SAS Add-In 4.

2
for Microsoft Office
Getting Started with Data Analysis
The correct bibliographic citation for this manual is as follows: SAS Institute Inc. 2009.
SAS Add-In 4.2 for Microsoft Office: Getting Started with Data Analysis. Cary, NC: SAS
Institute Inc.
SAS Add-In 4.2 for Microsoft Office: Getting Started with Data Analysis
Copyright 2009, SAS Institute Inc., Cary, NC, USA
ISBN 978-1-59994-843-0
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1st electronic book, February 2009
1st printing, March 2009
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Contents

Chapter 1 4 Introduction to the SAS Add-In for Microsoft Ofce 1

What Is the SAS Add-In for Microsoft Office? 1
Benefits to Using the SAS Add-In for Microsoft Office 1
How to Use the SAS Add-In for Microsoft Office 2
Accessibility Features of the SAS Add-In for Microsoft Office 3

Chapter 2 4 Learning by Example: Analyzing and Reporting Using SAS 5

About the Scenario in This Book 5
Prerequisites for This Scenario 6
How to Get Help for the SAS Add-In for Microsoft Office 6

Chapter 3 4 Opening a SAS Data Source in Microsoft Excel 7

About the Tasks That You Will Perform 7
Open the Sales Data in an Excel Worksheet 7
Save the Workbook 10

Chapter 4 4 Running SAS Tasks to Analyze the Data 11

About the Tasks That You Will Perform 11
Compare Sales for Each Product 11
Determine Average Sales, Inventory, and Returns for Each Product 16
Determine Correlation between Sales, Inventory, and Returns 21
Perform a Linear Regression Analysis 26
Save the Workbook 31

Chapter 5 4 Analyzing a SAS Data Source in a PivotTable Report 33

About the Tasks That You Will Perform 33
Open the Sales Data into a PivotTable Report 33
Create a PivotTable Report for the Sport Shoe Product Line 36
Drilling Down on the Data for Asia in the PivotTable Report 38
Save the Workbook 40

Chapter 6 4 Next Steps: A Quick Look at Additional Features 41

Working with Published Documents 41
Working with Favorites 44
Sending Results to Microsoft Word or Microsoft PowerPoint 45

Chapter 7 4 Recommended Reading 49

Recommended Reading 49

Glossary 51

Index 53
iv
 1

CHAPTER

1
Introduction to the SAS Add-In
for Microsoft Ofce

What Is the SAS Add-In for Microsoft Office? 1

Benefits to Using the SAS Add-In for Microsoft Office 1
How to Use the SAS Add-In for Microsoft Office 2
Accessibility Features of the SAS Add-In for Microsoft Office 3

What Is the SAS Add-In for Microsoft Ofce?

The SAS Add-In for Microsoft Office extends the functionality of Microsoft Excel,
Microsoft Word, and Microsoft PowerPoint by enabling you to access SAS analytics and
SAS reporting functionality without any SAS programming experience. The SAS add-in
is designed for users who are familiar with these Microsoft Office programs but who
might be new to SAS.
The SAS add-in includes approximately 80 SAS tasks that enable you to perform a
variety of analyses. Examples of analyses that you can perform include linear and
nonlinear regressions, multivariate analyses, time series analyses, one-way frequencies,
and summary statistics. The SAS add-in enables you to refresh these analyses so that
your results include the most up-to-date information. You can also easily share the
results with others at your site.
When the SAS add-in is installed on your computer, a SAS tab is automatically
integrated into the Ribbon in Excel, Word, and PowerPoint 2007. The SAS tab enables
you to access the SAS analytics and reporting functionality directly from these
Microsoft Office programs without having to open a separate SAS interface.
Note: If you are using Microsoft Office 2000-2003, then a SAS menu is automatically
integrated into Excel, Word, and PowerPoint. You can perform the tasks in this book if
you are using Microsoft Office 2000-2003. However, the SAS options are located in the
SAS menu rather than the SAS tab. The instructions and screenshots in this book are
specific to Microsoft Office 2007. 4

Benets to Using the SAS Add-In for Microsoft Ofce

Most of the SAS add-in functionality is identical in Excel, Word, and PowerPoint; for
example, you can run analyses and reports in all three applications.
The SAS add-in extends the functionality in Excel, Word, and PowerPoint by
enabling you to complete the following tasks:
3 Access SAS data sources as the input data for your analysis. You can use any SAS
data source or any data source available from your SAS server (including
databases such as Oracle, Teradata, and DB2) as the input data for an analysis.
2 How to Use the SAS Add-In for Microsoft Ofce 4 Chapter 1

