Annexure-IV

BID EVALUATION CRITERIA

A. Vital criteria for acceptance of bids:-

Bidders are advised not to take any exception/deviations to the bid document. Exceptions/ deviations, if
any, should be brought out during the Pre-bid conference. In case Pre-bid conference is not held, the
exceptions / deviations along with suggested changes are to be communicated to ONGC within the date
specified in the NIT and bid document. ONGC after processing such suggestions may, through an
addendum to the bid document, communicate to the bidders the changes in its bid document, if any.

However, during evaluation of bids, ONGC may ask the Bidder for Clarifications / confirmations /
deficient documents of its bid. The request for clarification and the response shall be in writing and no
change in the price or substance of the bid shall be sought or permitted. If the bidder still maintains
exceptions/deviations in the bid, such conditional/non-conforming bids shall not be considered and may
be rejected.

B. REJECTION CRITERIA

B.1 Technical rejection criteria

The following vital technical conditions should be strictly complied with failing which the bid will be
rejected:

1.0 Bid should be complete covering all the scope of job/supply and should conform to the technical
specifications indicated in the bid documents, duly supported with technical catalogues/literatures
wherever required. Incomplete and non-conforming bids will be rejected outright.

2.0 Eligibility and experience of the bidder:

2.1(a) Bidder (i.e. Single bidder / Indian Joint Venture Company Incorporated) should have minimum 05 years
of experience providing certification/ re-certification of pipelines services.

Bidder should have executed at least 01 (one) number of contract (s) of certification/re-certification of
pipelines with cumulatively at least 10 pipelines in one or more than one contracts in oil/gas industry in
the last 05 (five) years.

[For this purpose, the period reckoned shall be the period prior to the date of opening of the techno-
commercial bid].

To this effect, Bidder should submit copies of respective contracts, alongwith documentary evidence in
respect of satisfactory execution of each of those contracts, in the form of copies of any of the documents
(indicating respective contract number and type of services), such as - (i) Satisfactory completion /
performance report (OR) (ii) proof of release of Performance Security after completion of the contract
(OR) (iii) proof of settlement / release of final payment against the contract (OR) (iv) any other
documentary evidence that can substantiate the satisfactory execution of each of the contracts cited
above.

2.1(b) The bidder should meet the experience criteria detailed above.

In case the bidder is an Incorporated Indian Joint Venture Company, registered in India and incorporated
under the Companies Act 1956 and any amendments there under, then the technical experience criteria
laid down in the Technical BEC should be met as under:

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 (i) The Joint Venture Company by itself should meet the experience criteria
or
(ii) The Joint Venture Partner (who can be either a Indian or a foreign company) having a stake of at
least 26% in the Joint Venture Company should meet the technical experience criteria stipulated in
the tender on its own and cannot rely on any other arrangement such as Consortium or Supporting
Company of the JV Partner for meeting the technical experience criteria. Documentary evidence in
support of the above should be submitted along with the techno-commercial bid.
(iii) In case of (ii) above, an undertaking from the Joint Venture partner, based on whose experience the
JV seek qualification, shall be submitted with the techno commercial bid stating they shall maintain
minimum 26% shareholding in the JV till the execution of the contract.

2.2 Eligibility criteria in case bid is submitted on the basis of technical experience of another
company (supporting company) which holds more than fifty percent of the paid up share capital
of the bidder company either directly or through intermediate subsidiaries or vice versa:

Offers of those bidders (not under consortium arrangement) who themselves do not meet the technical
experience criteria as stipulated in the BEC and are quoting based on the experience of another
company (supporting company) can also be considered. In such case the supporting company should
hold more than fifty percent of the paid up share capital of the bidding company either directly or through
intermediate subsidiaries or vice versa.

However, the supporting company should on its own meet the technical experience as stipulated in the
BEC and should not rely on any other company or through any other arrangement like Technical
collaboration agreement.

In that case as the bidding company is dependent upon the technical experience of another company
with a view to ensure commitment and involvement of the companies involved for successful execution
of the contract, the participating bidder should enclose the following
Agreements/Guarantees/Undertakings along with the techno-commercial bid:

(i) An Agreement (as per format enclosed at Appendix - A-1) between the bidder and the
supporting company.
(ii) Guarantee (as per format enclosed at Appendix - A-2) by the supporting company to ONGC for
fulfilling the obligation under the Agreement.
(iii) Undertaking by Supporting Company to provide a Performance Bank Guarantee (as per format
and instructions enclosed at Appendix A-3), equivalent to 50% of the value of the PBG which
is to be submitted by the bidding company, in case the supported bidding company is the
successful bidder.

In cases where foreign based supporting company does not have Permanent Establishment in
India, the bidding company can furnish performance Bank Guarantee for an amount which is sum
of PBG amount to be submitted by the bidder and additional PBG amount required to be
submitted by the supporting company subject to the condition that supporting company have
100% paid up equity share capital of the bidder either directly or through intermediate subsidiaries
Or vice versa.

In such case bidding company shall furnish an undertaking that their foreign based supporting
company is not having any Permanent Establishment in India in terms of Income Tax Act of India.

(iv) Undertaking from the supporting company to the effect that in addition to invoking the PBG
submitted by the contractor, the PBG provided by supporting company shall be invoked by ONGC
due to non-performance of the contractor.

Note:

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 In case Supporting company fails to submit Bank Guarantee as per (iii) above, EMD/SD submitted
by the bidder shall be forfeited.

2.3 Eligibility criteria in case bid is submitted on the basis of technical experience of such companies
that are controlled by a ‘ultimate controlling company’:

(For the purpose of this clause ‘ultimate controlling company’ is the one that holds more than fifty percent
of the paid up share capital of each of the companies viz. the bidding company, all the supporting
companies, intermediate company and ‘any other company’ mentioned in the clause.)

Offers of those bidders (not under consortium arrangement) who themselves do not meet the technical
experience criteria stipulated in the BEC can also be considered based on the experience of the
company within the ‘ultimate controlling company’ subject to meeting of the following conditions;

i. Provided that the supporting company and the bidding company are both controlled by an ultimate
controlling company either directly or through its intermediate company or through ‘any other
company’ within the ultimate controlling company.

ii. Provided that the supporting company on its own and not through any other arrangement like
Technical collaboration agreement meets the technical experience criteria stipulated in the BEC.

iii. Provided that with a view to ensure commitment and involvement of the ultimate controlling
company for successful execution of the contract, the bidding company shall enclose an
agreement (as per format enclosed at Appendix A-4) between them, their ultimate controlling
company and the supporting company.

iv. Undertaking by Supporting Company or Ultimate Controlling Company that in case of award, an
additional PBG (as per format and instructions enclosed at Appendix A-3), equivalent to 50%
of the value of the PBG by the bidding company, shall be submitted either by Supporting
Company which supports the bidding company or the Ultimate Controlling Company, in case the
supported bidding company is the successful bidder.

