM

The proposed system has been developed to overcome on the

difficulties in manual maintenance and billing maintenance on the FOXPRO.
To solve the problem faced it if it has to switch over the proposed
system. If modernized or computerized, the concern gets the full advantage.
Instead of having so many section and so many people for each & every
section, it is enough to have only one person to do all works in a computer.
So the concern save space, time, money and the like.
The details of the customer are maintained with the sales details
etc., the designing can be done in a perfect manner of the stock maintained
system. The manual work is replaced by the system wide specification. The
stock details are also maintained for future reference these are the advantages
of the proposed system.
In the long run, this system minimizes the expenses of the concern to
the maximum extents; each and every work can be done perfectly and neatly
with
the proposed system. All data-regarding all the work can be stored in a floppy
disk. All the forms will be readily available in a neat format and can be filled
up with in a seconds. Any information can be obtained at any time easily,
 accurately and when necessary. It can be changed, modified or updated. So
many facilities like the above are available in the proposed system. All the
works can be done within a fraction of seconds. Thus it fulfills the objectives
of the system. Not only this but also some more advantages are listed below.

 Accuracy
 Privacy
 Security
 Time consumption

2.3 Feasibility study -BIKE SHOWROOM MANAGEMENT SYSTEM PROJECT

The main objective of the feasibility study is to test the
technical, economical and operational feasibility of
developing a computer system. This is done by investigating the existing
system in the area under investigation and generating ideas about a new
system.
Technical feasibility
The technical feasibility must be base on an outline design of system
requirements. This project can run on any system, which is installed in
windows platform. The current set up is sufficient for the processing of
my project every day.

Economic feasibility
Economic analysis is the most frequently used method for evaluating
the effectiveness of a candidate system. The execution time is lesser
compared to the current software. And it has the more efficient one, because
it gives the security of the data. It has less expensive for cost.

Operational feasibility
The proposed system will full fill the organization requirements. That
is whether the proposed system covers all aspects of the working system and
whether it has considerable all the departments that are included in the
organization; themselves have made to establish the financial management
system.
 2.4 Objective of the system
 Computerization for accuracy
 To avert losses
 To increase the profit ratio
 To save space
 To facilitate the work easy
 For time consumption

SYSTEM DESIGN - BIKE SHOWROOM MANAGEMENT SYSTEM

PROJECT

3.1Database Design

A Database is a collection of interrelated data stored with minimum

redundancy to serve many users quickly and efficiently. The general
objective of
Database is to make information access easy, quickly, inexpensive and
flexible for the user. The Database of Two Dealer Management System
consists of tables and data are successfully maintained. The table can consist
of

1. Table name: Customer Master

This table consists of customer name, address, pin code, customer code,
District, phone number, city Name, State, cell no.
2. Table name: Vehicle stock
This table consists of vehicle code, number of vehicles, price, engine no,
and chasses no.
3. Table name: Vehicle sales
This table consists of customer name, Bill No, color, total amount,
engine number, price, extra fitting charges, proposed date, selling date.
4. Table name: Vehicle purchase
 This table consists of invoice no, date, supplier name, address, engine
no, phone number, Amount.
5. Table name: Bank Master
This table consists of Bank name and Account holder name and
O.Balance.,

6.Table name : Vehicle Master

3.2 Report Design

Computer output is the most important and direct source of information
to the user, Efficient, intelligible outputs design should improve the systems
relationship with the user and help in decision making. Major form of output
is a hard copy from the printer. Printouts should be designed around the
output requirement of the user. The outputs depend on the factors such as
compatibility, response time requirement, expected print quality and number
of copies needed.
Reports are stated under the following headings

1. Day Book Report.

2. Expenses Report.
3. Vehicle Physical Stock.
4. Vehicle Purchase Report.
5. Vehicle Sales Report.
6. Ledger Report.
7. Out Standing Balance Report