3 Perform more complex analyses and computations than what is available in

Microsoft Excel. For example, one of the complex analyses that SAS provides is the
Canonical Correlation task. This task enables you to examine the relationship
between a linear combination of a set of X variables and a linear combination of a
set of Y variables. You might run a canonical correlation analysis to determine the
degree of correspondence between a set of job characteristics and a set of measures
of employee satisfaction. This extends the correlation analysis that is available in
Excel. You can run these complex analyses and computations in Excel, Word, or
PowerPoint.
3 Run custom analyses that were developed by others at your company. Using the
SAS add-in, you can also open reports that were developed by SAS Enterprise
Guide or SAS Web Report Studio users at your site. Some of these reports might
run programs called SAS Stored Processes. These programs are customized SAS
code that is developed by business analysts or your IT department. Running these
programs enables you to quickly generate a custom report without writing any
SAS code.
3 Refresh the content in the Excel worksheet, Word document, or PowerPoint
presentation on demand or automatically at a specified time. Scheduling when the
content is refreshed enables you to have the most up-to-date data and reports
when you need it.
3 Publish the results to a central location. By publishing a document, you can share
it with others without having to e-mail it. If you publish the document to a
metadata repository, then you can perform an impact analysis on the document.
Impact analysis enables you to see where a data source came from and the items
that are dependent on this source. This analysis enables you to know how
changing a data source might affect other documents.
Additional functionality is available in Excel. In Microsoft Excel, you can also
complete the following tasks:
3 Access and view data sources that exceed the 1,048,576 record limitation in
Microsoft Excel 2007. (In Microsoft Excel 2000-2003, this record limit is 65,536.)
The SAS add-in does its processing on the server, which enables it to by-pass the
record limitation in Excel.
3 Copy data to a SAS server. You can copy an Excel data source or a SAS data
source to the SAS server. After a data source is copied to a SAS server, it becomes
a SAS data set. This enables you to share Excel data with Word and PowerPoint
users at your site. This functionality also enables Excel users to update
information in a SAS data source and upload it to the SAS server.
3 Send the results from an analysis that you ran in Excel to a Word document or
PowerPoint presentation. For example, you ran an analysis of your companys
sales for this year, and now you need to give a presentation of the results. Using
this functionality in Excel, you can select which results to include in a PowerPoint
presentation. This saves you time because you need to run the analysis only once.
This book explores some of the basic tasks that you can perform in Excel.

How to Use the SAS Add-In for Microsoft Ofce

When you open Microsoft Excel 2007, you should see a SAS tab in the Ribbon. You
access the SAS add-in from the menu options on this tab.
Note: If you do not see a SAS tab, then you might not have the SAS add-in installed.
For help, contact the SAS support personnel at your site. 4
 Introduction to the SAS Add-In for Microsoft Office 4 Accessibility Features of the SAS Add-In for Microsoft Ofce 3

Display 1.1 The SAS Tab in Microsoft Excel

You can perform a variety of tasks using the SAS add-in. The following process
briefly explains how you would run a SAS analysis:
1 Open Microsoft Excel.
2 Select the analysis that you want to perform.
Note: After you select the analysis, you might be prompted to log in to the SAS
server if you have not previously logged in during the current session. You must
be connected to a SAS server to run an analysis or to access a SAS data source. 4
3 Select the data source that you want to use in the analysis. In Excel, you can use
data in an existing Excel worksheet or in a SAS data source. If you select a SAS
data source, you can choose to filter and sort the data before the analysis.
Note: If the SAS data source is open in an Excel worksheet, then the task uses
the filter and sort criteria that you specified when opening the data source. 4
4 Select the options in the analysis that you want to use and then run the analysis.
5 Specify the location of the output. For example, in Excel you can choose to include
the results in the existing worksheet, in a new worksheet, or in a new workbook.
The results automatically open in Excel in the location that you chose.
Note: The SAS add-in is also available in Microsoft Word and PowerPoint. 4

Accessibility Features of the SAS Add-In for Microsoft Ofce

The SAS Add-In for Microsoft Office includes accessibility and compatibility features
that improve usability of the product for users with disabilities. These features are
related to accessibility standards for electronic information technology adopted by the
U.S. Government under Section 508 of the U.S. Rehabilitation Act of 1973, as amended.
For more information about the accessibility of the SAS Add-In for Microsoft Office, see
the online Help.
If you have questions or concerns about the accessibility of SAS products, send e-mail
to [email protected].
4
 5