In cases where foreign based supporting company or the Ultimate Controlling Company do not
have Permanent Establishment in India, the bidding company can furnish performance Bank
Guarantee for an amount which is sum of PBG amount to be submitted by the bidder and
additional PBG amount required to be submitted by the supporting company or the Ultimate
Controlling Company subject to the condition that supporting company or the ultimate controlling
company , as the case may be, has 100% paid up equity share capital of the bidder either directly
or through intermediate subsidiaries Or vice versa.

In such case bidding company shall furnish an undertaking that their foreign based supporting
company or the Ultimate Controlling Company are not having any Permanent Establishment in
India in terms of Income Tax Act of India.

v. Provided that the turnover of the ultimate controlling company in the last financial year is more
than US$ 1 billion. Copy of the latest Audited Annual Financial Statements to be submitted by the
ultimate/ holding parent company, along with the techno-commercial bid.

vi. In case of contracts involving multifarious activities such as - (a) manufacturing /supply (b)
installation and commissioning (c) servicing and maintenance of any equipment, then in that case,
the bidding company can draw on the experience of multiple supporting company(ies) specializing
in each sphere of activity, i.e. (a) manufacturing/supply (b) installation and commissioning (c)
servicing and maintenance. However, all the supporting companies and the bidding company
should be controlled by a ultimate controlling company, either directly or through its intermediate
company or through ‘any other company’ within the ultimate controlling company.

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 vii. In case of scenario at (vi) above, separate agreement for such activity(s) among each supporting,
bidding company or the ultimate controlling company shall be submitted (as per format enclosed
at Appendix A-4). However, in such cases, additional PBG as per clause (iv) above shall be
furnished by the ultimate controlling company.

Note:

In case Supporting Company which supports the bidding company or the Ultimate Controlling
Company, fails to submit Bank Guarantee as per (iv) above, EMD/SD submitted by the bidder
shall be forfeited.

Note for clause No. B.1(2.2) and B.1(2.3):

(i) A certificate from the Statutory Auditor or Company Secretary or one of the Directors of the
bidding company to establish the relationship and equity percentage holding between bidder
and the supporting company or bidding company, intermediary company, supporting company
or the ultimate controlling company as the case may be.

ii) Authorisation letter from one of the Directors of Supporting Company authorising the signatories
to execute the corporate guarantee, duly certified by the Company Secretary of the Supporting
Company.

The above certificates/ undertakings / Authorization letter should be of a date after NIT date.

2.4 Deleted

2.5 Details of experience and past performance of the bidder and incorporated joint venture partner (in case
of a joint venture), on works/ jobs done of similar nature in the past and details of current work in hand
and other contractual commitments, indicating areas and clients are to be submitted along with the
techno-commercial bid, in support of the experience laid down at para 2.1(a) and 2.1(b) above.

2.6 Indian companies/ Joint Venture companies(Incorporated JV):- Indian bidders whose proposal for Joint
Venture involves foreign equity participation or payment of royalty and / or lump sum for technical know-
how and wherever Govt. approval is necessary, are required to submit copy of Govt. approval, on their
application submitted to SIA, prior to the date price bid opening.

B.2 Commercial rejection criteria

The following vital commercial conditions should be strictly complied with failing which the bid will be
rejected:

1.0 Deleted

2.0 The bid along with all appendices and copies of documents (except copies of the documents required
in physical form) should invariably be submitted in the ‘document area in C-folder’ in two bid system
through ONGC’s e-bidding portal, before the scheduled date and time for the tender closing. All the
documents uploaded shall be digitally signed by the authorized signatory of the bidder. Each file should
be digitally signed and then uploaded. The file(s) should not be zipped in a folder and then digitally
signed.

The price bids submitted in physical form against e-procurement tenders shall not be given any
cognizance. However, the following documents should be submitted in physical form, in a sealed
envelope super-scribed as "Physical documents against e-procurement Tender Number ……….., due on
……….. To be opened by Tender Opening Officers at 1700 Hrs, on due date for opening of bid”

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 [Documents should reach to the purchaser’s office on or before 1600 Hrs. of the closing date
specified for submission of bid through e-bidding portal]

1. The original bid security.

2. The “Power of Attorney” or authorization, or any other document consisting of adequate proof of
the ability of the signatory to bind the bidder, in original, when the power of attorney is a special
“Power of Attorney” relating to the specific tender of ONGC only.

A notarized true copy of the “Power of Attorney” shall also be accepted in lieu of the original, if the
power of attorney is general “Power of Attorney”. However, photocopy of such notarized true copy
shall not be accepted.

3. ‘Integrity Pact’ duly signed.

4. All MOU’s/Agreement (Appendix-1) between bidder and supporting company”,/ “Guarantee

(Appendix-2) by supporting company /guarantor” / “Agreement (Appendix-4) between bidder
their supporting company and the ultimate controlling company” /Corporate Guarantee(
Annexure-B) from supporting company (if applicable)

Offers with techno-commercial bid containing price shall be rejected outright.

3.0 Acceptance of terms & conditions :

The bidder must submit an undertaking along with their techno-commercial bid that all instructions and conditions
of tender document as well as the instructions contained in the web site https://etender.ongc.co.in are acceptable
to them unconditionally.

4.0 Offers of following kinds will be rejected:

(a) Offers made without Bid Security/Bid Bond/Bank Guarantee alongwith the offer (Refer clause 17 of
Instruction to Bidders at Annexure I). The amount of EMD/Bid Security/Bid Bond/Bank Guarantee shall be
as under:

Bidder Amount of EMD/Bid Security/ Bid bond Bank Guarantee

Indian Bidder Indian Rs. 9,11,100/-
Foreign Bidder US$ 12,421/-

(b) Offers not submitted in e-form through ONGC’s e-procurement engine.

(c) Offers made by Agents/Consultants/Retainers/Representatives/Associates of foreign principals.

(d) Offers which do not confirm unconditional validity of the bid for 90 days from the date of opening of bid.

(e) Offers where prices are not firm during the entire duration of the contract and/or with any qualifications.

(f.i) Offers which do not conform to ONGC’s online price bid format as given in the e-bidding engine.

(f.ii) Offers which do not conform to filling of all relevant fields in the on line bidding format for the items quoted by them.

(g) Offers which do not confirm to the mobilisation period indicated in the bid.

(h) Offers which do not confirm to the contract period indicated in the bid.
(i) Deleted

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(j.i) Non-submission of Integrity Pact along with the bid, duly signed by the same signatory who signs the bids
even after giving an opportunity after opening of techno-commercial bids.

(j.ii) Offer of bidders violating the provisions of Integrity Pact.

(j) Deleted

(l) Offers not accompanied with a copy of valid GST registration certificate under GST Legislation of India

In case of foreign bidders, if GST registration certificate is not available at the time of submission of bid,
the bidder shall submit an undertaking to provide copy of the same along with first invoice.

