Final Draft

REPUBLIC OF LIBERIA
MINISTRY OF HEALTH AND SOCIAL WELFARE

NATIONAL MONITORING AND EVALUATION

POLICY AND STRATEGY

FOR THE HEALTH SECTOR

M&E WORKSHOP, BOMI COUNTY JANUARY 19-23, 2009

 Foreword

Over two decades of provision of health care services, the Ministry means of monitoring and
assessing achievements in the sector was through Demographic and Health Surveys (DHS),
rapid assessments and specific studies. The ushering in of a democratically elected government,
coupled with the restoration of peace and stability, has set the stage for transition from relief to
development. This paradigm shift provides an opportunity to reform the sector, improve the
health and well-being of Liberians by increasing access to quality and affordable health care,
and addressing critical health problems through effective and professional monitoring and
evaluation of the system.

Implementing the National Monitoring and Evaluation Framework and Strategy will be a major
step in the pursuit of the National Health Policy vision statement: a nation with not only
improved health, but also equal access to health care. This vision is attainable not only by
commitments from all stakeholders, provision of resources but also by initiating and
implementing a robust monitoring strategy, having clearly defined bench mark indicators that
will be used to evaluate the health care delivery system periodically.

The M&E strategy provides the roadmap for measuring achievements of the National Health
Policy Plan and the Basic Package of Health Services. The Strategy defines data collection,
management and dissemination processes. It also document means by which the health sector
will be monitored, reviewed and evaluated. The strategy includes milestone, progress, outcome
and impact indicators.
With the full implementation of this strategy, gaps in the health care delivery system will be
identified, improvement in data collection and management will be addressed and prompt
interventions will involve to bring relief to our people are experiencing health and health related
problems.

We are grateful to all those who committed their efforts, time and resources to the preparation
of national M&E Framework and Strategy. We are confident that the implementation of the
national M&E Framework and Strategy is both critical and doable. We encourage all actors and
programs to join us in this drive towards the transformation and development of the health
sector. This document forms the basis for monitoring and taken prompt interventions that will
eventually skew our appalling rates of morbidity and mortality in the sector.

Walter T. Gwenigale, M.D

Minister of Health and Social Welfare
Republic of Liberia

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 Acknowledgement

The 2009 National Monitoring and Evaluation (M&E) Framework and Strategic Plan was initiated
by the Ministry of Health and Social Welfare M&E Unit, the United Nations Development
Program, the National AIDS Control Program , the National Malaria Control Program , the
National Leprosy and Tuberculosis Program, and the Health Management Information System
Unit. USAID through BASICS provided technical support to the development of this document.

A participatory method was used to develop this plan. Specifically the approaches used included
the following: 1) Review of national and international documents, 2) Consultative meetings with
the MOH/SW senior management and National Program’s M&E focal persons. 3) Establishment
of National M&E Technical Working Group from MOH/SW and its stakeholders.4) five days
Technical workshop involved the MOH/SW departments, the M&E Technical Working Group and
other partners. 5) The final draft review meeting was held during the Health Sector Review
Meeting.

The Ministry of Health and Social Welfare expresses its appreciation to all programs,
organizations and individuals that provided assistance and support in the planning and
elaboration of this Framework and Strategic Plan. For the formulation of this document we owe
the following individuals special thanks and appreciation:

Dr. Eisa Hamouda, International M & E Specialist; Dr. Chet, BASICS HMIS Consultant; Mr. Luke
Bawo, BASICS HMIS Technical Assistant; Dr. Louis Kpoto, Director of Epidemiology; Mr. Nmah
Bropleh, Assistant Minister for Planning and Policy Development; Mr. C. Sanford Wesseh,
Assistant Minister for Statistics; Mr. Benedict Harris, Health financing Officer; Mrs. Jessie E.
Duncan, Assistant Minister for Preventive Services; Mr. S. Tornorlah Varpilah, Deputy Minister
for Planning; Dr. Tarbeh Freeman, Dean, A.M. dogliotti Collage of Medicine-University of
Liberia; Mrs. Yah Zolia, Assistant Program Manager for M&E, NMCP; Mr. Joe Bondo, Director
National M&E Unit; Mr. George P. Jacobs, M&E Assistant; Ms. Edith Horace, M&E Assistant; Mr.
Joe S. Kerkula, Sr., M&E Assistant; Ms. Beatrice Lah, NACP; Mr. Sonpon Blambo Sieh, M&E
Officer, NACP; Mr. Jallah Gouyon, M&E Officer, NDS; Mr. Moses Badio,Data Manager, NACP;
Mr. Ernest Cholopray, Deputy Program Manager for M&E, NLTBCP; and Mr. Roland Nyanama,
M&E Officer UNDP.

Once more, I am pleased to recognize and appreciate the dedicated sacrifices and
commitments of partners and individuals who have contributed immensely to the elaboration of
the National M&E Framework and Strategic Plan. It is my fervent hope that this document is
implemented to its fullest and that the M&E Unit continues to work with these individuals,
programs and organizations as we struggle towards reforming and improving the health
delivery system in Liberia.

Walter T. Gwenigale, M.D

Minister of Health and Social Welfare,
Republic of Liberia

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List of Acronyms and Definitions

ARI Acute Respiratory Infection

BPHS Basic Packages of Health Services
CBO Community-Based Organization
CFSNS Country Food Security and Nutrition Survey
CHD Community Health Department
CHT County Health Team
CHV Community Health Volunteer
CMR Crude Mortality Rate
CSO County Surveillance Officer
DHIS District Health Information System
DHO District Health Officer
DMHS Deputy Minister for Health Services
DMP Deputy Minister for Planning
DQA Data Quality Assessment
EPI Expanded Program on Immunization
GFATM Global Fund to fight AIDS, TB and Malaria
GOL Government of Liberia
GPS Global Positioning System
HMIS Health Management Information System
HR Human Resource
HRH Human Resources for Health
HRIS Human Resource Information System
HSE Health Sector Evaluation
ICT Information Communication Technology
IDP Internally displaced persons
iPRS interim Poverty Reduction Strategy
IT Information Technology
ITN Insecticide Treated Nets
LDHS Liberia Demography and Health Survey
LISGIS Liberia Statistical and Geological Institute
LSS Life Saving Skills
M&E Monitoring and Evaluation
MER-TWG Monitoring & Evaluation Research Technical Working Group
MOHSW Ministry of Health and Social Welfare
MPEA Ministry of Planning and Economic Affairs
NACP National AIDS Control Program
NDS National Drugs Service
NEIDS National Essential Indicators Dataset
NGO Non-Governmental Organization
NHP National Health Plan
NLTCP National Leprosy and Tuberculosis Control Program
NMCP National Malaria Control Program
OIC Officer in Charge
ONCHO Onchoceriasis
OPD Out Patient Department
PCT Project Coordination Team

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PDA Personal Digital Assistant
PR Principal Recipient
PRS Poverty Reduction Strategy
TB Tuberculosis
TM Traditional Mid-wives
TTM Trained Traditional Mid-wives
TWG Technical Working Group
UNDP United Nations Development Fund
UNFPA United Nations Population Fund
UNICEF United Nations Children Fund
USAID United States Agency for International Development
WHO World Health Organization

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 Table of tables

Table 1. National Health Plan framework ...................................................................... 10

Table 2. Main features of routine Monitoring, Annual Conference and Evaluation ........ 14
Table 3. Frequency and participation in Monitoring and Evaluation .............................. 18
Table 4. Measuring Equity ............................................................................................. 18
Table 5. Using M&E Results for Improving Health Sector Performance ......................... 20
Table 6. Summary of key role of M&E Stakeholders. ..................................................... 21
Table 7. List of National Core Indicators, MOH/SW, Liberia 2009. ................................ 27
Table 8. Data are of quality when the following are contained in its dimension............ 33
Table 9. Guiding principles and methodology of data verification ................................. 33
Table 10. List of specific data sources for BPHS, HR, Infrastructure, support systems . 35
Table 11. Information dissemination schedules ............................................................. 38
Table 12. Implementation Plan for Strengthening of the M&E and Research Systems.. 46

Table of Figures

Figure 1. Result Hierarchy and Corresponding Monitoring & Evaluation Event .............. 13
Figure 2. Framework for measuring results ................................................................... 15
Figure 3. Monitoring, Evaluation, and Research Institutional framework. ..................... 25
Figure 4. M&E Structure at the county .......................................................................... 26
Figure 5. MOH&SW Routine Data Flow Chart ................................................................ 36

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 Table of Content

1. Introduction................................................................................................................... 8
1.1 Context ...................................................................................................................... 8
1.2 Overview of Health Sector ............................................................................................ 8
1.3 National Health Policy and Plan (2007 – 2010) ............................................................... 9

PART I: MONITORING AND EVALUATION POLICY ....................................................13

1. Definition and Purpose ...............................................................................................13

2. Purpose of Health Sector Performance Monitoring and Evaluation (HSPME) ....................16
3. Guiding Principles for Health Sector Performance monitoring and evaluation. ..................16
4. The roles, responsibilities of performance monitoring and evaluation..............................17
5. Frequency and participation in Monitoring and Evaluation ..............................................18
6. Performance Indicators ..............................................................................................18
7. Coordination of data collection ....................................................................................19
8. Information Input and products for different M&E events ..............................................19
9. Information Dissemination ..........................................................................................19
10. Data quality assessment (DQA) ...................................................................................19
11. Use of Information Technology in Health Sector M & E ..................................................20
12. Using M&E Results for Improving Health Sector Performance .........................................20
13. Governance structures for performance monitoring and evaluation .................................20

PART II: MONITORING AND EVALUATION STRATEGY ..............................................24

1. General Objective OF M & E Strategy ........................................................................24

2. National M&E Organizational Structure ......................................................................24
3. National Set of Indicators for Monitoring and Evaluation of health services...................26
4. Integrated Supportive Supervision and data quality assessment ..................................32
5. Data Collection Strategy ..........................................................................................34
6. Reporting Levels and Data flow ................................................................................35
7. Information Products at National Level ......................................................................37
8. Dissemination and use of information .......................................................................38
9. Use of Information Technology in M&E .....................................................................38
10. The Role of Stakeholders and M & E Coordination Mechanisms ....................................39
11. Health Sector Review and Evaluation .........................................................................41
12. Strengthening of the M & E and Research Systems at all MOH/SW Levels .....................44

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1. Introduction

1.1 Context

After decades of turmoil, Liberia is enjoying peace and stability, under the watch of a legitimate
government, recognized and supported by the international community.