3.3 Modules - BIKE SHOWROOM MANAGEMENT SYSTEM PROJECT

The computerized DEALER MANAGEMENT SYSTEM has the following
modules:
1. Master maintenance
2. Transactions
3. Reports
1. Master maintenance
Master maintenance has several modules viz customer details,
vehicle details, and stock details.
 This module is used to enter the personal details of each customer and
their company. Four buttons are used namely add, save, cancel, modify, exit
and connection to the sales form.
After entering the data save button is pressed. This button stores all the
data in the database. To come out of this module exit button is used.
Company maintains the stock. Four buttons are used add, save,
modify, delete and to save the sales details. Company maintains the stock
details company is computerized.

2. Transaction
Transaction has several modules via sales details, purchase details,
accounts details. This module is used to enter the dealing with company to
customer. Company rule explains the sales details of each customer. Any
discounts, not only for special Deepavali, Pongal, Christmas, New Year and
Ramzan. Customer purchases the Vehicle so any customer not full payment
the amount. It pays the half amount. Company maintains the finance.
Company announces the half payment of each customer pay the amount in
particular date.

3. Reports

There are Seven Type of important Reports were designed by user

required they are:
1. Day Book Report.
2. Expenses Report.
3. Vehicle Physical Stock.
4. Vehicle Purchase Report.
5. Vehicle Sales Report.
6. Ledger Report.
7. Out Standing Balance Report

All Reports can be Printed with Laser Printer and Dot Matrix Printer Printing
Methodology is used by Excel Export Method .
SCOPE OF THE SYSTEM

The scope of the project two Dealer Management System deals with, stock
details, sales details, customer details, purchase details Billing and Reports
In Order to overcome the difficulties in the existing system, the proposed
Two Dealer Management Systemis developed.

The designing of the various modules are setup and data are collected before
the designing starts.

Before computerized the proposed Dealer Management system gathers all

possible Two Wheeler Motor System details for each customer, sales, stock
and group these details based on the occurrence. Then Design the file
structure to maintain the above information.

After designing the file structures and screen layout, programs are developed
to maintain the Two Dealer Management System details.

Various reports are generated as per the requirements of the user.

After developed of the system it is tested and implement in a successful

manner.

1.3 HARDWARE SPECIFICATION

Processor : Pentium 1V

Clock Speed : 2 GHZ

Display Adapter : 845GLLY

Hard Disk Capacity : 40GB

ROM : 52 MB ROM

RAM : 32 MB RAM

Ports : COM & LPT

Printer used : EPSON STYLUS COLOR 460

Virtual Memory : 32 Bit

SOFTWARE SPECIFICATION

Front End : Visual Basic 6.0

Back End : Ms-Access

Operating System : Windows XP

SOFTWARE SPECIFICATION - BIKE SHOWROOM MANAGEMENT

SYSTEM PROJECT

VB INTRODUCTION:

Visual Basic 6 is an application developed tool used in developing

Client/server application. Before beginning with Visual Basic 6, Let’s have
a look at the client/server architecture.

The ‘Visual’ part refers to the method used to create the graphical user
interface (GUI). Rather then writing numerous lines of code to describe the
appearance and location of interface elements, you simply add object in to
place on screen. If you’ve ever used a drawing program such as points, you
already have most of the skills necessary to create an effective user interface.

EXCELLENT DEVELOPMENT TOOL:

User interface:

Visual Basic 6 is an application development tool developed from the

BASIC language. Basic language is a widely used language that. Provides a
simply syntax. As the name suggest, A visual Basic application is developed
usually. You can developed graphical user interface using existing objects
With out writing numerous line of code

Data Access:

The data access option of visual Basic allows you to create database as an
application for various database format such as Microsoft SOL server.

Application Development:

Using Visual Basic 6, you can create event driven application. In a visual
Basic application, code is executed in response to events. This is
Different from a procedure application in which the code is executed
according to specific path defined by the logic of an application.