(Not applicable for supply of Service by foreign service provider providing services from outside India who
do not have any fixed place of business or residence in India. Such bidder shall provide undertaking to
that effect)

(m) Offers not accompanied with an undertaking to provide all the necessary compliances /Invoice /documents
required under GST legislation for enabling ONGC to avail Input tax (GST) credit. (Not applicable for the
bidder who are under composition levy)

(n) Offers not accompanied with a declaration that neither the bidders themselves, nor any of its allied
concerns, partners or associates or directors or proprietors involved in any capacity, are currently serving
any banning orders issued by ONGC debarring them from carrying on business dealings with ONGC.

(o) Deleted

(p) Offers not accompanied with the undertaking on the company’s letter head and duly signed by the
signatory of the bid that all the documents/certificates/information submitted by them against the tender
are genuine.

(q) Offers not accompanied with the undertaking/Agreements as per tender requirement if applicable.

(r) Offers and all attached documents not digitally signed using digital signatures issued by an acceptable
Certifying Authority (CA) as per Indian IT Act 2000 by the person as per power of attorney submitted as per
BEC clause B.2.2.0

4.1 The offers of the bidders indicating/disclosing prices in techno-commercial (un-priced bid) or at any stage
before opening of price-bid shall be straightaway rejected.

5.0 Bidder shall bear, within the quoted rates, the Personnel Tax as applicable in respect of their personnel
and their sub-contractor’s personnel, arising out of this contract. Bidder shall also bear, within the quoted
rates, the Corporate Tax, as applicable, on the income arising out of this contract.

6.0 Deleted.

7.0 Indian agent is not permitted to represent more than one foreign bidder (Supplier/Manufacturer/
Contractor) in a particular tender. In case an Indian agent represents more than one foreign bidder
(Supplier/ Manufacturer/ Contractor) in a particular tender, then offers of such foreign bidders (Suppliers/
Manufacturers/ Contractors ) shall be rejected in that tender.

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 C. Price Evaluation Criteria

1.0 While evaluating the bids, the closing B.C. Selling market rates of exchange declared by the State Bank
of India on the day prior to the price bid opening will be taken into account for conversion of foreign
currency into Indian Rupees. Where the time lag between opening of price bid and final decision
exceeds three months, the B.C. selling market rate of exchange declared by SBI on the day prior to
date of final decision will be adopted for conversion of foreign currency into Indian Rupees.

2.1 Evaluation of bids:-

The price evaluation and ranking of bids shall be done on the basis of total evaluated price for the
complete scope of work of the tender including all taxes and duties as quoted in the Price Schedule.

2.2 Bidders are required to ascertain themselves, the prevailing rates of GST and all other taxes and duties
as applicable on the scheduled date of submission of Price Bids and ONGC would not undertake any
responsibility whatsoever in this regard.

Accordingly, bidders (excluding the Service providers covered under clause C-2.2.1 below) should quote
the prices, clearly indicating the applicable rate of GST / description of service as per GST rules (under
which the respective service is covered), Service Accounting Code, along with all other taxes and duties
applicable.

Total price inclusive of GST as applicable shall be taken for evaluation.

In case the GST is not quoted explicitly in the offer, the offer will be considered as inclusive of GST and
also provisions of change in law will not apply..

In the contracts involving multiple services or involving supply of certain goods or materials (which should
be consumable in nature forming part of taxable service) along with the services, the Bidder should give
separate break-up for cost of goods and cost of various services, and quote GST as applicable for the
taxable services.

GST and Customs Duty if any applicable, on input services /capital goods/inputs required to meet the
scope of work will be borne by the bidder within their quoted prices. The bidder must avail eligible input
tax credit of GST and Customs Duty paid on input services /capital goods/ Inputs and benefit of input tax
credit should be passed on to ONGC by way of quoting rate(s) net of input tax credit i.e. value of
goods/service adjusted by input tax credit available to the bidder.

2.2.1 For Services provided to ONGC in taxable Territory of India by foreign service provider providing
services from outside India who does not have any fixed place of business or residence in India, or as
per relevant provisions of tender document, where the liability to pay 100% GST is on ONGC, the bidder
should not include the GST in his quoted price. However, the GST as applicable will be loaded on the
quoted price for the purpose of evaluation.

2.3 As GST is being taken into account for the purpose of evaluation of bids, the rate of GST as prevailing on
the date of bid closing will be taken into consideration for the propose of evaluation of bids. However, if
there is any change in the rate of GST after the date of bid closing but prior to award of the contract due
to which there is any change in the original ranking of bidders, then the bidder who has emerged lowest
based on the rate of GST as prevailing on the date of bid closing would be considered for award of
contract but subject to matching his prices with the bidder who has emerged lowest as a result of
modification in GST. In case originally evaluated L-1 bidder fails to match the price (of the bidder who
emerges L-1 due to change in GST rate) then the award of contract will go to the bidder who
subsequently emerges L-1 due to change in GST rate.

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3. PURCHASE PREFERENCE POLICY (IES):

3.1 PURCHASE PREFERENCE TO MICRO AND SMALL ENTERPRISES REGISTERED WITH DISTRICT
INDUSTRY CENTERS OR KHADI AND VILLAGE INDUSTRIES COMMISSION OR KHADI AND
VILLAGE INDUSTRIES BOARD OR COIR BOARD OR NATIONAL SMALL INDUSTRIES
CORPORATION OR DIRECTORATE OF HANDICRAFTS AND HANDLOOM OR ANY OTHER BODY
SPECIFIED BY MINISTRY OF MSME.

In case participating MSEs quote price within price band of L1+15%, such MSE shall be considered for
award of contract by bringing down their price to L1 price in a situation where L1 price is from someone
other than a MSE. In case of more than one such MSE qualifying for 15% purchase preference, the
contract shall be awarded to lowest eligible MSE amongst the MSEs qualifying for 15% purchase
preference.

(i) In case of more than one bidder eligible for purchase preference, then the eligible MSE(s) shall be allowed
to share portion of supply in the following manner:

(a) In case of more than one such MSE bidder qualifying for 15% purchase preference, the 25% supply
shall be shared equally amongst such MSEs.

(b) In case 25% quantity cannot be further divided, ONGC shall place the order for supply of 25% quantity
to lowest eligible MSE amongst the MSEs qualifying for 15% Purchase preference.

(ii) In the opinion of ONGC, if tendered goods/services cannot be divided in the ratio of 75% / 25%, then
ONGC reserve the right to award on lowest eligible MSEs for quantity not less than 25% quantity, as may
be dividable.