According to the provisional results of the 2008 Population and Housing Census of Liberia, the
population is 3,489,072 (Goverment of the Republic of Liberia, 2008). The population annual
growth rate is 2.1%. The overall sex ratio is 102.3(number of males per 100 females) virtually
the same as that for 1984. Population density is 84 per square mile. The mean household size
declined from 6.2 in 1984 to 5.1 in 2008. The total national population is seen to be unevenly
distributed among the counties. Ever since 1984, the population distribution favors the ‘big six’
– Montserrado, Nimba, Bong, Lofa, Grand Bassa and Margibi counties; in descending order of
magnitude. They account for 75.2% of the total population. The South-East is very sparsely
settled. The current fertility rate is estimated to be 5.2 (LDHS, 2007)) a substantial decrease
compared to 6.2 in 1999-2000. Almost one in three young women age 15- 19 has already
begun childbearing. The use of modern family planning methods among women is 11 % (LDHS,
2007).

1.2 Overview of Health Sector

Access to Health Care

Liberia’s health services have been severely disrupted by conflict and looting. Following the end
of the war, the revitalization of health services has begun, but the health situation is still poor.
The dearth of accurate data on health service access and utilization makes most considerations
in this respect only tentative. The Poverty Reduction Strategy (PRS, 2007) reports that 41 % of
the population has access to health services. Most data suggest low service consumption and
gross imbalances across Liberia. According to the 2007 LDHS, only 39% of Liberian children
aged 12-23 months had received all recommended vaccines-one dose of BCG, three doses of
each DPT and Polio and dose of measles. 12% of children had not received any of the
recommended vaccines. Vaccination coverage is much higher in urban areas than rural areas
(53% versus 33%). 46% of births are assisted by skilled provider. Women in Monrovia are most
likely to be assisted by skilled provider (LDHS, 2007). HIV testing and HIV/AIDS-related services
are limited. Only 3% of men and 5% of women who were interviewed by the LDHS have been
tested and received their results of test.

Mortality and Morbidity

The infant mortality rate is 71/1,000 live births and the under-five mortality rate is 110/1,000
live births (LDHS, 2007). This represents a remarkable halving of the 1992-1996 infant and
under-five mortality rates. However, mortality rates are slightly higher in rural than urban areas
but differ by region. Infant mortality ranges from 69/1,000 in Monrovia to 142/1,000 in South
Central region (LDHS, 2007). Maternal mortality ratio was estimated at 994/100,000 live births
(LDHS, 2007). There is no updated data regarding the crude mortality rate, but the Food and
Nutrition Survey for 2006 estimated the CMR in rural areas at the alarming level of 1.1 deaths
per 10,000 persons per day (CFSNS, 2006). Malaria, acute respiratory infections, diarrhea,

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tuberculosis, sexually-transmitted diseases (STDs), worms, skin diseases, malnutrition, and
anemia are the most common causes of ill health. Malaria accounts for over 40% of OPD
attendance and up to 18% per cent of inpatient deaths. HIV prevalence rate estimates vary
widely, but the 2008 antenatal sero-survey estimated and average of 5.4% with slight reduction
from previous years of 5.7 (NACP, 2008). Existing data are inadequate to draw firm conclusions
about internal variations in HIV prevalence. It appears that Monrovia and the south-eastern
region have higher HIV prevalence rates than the rest of the country.

Nutrition
According to 2007 LDHS, 19% of under five children are underweight and 8% are wasted (thin
for height). In addition, 39% of children under five are stunted. One fifth of children are
severely stunted. Stunting ranges from 30% in Monrovia to 45% in the South Eastern. These
figure show slight change in children’s nutritional status compared to previous findings from the
2006 CFSNS. In 2006 approximately 27% of children were underweight, 7% are wasted, while
39% are stunted (CFSNS, 2006). No updated data available on micronutrients’ deficiency.
However, the 2006 CFSNS estimated iron deficiency anemia at 87% in children 6-35 months,
58% in non-pregnant women 14-49 years, and 62% in pregnant women aged 14-49 years.
Vitamin A deficiency affects 52.9% of children 6-35 months and 12% of pregnant women. Zinc
supplementation for children has not yet been introduced. One in three children under six
months of age in Liberia is exclusively breastfed (LDHS, 2007). This figure is similar to the 2006
UNICEF’s report where 35% of children below 6 months of age are exclusively breast-fed
(UNICEF, 2006).

Water and Sanitation

Two-thirds of Liberians have access to an improved water source, most commonly a protected
dug well. This figure shows remarkable improvement in access to safe water compared to 2005
UNDP report where only 24% of household were reported access to safe water. Nationwide,
55% of households have no toilet facility at all while only 10% have an improved (and not
shared) toilet facility and one third have non-improved facility. The problem of poor sanitation is
particularly acute in cities. The collapse of waste disposal and sewage services and an increase
in population have led to extremely poor sanitary conditions in urban areas especially in
Monrovia - generating serious environmental and health problems.

Health Care Delivery and Resources

Bases on the result of accreditation exercise conducted by the Department of Health Services
initiated a facility accreditation process in 2009 to assess the compliance of hospitals, health
centers and health clinics with the criteria outlined in the Basic Package of Health Services, 36%
of these facilities are implementing the BPHS. The goal is reach coverage of 40% by December
2009 and 70% of the health facilities providing BPHS by 2010

1.3 National Health Policy and Plan (2007 – 2010)

The formulations of the National health policy and National Health Plan in 2007 were milestones
in the Government of Liberia’s commitment to rebuild and develop the health sector to
“effectively deliver quality health and social welfare services to the people of Liberia”.

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The National Health Plan sets forward a framework for shifting from humanitarian to
development and from vertical to integrated health systems development. This framework is
based on four components as summarized in the table below.

Table 1. National Health Plan framework

No Component Objectives
1. Basic Package 1. Improved child health
of Health 2. Improved maternal health
Services 3. Increased equitable access to quality health care services
4. Improved prevention, control and management of major diseases
5. Improved nutrition status
2. Human 1. Ensure a coordinated approach to human resource planning;
Resources for 2. Enhance health worker performance, productivity and retention;
Health 3. Increase the number of trained health workers and their equitable
distribution; and
4. 4. Ensure gender equity in all aspects of employment in health.
3. Infrastructure The infrastructure plan prioritizes restoring and reforming the capacity of
Development health clinics and health centers to provide the BPHS and increase access
to Primary Health Care. However, county and referral hospitals will also not
be forgotten. The NHP intends to increase the number of functional health
facilities from 354 to 550.
4. Support 1. Policy Formulation and Implementation
Systems 2. Planning and Budgeting
3. Human Resources Management and in-service training
4. Health Management Information Systems
5. Drugs and Medical Supplies
6. Facility and Equipment Maintenance
7. Logistics and Communication
8. Integrated Supportive Supervision, Monitoring and Evaluation,
Research
9. Stakeholder Coordination and Community Participation

1.3.1 Challenges of health systems monitoring and evaluation

The major challenges in the existing M&E and HMIS relate to the harmonization, integration,
coverage gap and delays in reporting; this contributes to the inadequate use of information as
the basis for decision-making in planning and management. In addition, parallel reporting
systems with programmatic and donor-supported initiatives result in multiple reporting formats
and an increased administrative workload. Below is highlight of details of main systems’ gaps
and constraints:

 Although people use selected indicators for monitoring interventions (like EPI coverage),
there is no systematic measuring of the BPHs implementation at the peripheral level,
using standardized set of indicators. As a result there is a gap in collecting the necessary
information.
 The quarterly review reports are still based on raw figures and absolute levels of
accomplishment (rather than on performance indicators) and on a long list of data items

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 concerning activities implemented (ranging from key to marginal services), without any
prioritization. This approach is not suitable for performance comparison and trend
analysis, and may undermine the overall monitoring exercise.
 In the context of decentralization and health sector reform, demands for monitoring the
performance of the health sector necessitate clear statements on planned targets and
measurement of actual achievements. These processes require explicit standards for
measuring performance, clear specifications of the relationship between inputs and
outputs, and use of valid indicators to compare the actual achievements with the
planned targets. In this perspective, performance monitoring should rely on a minimum
set of key indicators and focus on the implementation of the activities and the
intermediate steps that determine how inputs are transformed into outputs, linked to
the ultimate desired outcome.

Other M&E systems’ weaknesses include:

 The data collected are often not used for decision-making

 Performance is not linked with resource allocation
 Some of the data collected is of poor quality due to low capacity, lack of
appreciation, and inappropriate data collection tools
 The use of research findings is limited, and there is a lack of baseline data for the
first year of program implementation. Needs further clarification.

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 REPUBLIC OF LIBERIA
MINISTRY OF HEALTH AND SOCIAL WELFARE

NATIONAL MONITORING AND EVALUATION

POLICY
FOR THE HEALTH SECTOR

12
PART I: NATIONAL MONITORING AND EVALUATION POLICY

1. Definition and Purpose

Monitoring is a routine function that requires assessments, aimed at providing health

managers and stakeholders with early indications of progress in the achievement of results.