CHAPTER

2
Learning by Example: Analyzing
and Reporting Using SAS

About the Scenario in This Book 5

Prerequisites for This Scenario 6
How to Get Help for the SAS Add-In for Microsoft Office 6

About the Scenario in This Book

This book is intended for Microsoft Excel 2007 users. Each topic in this book builds
on the previous topic, so you must work through the chapters in sequence.
For the purpose of the scenario in this book, you are a data analyst for a company
that sells mens and womens shoes worldwide. You have been asked to analyze the
companys global sales for 2008. The data is saved as a SAS data source. Your company
recently purchased the SAS Add-In for Microsoft Office, so you can now access SAS
data sources from Excel. You are an experienced Excel user, but are new to SAS.
The next three chapters provide step-by-step instructions for analyzing a data source
and creating an Excel workbook that can be shared with others at your site. During the
first part of the scenario, you will open the SAS data source that contains your
companys 2008 sales data into an Excel worksheet. Then you will run four SAS tasks
to analyze the data. Running these SAS tasks will enable you to answer the following
questions:
3 Which product had the highest sales in 2008? Which product had the lowest sales?
3 What are the average total sales, average total inventory, and average returns for
each product?
3 Is there a correlation between the total sales and inventory and returns for each
product?
3 Which parameters (inventory, returns, and number of stores) determine the total
sales for a product?
After answering these questions, you are asked to analyze the sales for the product
line with the lowest sales. During this second part of the scenario, you will open the
SAS data source into a PivotTable report to answer the following questions:
3 Which regions have sales less than $10,000?
3 Which region has the lowest sales? What are the sales and inventory costs for
each subsidiary in that region?
By the end of this scenario, you will have an Excel worksheet that you can publish to
a common repository, so it can be viewed by other SAS add-in users at your site.
6 Prerequisites for This Scenario 4 Chapter 2

Prerequisites for This Scenario

By the time that you are ready to perform the tasks in this book, administrators at
your site should have installed and configured all necessary components of the SAS
Enterprise Intelligence Platform. You must also have the following set up:
3 Microsoft Office 2007 installed on your desktop.
3 Permissions to access the SAS Metadata Server. SAS support personnel at your
site set these permissions. Contact SAS support personnel at your site for the
name and location of the SAS Metadata Server.
3 A metadata configuration file to specify which SAS Metadata Server you will
connect to by default. This file enables you to access SAS data sources on remote
servers. For more information about setting up a metadata configuration file, see
the online Help for the SAS add-in.
3 Access to the SHOES data source that is available in the SASHELP library. This
is the data source that you will be using during the analysis. The SASHELP
library ships with the SAS Add-In for Microsoft Office. If you do not have access to
this SAS library, contact the SAS support personnel at your site.

How to Get Help for the SAS Add-In for Microsoft Ofce
Use any of the following methods to get Help for the SAS Add-In for Microsoft Office:
3 In the Ribbon, click the SAS tab. In the Manage group, click Help and select SAS
Add-In for Microsoft Office Help.
3 Press F1 in most application windows and dialog boxes.
 7

CHAPTER

3
Opening a SAS Data Source in
Microsoft Excel

About the Tasks That You Will Perform 7

Open the Sales Data in an Excel Worksheet 7
Save the Workbook 10

About the Tasks That You Will Perform

To open and view the data that you will be using in the analysis, you will perform
the following main tasks:
1 Select the data source to open.

Note: In this scenario, you are accessing a SAS data source from the SAS server.
However, you can use the SAS add-in to access data from a database, such as
Oracle, Teradata, and DB2. In Excel, you can also use Excel worksheets as the
data source. 4
2 For the data source, select the following:
3 the variables to include in the output
3 the sorting order for the data
3 the output location for the data

Open the Sales Data in an Excel Worksheet

To open the SHOES data source (which is available in the SASHELP library) in
Excel, follow these steps:
1 Select Start I Programs I Microsoft Office I Microsoft Office Excel 2007.
Microsoft Excel opens. In the Ribbon, you should see a SAS tab. You access the
SAS add-in from this menu.
Note: If you do not see a SAS tab, then you might not have the SAS add-in
installed. For help, contact the SAS support personnel at your site. 4

Display 3.1 The SAS Tab in Microsoft Excel

8 Open the Sales Data in an Excel Worksheet 4 Chapter 3

2 In the Ribbon, select the SAS tab. In the Data Options group, click Open Data
and select Into Worksheet. The Open Data Source window opens.