For example:

In case tendered quantity is between 1 to 3 (not divisible in the ratio of 75:25), MSE shall get order for 1 no. only
and the rest will go to L-1 (non-MSE bidder). Same analogy shall be applied for quantities which are not
dividable in the exact ratio of 75:25

Notes:

(i) In case of any other preferential policy applicable in a tender, distribution of quantities for supply of
goods/services among eligible bidders shall be done in such a manner that eligible bidders get the
share of minimum specified percentage for supply by them.

(ii) in case tendered items cannot be procured from multiple sources or are absolutely non splitable or
non-dividable , PO/Contract shall be placed for supply of 100% quantity to lowest eligible bidder, if
any, amongst the bidders qualifying for purchase preference.

3.1(a) Provisions such as seeking support from another company, submission of JV/consortium bid, etc.,
wherever allowed and available to large companies in the tender document shall also be available to
MSEs. However in order to avail the benefits reserved for MSEs i.e. exemption from payment of EMD
and purchase preference, the MSE bidder shall have to rely on their own strength or on the strength of
another MSE only to meet the various tender requirement including technical and financial evaluation
criteria. In cases of support from MSE, the supporting MSE(s) shall have to fulfill all the obligations
prescribed for a supporting company as per BEC conditions. Further, in case of bid from incorporated
JV/consortium, in order to avail the benefits, all the members of the bidder i.e. Incorporated JV /
consortium shall have to be MSEs.

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3.2 Purchase preference policy-linked with Local Content (PP – LC) notified vide letter No. O-
27011/44/2015-ONG/II/FP dated 25.04.2017 of MoPNG shall be applicable in this tender.

Bidders seeking benefits under Purchase Preference Policy (linked with Local Content) (PP - LC) shall
have to comply with all the provisions specified at clause No. 29.2 of Instruction to Bidder(ITB) of
tender document and shall have to submit all undertakings / documents applicable for this policy.”

3.3. Allowing Preference to eligible MSE bidder(s) over PP-LC bidder(s)

(For the tenders where tender quantity cannot be divided/split or cannot be procured from multiple
sources, following provisions shall be incorporated in the tender conditions where purchase preference to
both PP-LC bidders and MSEs is applicable):

(i) Where both MSE and PPLC bidder(s) are entitled to Purchase Preference and neither of them is L-1,
eligible MSE(s) (in order of ranking among MSEs) shall get preference over eligible PPLC bidder(s) to
match its rates with that of L-1 bidder. However, if eligible MSE(s) decline(s) to match down the price,
then the eligible PPLC bidder(s) in order of ranking among themselves shall be given the opportunity to
match down its price to the price of L-1 bidder.
(ii) Where MSE is already L-1 in the tender evaluation, contract shall be straightway awarded to MSE,
without considering any Purchase Preference for PPLC bidder.
(iii) In case L1 bidder is a PP-LC bidder, purchase preference shall be resorted to MSE bidder as per
‘PPP for MSE-Order 2012’.

4.0 DISCOUNT:

Bidders are advised not to indicate any separate discount. Discount, if any, should be merged with the
quoted prices. Discount of any type, indicated separately, will not be taken into account for evaluation
purpose. However, in the event of such an offer, without considering discount, is found to be lowest,
ONGC shall avail such discount at the time of award of contract.

D. General:

1. The BEC over-rides all other similar clauses operating anywhere in the Bid Documents.

2. The bidder/contractor is prohibited to offer any service / benefit of any manner to any employee of ONGC
and that the contractor may suffer summary termination of contract / disqualification in case of violation.

3. On site inspection will be carried out by ONGC’s officers / representative /Third Parties at the discretion
of the ONGC.

-------***-------

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 Annexure-A

Proforma of Bank Guarantee towards Performance Security by the Supporting

Company of the bidding company.
PERFORMANCE GUARANTEE

Ref. No. ____________________________ Bank Guarantee No ____________

Dated _______________________
To,

Oil and Natural Gas CORPORATION

MM-OLG, 7th floor, 11 High Office Complex,
Bandra Sion Link Road, Mumbai 400 017
India
Dear Sirs,

1. In consideration of Oil and Natural Gas Corporation Limited, incorporated under the
Companies Act, 1956, having its Registered Office at Pandit Deen Dayal Upadhyaya Urja
Bhawan, 5 Nelson Mendela Marg, Vasant Kunj, New Delhi-110001, India and one of its
offices at MM-OLG, 7th floor, 11 High Office Complex, Bandra Sion Link Road, Mumbai
400 017 (hereinafter referred to as `ONGC', which expression shall, unless repugnant to
the context or meaning thereof, include all its successors, administrators, executors and
assignees) having entered into a CONTRACT No. __________________ dated
_______________ (hereinafter called 'the CONTRACT' which expression shall include
all the amendments thereto) with M/s __________________________ having its
registered/head office at ______________________(hereinafter referred to as the
'CONTRACTOR') which expression shall, unless repugnant to the context or meaning
thereof include all its successors, administrators, executors and assignees).

Further, M/s _____________ (Name of the Supporting company) having its

registered/head office at ______________________(hereinafter referred to as the
'SUPPORTING COMPANY') which expression shall, unless repugnant to the context or
meaning thereof include all its successors, administrators, executors and assignees) has
agreed to provide support to the CONTRACTOR for successful completion of the contract
as mentioned above, entered between ONGC and the CONTRACTOR and ONGC having
agreed that the 'SUPPORTING COMPANY' shall furnish to ONGC a performance
guarantee for Indian Rupees/US$ .............. towards providing support to the
CONTRACTOR for successful completion of the contract as mentioned above,

2. We (name of the bank) ______________________________ registered under the

laws of _______ having head/registered office at __________________________
(hereinafter referred to as "the Bank", which expression shall, unless repugnant to the
context or meaning thereof, include all its successors, administrators, executors and
permitted assignees) do hereby guarantee and undertake to pay immediately on first
demand in writing any/all moneys to the extent of Indian Rs./US$ (in figures)
__________ (Indian Rupees/US Dollars (in words)_____________________________)
without any demur, reservation, contest or protest and/or without any reference to the
'SUPPORTING COMPANY'. Any such demand made by ONGC on the Bank by serving a
written notice shall be conclusive and binding, without any proof, on the bank as regards
the amount due and payable, notwithstanding any dispute(s) pending before any Court,
Tribunal, Arbitrator or any other authority and/or any other matter or thing whatsoever, as
liability under these presents being absolute and unequivocal. We agree that the
guarantee herein contained shall be irrevocable and shall continue to be enforceable until it

10
is discharged by ONGC in writing. This guarantee shall not be determined, discharged or
affected by the liquidation, winding up, dissolution or insolvency of the 'SUPPORTING
COMPANY' and shall remain valid, binding and operative against the bank.

3. The Bank also agrees that ONGC at its option shall be entitled to enforce this
Guarantee against the Bank as a principal debtor, in the first instance, without proceeding
against the 'SUPPORTING COMPANY' and notwithstanding any security or other
guarantee that ONGC may have in relation to the 'SUPPORTING COMPANY’s' liabilities.