Evaluation is a selective exercise which systematically and objectively assesses progress

towards the achievement of outcomes and impact.

Monitoring and evaluation take place at two distinct but closely connected levels, whereby
monitoring focuses mainly on products and service outputs that emerge from processing inputs
through the Annual Plans; and whereby evaluation focuses mainly on outcomes and impact.

Performance Monitoring and Evaluation Chain is the series of ongoing routine monitoring;
annual reviews and five-yearly evaluation make up the performance M&E chain. The former
takes place more frequently at lower levels and focuses mainly on outputs, whereas the latter
takes place less frequently at higher levels and focuses more on outcomes and impact.

Figure 1. Result Hierarchy and Corresponding Monitoring & Evaluation Event

Input Output Outcome Impact

Monitoring

( Daily, Monthly,
Quarterly)
Review

(Quarterly, Annually)
Evaluation

( Mid-term, Five
Yearly)

All Performance Monitoring and Evaluation events are aimed at the systematic collection and
analysis of information to track changes from baseline conditions to the desired outcome and to
understand why change is or is not taking place. These functions are closely linked to decision-
making processes at service delivery, programme and policy levels. They provide consistent
information to service providers, programme managers and other stakeholders for the
improvement of interventions and strategies. And they allow for holding policy makers and
managers accountable. They differ, however, in their specific objectives, focus and
methodology, and how they are conducted and used.

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Table 2. Main features of routine Monitoring, Annual Conference and Evaluation

Routine Monitoring
Annual and Quarter Evaluation (Mid-Term, 5
(Daily,
Review/Conference yearly)
monthly/quarterly)
To track changes from To track and validate To validate what results were
baseline conditions to mainly outputs and achieved, and how and why
Objective
desired output. outcome to some extent they were or were not
achieved.
Focuses on the inputs Focus on the annual plan Compares planned with
and outputs of annual targets mainly on output intended outcome
plans. and outcome achievement. Focuses on how
and why outputs and
Focus strategies contributed to
achievement of outcomes.
Focuses on questions of
relevance, effectiveness,
sustainability and change.
Tracks and assesses Evaluates annual Evaluates achievement of
performance (progress performance by outcomes by comparing
towards outcomes) comparing indicators indicators before and after 5
Methodology through analysis and before and after. Relies year NHP. Relies on
comparison of on monitoring data from monitoring data on
indicators over time. routine HMIS. information from external
sources.
HMIS HMIS (monitoring report) Surveys (harmonized to meet
Supervision report Annual Rapid Assessment 5 yearly evaluation)
Information
Activity report for Annual Conference Research report
Sources
Annual Conference reports
Observations
Continuous (3 monthly) Annually by key 5 yearly
and systematic by partners with or External evaluators and
Conduct
Programme Managers without help of partners.
and key partners. external facilitator
Alerts managers to Provides input to the Provides managers with
problems in planning of next annual strategy and policy options.
Use performance and plan.
provides options for
corrective actions.
Service providers Programme managers Policy and strategic planners
Main users Programme managers (public, private) Development partners
(public, private) Development partners

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Logical Framework in Monitoring and Evaluation

An effective M&E system has a clear logical pathway of results which encompass the major
levels that include inputs, outputs, outcomes and impacts. Figure 1 demonstrates these
interconnections where:

Inputs: are resources that are put into a program in order to achieve the delivery of services;

Processes: are activities carried out for the achievement of one’s goals

Outputs: are tangible products that are necessary to achieve the objectives.

Outcomes: are actual or intended changes due to the intervention

Impact: is the overall and long-term effect of an intervention, for example, measurable health
changes that are associated with outcomes, particularly reduced mortality and morbidity.

At the bottom of figure 1, are the actions for improved monitoring and evaluation.

1
Figure 2. Framework for measuring results
Inputs Process Outputs Outcomes Impact

Increased
Funding National
Efficiency
Quality,
products, information
Safety,
Governance, HR, medical
Efficiency
Health system monitoring
Quality,
Efficiency
Access, safety, quality, efficiency
Improved services:

service Improved
GOL Implementa utilization and survival
contribution tion intervention Child mortality
monitoring coverage Maternal
Pool mortality
Reduced
Funding Reconstructio Adult mortality
inequity (e.g.
n, BPHS gender,
Vertical Improved
urban/rural)
Programs Capacity nutrition
building Responsiveness
N.H.Plan Programmes No drop-off non- Reduced
health sector
Institutions interventions
morbidity
HR (e.g. water & HIV, TB,
Accountabili sanitation) malaria
ty
Aid Performance
Implementati Health system Coverage Improved
Impact
monitoring equity
M&E Action

monitoring on Monitoring monitoring monitoring Monitoring

Results focus Poverty
Resource and Reduction
Strengthen NATIONAL HEALTH INFORMATION SYSTEMS
tracking
evaluation
Use for better
Evaluation: process, health systems strengthening, impact
practices
Routine program data Population-based survey and

evaluation

1 Modified from IPH, World Bank.

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 2. Purpose of Health Sector Performance Monitoring and Evaluation.

Aim of the National Monitoring and Evaluation Policy

The aim of Health Sector Performance Monitoring and Evaluation Policy is to provide
information that will enable tracking of progress to enhance the health sector’s efficiency, and
improve the quality and coverage of health services. The overall goal of the policy is to set the
guiding principle of performance measurement, explain the concepts and use of monitoring and
evaluation within the health sector as well as define the roles and responsibilities of various
M&E actors.

The M&E policy will be operationalized through a national monitoring and evaluation strategy
with guidance on the use of the M&E logical framework and other specific measurement issues
circulated by MOH/SW in consultation with partners.

All inputs in the National Health Plan and Annual Work-Plans are designed to acting in concert
to achieve results. The monitoring of these results represents a distinct shift away from the past
interest in monitoring inputs to outputs.

3. Guiding Principles for Health Sector Performance monitoring and

evaluation.

The MOH/SW and its partners at both national and decentralized levels are committed to the
development and operation of a comprehensive Monitoring and Evaluation (M&E) systems
(NHP, 2007). The following principles guided the development of the national M&E Framework
and Plan:

1. Building strategic partnership for M&E: The NHP builds on partnership among various
stakeholders. This principle also applies to the development of the national M&E system.
2. Mainstreaming the M&E system will be incorporated into the NHP and will be used to
monitor the indicators and strengthen policy monitoring and evaluation
3. Enough financial resources will be mobilized and allocated for the strengthening of the
M&E system.
4. Standardized core set of indicators. The national M&E system will have a core set of
national indicators.
5. Simplicity: Data collection, analysis and the dissemination for information to the
stakeholders will be simplified and made user friendly.
6. Data Quality Assessment (DQA): The MOH/SW and HMIS will put in place DQA protocols
to verify the completeness and accuracy of the data collected. These will ensure both
internal self-assessment and external verification of data/information.
7. Data collected at the county or national levels will be used for decision-making.
8. Timeliness and Reliability of Data: data collected, disseminated and used through a good
M&E system will be timely and reliable. All programs, CHTs, and partners will be
required to be transparent and accountable to the M&E system they have and the data
they collect and provide to MOH/SW.

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 4. The roles, responsibilities of performance monitoring and evaluation

Result monitoring will be a continual and systematic process of taking decisions based on
systematically collected and analyzed data to improve the performance of the health sector
towards achievement of Millennium Development Goals, Poverty Reduction Strategy, and health
sector targets.

MOH/SW and its partners carry out result monitoring by tracking outputs and measuring their
contributions to outcomes by assessing the change from baseline conditions. They oversee the
key outputs – the specific products and services that emerge from processing inputs through
their respective programmes – because they can indicate whether a strategy is relevant and
efficient or not. Relevance in a results-based context refers to whether or not an input in the
Annual Plans contributes to the achievement of a key outcome.

To conduct effective outcome monitoring, MOH/SW and its partners will establish baseline data,
select outcome indicators of performance and design mechanisms that include planned actions
such as field visits, stakeholder meetings and systematic analysis or reports. The M&E activities
will be conducted in the following sequence:

Monthly Monitoring at all Service Delivery Points

All health facilities starting from level 1 to level 6 will be monitoring their outputs on a monthly
basis. Such monthly monitoring will help service providers detect the problems at an early stage
and take corrective measures so that the annual targets of the program are met.

Quarterly monitoring at all Management Levels

County and the Central MOHSW will carry out quarterly monitoring at their respective levels to
ensure that programme results are produced as planned. Such monitoring will trigger
supportive supervision and follow-up visits to the next lower level of the health system.

Annual Reviews at all Service Delivery and Management Levels

Annual Reviews will primarily focus on the performance of the annual plan and therefore they
can be termed as annual interim evaluations. At the same time, an Annual Review will analyze
the performance towards the achievement of long-term goals and targets as formulated in the
PRS, National Health Policy and National Health Plan.

Health Sector Evaluation

Result evaluation will be an evaluation of the five-year National Health Plan, BPHS, and
Decentralization approach, all intended to bring about a health outcome and impact. The
evaluation will assess whether or not outcomes are being achieved. It will help to clarify the
reasons for any underperformance, highlight the unintended consequences, recommend actions
to improve performance for future programming, and generate lessons learned. Thus, the
evaluation will provide input to the next cycle of programme planning.

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 5. Frequency and participation in Monitoring and Evaluation

The frequency of M&E activities and the involvement of parties in the above PM&E functions will
be as follows:

Table 3. Frequency and participation in Monitoring and Evaluation

Responsibility/ Timing /
HSPME Series Level Facilitation
Leadership Deadline
Facility Mgt. 15th of the
Monthly Facility Facility In-charge
Committee following month

Quarterly County CHO Self Oct, Jan, Apr, Jul

MOHSW Programme /
Quarterly Self Nov, Feb, May, Aug
Programmes/Divisions Division Managers
DHMTs
Annual Review Facility Facility In-charge July
Chair-FMC
CHB
Annual Review County CHO August

Programme
M&E Sub
Annual Review National Managers; DM November
Committee
Planning
M&E technical
Evaluation National DM Planning TBD
working group

1. Performance Indicators
A core set of the national level performance monitoring and evaluation is included in the
National M&E Strategy. These core national indicators were selected and agreed upon in a
participatory manner through various consultation meetings and national workshops.