3 Click to select the SAS server that you want to use. The Open Data Source
window now displays the libraries on the selected server.
4 Select SASHELP and click Open. The Open Data Source window now displays the
contents of the SASHELP library.

Note: The location of the SASHELP library is dependent on how SAS was
installed at your site. If you cannot find the SASHELP library, contact the SAS
support personnel at your site. 4
5 In the SASHELP library, select the SHOES data source and click Open. The Modify
Data Source window opens.

6 On the Variables tab, select the variables that you want to include in the final
output. You can also specify the order of the variables.
 Opening a SAS Data Source in Microsoft Excel 4 Open the Sales Data in an Excel Worksheet 9

Click to move all the variables from the Available list box to the
Selected list box. Select the variables so they appear in the following order:

Click the Sort tab and continue.

7 On the Sort tab, you can specify the order of the rows in the output.
Use the drop-down lists to specify the following sort order:

Click the Output Location tab and continue.

8 On the Output Location tab, you can select the location for the final output.
By default, the data source is opened in a new worksheet. In the Named box,
delete SASHELP.SHOES and type Worldwide Shoe Sales.

Click OK. The results open in a new worksheet called Worldwide Shoe Sales.
10 Save the Workbook 4 Chapter 3

As you scroll through the data, you see the following:

3 Ten regions are represented: Africa, Asia, Canada, Central America/Caribbean,
Eastern Europe, Middle East, Pacific, South America, United States, and Western
Europe.
3 There are eight product types: Boot, Mens Casual, Mens Dress, Sandal, Slipper,
Sport Shoe, Womens Casual, and Womens Dress.
3 For each Region, the data is divided into product and subsidiary.
3 For each subsidiary, the data contains the number of stores that sell each product,
the total sales, total inventory, and total returns for the product.

Save the Workbook

To save the workbook, follow these steps:

1 Click and select Save As I Excel Workbook. The Save As dialog box
opens.
2 From the Save in drop-down list, select C:\My Documents.
3 Type Shoe Sales 2008 in the File name box.
4 Click Save to save the workbook.
You are now ready to analyze the data source. For the next steps, see Chapter 4,
Running SAS Tasks to Analyze the Data, on page 11.
Tip: After opening a data source in Excel, you do not have to save the workbook
before analyzing the data.
 11

CHAPTER

4
Running SAS Tasks to Analyze
the Data

About the Tasks That You Will Perform 11

Compare Sales for Each Product 11
Determine Average Sales, Inventory, and Returns for Each Product 16
Determine Correlation between Sales, Inventory, and Returns 21
Perform a Linear Regression Analysis 26
Save the Workbook 31

About the Tasks That You Will Perform

These tasks assume that you have the SHOES data source open in a Microsoft Excel
worksheet. For these steps, see Chapter 3, Opening a SAS Data Source in Microsoft
Excel, on page 7.
To analyze the data, you will perform the following main tasks:
1 Create a bar chart to compare the sales of each product and to determine which
products have the highest and lowest sales.
2 Use summary statistics to determine the average total sales, average total
inventory, and average returns for each product.
3 Determine whether there is any correlation between the total sales and total
inventory and total returns for each product.
4 Use a linear regression to determine whether the parameter estimates for
inventory, returns, and number of stores should be included in a linear regression
model of sales.

Compare Sales for Each Product

To create a bar chart that shows the sales for each product, follow these steps:
1 From the Active Data drop-down list on the SAS tab in the Ribbon, verify that
SASHELP.SHOES is the active data source that you opened in the previous
chapter.
Note: In the Active Data drop-down list, the name of the SAS server appears
before the name of the data source. The name of the server depends on the SAS
server at your site. 4
12 Compare Sales for Each Product 4 Chapter 4

Tip: In Excel, data sources that are open are at the top of the Active Data
drop-down list and have an exclamation point (!) before the name. By default, the
current selection is the active data source. Depending on where your cursor is in a
worksheet, you might have a different active data source.
2 In the Analyze Data & Report group, click Graphs and select Bar Chart
Wizard. The Bar Chart Wizard opens.
3 In step 1 of the wizard, you can verify that you have selected the data source that
you want to use.
Tip: You cannot change the data source after you open a SAS task. However,
you can apply a filter by clicking Edit.
For this example, you should have the SHOES data source as the active data.
Click Next to continue.