4. The Bank further agrees that ONGC shall have the fullest liberty without our consent
and without affecting in any manner our obligations hereunder to vary any of the terms and
conditions of the said CONTRACT or to extend time of performance by the said
CONTRACTOR(s) from time to time or to postpone for any time or from time to time
exercise of any of the powers vested in ONGC against the said CONTRACTOR(s) and to
forbear or enforce any of the terms and conditions relating to the said agreement and we
shall not be relieved from our liability by reason of any such variation, or extension being
granted to the said CONTRACTOR(s) or for any forbearance, act or omission on the part
of ONGC or any indulgence by ONGC to the said CONTRACTOR(s) or any such matter
or thing whatsoever which under the law relating to sureties would, but for this provision,
have effect of so relieving us.

5. The Bank further agrees that the Guarantee herein contained shall remain in full force
during the period that is taken for the performance of the CONTRACT and all dues of
ONGC under or by virtue of this CONTRACT have been fully paid and its claim satisfied or
discharged or till ONGC discharges this guarantee in writing, whichever is earlier.

6. This Guarantee shall not be discharged by any change in our constitution, in the
constitution of ONGC or that of the 'SUPPORTING COMPANY'.

7. The Bank confirms that this guarantee has been issued with observance of
appropriate laws of the country of issue.

8. The Bank also agrees that this guarantee shall be governed and construed in
accordance with Indian Laws and subject to the exclusive jurisdiction of Indian Courts of the
place from where the purchase CONTRACT has been placed.

9. Notwithstanding anything contained hereinabove, our liability under this

Guarantee is limited to Indian Rs./US$ (in figures) _________________ (Indian
Rupees/US Dollars (in words) ________________ only) and our guarantee shall
remain in force until (indicate the date of expiry of bank guarantee) _________.

All Claims of ONGC (beneficiary) against this Bank Guarantee, shall be remitted by
the ………………………..…………..(Bank’s name to be inserted) to the following account of
ONGC only through electronic transfer of funds, unless otherwise specifically
communicated by ONGC:
(For Bank Guarantee in INR)

Beneficiary Account Name : Oil and Natural Gas Corporation Limited

Bank Name : State Bank of India
Branch : Bandra Kurla Complex, C-6 , G Block Synergy
Bandra (East) Mumbai -400 051
Branch Code : 04380
Bank Account No. : 35045313773

11
IFSC Code : SBIN0004380

(For Bank Guarantee in EUR/GBP/JPY/USD)

Beneficiary Account Name : Oil and Natural Gas Corporation Limited

Bank Name : State Bank of India
Branch : Backbay Reclamation, Pb No. 11642,
1st F1 Tulsiani Chambers , Nariman Point ,
Mumbai 400 021 , India
Bank Account No. : 10972426018
SWIFT Code : SBININBB107

For foreign currency Bank Guarantee, detail of Nostro Account as under to be indicated
additionally for respective currency.

Through State Bank of India Nostro Account:

NAME OF BANKS CURRENCY A/C NUMBER SWIFT BIC

SBI Frankfurt EUR 52607101120001 SBINDEFF
SBI London GBP 35601 SBINGB2L
SBI Tokyo JPY 10177001220001 SBINJPJT
SBI New York USD 77600125220002 SBINUS33

In witness whereof, the Bank, through its authorised officer, has set its hand and stamp
on this ........ day of ........... at .....................

WITNESS NO. 1
-------------------------- -------------------------
(Signature) (Signature)
Full name and official Full name, designation and
address (in legible letters) address (in legible letters) with Bank stamp
Attorney as per power of
Attorney No.............
Dated ....................

WITNESS NO. 2
--------------------------
(Signature)
Full name and official
address (in legible letters)

12
 Annexure – B

GURANTEE BY THE SUPPORTING COMPANY/GUARANTOR

THIS DEED OF GUARANTEE executed at ……….. this …….. day of ……… by M/s
………………………… (mention complete name) a company duly organized and existing
under the laws of …………………. (insert jurisdiction/country), having Corporate Identity
Number ---------and its Registered Office at ……………………………………… hereinafter
called “the Guarantor and or the Supporting company ”which expression shall, unless
excluded by or repugnant to the subject or context thereof, be deemed to include its
successors and permitted assigns.

WHEREAS

1. M/s Oil & Natural Gas Corporation Limited, a company duly incorporated under the
Companies Act 1956, having Corporate Identity Number ----------and its Registered Office at
------------------------------------- and having an office, amongst others, at …………… (insert
purchase centre address) hereinafter called “ONGC ” which expression shall unless
excluded by or repugnant to the context thereof, be deemed to include its successor and
assigns, has invited tender number ………………… for …….. on …………..

2. M/s ………………….. (mention complete name), a company duly organized and existing
under the laws of ……………. (insert jurisdiction/country), having Corporate Identity
Number ----------and its Registered Office at …………………….. (give complete address)
hereinafter called “the Bidder and or Contractor as the context may require which
expression shall, unless excluded by or repugnant to the subject or context thereof, be
deemed to include its successor and permitted assigns, have in response to the above
mentioned tender, submitted their bid bearing number …………………… to ONGC.

3. The Bidder does not meet the financial criteria required under the aforesaid tender.

4. The Guarantor Company holds more than 50 % paid up equity capital of the Bidder.

5. The Guarantor Company meets all the financial criteria parameters stipulated under the
aforesaid tender and wishes to support the Bidder to make it eligible to submit its bid.

ONGC is willing to consider the bid of the Bidder Company only if the bid is accompanied
with a guarantee from the Guarantor Company guaranteeing financial support for
satisfactory performance of the work covered under the said tender including any change
therein as may be deemed appropriate by ONGC Corporation at any stage.
The Guarantor represents that they have read the terms and conditions and understood
the requirement of the above said tender and are capable of and committed to provide
financial support as may be required by the Bidder Company for successful execution of the
same.

Accordingly, at the request of the Bidder Company and in consideration of and as a

requirement of the aforesaid tender, the Guarantor hereby gives this guarantee to ONGC
and undertakes as follows:

1. In case of award of contract to the bidder, the Guarantor shall provide Performance
Bank Guarantee to ONGC, equivalent to 50% of the value of Performance bank
Guarantee to be submitted by the bidding company, in the prescribed format within
15 days from the date of Notification of Award, as guarantee for performance by the
bidder/contractor. The Guarantor hereby expressly agrees that if in the opinion of

13
 ONGC, the Bidder / Contractor has failed to perform its obligations under the
contract in any manner, ONGC shall have unfettered right to invoke the said Bank
guarantee. The guarantor hereby agrees that decision of ONGC about performance
of the bidder / contractor shall be final and shall not be questioned by the Guarantor.
Guarantor shall have no objection to invocation of the Performance Bank Guarantee
submitted by the Guarantor.