Measuring Equity
Narrowing inequity and demonstrating improvements in health in line with national targets is
generally not possible without having information about health status, health determinants,
service utilization and the effect of services on the health of populations at sub-national and
local levels. Therefore, the information on all of the service coverage, outcome and impact
indicators will be disaggregated by geographic area.
Information on the following indicators will be disaggregated, in order to examine whether
there are any discrepancies in utilization of BPHS between genders or levels of poverty.
Furthermore, CHT and MOHSW headquarters will monitor geographical inequities by comparing
health facilities and counties respectively.

Table 4. Measuring Equity

Information Gender Poverty
Deliveries by skilled health personnel X
Fully immunized children under one X X
Prevalence of underweight children X X
Contraceptive prevalence X

18
 Information Gender Poverty
OPD utilization X X
Clients satisfied with services X X

2. Coordination of data collection

The HMIS will work closely with various stakeholders at both national and county levels to
coordinate collection of data that will be used to generate information products. The data
collection strategy for the routine national essential indicators and dataset (NEIDS) at facility
and county level has already been developed and rolled out through the DHIS. This strategy
entails data collection from the community, health facility (public and private), district, county to
the national levels. The HMIS shall establish data quality assessment protocols in a participatory
and consultative manner with all stakeholders.

3. Information Input and products for different M&E events

Different M&E events in the series will utilize information from various reports depending on the
type of M&E event in the series.

In order to ensure harmonization of information at the Ministry, the Department of Planning will
be responsible for information products at the Ministry of Health. The M&E and Research Unit of
the Department of Planning, in collaboration with the HMIS Unit, will develop information
products that will be disseminated to stakeholders at both national and county levels. The
information products that will be developed include the following:

1. Quarterly Service Coverage Report.

2. MOH/SW Annual Report (including PRS deliverables).
3. Ad hoc reports.

4. Information Dissemination

Monitoring and evaluation should not end with the production of reports. The reports need to
be adequately shared and disseminated to the health sector stakeholders, so that M&E can
serve as an instrument for ensuring the achievement of national health goals.

Besides the dissemination as stated above, any documents that help improve understanding,
planning and management of health services will be disseminated as widely as possible, using
modern technology, where appropriate.

5. Data quality assessment (DQA)

M&E and Research Unit of MOH/SW is tasked with the responsibility to ensure that data
collected and reported on national indicators are of high quality and can be assessed and
verified. The Central M&E and Research Unit will also work with vertical program M&E Units in
coordinating the assessment of their programs’ data quality. The assessment and verification of

19
data can be done through a developed DATA QUALITY ASSESSMENT (DQA) TOOL—a single
integrated tool that ensures that standards are harmonized and allows for joint implementation.

6. Use of Information Technology in Health Sector M & E

Information Technology will play a substantial role in the dissemination of information in

providing quality, relevant and timely data, information and knowledge in order to support
M&E/HMIS both at county and central levels through the implementation of a comprehensive
information technology infrastructure and a written IT policy will exist and be reviewed at
regular intervals that will define acceptable use of IT resources in HSPME.

7. Using M&E Results for Improving Health Sector Performance

Monitoring and evaluation are carried out at different intervals and with a common purpose.
The table below presents some of the specific purposes of using different types of M&E results.

1. Table 5. Using M&E Results for Improving Health Sector Performance

Use of different series of Monthly Quarterly Annual 5-yearly
M&E reports monitoring monitoring Conference evaluation
Improve the quality and
X X X X
coverage of services
Solving practical problems X X X
Supervision X X
Preparing the annual plan X
Fine tuning annual plans X X
Preparing the NHP X
Fine tuning the NHP X
Budget allocation X X
Human resource allocation X X
Calculation of supply
X X X
requirements
Target revision X X

2. Governance structures for performance monitoring and evaluation

The existing governance structures will oversee sector performance at the various levels of the
health system. The different governance structures will be overseeing the performance as
shown in tables below.

20
Table 6. Summary of key role of M&E Stakeholders.

Stakeholders Expected Role

Program Coordination Team Policy-making on M&E and address policy issues
Oversight of M&E functions;
Enabling environment for M&E and Research;
Technical & financial resource mobilization and allocation and
stewardship);
Advocacy and coordination of relevant line ministries and
agencies;
Approve national coherence plan for monitoring
M&E and Research Division Oversight of M&E;
Setting minimum requirements for health sector M&E
CHT and National Programs Programs and BPHS monitoring and reporting;
Review of M&E requirements and mainstreaming in
programs/CH Plan
Research organizations / Conduct high quality research and disseminate research findings
institutions to the Ministry of Health;
Participate in the development of the MOH/SW Research
Strategy
M&E TWG Advise on technical/scientific matters in M&E and Research;
Provide support for scientific and technical indicators;
Participate in counties and programs’ M&E related function e.g.
training
Communities (Individuals, Participation in monitoring activities and mechanisms;
Households, CBOs) Providing views and perceptions to evaluations

Donors Participation in monitoring activities and mechanisms;

Participate in the M&E Technical Working Group (TWG);
Providing views and perceptions to evaluations
NGOs (international and national) Participation in monitoring activities and mechanisms;
Participate in strengthening their M&E units using the National
M&E Framework/plan provided by the MOH/SW;
Participate in the M&E Technical Working Group (TWG)
Private voluntary organizations Participation in monitoring activities and mechanisms;
Participate in strengthening their M&E units using the National
M&E Framework/plan provided by the MOH/SW
Relevant line ministries and Participation in monitoring activities and mechanisms;
agencies (e.g. MPEA, LISGIS, etc) Participation in the national M&E dialogue and reviews;
Participate in the M&E Technical Working Group (TWG)

3. Evaluation of the National Health Plan

The MOH/SW shall contract individual(s)/ firm(s) to develop the national evaluation plan for the
health sector. This plan will serve as the framework for the Health Sector Evaluation (HSE). The
plan will specify the evaluation scope, the implementation and data collection methodology, the
TOR for the evaluators, and the advisory board. Integrating the principles of the evaluation
framework into all the Health System operations we hoped to stimulate innovation toward

21
outcome improvement and to detect the Health Plan effects. More efficient and timely detection
of these effects will enhance our ability to translate findings into practice.

The health sector evaluations will be guided by the national health plan framework (PBHS, HR,
Infrastructure, Health Financing and Partnership and Support Systems).

22
 REPUBLIC OF LIBERIA
MINISTRY OF HEALTH AND SOCIAL WELFARE

NATIONAL MONITORING AND EVALUATION

STRATEGY

FOR THE HEALTH SECTOR

23
PART II: MONITORING AND EVALUATION STRATEGY

1. General Objective OF M & E Strategy

To establish a national harmonized mechanism for performance monitoring and impact

evaluation with agreed upon sets of input, process, output, and outcome indicators for tracking
implementation progress over the duration of the NHP.

The specific objectives

1. Develop clear M&E strategies using standardized M&E and supervisory guidelines;
2. Regularly monitor progress and achievements of NHP components as a whole and
improvements in service delivery, quality of care and financial performance;
3. Evaluate the impact, effectiveness and cost-effectiveness of the BPHS components;
4. Define the roles of stakeholders in the systematic collection, collation, analysis and use
of data in order to avoid duplication of efforts;
5. Improve information sharing and dissemination of information and the use of data for
planning.

Key activities related to both HMIS and M&E:

1. Develop indicators that link health service outputs and outcomes to inputs
2. Provide evidence for policy formulation, assessing quality of service, preparing budget
and program plans
3. Build capacity to monitor the implementation of contractual arrangements
4. Strengthen capacity for operational research
5. Improve the application of appropriate technology for data collection, storage, analysis,
and dissemination of health information
6. Establish national working groups (MER-TWG, HMIS-TWG, etc) to develop guidelines
7. Develop performance measures for benchmarking inter-district and inter-county
comparisons
8. Liaise with the LISGIS to enhance the design of the national households survey
9. Forge linkages between research and routine health information systems
10. Create national database of research findings and a forum for dissemination
11. Streamline the deployment and use of information and communication technology
through the implementation of IT policy
12. Develop in-service training for staff to improve capacity for using information
technology.

2. National M&E Organizational Structure

Conforming to MOH/SW’s decentralization policy, the national M&E institutional framework /

structure is divided into four levels. These levels include the following: The national, county,
district and community levels. Although described separately, these levels are linked and form
an integral part of the NHP.

24
2.1 National Level

The MOH/SW has the mandate of coordinating, monitoring, and evaluating health services in
the country. The MOH/SW has created a Program Coordination Team (PCT) to coordinate
partners and resources for implementing the NHP&P. The PCT consists of Deputy Ministers and
supported by technical experts and headed by the CMO/DMHS. Within the proposed M&E
systems, the PCT shall be mandated with policy-making on M&E, oversight of M&E functions,
and creating an enabling environment for M&E. A Central M&E and Research Division is
proposed by this framework. The division will be under the Bureau of Vital and Health Statistics
within the Department of Planning (Figure 2). The M&E and Research division will be tasked
with operationalizing M&E and Research Policy and the development of standards in
consultation with partners. The MOH/SW has also established a national M&E Technical
Working Group (TWG) charged with the responsibility of providing technical assistance in the
course of implementation of the national monitoring and evaluation roadmap, and providing
training to the MOH/SW and to stakeholders in the M&E of programs.

Figure 3. Monitoring, Evaluation, and Research Institutional framework.

