FORM T.R.

61
[See Rule 187 (e)]
FULLY VOUCHED CONTINGENT BILL
Note : This is a model form which may be adopted to suit the requirement of any particular department in consultation
with the Accountant General

Detailed Bill of Contingent charges of ....................................

District
for the month of ........................................................... 20
Voucher No ...........................................................................
Head of Account
List of payments for the month of ................................. 20

No. of Amount
Description of charge and number and date of authority for all
Sub Voucher charges requiring special sanciton Rs. Ps . Ps .
Rs.

Total

1. I certify that the expenditure charged in this bill could not, with due regard to the interests of the public service, be
avoided. I certify that, to the best of my knowledge and belief, the payments entered in this bill have been duly
made to the parties entitled to received them with the exceptions noted below, which exceed the balance of the
permanent advance, and will be paid on receipt of the money drawn on this bill. Vouchers for all sums above Rs.
50 in amount are attached to this bill save those noted below, which will be forwarded as soon as the amounts
have been paid. I have as far as possible obtained vouchers for other sums and am responsible that they have
been so cancelled that they cannot be used again. All bills to be paid by book transfer are annexed.
2. Certified that the acquittance of the several menials, for whom pay has been drawn in previous bills have been
duly taken in the office acquittance register.
3. Certified that the materials and stores billed for above have been brought on the respective inventories and that
all materials and stores are being duly accounted for and verified in the manner laid down in Articles 160-171 of
the Kerala Financial Code.
4. Certified further that the articles or materials billed for have been purchased on the tender system prescribed in
Articles 141-150 of the Kerala Financial Code and have been received in good order, that their quantities are correct
and their quality good, that the rates paid are not in excess of the accepted and the market rates and that suitable
notes of payment have been recorded against the original indents and invoices concerned to prevent double
payments.
P. T. O .
 2

5. Certified that :
a) The expenditure on conveyance hire charged in this bill in terms of items 19 of Appendix 4 of the Kerala
Financial Code was actually incurred, was unavoidable and is within the schedule scale of charges for the
conveyance use, and
b) The Government servant concerned is not entitled to draw travelling allowances under the ordinary rules for
the journey and that he is not granted any compensatory leave and does not and will not otherwise receive
any special remuneration for the performance of duty which necessitated the journey.
6. Certified that the furniture taken to camp is not excess of the scales prescribed.
7. Certified that all menials whose pay has been charged in this bill were actually entertained in Government
service during the period concerned.
8. Certified that the expenditure of watermen or the supply of water has been scrutinized and is necessary.
9. Certified that in respect of the amount drawn on account of rents, rates and taxes in this bill.
i) No portion of the building for which the expenditure was incurred was utilized for residential or other
purpose during the period charges were paid.
i i ) The expenditure in respect of the portion of the building used for residential or other purposes during the
period for which the charges were paid has been recovered from the under mentioned Government servants
from whom it was due.
(in the case of drawing and disbursing officers who do not find it possible to furnish the first portion of this
certificate, due to the fact the imprest amounts held by each of them are much less than the monthly rate of
contingent expenditure on rents, rates and taxes etc., required to be paid by each of them to different parties,
the following certificates should be furnished in lieu of the first portion of the certificate).
Certified that :
a) The amounts drawn on account of rents, rates and taxes etc. in the previous contingent bill of the type (No.
and date to be given) have actually been paid to the parties concerned; and that,
b) The amounts drawn in this bill will be paid to the parties on realization
10. Certified that the monetary or quantitative limits prescribed by the Government in respect of the contingencies
included in the bill have not been exceeded.
11. Certified that in respect of pensioners re-employed as menials whose pay has been charged in this bill; such pay
has been fixed with reference to the rules in Chapter VII of the K.S.R.
12. Certified that the menials whose pay has been charged in this bill are not re-employed pensioners.

Received contents
Appropriation for the current year .......................................
Expenditure including this bill ..............................................
Amount of bills to be paid by book transfer annexed ...........
Balance available................................................................

Signature and designation of the Drawing Officer

Note : The Progress of expenditure should be recorded under each sub-head of appropriation.
Examined
Pay Rs............................................ (Rupees ..................................................................................
......................................................................................................................................................... )
Accoutnant
Treasurey ......................................
Dated the ......................................

(space for pre-audit enfacement in respect of the bills submitted for pre-audit)
(For use in the Accountant General's Office)
Head of Account Admitted for Rs. ....................................................................
Objected to Rs. ......................................................................
Reason of Objection ...............................................................

Superintendent /
Auditor Gazetted Officer