2. The Guarantor agrees that the Guarantee herein contained shall remain valid and
enforceable till the satisfactory execution and completion of the work (including
discharge of the warranty obligations) under the contract that may be awarded to
the Bidder/ Contractor.

3. The Guarantor represents that this Guarantee has been issued after due
observance of the appropriate laws in force in India. The Guarantor hereby
undertakes that the Guarantor shall obtain and maintain in full force and effect all
the governmental and other approvals and consents that are necessary and do all
other acts and things necessary or desirable in connection therewith or for the due
performance of the Guarantor’s obligations hereunder.

4. The Guarantor also agrees that this Guarantee shall be governed and construed in
accordance with the laws in force in India and shall be subject to the exclusive
jurisdiction of the courts of ……….., India.

5. The Guarantor hereby declares and represents that this Guarantee has been given
without any undue influence or coercion from any person and that the Guarantor
has fully understood the implications of the same.

6. The Guarantor represents and confirms that the Guarantor has the legal capacity,
power and authority to issue this Guarantee and that giving of this Guarantee and
the performance and observations of the obligations hereunder do not contravene
any existing law or any judgment.

For & on behalf of (Supporting Company)

M/s __________________________

Witness: Signature__________________
1.Signature________________ Name_____________________
Full Name _________________ Designation ________________
Address___________________ official seal_________________

2.Signature________________
Full Name _________________
Address___________________

14
Instructions:

(i) The above agreement shall be acceptable, only if singed by any of the following officials
(who are empowered to sign such agreements) from the respective companies:

 CEO, (or)
 any of the full time Directors at the Board level, (or)
 Proprietor in case of Sole Proprietorship concerns, (or)
 all Partners (or any of the Partners holding power of attorney on behalf of other
Partners) in case of Partnership concerns, (or)
 any official holding valid authorization for signing such agreements.

15
 (Appendix No A-1)

FORMAT OF AGREEMENT BETWEEN BIDDER AND THEIR SUPPORTING COMPANY

(TO BE EXECUTED ON STAMP PAPER OF REQUISITE VALUE AND NOTORISED)

This agreement made this ___ day of ____ month ____ year by and between M/s.
____________________ (Fill in the Bidder’s full name, constitution and registered office
address) Corporate Identity Number --------- hereinafter referred to as bidder on the first part
and M/s. ___________ (Fill in full name, constitution and registered office address of
company which hold more than fifty percent of the paid up share capital of the bidding
company / company in which it holds more than fifty percent of the paid up share capital.
as the case may be) Corporate Identity Number ---------hereinafter referred to as
“Supporting Company” of the other part:

WHEREAS

M/s. Oil and Natural Gas Corporation Limited (hereinafter referred to as ONGC) Corporate
Identity Number --------- has invited offers vide their tender No. _____________ for
_________________ and M/s. __________________(Bidder) intends to bid against the
said tender and desires to have technical support of M/s. ________________[Supporting
Company)] and whereas Supporting Company represents that they have gone through and
understood the requirements of subject tender and are capable and committed to provide
the services as required by the bidder for successful execution of the contract, if awarded to
the bidder.

Now, it is hereby agreed to by and between the parties as follows:

1. M/s.____________(Bidder) will submit its bid to ONGC for the full scope of work as
envisaged in the tender document and liaise with ONGC directly for any
clarifications etc. in this context.
2. M/s. _________ (Supporting Company) undertakes to provide technical support and
expertise, expert manpower and procurement assistance and project management
to support the bidder to discharge its obligations as per the Scope of work of the
tender / Contract for which offer has been made by the Supporting Company and
accepted by the bidder.

3. The Bidder/Supporting Company holds more than 50 % paid up equity capital of the
Supporting Company/Bidder..
..
4. This agreement will remain valid till validity of bidder’s offer to ONGC including
extension if any and till satisfactory performance of the contract in the event the
contract is awarded by ONGC to the bidder.

5. It is further agreed that for the performance of work during contract period bidder
and Supporting Company shall be jointly and severely responsible to ONGC for
satisfactory execution of the contract.

6. However, the bidder shall have the overall responsibility of satisfactory execution of
the contract awarded by ONGC.

In witness whereof the parties hereto have executed this agreement on the date
mentioned above.

16
For and on behalf of For and on behalf of
(Bidder) (Supporting Company)

M/s. M/s.
Witness: Witness:
1) 1)
2) 2)

17
 Appendix A-2

GURANTEE BY THE SUPPORTING COMPANY / GUARANTOR

THIS DEED OF GUARANTEE executed at ……….. this …….. day of ……… by M/s
………………………… (mention complete name) a company duly organized and existing
under the laws of …………………. (insert jurisdiction/country), having Corporate Identity
Number ---------and its Registered Office at ……………………………………… hereinafter
called “the Guarantor and or the Supporting company ”which expression shall, unless
excluded by or repugnant to the subject or context thereof, be deemed to include its
successors and permitted assigns.

WHEREAS

1. M/s Oil & Natural Gas Corporation Limited, a company duly incorporated under the
Companies Act 1956, having Corporate Identity Number ----------and its Registered Office at
------------------------------------- and having an office, amongst others, at …………… (insert
purchase centre address) hereinafter called “ONGC ” which expression shall unless
excluded by or repugnant to the context thereof, be deemed to include its successor and
assigns, has invited tender number ………………… for …….. on …………..

2. M/s ………………….. (mention complete name), a company duly organized and existing
under the laws of ……………. (insert jurisdiction/country), having Corporate Identity
Number ----------and its Registered Office at …………………….. (give complete address)
hereinafter called “the Bidder and or Contractor as the context may require which
expression shall, unless excluded by or repugnant to the subject or context thereof, be
deemed to include its successor and permitted assigns, have in response to the above
mentioned tender, submitted their bid bearing number …………………… to ONGC

3. The Bidder/Guarantor Company holds more than 50 % paid up equity capital of the
Supporting Company/Bidder.

4. The Guarantor Company meets all the Experience criteria parameters stipulated under
the aforesaid tender and wishes to support the Bidder to make it eligible to submit its bid.

5. ONGC is willing to consider the bid of the Bidder Company only if the bid is accompanied
with a guarantee from the Guarantor Company guaranteeing technical support for
satisfactory performance of the work covered under the said tender including any change
therein as may be deemed appropriate by ONGC Corporation at any stage.

The Guarantor represents that they have read the terms and conditions and understood
the requirement of the above said tender and are capable of and committed to provide
technical and such other supports as may be required by the Bidder Company for
successful execution of the same.