4 In step 2 of the wizard, you can assign variables from the data to roles. You can
also specify whether to create a horizontal bar chart. By default, the Bar Chart
Wizard creates vertical bar charts.
In the second step, specify the following options:
3 From the Bars drop-down list, select Product.
3 From the Bar height drop-down list, select Total Sales.
 Running SAS Tasks to Analyze the Data 4 Compare Sales for Each Product 13

Click Next to continue.

5 In step 3 of the wizard, you can specify the appearance of the chart.
In the third step, select the Data labels check box, and then select Sum from
the drop-down list.
14 Compare Sales for Each Product 4 Chapter 4

Click Next to continue.

6 In step 4 of the wizard, you can customize the title and footnote for the chart. The
Bar Chart Wizard provides a default title and footnote.
In the Graph box, delete Bar Chart, and type Total Sales for Each
Product.
 Running SAS Tasks to Analyze the Data 4 Compare Sales for Each Product 15

Click Finish. The Choose Location dialog box opens.

7 From the Choose Location dialog box, select New worksheet and in the Named box,
type Total Sales for Each Product.

Click OK. The results open in a new worksheet called Total Sales for Each
Product.
16 Determine Average Sales, Inventory, and Returns for Each Product 4 Chapter 4

The bar chart shows the following:

3 Mens Casual shoes had the highest sales with $7,933,707.
3 Sport Shoes had the lowest sales with $651,467.

Determine Average Sales, Inventory, and Returns for Each Product

To create an analysis that shows the average sales, inventory, and returns for each
product, follow these steps:
1 From the Active Data drop-down list on the SAS tab in the Ribbon, verify that
SASHELP.SHOES is the active data source.

2 In the Analyze Data & Report group, click Describe and select Summary
Statistics Wizard. The Summary Statistics Wizard opens.
3 In step 1 of the wizard, you can verify that you have selected the data source that
you want to use.
Tip: You cannot change the data source after you have opened a SAS task.
However, you can apply a filter by clicking Edit.
For this example, you should have the SHOES data source as the active data.
Click Next to continue.
Running SAS Tasks to Analyze the Data 4 Determine Average Sales, Inventory, and Returns for Each Product 17

4 In step 2 of the wizard, you can assign variables from the data to roles.
Select the following variables in the Available variables pane and drag and
drop them to the following roles:

Variables Role

Total Sales, Total Summary statistics of (Analysis variable)

Inventory, Total Returns

Product For each value of (Classification variable)

18 Determine Average Sales, Inventory, and Returns for Each Product 4 Chapter 4

Click Next to continue.

5 In step 3 of the wizard, you can specify the statistics and the results to include in
the output. By default, the Summary Statistics Wizard calculates the mean,
standard deviation, minimum, maximum, and number of observations for each
classification variable. However, you want to include the range of values and
remove the number of observations from the output.
To specify the statistics to include in the output, follow these steps:
a Click Edit. The Edit Statistics dialog box opens.
b On the Basic tab, select the Range check box, and clear the Number of
observations check box.
Running SAS Tasks to Analyze the Data 4 Determine Average Sales, Inventory, and Returns for Each Product 19

c Click OK to return to step 3 of the Summary Statistics Wizard.

The statistics that are listed in the Summary Statistics Wizard should now be
as shown:

Click Next to continue.

6 In step 4 of the wizard, you can customize the title and footnote for the output.
In the Analysis box, delete Summary Statistics Results and type Summary
Statistics for Each Product.
20 Determine Average Sales, Inventory, and Returns for Each Product 4 Chapter 4

Click Finish. The Choose Location dialog box opens.

7 In the Choose Location dialog box, select New worksheet, and in the Named box,
type Summary Statistics. Click OK.

The results open in a new worksheet called Summary Statistics.

 Running SAS Tasks to Analyze the Data 4 Determine Correlation between Sales, Inventory, and Returns 21

The output shows the mean, standard deviation, minimum value, maximum value
and range of the total sales, total inventory, and total returns for each product. An
analysis shows the following aspects of the data:
3 For each product, the average total cost of the inventory exceeds the average total
sales. For example, for Boots, the average total inventory is $187,012.90, but the
average total sales is only $45,202.75.
3 The ranges for all products are rather large. For example, for Boots, the minimum
total sales is $1,179 and the maximum total sales is $286,497. This large range
($285,318.00) implies that sales for boots vary across stores worldwide.