Monitoring Bureau for Vital and

Evaluation Health Statistics
Research-TWG

Universal Birth
M&E and Research Information Technology
Registration

Health Management
M&E
Information System

Research

2.2 County

The CHTs are required by the NHP and its M&E policy to monitor and evaluate health programs
implemented by different stakeholders including NGOs, CBOs and the private sector. They are
also in-charge of submitting program activity data to the MOH/SW Central M&E and Research
Unit, organizing county M&E coordination involving communities, and participating in national
M&E working groups and reviews.

The M&E Policy proposes a monitoring and evaluation structure at the county level to be
coordinated by a County M&E and Research Officer (Figure 3). The officer will supervise the
Data Manager/ Registrar. Both of them will report to the M&E Officer. The Data Manager will
be assisted by a Data Clerk(s).

25
Figure 4. M&E Structure at the county

County M&E, Research

Officer

Data Manager County Health Registrar

NGOs & the Private Sector Level

The NGOs and private sector at the county/ district level are to collaborate with the CHT in the
implementation of the county M&E Plan, submit their programme activity data and information
products to the CHTs and DHOs, and participate in M&E and Research related activities and
coordination.

Research and Academic Institutions

The roles of research and academic institutions are as follows:

 Develop policy, standards and directives on research;

 Develop and disseminate guidelines and training modules;
 Conduct training of trainers;
 Conduct and supervise research at the national and county/district levels;
 Submit data to MOH/SW and the CHTs.

3. National Set of Indicators for Monitoring and Evaluation of health services

Core national indicators that were decided upon in a participatory manner were selected for
inclusion in this framework. This framework contains the national priority indicators. A second
set of 125 indicators (including the national priority ones) is under review for inclusion into the
HMIS strategy. The second list of indicators, the data sources, and the operational definitions
for the indicators are presented in the Annex.

The National M&E system has primarily three types of indicators. They include the following:

 Impact indicators (to measure the long-term results in the results framework)
 Outcome-level indicators (to measure actual or intended changes);
 Output indicators (to measure tangible products that are necessary to achieve the
objectives).
 A set of community-related indicators that measure all other efforts that takes place
within communities need to be developed.

26
Final Draft

Table 7. List of National Core Indicators, MOH/SW, Liberia 2009.

component

Denominator
Reference

Hierarchy
Program

National
Baseline

Target

Numerator
Result

data name

data name
Type
Indicator
1. ID

National

source

source
Data

Data
2. 1
Infant mortality rate N Health Status NHP 71 Impact 5Y Number of deaths to Census Total live births Census
children under 1 DHS DHS
3. 2
Under-five mortality N Health Status LPR 111 94 Impact 5Y Number of deaths to Census Total number of Census
rate S under 5 children DHS live births DHS
4. 3
Maternal mortality N Health Status LPR 994 895 Impact 5Y Number of maternal Census Total number of Census
ratio S deaths in a given DHS live births DHS
year due to
pregnancy related
causes during
pregnancy or within
42 days of childbirth
5. 4
Total fertility rate N Family NHP Impact 5Y Total number of Census Number of Census
Planning children that would DHS women in group DHS
be born to a group
of women if all lived
to the end of their
childbearing years
and bore children
according to a given
set of age-specific
fertility rates
6. 5
HIV Prevalence in N HIV/AIDS LPR 1.5 1.5 Impact 5Y # of HIV cases DHS 15-49 aged Census
general population S (new+ old) HIS population estimate
7. 6
Percentage of health G HIV/AIDS BPH Input A Number of health AHFC Total number of AHFC
facilities providing S facilities providing health facilities
HIV laboratory HIV laboratory
services services
8. 7
Health expenditure N Finance NHP Input A Sum of the public NHA Estimated mid- Census
per capita and private year population
expenditure in
health
9. 8
Percentage of health G Child Health BPH Input A Number of health AHFC Total number of AHFC
facilities having birth S facilities having birth health facilities
registration program registration program
10. 9
Percentage of health G Maternal BPH Input A Number of midwives HRIS Number of HRIS
professionals trained health S trained in life saving certified midwives
in and providing i life skills currently in the
saving skills (LSS) health system
11. 1
Percentage traditional G Maternal BPH Input A Number of HRIS Number of HRIS
0
midwives trained in health S traditional midwives traditionally
home based life trained in home trained midwives
saving skills (LSS) based life saving
skills
12. 1
Percentage of health G TB BPH Input A Number of health AHFC Total number of AHFC
3
facilities providing TB S facilities providing health facilities
laboratory services TB laboratory
services
13. 1
Percentage of health G CP BPH Input A Number of health AHFC Total number of AHFC
4
facilities running CHV S facilities having CHV health facilities
program program
14. 1
Contraceptive M Family LPR 11 15 Outcome A Total number of DHS Total woman of Census
5
prevalence rate Planning S users using modern HIS child bearing age estimate
(Percentage of family planning in the catchment
women 15-49 using methods at a point population (mid
modern contraceptive of time year)
methods)
15. 1
Percentage of N Malaria NHP Outcome 5Y # of children under DHS Total children Census
6
children under age 5 age 5 sleeping under HIS under age 5 estimate
sleeping under insecticide treated
insecticide treated bed nets
bed nets
16. 1
Community Health G Human BPH Outcome A Number of Census Total population HRIS
7
Volunteer rural resource S community health
population ratio workers

28
17. 1
Health professionals N Human NHP Outcome A Total population HRIS Number of health HRIS
8
to the population resource professionals by
ratio by category of category of
pharmacist, doctors, dentist,
environmental nurses, midwives,
technician, pharmacist at
administrators, and work in any
others per 1000 sector in the
population country
18. 1
Percentage of vital G Civil BPH Outcome Q # of births CR # of estimated CR
9
registration for birth registration S registered births
19. 2
Cure rate among N TB MD Outcome A Number of new DHS Total number DHS
0
smear positive TB G sputum positive HIS new sputum HIS
cases (Under Directly cases who are positive TB
Observed Treatment proved smear patients in the
Short Course) negative at the end same cohort
of treatment
20. 2
percentage of annual N Finance NHP Output A Amount spent in a FMIS Total allocation FMIS
1
budget utilized year as planned for the year
21. 2
Percentage of M Child Health MD Output Q Number of children DHS Estimated Census
2
children under one G under one who HIS number of under estimate
fully immunized received pentavalent 1 population
(Measles as proxy) 3
22. 2
Percentage of N Maternal MD Output Q # of deliveries DHS Expected # of Census
3
deliveries conducted health G conducted at health HIS deliveries estimate
at health facilities by facilities by skilled
skilled health health personnel
personnel
23. 2
Percentage of N Malaria NHP Output Q # of pregnant DHS # of pregnant DHS
4
pregnant women women (attending HIS women attended HIS
(attending ANC) ANC) received 2 or ANC
receiving two or more more doses
Intermittent Intermittent
preventive treatment preventive treatment
(IPT) (IPT)

29
24. 2
Percentage of G Human BPH Output A Number of AHFC Number of AHFC
5
position filled by resource S professionals of establishment of
category of doctor, each category at each category of
dentist, nurses, work professionals
midwives, position
pharmacist,
environmental
technician,
administrators, and
others
25. 2
Percentage of health M QA NHP Output A Number of health AHFC Number of health AHFC
7
facilities providing full facility providing full facilities expected
BPHS BPHS to provide full
BPHS
26. 2
Percentage of health N supplies NHP Output A Number of public SLMIS Number of health AHFC
8
facilities reporting no health facilities facilities
stock outs of without stock outs of
essential drugs essential drugs for
more than a week at
a time
27. 2
Percentage of health G QA BPH Output Q # of health facilities HIS # of health HIS
9
facilities supervised S supervised by DHMT facilities
by CHT members in members using
the last 3 months integrated
supervision checklist
28. 3
County Health Board G Management BPH Output A Number of health AHFC Number of health AHFC
0
established S facilities having facilities
functional health
committee
29. 3
Percentage of G Management BPH output A Number AHFC Expected number AHFC
1
coordination/manage S coordination/manag of coordination /
ment meeting held in ement meeting held management
the last three months meetings
30. 3
Percentage of health G Infrastructure BPH Output A Number of health AHFC Number of health AHFC
2
facility rehabilitated S facilities completed facilities planned
rehabilitation for rehabilitation
31. 3 N BPHS NHP Output A Number of health AHFC Total number of
3
% of health centers centers and functional Health
and hospitals with hospitals with centers and
30
 emergency transport emergency transport Hospital
system system

32. 3
% of County with N BPH Output A Number of county AHFC Total number of
4
emergency prepared S health team with functional health
plan emergency facilities
IDSR preparedness plan
33. 3
% of Health facility N Infrastructure BPH Output A Number of Health Total number of
5
with operating hand S facility with functional Health
pump or an operating hand facilities
equivalent safe water pump or an
source equivalent safe
water source
34. 3
% of county health N Finance NHP Output Q Number of county Total number of
6
office that maintains health office that county health
an active financial maintains an active teams
ledger financial ledger
35. 3
% of county health N Governance NHP Output Q Number of county Total number of
7
board that have health board that CHT
regular meeting have regular
during the last three meeting during the
months last three months
36. Couple Years N Family NHP outcome
Protection (CYP) Planning
37. Percentage of health N Maternal NHP output
facilities providing Health
EmONC services

31
Final Draft

4. Integrated Supportive Supervision and data quality assessment

Integrated Supportive Supervision

There are two primary Integrated Supportive Supervision areas: (1) Clinical Supervision for
the purpose of assessment of the quality and consistency of health care delivery and (2)
Program Integrated Supportive Supervision intended to supervise program implementation
and evaluate the accuracy of reporting and data collected. . Neither type of supervision is
currently carried out on a regular basis at all facilities in Liberia. This is a result of issues
with coordination between programs as well as staffing, financial and logistic constraints,
particularly at the county and district levels.