Accordingly, at the request of the Bidder Company and in consideration of and as a

requirement of the aforesaid tender, the Guarantor hereby gives this guarantee to ONGC
and undertakes as follows:

1. The Guarantor unconditionally agrees that in case of non-performance by the

Bidder / Contractor Company of any of its obligations under the Bid or the
Contract that may be awarded in any respect, the Guarantor shall, immediately
on receipt of notice of demand from ONGC, take up the job without any demur
or objection, in continuation and without loss of time and without any cost to the

18
 Corporation and duly perform the obligations of the Company to the satisfaction
of the Corporation.

2. The Guarantor agrees that the Guarantee herein contained shall remain valid
and enforceable till the satisfactory execution and completion of the work
(including discharge of the warranty obligations) under the contract that may be
awarded to the Bidder/ Contractor.

3. The Guarantor shall be jointly with the Bidder / Contractor as also severally
responsible to ONGC for satisfactory performance of the contract that may be
awarded to the Bidder / Contractor by ONGC.

4. The liability of the Guarantor, under the Guarantee, is limited to the liability of the
Contractor as per the Contract.

5. The Guarantor represents that this Guarantee has been issued after due
observance of the appropriate laws in force in India. The Guarantor hereby
undertakes that the Guarantor shall obtain and maintain in full force and effect
all the governmental and other approvals and consents that are necessary and
do all other acts and things necessary or desirable in connection therewith or for
the due performance of the Guarantor’s obligations hereunder.

6. The Guarantor also agrees that this Guarantee shall be governed and construed
in accordance with the laws in force in India and shall be subject to the exclusive
jurisdiction of the courts of ……….., India.

7. The Guarantor hereby declares and represents that this Guarantee has been
given without any undue influence or coercion from any person and that the
Guarantor has fully understood the implications of the same.

8. In case of award of contract to the bidder, the Guarantor shall provide

Performance Bank Guarantee to ONGC, equivalent to 50% of the value of
Performance bank Guarantee to be submitted by the bidding company, in the
prescribed format within 15 days from the date of Notification of Award, as
guarantee for performance by the bidder/contractor. The Guarantor hereby
expressly agrees that if in the opinion of ONGC, the Bidder / Contractor has
failed to perform its obligations under the contract in any manner, ONGC shall
have unfettered right to invoke the said Bank guarantee. The guarantor hereby
agrees that decision of ONGC about performance of the bidder / contractor shall
be final and shall not be questioned by the Guarantor. Guarantor shall have no
objection to invocation of the Performance Bank Guarantee submitted by the
Guarantor.

9. The Guarantor represents and confirms that the Guarantor has the legal
capacity, power and authority to issue this Guarantee and that giving of this
Guarantee and the performance and observations of the obligations hereunder
do not contravene any existing law or any judgment.

For & on behalf of (Supporting Company)

M/s __________________________

Witness: Signature__________________
1.Signature________________ Name_____________________

19
Full Name _________________ Designation ________________
Address___________________ official seal_________________

2.Signature________________
Full Name _________________
Address___________________

Instructions:

(i) The above agreement shall be acceptable, only if singed by any of the following officials
(who are empowered to sign such agreements) from the respective companies:

 CEO, (or)
 any of the full time Directors at the Board level, (or)
 Proprietor in case of Sole Proprietorship concerns, (or)
 all Partners (or any of the Partners holding power of attorney on behalf of other
Partners) in case of Partnership concerns, (or)
 any official holding valid authorization for signing such agreements.

20
 Appendix A 3

Proforma of Bank Guarantee towards Performance Security by the Supporting

Company / Ultimate Controlling Company (as the case may be) of the bidding
company.
PERFORMANCE GUARANTEE

Ref. No. ____________________________

Bank Guarantee No __________________ Dated___________ ________

To,

Oil and Natural Gas CORPORATION

MM-OLG, 7th floor, 11 High Office Complex,
Bandra Sion Link Road, Mumbai 400 017
India

Dear Sirs,

1. In consideration of Oil and Natural Gas Corporation Limited, incorporated under the
Companies Act, 1956, having its Registered Office at Pandit Deen Dayal Upadhyaya Urja
Bhawan, 5 Nelson Mendela Marg, Vasant Kunj, New Delhi-110001, India Corporate Identity
Number ---------and one of its offices at MM-OLG, 7th floor, 11 High Office Complex, Bandra
Sion Link Road, Mumbai 400 017 (hereinafter referred to as `ONGC', which expression
shall, unless repugnant to the context or meaning thereof, include all its successors,
administrators, executors and assignees) having entered into a CONTRACT No.
__________________ dated _______________ (hereinafter called 'the CONTRACT'
which expression shall include all the amendments thereto) with M/s
__________________________ having its registered/head office at
______________________Corporate Identity Number --------- (hereinafter referred to as
the 'CONTRACTOR') which expression shall, unless repugnant to the context or
meaning thereof include all its successors, administrators, executors and assignees).

Further, M/s _____________ (Name of the Supporting company) having its

registered/head office at ______________________Corporate Identity Number ---------
based on whose experience/technical strength, the CONTRACTOR has qualified for award
of contract (hereinafter referred to as the 'SUPPORTING COMPANY') which expression
shall, unless repugnant to the context or meaning thereof include all its successors,
administrators, executors and assignees) has agreed to provide complete technical and
other support to the CONTRACTOR for successful completion of the contract as mentioned
above, entered between ONGC and the CONTRACTOR and ONGC having agreed that the
'SUPPORTING COMPANY' shall furnish to ONGC a performance guarantee for Indian
Rupees/US$ .............. towards providing complete financial and other support to the
CONTRACTOR for successful completion of the contract as mentioned above,

2. We (name of the bank) ______________________________ registered under the

laws of _______ having head/registered office at __________________________
(hereinafter referred to as "the Bank", which expression shall, unless repugnant to the
context or meaning thereof, include all its successors, administrators, executors and
permitted assignees) do hereby guarantee and undertake to pay immediately on first
demand in writing any/all moneys to the extent of Indian Rs./US$ (in figures)
__________ (Indian Rupees/US Dollars (in words)_____________________________)
without any demur, reservation, contest or protest and/or without any reference to the
'SUPPORTING COMPANY'. Any such demand made by ONGC on the Bank by serving a
written notice shall be conclusive and binding, without any proof, on the bank as regards

21
the amount due and payable, notwithstanding any dispute(s) pending before any Court,
Tribunal, Arbitrator or any other authority and/or any other matter or thing whatsoever, as
liability under these presents being absolute and unequivocal. We agree that the
guarantee herein contained shall be irrevocable and shall continue to be enforceable until it
is discharged by ONGC in writing. This guarantee shall not be determined, discharged or
affected by the liquidation, winding up, dissolution or insolvency of the 'SUPPORTING
COMPANY' and shall remain valid, binding and operative against the bank.

3. The Bank also agrees that ONGC at its option shall be entitled to enforce this
Guarantee against the Bank as a principal debtor, in the first instance, without proceeding
against the 'SUPPORTING COMPANY' and notwithstanding any security or other
guarantee that ONGC may have in relation to the 'SUPPORTING COMPANY’s' liabilities.