Another application development feature of Visual Basic is the powerful set

of built-in controls that are provided for creating windows-based application,
for example, command button, check box.
These controls provided for user interface without requiring complex
programming.

You can Dynamic-link routine in application. A DLL is a set of procedure

that are external to an application, and can be called from within application
when require. They are linked to the application at run time, as they not
bound to the executable file.Visual Basic can routines from windows
operating system SDK. Active components help you in using reusing the
code in application. Visual Basic also provides a setup wizard, which is used
to prepare and application for distribution.

Internet oriented:
Visual Basic 6 lets you develop internet-aware application.

INTAGRATED DEVELOPMENT ENVIRONMENT:

Menu Bar
Toolbox Window:
Display the controls.

Form Window:
Display the form that holds and which is useful for developing the user
interface.

Project Explorer Window:

Has list of all the forms and modules.

Standard Toolbar:
Display the frequently used commands in the form of buttons.

Code editor:
Where a code is written.

Form Layouts Window:

Allows to usually position the form at design time.

Object Browser:
Has list of all object, their methods and properties.

Context Menus:
A shortcut menu with frequently performed action. It can be display by right
clicking on the object.
Immediate, locals and watch windows: These additional windows are
provided for use in debugging your application. They are only available when
you are running within the IDE.
NOTE: you can customize the IDE using the tools ->option command.

COMPONENTS OF VB 6.0:

A standards EXE project contains form, controls and code modules. Each of
these components has its own file associated with it. Let’s have look at the
file created for each Visual Basic Standard EXE project. the basic building
block of Visual Basic application is a form.
Forms are used to accept a data from the user and the displayed data. The
user interact with the application through the form.

You can add controls to the form, controls are object that enabled you to
perform tracks such as accepting input data, displaying data and selecting an
option. Each form has an .FRM file associated with it. It contains details of
the form, code and the controls in the form. A visual Basic application has an
extension.

VBP (Visual Basic Project). It contains a list of all components in the

application. In an application, you can procedure that can be accessed and
used by various modules. These are called as standard module.

A standard module has function , procedure and variables. It has an extension

.BAS. when the application is complied as an executable, it gets an extension
.EXE. End users executed the EXE file to run the application. A .FRM file is
created for a form automatically when you the graphic properties or
controls. You can create obect-oriented application for which you define
classes that have properties and methods. The code for these is stored in files
with extension .CLS.

OBJECT :

An object is an independent unit that contains code and data. An object has
properties, method and events associated with it. There are two types of
object in visual Basic.
FORMS:
A form is a system –defined object. You can add one or more object to an
application.

CONTROLS :
Controls are object that you place on a form.

Properties:
Properties are attributes with an object. They define the appearance and
behavior of the object. Properties can be change according to the application
requirements. The property values are stored along with object.
Example: Name property of any control identifies the controls or form
uniquely.

Methods:
Methods provide functionally to an object. Methods are action or tasks that
can be performed on or by an object.
Example: I lied method of the form hides form.

Events:
Events are procedure that are executed in response to action performed by the
user, operating system, or othe5r, or other object is an application.
Code is return for that events to provide functionally.
Example: Click event for a command gets triggered when you click on the
button.

VISUAL BASIC CONTROL

Control categories:
Such as the command buttons and frame controls. These controls are
contained inside the visual basic .EXE files. Intrinsic controls are always
included in the toolbox unlike ActiveX controls and insatiable object, which
can be removed from or added to the toolbox.
ActiveX Control:

Which exists as separate file with an .ocx file name extension. These
include controls that are available in all edition of visual basic(data combo,
data list control, and so on)and those that are available only in the
professional and enterprise edition(such as list toolbar, animation, and tabbed
dialogue).many third-party ActiveX controls are available.

Note:
Controls with the .VBX filename extension see older technology and
are found in application written in earlier version of visual basic. When visual
basic opens a project containing a .VBX controls, the default behavior is to
replace the .VBX controls with an .OCX controls, but only if an .OCX
version of the controls is available. See “updating older version of the visual
basic controls” later in this chapter for information on updating controls to
the .OCX format.