At the central level, responsibility for conducting Integrated Supportive Supervisions falls on
the Department of Health Services and the Department of Planning respectively. An
integrated supervision checklist has been developed. This checklist shall be revisited and
automated using the PDA software. Moreover, the clinical supervision has not yet been
systematically introduced at the county or district level. Therefore, even when the vertical
programs such as NACP, NLTCP and NMCP have tried to share responsibility for clinical
supervision with county level staff, their counterparts on the CHT have not been motivated to
assist in the work. .

While clinical and program supervisions require distinct personnel, expertise and tools, they
share five goals. First, to incorporate a system of analysis and review which leads to remedial
action to improve performance and in turn improve the health sector indicators; second, to
provide continuous on the job training in health facilities; third, to increase the involvement and
commitment of staff at both the county and the district level; fourth, to ensure that private and
NGO-supported health facilities are participating fully in the national health strategy; finally,
they seek to ensure the equitable provision of services to all sectors of the community,
including remote and hard-to-reach areas. The ongoing M&E system strengthening is an
opportunity to integrate and strengthen the supervision by defining roles of agencies and staff,
combining resources at a central level and distributing them appropriately to the counties and
districts, and creating a timeline for both the program and the clinical supervisions. These
objectives will be best accomplished by a clear supervisory plan of action endorsed and
supported by both the Departments of Health Services and Planning.

Both clinical and program supervision should be performed regularly at all levels of the health
sector by specifically trained supervisors whose roles and responsibilities have been specifically
defined by the MOHSW. The intervals of Integrated Supportive Supervision visit should be set
for the various levels of health systems. The district level supervisor should visit a local facility
approximately once per month, a county level supervisor approximately once/quarter and a
central level supervisor(s) approximately biannually. Each level supervisor should expect to
travel 10-15 days per quarter. Integrated Supportive Supervisions should be increased when
problems are noted.

A pilot WHO PDA project is in progress to improve and automate the conduct , documentation
and sharing of findings.
 Data quality assessment (DQA)

The assessment and verification of data will be carried out through a developed DATA
QUALITY ASSESSMENT (DQA) TOOL—a single integrated tool that ensures that standards are
harmonized and allows for joint implementation.

The Central M&E unit in collaboration with national programs and partners shall also work to
enhance the data quality and address challenges and factors that influence data quality (table
below)

Table 8. Data are of quality when the following are contained in its dimension
Dimension Description
Completeness Data exhibits completeness if nothing needs to be
added, e.g. no blank space is left
Accuracy The degree to which data correctly reflect the real world
of an event being described
Reliability The degree to which the same result can be obtained by
repeating the same data capture process
Timeliness Data are current and information is on time. Reporting
as per schedule
Confidentiality Interviewees/clients are assured that whatever data
collected are kept private or secret according to national
and international standards
Integrity This dimension protects data from deliberate bias or
manipulation for political or personal reason(s)
Precision Data have sufficient details ,e.g. disaggregated by age,
sex etc.

Data quality checks shall be done at least twice per year by the central Monitoring &
Evaluation Unit and more frequently at the County and Facility level.

Table 9. Guiding principles and methodology of data verification

Methodology Activities
Determine the level of effort Based on the extent of the program’s activities the following could
be done:
 Select a larger sample size in terms of sites and source
documents
Select indicators for results  A set of indicators to verified, be it national or program-
related, e.g. people tested for TB
Select sites  Focus on most important service delivery areas, keeping in
mind areas that had problems previously. It is more
convenient but not restricted, to do a random sample of
service delivery areas if the process is an annual one.
Select source of documents Primary records:
 Registers, tally sheets, medical records of people reached,
distribution log sheets, inventory statements, commodities
distributed (e.g. drugs) attendance sheets, per diem sign-up
sheets for people trained
 Check summary reports at relevant administrative levels
(service delivery points, county and national)
Perform the verification  Bottom-up audit trail----from primary source to summary
report

33
  Cross verification---cross verification of programmatic results
with other data sources
 Spot-checks of actual service delivery
Produce report  Production of report will be done by M&E and
Research/HMIS Unit and submitted to PCT/MOHSW and the
vertical M&E Units for their programs.

5. Data Collection Strategy

Data collection, analysis and reporting

The data collection strategy for the routine national essential indicators and dataset (NEIDS) at
facility and county level has already been developed and rolled out through the DHIS. This
strategy entails data collection from the community, health facility (public and private), district,
county, and national levels. It will involve monthly and quarterly progress reports coming from
health facilities run by public and private (profit and non-profit organizations) and then submitting
them to the CHTs, and copied to their national organizations. The modalities and the actual
process of doing so will be agreed upon and a county M&E operational plan developed in a
participatory and inclusive manner. The Central M&E Unit will supervise this exercise and make
sure that a county-level operational manual/guideline is developed and disseminated widely to all
stakeholders.

To ensure accurate, comprehensive and timely reporting, the HMIS has rolled out a
comprehensive DHIS training in all 15 counties. The M&E and Research division will coordinate
future capacity building and training programs in M&E and research at all levels, especially in the
areas of data collection, analysis, interpretation, production of information products and use of
the data for decision making and programming. Strengthening other M&E and Research and
research activities at the CHTs level will be a key priority.

Data Sources

In order for the national M&E and Research system to function, core data sources that feed into
the HMIS have been identified (for details refer to HMIS Strategy). There are two major
categories of data sources:

 Data source for routine (output) program indicators and dataset: these are routine data and
reports from various levels. They include the routine data from health facilities and NGOs at
counties levels
 Data sources for Impact/Outcome assessment such as the periodic population based
national surveys like LDHS, population census, special studies, e.g. operational research,
Health Facility Surveys.

For health delivery, the WHO proposed multiple data sources on a wide range of indicators
related to availability and access, quality, safety, efficiency and equity of services will be used.
The MOH/SW shall utilize such data sources and, in addition, the Ministry shall use GPS devices
and PDA based questionnaires to allow mapping of results, rapid data processing and report
production that shall be integrated with the DHIS.

34
 Table 10. List of specific data sources for BPHS, HR, Infrastructure, and support systems
National Plan’s Data collection methods Descriptions
Pillars
BPHS Facility reports Regular facility data reported to regional and
national levels by service providers.
County key informant survey Periodic survey of all districts or equivalent
administrative unit within a country. Interviews
with district medical teams.
Facility census Periodic census of all public and private health
care facilities within the country.
Facility survey Periodic survey of a representative sample of
public and private health care facilities within
the country.
HUMAN RESOURCES Health Training Institution Periodic assessment done at health training
Assessment institutions to determine number of health
personnel
Health facility assessment Periodic assessment of public and private health
care facilities within the country
MOH Payroll Payroll listing provides list of personnel currently
on payroll and therefore in active employ
Labor Force Survey Survey that provides list of personnel currently
employed
Registry of professional Registry usually contains information on health
bodies and regulatory boards professionals and regulatory boards
INFRASTRUCTURE Registry of professional Registry usually contains information on health
regulatory entities facilities that are registered and functional
Assessment of facilities Periodic assessment of physical conditions of
public and private health care facilities within
the country
SUPPORT SYSTEMS Multiple data sources Periodic assessment all support systems of
depending on the support public and private health care facilities within
system. e.g. logistics the country
HEALTH FINANCING & Assessment or survey, Questionnaire usually as add on to other
PARTNERSHIP partner reports, and surveys;
coordination meetings Reports from partners presented at meetings

6. Reporting Levels and Data flow

This section presents the reporting linkages and data flow in general – from the community to
health facilities through CHTs to Central MOH/SW (See Diagram below). Specific data flow for
each data source will be described in detail in the M&E AND RESEARCH Implementation Plan

Reporting to MOH/SW

An effective national M&E AND RESEARCH system requires that data flow structures and
reporting mechanisms are clearly defined to avoid double counting. The Diagram below is a
pictorial presentation of data flow and the information linkages from the community level (&
health facilities) to central MOH/SW.

35
Figure 5. MOH&SW Routine Data Flow Chart

GOL

Donors & Partners PCT/MOH&SW

National & County M&E AND RESEARCH/

level: NGOs, HMIS
NDS/Supply Chain,
National Programs, 15th day of subsequent
Ministries and month
institutions County Health Teams (CHTs)

District Health Officer (DHO)

5th day of subsequent

month
Communities Health facilities

 Note: Red Arrows = Feedback; Black Arrows = Data Flow

Reporting from Community to health facilities

All Community Health Volunteers (CHVs), Trained Traditional Midwives (TTMs), and Traditional
Midwives (TMs) within the catchment area of a health facility are to report community based
health data to the certified midwife and/or the Community Health Volunteer Supervisor based at
that health facility on a monthly basis and submit same to the OIC.

Reporting from Health facilities to District Health Officer (DHO)

All health facilities OICs within a given district are to report to the District Health Officer (where
applicable) on a monthly basis. In an instance where there is no DHO, all health facilities are to
report directly to the CHT on a monthly basis.

Reporting from District Health Officer (DHO) to County Health Team (CHT)

All DHOs within a given County are to collect reports from the various health facilities OICs within
their respective districts and submit to the CHT on a monthly basis.

Reporting from NGOs and the Private Sector to CHT

All NGOs, Private, Faith-based and Concession health facilities, operating in the counties are to
report copies of their health data to the CHT on a monthly basis.

36
 Report from CHT to central M&E AND RESEARCH/HMIS

All data units of the CHTs are to submit health data/report to the central M&E/HMIS through their
respective CHOs on a monthly basis.

Reporting from M&E and Research to PCT/MOHSW, NDS and National Programs

M&E and Research will process, analyze and interpret data from all 15 counties and report directly
to PCT/MOHSW and will also share data received from the various counties with NDS and National
Programs (including Mental Health, EPI, ONCHO, Environment Health, Family Health, etc). The
NDS/Supply Chain and National Programs will then share reports with their respective Donors and
Partners.