Determine Correlation between Sales, Inventory, and Returns

In the previous analysis, you saw that total inventory exceed sales for all products.
Therefore, you want to analyze whether there is any correlation between total inventory
and sales. You also decide to analyze the correlation between total returns and sales.
To determine whether there is a correlation between these items, follow these steps:
1 From the Active Data drop-down list on the SAS tab in the Ribbon, verify that
SASHELP.SHOES is the active data source.

2 In the Analyze Data & Report group, click Analyze Data. The Analyze Data
window opens.
22 Determine Correlation between Sales, Inventory, and Returns 4 Chapter 4

3 In the left pane, select Multivariate. The list of tasks in this category appears in
the right pane.

4 Select Correlations and click Open. The Correlations task opens.

5 In the Data panel, you can assign variables from the data source to task roles.
Select the following variables in the Variables to assign pane and drag and
drop them to the following roles:

Variables Role

Total Sales Analysis variable

Total Inventory, Total Correlate with
Returns
Running SAS Tasks to Analyze the Data 4 Determine Correlation between Sales, Inventory, and Returns 23

In the selection pane, select Results and continue.

6 In the Results panel, you can specify whether to include any plots in the output
and what statistics to include in the output. You can also view a summary of the
correlations for the task.
For this analysis, select the Create a scatter plot for each correlation
pair check box.
24 Determine Correlation between Sales, Inventory, and Returns 4 Chapter 4

In the selection pane, select Titles and continue.

7 In the Titles panel, you can customize the title and footnote for the output.
To create a custom title for the analysis, follow these steps:
a In the Section area, select Analysis Titles.
b In the Text for section: Analysis Titles area, clear the Use default
text check box.
c Delete the default text and type Correlation of Sales to Inventory and
Returns.
Running SAS Tasks to Analyze the Data 4 Determine Correlation between Sales, Inventory, and Returns 25

Click Run. The Choose Location dialog box opens.

8 In the Choose Location dialog box, select New worksheet, and click OK.

The results open in a new worksheet called Correlations.

26 Perform a Linear Regression Analysis 4 Chapter 4

The output shows the correlation statistics for the correlation between sales and
inventory and sales and returns. An analysis shows the following aspects of the data:
3 The correlation between sales and inventory is 0.95444. This implies a strong
positive correlation between sales and inventory.
3 The correlation between sales and returns is 0.96434. This implies a strong
positive correlation between sales and returns.
3 The scatter plots also reflect this strong positive correlation. The scatter plots also
show that the data contains a few possible outliers.

Perform a Linear Regression Analysis

In the previous analysis, you saw that total inventory and returns were strongly
correlated to sales. You now want to perform a linear regression analysis on the data.
You want to determine what model you can use to determine total sales for each product.
To run a linear regression analysis, follow these steps:
1 From the Active Data drop-down list on the SAS tab in the Ribbon, verify that
SASHELP.SHOES is the active data source.

2 In the Analyze Data & Report group, click Analyze Data. The Analyze Data
window opens.
3 In the left pane, select Regression. The list of tasks in this category appears in
the right pane.
 Running SAS Tasks to Analyze the Data 4 Perform a Linear Regression Analysis 27

4 Select Linear Regression and click Open. The Linear Regression task opens.
5 In the Data panel, you can assign variables from the data source to task roles.
Select the following variables in the Variables to assign pane and drag and
drop them to the following roles:

Variables Role

Total Sales Dependent variable

Total Inventory, Total Explanatory variables

Returns

Product Group analysis by

In the selection pane, select Titles and continue.

6 In the Titles panel, you can customize the title and footnote for the output.
To create a custom title for the analysis, follow these steps:
a In the Section area, select Linear Regression.
b In the Text for section: Linear Regression area, clear the Use
default text check box.
c Delete the default text and type Linear Regression Results for Each
Product.
28 Perform a Linear Regression Analysis 4 Chapter 4

Click Run. The Choose Location dialog box opens.

7 In the Choose Location dialog box, select New worksheet and click OK.

The results open in a new worksheet called Linear Regression.

