Intro To Emails, Letters, Memos Teacher's Notes + Answers (Languagedownload - Ir) PDF

Teacher’s notes | Writing file 1
Learning objectives in this lesson Extension

Discussing the types of business writing students Ask students if they know any more pairs of formal and
regularly send and receive at work. Developing the informal words or phrases. These can be from written or
ability to understand the relationship between the spoken texts. For example: ask for / request, tell / inform,
sender and receiver. Raising awareness of formality give / provide, etc.
and encouraging students to recognize commonly used
formal and informal language. By the end of the lesson,
students will understand the differences between formal
5 Ask students to read the rules for writing a memo and to
choose the correct answers. If they are unfamiliar with
and informal text types and they will be able to write an
memos then they can refer back to text b.
email, memo, or letter using appropriate language.
Answers
1 Ask students to read the three texts (a, b, and c) quickly 1 beginning 4 Do
and answer the questions. Avoid discussion of any 2 Do 5 direct and polite
unknown words. The focus is on general understanding 3 one subject
at this stage.
6 Ask students to work in pairs. They can write just one
Answers set of rules for either emails or letters, but with stronger
1 memo = c, email = a, letter = b groups and if you have time they can write both. Monitor
2 a = probably a colleague to a colleague their writing and make suggestions where necessary.
b = supplier to a client / customer When they are ready, students should compare their
c = boss to all the staff rules or even present them to the whole class. Allow time
for discussion to see if everyone agrees with each other.
2 Ask students to work in pairs and discuss the questions. Agree on a final list of rules for each type of writing by
During class feedback you could extend the discussion the end of the lesson.
by asking what they would like to be able write in the
future. This is a good opportunity to find out about the Possible answers
current and future writing needs of your students. Guidelines for writing informal emails.
• Begin with Dear …, Hi ..., or nothing.
3 Ask students to read the texts in more detail. This is • Use short words and sentences.
a good stage to deal with any unknown vocabulary. • You can miss out words such I or I’m.
Students can then work in pairs and match the texts to • You can use contracted forms and exclamation marks.
the sentences. During class feedback, ask students to • End with expressions like All the best, Best wishes, Bye
give reasons for their choices. for now.
Guidelines for writing formal letters.
Answers
• Always start your letter Dear …
1 a (this is obviously true), c (is also presumably true – we
• Write full and complete sentences.
would assume the boss knows each member of staff)
• Use more formal words and phrases (e.g. would like is
2 c (it was sent to All Staff)
better than want).
3 b (It’s the first time Nile has written.)
• Don’t use contracted forms or exclamation marks.
4 b
• End with Yours sincerely. If you don’t know the name of
5 a and b (Note that c is formal but direct and not very
the receiver start with Dear Sir / Madam and end with
polite and although b is more formal, it is also friendly.)
Yours faithfully.
6 c (use of imperatives, e.g. Remember …, Please attend …)
7 a and b
8 c 7 Students can write a text on their own or with a partner.
9 b Encourage students to use language presented in this
lesson where appropriate. For sample answers, refer
back to the texts in 1.
4 Ask students to work in pairs and match 1–7 to a–g. Most
of the words and phrases are from texts a, b, and c, so
students may find it helpful to refer back to the texts and
find these words and phrases being used in context. Evaluation tips
Afterwards, students can swap their writing with a
Answers partner. They can then evaluate the writing and decide if
1 f 2 c 3 g 4 e 5 a 6 b 7 d the writer has followed the rules generated in 6.
© Oxford University Press 2009 Business Result Elementary

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Teacher’s notes | Writing file 1

Learning objectives in this lesson Extension

© Oxford University Press 2009 Business Result Elementary

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