Reporting from Other Government ministries and institutions

Government ministries and institutions reports, through their focal points to their counterparts at
the MOH/SW (e.g. Gender Ministry with department of family health, AIDS focal persons to NACP).
Where appropriate, these institutions may report directly to any level at MOH/SW.
Reporting from PCT/MOHSW to GOL and Donors and Partners
PCT/MOHSW will report directly to the Government of the Republic of Liberia and share copies of
these reports with Partners and Donors.

7. Information Products at National Level

The information products that will be developed include the following:

Quarterly Service Coverage Report: This report provides information on coverage statistics
per BPHS area, and is essentially based on the main interventions as envisaged in the National
Plan. It therefore depends largely on the information that the CHTs submit and subsequent
analysis report produced by the M&E and Research Unit at the MOH/SW.

MOH/SW Annual Report (including PRS deliverables): This report provides a

comprehensive overview of the health sector in a one-year period. The report should contain
progress on national level indicators as contained in the national M&E AND RESEARCH Plan. It also
should provide key observations and guidance for future implementation. The content of this
report includes a summary of quarterly reports on indicators which the county submits to the
MOH/SW. All the relevant indicators from survey and research findings conducted in the course of
the year should also be reported. The annual report should be finalized in the first month of the
subsequent year. Its national dissemination is done at least one month prior to the Annual Review
Meeting, during which time the report will be discussed.

Ad hoc reports: In addition to the specific information products listed above, some
stakeholders/partners might have specific information needs at some stage. Although the MOH/SW
encourages the use of existing information products, ad hoc ones assist if there are any specific
and ad hoc information needs that are not covered in the above information products. Such a
request is made in writing to the MOH/SW.

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8. Dissemination and use of information

The reports produced by M&E and Research/HMIS shall be disseminated periodically to

stakeholders as shown in the table below. The dissemination plans will be developed by the
Department of Planning and distributed to all stakeholders in the country. The national level M&E
and Research /HMIS findings will also be disseminated various tools will be use for dissemination
such as reports, electronic and print media, and through special occasion gatherings.

Table 11. Information dissemination schedules

Actors who will receive reports Monthly Quarterly Annual 5-yearly
monitoring monitoring Conference evaluation
HF OIC and management committee X X X
County Health Team and county
X X X
Stakeholders Forum
Programme managers X X X
Policy makers and planners at Central
X X X
MOH/SW
Other stakeholders, incl. FBOs and
X X X
CSOs *
Development partners / donors X X X
GOL / Parliamentarians
X X
* Faith-based organisations, civil society organisations

The CHTs will undertake dissemination of M&E and Research findings in their respective counties
to NGOs, Private, Faith-based and Concession organizations and communities through organized
meetings with county development committee, etc

9. Use of Information Technology in M&E

The ICT resources shall support the following:

Health information Storage – the appropriate technology will be put in place for the secure
storage of health-related data. Storage devices that contain sensitive information will be kept away
from unauthorized access.

Health information availability – the appropriate technology will be in place to ensure the IT
system (computers, servers, and internet connection) is on-line and ready for access at all times.
This will involve the use of the following backup systems:

 Power backups – the use of uninterruptible power supply (UPS) units to ensure that IT
systems that hold data are available at all times, especially in the case of power outages.
 Data Backup – the use of external backup drives for storing daily system and files
backup, which will be stored at an off-site location as part of disaster recovery plans and
for systems’ restore.
 Equipment backup – purchase of additional spare parts of IT equipment for the
replacement, in the instance where equipment becomes faulty.
 Health Information transmission (Data transfer) - electronic connectivity (via the
Internet and other networks) for the transfer of electronic data, through the use of CD-
ROMs, memory sticks, encrypted email, and secured file transfer protocol (ftp), or secured
38
 web services that permits electronic communication among health workers will be secured
in order to safeguard the information from unauthorized access, use, and disclosure.
 Information Security: The appropriate technology that will preserve the confidentiality,
integrity and availability of data will be established through:
 Electronic security - depending on the location (county or central level) of where the
data will be stored, access to personal computers, laptops, and servers will be secured
through the use of passwords, or other means of securing (encryption) access to the
stored information. Data stored on local or wide area networks with large numbers of
computers or internet access (county and central levels) will use technologies such as
firewalls and routers to limit access to those entitled to the data. Different levels of access
will be created depending on different purposes for the information, known as “role-
based” access.
 Physical Security – data and information stored in electronic format, that is data stored
on personal computers, laptops, servers, backup and other storage devices both at the
county and central levels will be physically secured, such as by being stored in a locked
cabinet, within a locked room, and within a secured building to protect against
unauthorized person having physical access to them.

10. The Role of Stakeholders and M & E Coordination Mechanisms

The public health sector shall work in close partnership with all stakeholders in health including
private medical practitioners and complimentary health care providers. The Ministry of Health and
Social Welfare shall continually seek the opinion of health service users in planning,
implementation, monitoring and evaluation of all health programs, projects and activities at central
and the peripheral levels. The table below summarizes key roles and responsibilities of
stakeholders in monitoring and evaluation of the National Health Plan.

The Role of the Central Monitoring & Evaluation and Research Division

 The Central M&E and Research Division has the mandate of coordinating monitoring and
evaluation of programs and health services in Liberia.
 Coordinate, supervise, and provide technical assistance to track progress of the NHP
activities at all levels.
 Develop a national coherent plan for monitoring progress and evaluation of outcomes of
the implementation of the NHP and a standardized data collection plan, analysis, simplified
and comprehensive reporting format with collaboration amongst partners/stakeholders.
 Supervise CHTs and facilities to audit and verify the credibility of data for analysis,
reporting and establish data quality assessment protocols to coordinate and guide data
collection and analysis for quality assurance.
 Generate and disseminate simplified (user friendly) national information products. The
MOH/SW will ensure and facilitate the annual national disseminations and review activities;
 Coordinate and support capacity building and training at central and county levels to
ensure that the M&E systems at the CHT level are functional.
 Organize periodic Integrated Supportive Supervision visits and reviews of county-based
M&E systems and develop capacity building plans.

39
Central and county Monitoring and Evaluation Unit’s Tracking Tools

Four different tools will be used by M& E Unit for monthly, quarterly, annually and 5 yearly
performance monitoring and evaluation purposes, as shown below. For each indicator, a separate
textbox will provide space to record a succinct conclusion or interpretation of the observed value.

The role of the Monitoring, Evaluation and Research Technical Working Group

The role and function of the National Monitoring & Evaluation TWG is to provide technical
guidance to develop and implement Monitoring and Evaluation framework and Plan at central and
county levels. This TWG will meet monthly to ensure the successful implementation of the M&E
plan. The M&E unit serves as the secretariat.

Terms of Reference

 The TWG will report to the Deputy Minister for Planning, Research and Development
 Provide technical guidance to develop the integrated national monitoring and evaluation
plan.
 Provide technical support for training needs assessment relating M&E and HMIS
 Provide technical support for M&E and HMIS training needs assessment and capacity
building.
 Develop SOP and trainers guide relating to M&E and HMIS
 Identify and prioritize core list of national indicators (program specific, PRS and health
system performance indicators)
 Develop data collection plan and schedule at central and county levels.
 Advise on Integrated Supportive Supervision and review processes in relation to the
implementation of the data collection at all levels (this require further study though)
 Advice on systematic Integrated Supportive Supervision and review processes as it relates
to the data collection implementation.
 Ensure that data collected is disseminated to all stakeholders
 Regularly evaluate the functions and quality of the M&E system
 Advocate the use of information for decision-making
 Advocate for the establishment of an independent clearing house for health related
research
 Provide technical support to operational research at the Ministry

Roles and Responsibilities of the County M&E and Research Unit

The CHTs will collect BPHS activities data at county level and monitor program activities and
indicators (progress, output, proxy and outcome).

Specifically, a focal person is expected to:

 Register and submit names of NGOs and CBOs involved in the health sector activities in the
counties to the MOH/SW; develop a database to track all partners in the health sector;
submit reports to the CHO.
 Coordinate Integrated Supportive Supervision of M&E at the county level; coordinate and
supervise M&E at the county level.

40
  Facilitate and demand that standardized forms be used for data collection from the
NGOS/CBOs; Facilitate and ensure the use of standardized forms for partners and health
facilities and submit monthly data forms to CHD.
 Sensitize and advocate for the use of information products for decision making.
 Disseminate information from the MOH/SW and sensitize partners at the county/community
levels.

The Role of other stakeholders

Other stakeholders such as the research organizations, the private sector, and the development
partners are expected to:

 Participate in the M&E Technical Working Group (TWG);

 Participate in the development of the MOH/SW Research Strategy
 Conduct high quality research and disseminate research findings to: the Ministry of
Health’s M&E Unit and Research Unit.
 Ensure that their members are familiar with the National Health policy and Nation Health
Plan
 Participate in the national M&E dialogue and reviews.

11. Health Sector Review and Evaluation

Health Sector Review

Goal and timing of the reviews

Conducting periodic reviews of progress towards achieving the national health plan is essential
to the planning process. The reviews allow identification of operational challenges, best
practices; lessons learned and lead to preparation of a work plan for the subsequent period.

Since 2008, the Health Services Department has been organizing quarterly health sector review
meetings with the County Health Teams. The Planning Department participated in the meetings,
but was not closely involved in defining or implementing its recommendations. Similarly, one
Annual Health Sector review meeting was conducted in 2008, with better coordination between
the Health Services and Planning Departments.