 Running SAS Tasks to Analyze the Data 4 Perform a Linear Regression Analysis 29

Before running this analysis, you assumed a significance level of 0.05. Therefore, any
parameter estimates that have a p-value less than 0.05 should be included in the
model. Any parameter estimates that have a p-value greater than 0.05 should not be
included in the model.
The following analysis of the Boot product shows you how to analyze the results for
each product.
3 You can use the Pr>|t| column in the Parameter Estimates table to determine
whether an input is statistically significant and should be included in the model.
The total inventory and total returns have a p-value less than 0.05, so these
inputs can be included in the model.
30 Perform a Linear Regression Analysis 4 Chapter 4

3 After you have determined that an input is statistically significant, you can use
the value in the Parameter Estimate column to determine the impact that these
inputs have.
The impact that each of these inputs have on total sales is as follows:
3 For each $1.00 spent on inventory, total sales increase by $0.10.
3 For each $1.00 of returns, total sales increase by $17.07. While at first this result
was confusing, you remembered that some of your stores charge a 20% re-stocking
fee on all returns. This means that your company still makes some money off of
returned items.
 Running SAS Tasks to Analyze the Data 4 Save the Workbook 31

You can perform the same analysis on the other products.

Save the Workbook

To save the workbook, click in the Quick Access Toolbar.
You have now finished your initial analysis of your companys 2008 sales data. You
can now use a PivotTable report to analyze a specific product line. For more information,
see Chapter 5, Analyzing a SAS Data Source in a PivotTable Report, on page 33.
32
 33

CHAPTER

5
Analyzing a SAS Data Source in
a PivotTable Report

About the Tasks That You Will Perform 33

Open the Sales Data into a PivotTable Report 33
Create a PivotTable Report for the Sport Shoe Product Line 36
Drilling Down on the Data for Asia in the PivotTable Report 38
Save the Workbook 40

About the Tasks That You Will Perform

During the first part of the scenario, you saw that sports shoes had the lowest sales.
After your initial report, your managers asked you to identify the regions that had sport
shoe sales less than $10,000, and to perform a more in-depth analysis into the region
with the lowest sales. Because you are in Microsoft Excel, you can perform this analysis
using a PivotTable report.
To analyze the Sport Shoe product line, you will perform the following main tasks:
1 Select the data source to open.

Note: In this scenario, you are accessing a SAS data source from the SAS server.
However, you can use the SAS add-in to access data from a database, such as
Oracle, Teradata, and DB2. In Excel, you can also use Excel worksheets as the
data source. 4
2 For the data source, select the following:
3 the variables to include in the output
3 a filter to subset the data
3 the output location for the PivotTable report

Open the Sales Data into a PivotTable Report

To open the SHOES data source (which is available from the SASHELP library) into
a PivotTable report, follow these steps:
1 In the Ribbon, select the SAS tab. In the Data Options group, click Open Data
and select Into PivotTable. The Open into PivotTable window opens.

2 Click to select the SAS server that you want to use. The Open Data Source
window now displays the libraries on the selected server.
3 Select SASHELP and click Open. The Open Data Source window now displays the
contents of the SASHELP library.
34 Open the Sales Data into a PivotTable Report 4 Chapter 5

Note: The location of the SASHELP library is dependent on how SAS was
installed at your site. If you cannot find the SASHELP library, contact the SAS
support personnel at your site. 4
4 In the SASHELP library, select the SHOES data source, and click Open. The Modify
Data Source window opens.
5 On the Variables tab, you select the variables that you want to include in the
final output. You can also specify the order of the variables.
Click to move all the variables from the Available list box to the
Selected list box. Select the variables so they appear in the following order:

Click the Filter tab and continue.

6 On the Filter tab, you can specify the condition that you want to use to subset
the data. On this tab, you will specify two conditions and join them by an AND
operator to create a filter.
 Analyzing a SAS Data Source in a PivotTable Report 4 Open the Sales Data into a PivotTable Report 35

Use the drop-down lists and the text box to create the following filter:

Click the Output Location tab and continue.

7 On the Output Location tab, you can select the location for the final output.
By default, the SAS add-in opens the PivotTable report in a new worksheet. In
the Named box, delete SASHELP.SHOES and type Sport Shoe Sales Less Than
10,000.