4. The Bank further agrees that ONGC shall have the fullest liberty without our consent
and without affecting in any manner our obligations hereunder to vary any of the terms and
conditions of the said CONTRACT or to extend time of performance by the said
CONTRACTOR(s) from time to time or to postpone for any time or from time to time
exercise of any of the powers vested in ONGC against the said CONTRACTOR(s) and to
forbear or enforce any of the terms and conditions relating to the said agreement and we
shall not be relieved from our liability by reason of any such variation, or extension being
granted to the said CONTRACTOR(s) or for any forbearance, act or omission on the part
of ONGC or any indulgence by ONGC to the said CONTRACTOR(s) or any such matter
or thing whatsoever which under the law relating to sureties would, but for this provision,
have effect of so relieving us.

5. The Bank further agrees that the Guarantee herein contained shall remain in full force
during the period that is taken for the performance of the CONTRACT and all dues of
ONGC under or by virtue of this CONTRACT have been fully paid and its claim satisfied or
discharged or till ONGC discharges this guarantee in writing, whichever is earlier.

6. This Guarantee shall not be discharged by any change in our constitution, in the
constitution of ONGC or that of the 'SUPPORTING COMPANY'.

7. The Bank confirms that this guarantee has been issued with observance of
appropriate laws of the country of issue.

8. The Bank also agrees that this guarantee shall be governed and construed in
accordance with Indian Laws and subject to the exclusive jurisdiction of Indian Courts of the
place from where the purchase CONTRACT has been placed.

9. Notwithstanding anything contained hereinabove, our liability under this

Guarantee is limited to Indian Rs./US$ (in figures) _________________ (Indian
Rupees/US Dollars (in words) ________________ only) and our guarantee shall
remain in force until (indicate the date of expiry of bank guarantee) _________.

All Claims of ONGC (beneficiary) against this Bank Guarantee, shall be remitted by
the ………………………..…………..(Bank’s name to be inserted) to the following account of
ONGC only through electronic transfer of funds, unless otherwise specifically
communicated by ONGC:

22
For Bank Guaramtee in INR)

Beneficiary Account Name: Oil and Natural Gas Corporation Limited

Bank Name : State Bank of India
Branch : Bandra Kurla Complex, C-6, G Block, Synergy, Bandra (East), Mumbai - 400051
Branch Code : 04380
Bank Account No. : 35045313773
IFSC Code : SBIN0004380)
For foreign currency Bank Guarantee, detail of Nostro Account as under to be indicated
additionally for respective currency.

Through State Bank of India Nostro Account:

NAME OF BANKS CURRENCY A/C NUMBER SWIFT BIC

SBI Frankfurt EUR 52607101120001 SBINDEFF
SBI London GBP 35601 SBINGB2L
SBI Tokyo JPY 10177001220001 SBINJPJT
SBI New York USD 77600125220002 SBINUS33

In witness whereof, the Bank, through its authorised officer, has set its hand and stamp
on this ........ day of ........... at .....................

WITNESS NO. 1
--------------------------
(Signature) ________________
Full name and official (Signature)
address (in legible letters) Full name, designation and address (in
legible letters) with Bank stamp
Attorney as per power of Attorney
No.............
Dated ....................
WITNESS NO. 2
--------------------------
(Signature)
Full name and official
address (in legible letters)

23
 (Appendix No A-4)

FORMAT OF AGREEMENT BETWEEN BIDDER THEIR SUPPORTING COMPANY AND

THE ULTIMATE CONTROLLING COMPANY

(TO BE EXECUTED ON STAMP PAPER OF REQUISITE VALUE AND NOTORISED)

This agreement made this ___ day of ____ month ____ year by and between M/s.
____________________ (Fill in Bidder’s full name, constitution and registered office
address) ___________ Corporate Identity Number ---------hereinafter referred to as “Bidder”
of the first part and

M/s. ___________ (Fill in full name, constitution and registered office address of
Supporting Company of the Bidder) Corporate Identity Number ---------herein after referred
to as “Supporting Company” of the second part and

M/s______________(Fill in the full name, constitution and registered office address of the
Ultimate Controlling Company of both the companies viz. bidder and the supporting
company) hereinafter referred to as “Ultimate Controlling Company” of the third part.

WHEREAS

M/s. Oil & Natural Gas Corporation Limited Corporate Identity Number --------- (hereinafter
referred to as ONGC) has invited offers vide their tender No. _____________ for
__________ and

M/s. ____________(Bidder) intends to bid against the said tender and desires to have a
technical support of M/s. _________(Supporting Company) and

Supporting Company represents that they have gone through and understood the
requirements of subject tender and are capable and committed to provide the services as
required by the bidder for successful execution of the contract, if awarded to the bidder.

Now, it is hereby agreed to by and between all the three parties as follows:

1. M/s._______(Bidder) will submit an offer to ONGC for the full scope of work as
envisaged in the tender document.
2. M/s. _______(Supporting Company) undertakes to provide technical support and
expertise and expert manpower, material, if any, to support the bidder to discharge its
obligations as per the Scope of work of the tender / Contract for which offer has been
made by the bidder.
3. This agreement will remain valid till validity of bidder’s offer to ONGC including
extension if any and also till satisfactory performance of the contract in the event the
bid is accepted and contract is awarded by ONGC to the bidder.
4. Supporting Company unconditionally agrees that in case of award of contract to the
Bidder, if the Bidder is unable to execute the contract, they shall, immediately on
receipt of notice by ONGC, take up the job without any demur or objection, in
continuation without loss of time and without any extra cost to ONGC and duly perform
the obligations of the Bidder/Contractor to the satisfaction of ONGC.
5. The Ultimate Controlling Company also confirms and undertakes that the commitment
made by the supporting company in providing the technical support and technical
expertise and expert manpower to support the bidder for execution of the contract are
honoured.

24
6. The Ultimate Controlling Company also takes full responsibility in getting the contract
executed through the supporting company in case the Bidder/Contractor is unable to
execute the contract.
7. In witness whereof the parties hereto have executed this agreement on the date
mentioned above.

For and on behalf of For and on behalf of For and on behalf of

(Bidder) (supporting company) (Ultimate Controlling
Company)
M/s. M/s. M/s.
Witness Witness Witness
1) 1) 1)
2) 2) 2)

Note: In case of contracts involving - (a) manufacture/supply (b) installation and

commissioning (c) servicing and maintenance of any equipment, as the bidding company
can draw on the experience of their multiple supporting companies specializing in each
sphere of activity, i.e. (a) manufacture/supply (b) installation and commissioning (c)
servicing and maintenance, therefore, in that case, the above format shall be signed by all
the supporting company(ies) and necessary modifications may be made in the above
format to include all supporting companies.

----*****-----

25