For now and because the CHTs lack the capacity to conduct their own review meetings, the
MOHSW central office should conduct review meetings until the CHT capacities have been built
to conduct review meetings. However, it is proposed that the review meetings be held bi-
annually at the central level and quarterly at the county level once the capacities of the counties
have been built. This would be prudent to allow the counties time for the implementation of the
National health plan and will also give time at the central level to prepare for a more thorough
review of the implementation processes aiming at improving the efficiency and effectiveness of
the National Health Plan.

What to review

The National Health Plan sets forward a framework for shifting from humanitarian to
development and from vertical to integrated health systems development. This framework is
41
based on five components that will be reviewed during the quarterly and annual review
meetings:

1. Basic Package of Health Services

2. Human Resources for Health
3. Infrastructure Development
4. Support Systems
5. Health Financing and partnership

The Process

Preparation for Review

A planning and review committee should be established to include Health Services, Planning and
Research, and administration. The establishment of such a committee will lead to a more
efficient, effective, and impactful implementation of the national health plan. The body will
create a more coordinated feedback loop among Central departments, programs, County Health
Teams and partners.

Roles and responsibilities of the planning and review committee

The planning and review committee shall be the body responsible for organizing and
implementing the quarterly and annual review meetings. The committee will be responsible for
implementing strategies designed for the review, coordinating all meetings, and ensuring the
system of feedback is established between the central level, county level, and other partners.
The committee will also establish the costs of the review and locate funding.

Members: members of the planning and review committee will be responsible for organizing
quarterly and annual review meetings. The membership shall be but not limited to the following
the department of health services, department of planning, administration and health sectors
partners with M&E Unit serving as secretariat.

Follow up mechanism for health sector review

The Steering Committee will be the appropriate mechanism to follow up on the implementation
of the recommendations of the review. Findings and recommendations of the review meetings
will be handled as follows:

 By small technical groups and task forces: In this approach several working groups
or task groups will look at the results of the review and endorse what they see as main
findings and recommendations.
 MOH/SW at central and county level: will develop an action plan with a timeline for
the implementation of recommendations. A final report will be presented in the next
review meeting.

The Health Sector Evaluation

The Ministry shall conduct mid-term evaluations of the progress made in accomplishing the
national health plan. In the remainder of the current five year plan, two evaluations shall be
42
conducted. The first, in 2009, shall be a mid-term evaluation that will be carried out by internal
evaluators. The second, in 2011, shall be a final evaluation that will be conducted as a mixed
review by an external evaluator in collaboration with an internal evaluation team. The results of
the second review will be used to plan for the next five year plan/policy review.

The goals for the evaluation of the national health plan are:

 To determine the effectiveness of the NHP interventions.

 To assess the achievement and progress toward reaching NHP objectives
 To investigate portions of the NHP that are performing optimally so that they can be
replicated
 To help inform the processes for equitable redistribution of resources for access to health
services for all Liberians.

The National Health plan is currently in its implementation stage. It has been implemented from
2007 to early 2009 in number of counties. One annual review meeting of the health system was
held July 14, 2008. CHTs of various counties presented progress reports on the implementation
of the National Health plan strategies. There is still much to be done to complete the
implementation of the National Health Plan. The BPHS which is the cornerstone of the National
Health Plan has been implemented in 40% of functional health facilities (BPHS Review, Dr.
Bernice Dahn, 2008).

The MOH/SW and partners will agree on the organization and conduct of the NHP. Once agreed
upon, the MOH/SW shall contract individual(s)/ firm(s) to develop the national evaluation plan
for the health sector. This plan will serve as the framework for the Health Sector evaluation
(HSE). The plan will specify the evaluation scope, the implementation and data collection
methodology, and the TOR for the evaluators and the advisory board. Integrating the principles
of the evaluation framework into all the Health System operations will stimulate innovation
toward outcome improvement and will allow us to detect Health Plan effects. More efficient and
timely detection of these effects will enhance our ability to translate findings into practice.

The health sector evaluations will be guided by the national health plan framework (PBHS, HR,
Infrastructure, Health Financing and Partnership and Support Systems). The evaluation shall be
organized to cover the following (thematic) areas:

 Area I: Inputs and processes involved in National Health Plan implementation.

 Area II: Health system strengthening (governance, HR, medical products, information)
and service delivery (access, safety, quality, efficiency).
 Area III: Health impact (improved survival such as reduction in child mortality, maternal
mortality, adult mortality due to infectious disease, improved child and maternal nutrition,
reduced morbidity to diseases such as HIV, TB, Malaria and ARI, improved equity and
poverty reduction)

43
12. Strengthening of the M & E and Research Systems at all MOH/SW Levels

Harmonization and Implementation of the National M&E Plan

In line with the MOH/SW mandate to coordinate the national M&E and Research and having one
national M&E System, the execution of the national plan for the M&E system requires
commitment and partnership. The following will be necessary for the successful execution of the
M&E system:

 Developing a national operation plan for data collection and reporting at the national and
county levels;
 Strengthening the Department of Planning to receive and coordinate the distribution of
the M&E support coming from different development partners and international NGOS;
 Strengthening the national M&E System including HMIS and other sub-systems;
 Establishing and strengthening the M&E units at the CHTs;
 Rolling out capacity building / training activities on M&E at the county levels. An M&E
Training manual will be developed and a training work plan agreed upon by the
stakeholders.

M&E systems strengthening

Capacity development for M&E at central and peripheral levels

The goal is to enhance the knowledge and skills of M&E persons to effectively coordinate,
conduct data collection and analysis, and prepare information products. The specific activities
include the following:

 development of the M&E training program/manual in collaboration with the training unit;
 Training of the M&E focal points in relevant M&E /data technology (PDA);
 Organizing national and county level seminars and workshops for the exchange of new
ideas in M&E.

Institutional Strengthening

Specific activities include:

 Strengthening of a functional database at the CHTs;

 Providing the CHTS with the necessary M&E ICT equipment/facilities, e.g. computer,
PDAs, telephone and internet facilities;
 Linking the CHTS micro databases with the MOH/SW database;
 Developing integrated supervision checklist (applying the PDA software) to carry out
Integrated Supportive Supervision and data audit at all levels;
 Strengthen the resource center;
 Organizing workshops / seminars to establish and enhance the culture of M&E.

Strengthening Data Collection, Analysis and Reporting

The specific areas of interventions are included in the HMIS document. These areas include:

44
  Developing the CHTs level M&E annual data collection plan – with clear activities and
timeframe;
 Establishing a baseline for core National indicators, where there are not available;
 Developing and building consensus on a standardized, user friendly data collection
instrument (s) and reporting formats;
 Establish Data Quality Assessment Protocols and coordinating Integrated Supportive
Supervision.

Strengthening coordination of health-related Research and Surveys

Specific activities include the following:

 Develop a national research strategy;

 Identifying and coordinating the strategic and operational research in identified
programs;
 Enhancing reporting and dissemination of research results to the MOH/SW, national and
regional forums including publications in international journals.

Coordinating Consultative Meetings and Reviews of the National Health Plan

The dissemination of information products has to be coordinated to reach various stakeholders in

time and in an effective manner. Specific activities in this component include the following:

 Organize dissemination workshops in all the counties for sharing good practice and
lessons learned

Below is a national implementation workplan with an indicative budget for M&E systems
strengthening? Specific operational budget for M&E annual work-plans at the county level will
have to be developed.

45
Table 12. Implementation Plan for Strengthening of the M&E and Research Systems
Areas for interventions 2009 2010 2011 Indicative Source of
Budget funding
(3 years)
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Harmonization and Implementation of the National M&E Plan
Developing and building consensus on a national work plan X X $20,000.00
for data collection and reporting at the national and district
levels;
Strengthening the Department of Planning to receive and X X X X $80,000.00
coordinate the distribution of the M&E support coming from
health and development partners (office space, staffing,
computers, scanner, digital camera, etc)
Hire 30 M&E officers, data managers (2 per county) X X $351,000.00
Hold biannual national and county M&E coordination X X X X X X $480,000.00
meetings. For Sensitization, advocacy and sharing of
information.
Facilitation and development of the M&E training manual X X X $10,000.00
Training the M&E staff at the national level X X X X X $75,000.00
Training the M&E staff at the county level X X X X X $400,000.00
Training of the M&E focal points at national level in relevant X X
M&E / data technology (PDA)
Organizing seminars and workshops at national and county X X X $105,000.00
levels for the exchange of new ideas in M&E.
Sub-Total $1,521,000.00
Institutional capacity building
Maintain and upgrade DHIS database at national & in 15 X X
counties to include Community based programs
Procurement of computers, PDAs, telephone and internet X X
facilities.
Develop and disseminate integrated supervision checklist X X X
(applying the PDA software)
Establishing 15 county-based resource center X X X $450,000.00
Capacity Building for vertical programs M&E

46
 Areas for interventions 2009 2010 2011 Indicative Source of
Budget funding
(3 years)
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Establishing a baseline for core National indicators, where X X X X $5,000.00
there are not available
Establish Data Quality Assessment Protocols Technical X X X $50,000.00
Assistance
Sub-Total $555,000.00
Strengthening coordination of health-related Research and Surveys
Develop a national research strategy X X $50,000.00
Carrying out of operational research (research grants) X X X X $250,000.00

Dissemination of research results to the MOH/SW, national X X X X $50,000.00

and regional forums including publications in international
journals.
Sub-Total $350,000.00
Coordination and conduct Reviews and evaluation of the National Health Plan
Organize quarterly health sector review meetings at county X X X X X X X X X X X X $900,000.00
level
Organize bi-annual health sector review meetings at national X X X X X X $450,000.00
level
Carry out an internal Mid-term evaluation X $140,000.00
Conduct final evaluation of the national health Plan (hire X $170,000.00
international consultant/firm, office space rent, training, data
collection, cleaning and entry, data analysis, workshops,
report writing and dissemination)
Sub-Total $1,660,000.00
Grand Total $4,086,000.00

47
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