Insatiable object:
Such as Microsoft Excel Worksheet object containing a list of all your
companies employees or a Microsoft Project calendar object containing the
scheduling information for a project. Since these object also support
Automation (formerly called OLE Automation) which allows you to program
another application object from within a Visual Basic application. See
“Programming with object “, for more information on automation.

DATA ACCESS IN VB

DAO- Data access objects

DAO enable you to use a programming language to access and

manipulate data in local or remote database and to manage databases, their
object, and their structure. DAO supports two different database
environments, or “workspaces”. Microsoft jet workspace allows you to
access data in Microsoft jet data base, Microsoft jet connected ODBC
database, and installable ISAM data sources in other formats, such as
formats, such paradox or lotus 1-2-3.

ADO-ActiveX data objects:

ADO is designed as an easy-to-use application level interface to microsoft’s

Newest and most powerful data access, OLE DB. OLE DB provide high
performance access to any data source, including relational non relational
database, E-mail and file system text and graphics, custom business object
and more. ADO is implemented for minimal number of layers between the
front end and data source all to provide a lightweight, high performance
interface and ADO and RDO with simplified semantics that make it easy to
learn.

RDO-Remote data object:

RDO and collection provide a framework for using code to create and
manipulate components of a remote ODBA database system. It provides an
information model for accessing remote data sources through ODBC. RDO
offers a set of object that make it easy to connect to a database execute
queries and stored procedure, manipulate results and commit changes to the
object and collection have properties that describe the characteristics of
database components and methods that you use to manipulate them.
Using the containment framework you create relationship among objects
and collection, and these relationships represent the logical structure of your
database system. The RDO is only supported 32-bit operating systems such
as windows-95 and Windows NT.

To use the remote data objects, you must set a reference to the Microsoft
Remote Data Objects 2.0 object library in the Visual Basic reference dialogue
box.

OBJECT ORIENTED DATABASE AND ACCESS:

An object relational database is a term used to describe a database that has

evolved from the relation model into a hybrid model that contains both
relational technology and object technology. An object-oriented database is
one that can store data, the relationship of the data and the behavior of the
data i.e., the way it interacts with other data.

OBJECTS:
Objects are software representation of real world entities. To capture the
features and capabilities of the real world, an objects consist of both attributes
and operational information.

ACCESS:

Access is a flexible program that works for both simple and complex
database programs. It’s also a relational database, which means it lets you
define relational between different types of information. (like customer and
their orders) so you can use them together. But before you get buried in lots
of database let’s get going and learn as we work.

TESTING AND IMPLEMENTATION

The system has been successfully implemented with the test values. At every
stage of real data are fed into the system. The checklist is taken and data
validation has been done. Until the data validation the data is error free.

Testing is a process of executing a program with the intent of

finding error. During the testing process, each section of the project has been
tested separately. In the design phase errors in the procedure were found and
changes were made the user requirements. We verify that all the system
elements have been properly integrated and perform the allocated functions.
The step involves in acceptance testing.
 Acceptance testing involves planning and execution of
various types of steps in order to demonstrate that the implemented in
software system satisfies the requirement of the user. The acceptance tests
have been conducted with the user to find out whether the user is satisfied
with the system.

The system has been implemented after completing the

validation required to solve the errors found. The system is being given
special emphasis on menu driven model. It is needs have been taken into
account and all facilities have been provided in the system.

CONCLUSION - BIKE SHOWROOM MANAGEMENT SYSTEM PROJECT

The given project titled “DEALER MANAGEMENT SYSTEM” is

successfully completed and the reports are also generated. Validation is
done accordingly and the system is designed to be as interactive as possible.
Listing them side by side provides all necessary option, any one of the
desired option can be selected and the corresponding operation is performed.
Finally the system is implemented in the client (Nithya Motors,Karaikudi)
place.