Click OK. The PivotTable report opens in a new worksheet called Sport Shoe
Sales Less Than 10,000.
36 Create a PivotTable Report for the Sport Shoe Product Line 4 Chapter 5

Create a PivotTable Report for the Sport Shoe Product Line

To create a PivotTable report that analyzes the actual and predicted sales for the
Sport Shoe product line, follow these steps:
1 From the PivotTable Field List, drag and drop Region to the area marked Drop
Row Fields Here.
Analyzing a SAS Data Source in a PivotTable Report 4 Create a PivotTable Report for the Sport Shoe Product Line 37

2 From the PivotTable Field List, drag and drop Product to the area marked Drop
Column Fields Here.

3 From the PivotTable Field List, drag and drop Total Sales in the area marked
Drop Data Items Here.
38 Drilling Down on the Data for Asia in the PivotTable Report 4 Chapter 5

The results show that three regions (Asia, Middle East, and Central America/
Caribbean) have total sport shoe sales under $10,000. Asia has the lowest sales, so you
want to drill-down on the data in the Asia region to investigate further.

Drilling Down on the Data for Asia in the PivotTable Report

To drill-down on the data for the Asia region, follow these steps:
1 In the Region column, right-click in the Asia cell. From the pop-up menu, select
Expand/Collapse I Expand. The Show Detail dialog box opens.
2 Select Subsidiary and click OK.

The Asia row now shows the sales for the Seoul and Tokyo subsidiaries.
Analyzing a SAS Data Source in a PivotTable Report 4 Drilling Down on the Data for Asia in the PivotTable Report 39

3 In the Subsidiary column, right-click on the Seoul cell. From the pop-up menu,
select Expand/Collapse I Expand. The Show Detail dialog box opens.
4 Select Total Inventory and click OK.

The Seoul row now shows the inventory cost for the Seoul subsidiary.
5 Right-click on the Tokyo cell. From the pop-up menu, select Expand/Collapse I
Expand.
The Tokyo row now shows the inventory cost for the Tokyo subsidiary.
40 Save the Workbook 4 Chapter 5

The results suggest the following:

3 While the sales for the Seoul subsidiary were $937, the cost of inventory was only
$455. This suggests that the profit for sport shoes was good. It could also suggest
that demand for sport shoes exceeded the inventory that the Seoul subsidiary had
in the warehouse.
3 While the sport shoe sales for the Tokyo subsidiary were $1,155, the cost of
inventory was $15,602. This suggests that the Tokyo subsidiary was not profitable
in selling sport shoes. Then you remember that a low-price competitor recently
entered the Tokyo market. The demand for sport shoes declined unexpectedly, and
consequently, the Tokyo subsidiary has leftover inventory in the warehouse.
Before ordering sport shoes for either of these subsidiaries, your company will
probably want to perform an in-depth market analysis into the trends in each of these
markets.

Save the Workbook

To save the workbook, click in the Quick Access Toolbar.
You have now finished analyzing the sports shoe sales in a PivotTable report. This
completes the second part of the scenario.
 41

CHAPTER

6
Next Steps: A Quick Look at
Additional Features

Working with Published Documents 41

What Is a Published Document? 41
Publish the Sales Workbook 42
Open the Published Workbook 43
Working with Favorites 44
What Is a Favorite? 44
Add a Favorite for the Shoe Sales 2008 Workbook 44
Run the Favorite for the Shoe Sales 2008 Workbook 45
Sending Results to Microsoft Word or Microsoft PowerPoint 45
About Sending Results from Excel 45
Send Results from the Sales Workbook to Microsoft PowerPoint 46
Refresh Your Results in Word or PowerPoint 47

Working with Published Documents

What Is a Published Document?

After you have completed an analysis, you might want to share the results with
others at your site. Published documents are Excel, Word, or PowerPoint documents
that are saved to a common repository.
Publishing your documents to a common repository has the following benefits:
3 The workbooks, documents, and presentations in this repository can be opened by
others at your site.
3 When you publish the workbook, document, or presentation to the metadata
repository, information about all the data sources is saved to the repository.
Storing this metadata in the repository enables you to perform an impact analysis
on a document. Impact analysis enables you to see where a data source came from
and the items that depend on this source. This analysis enables you to know how
changing a data source might affect other documents.
Note: To publish a document, the SAS support personnel at your site must have
installed SAS Web Report Studio on the same metadata server. If you cannot publish
documents, contact the SAS support personnel at your site. 4
42 Publish the Sales Workbook 4 Chapter 6

Publish the Sales Workbook

To publish the Shoe Sales 2008 workbook, follow these steps:
1 In the Ribbon, select the SAS tab. In the Manage group, click Tools and select
Publish.
Note: If you have any data sources that cannot be tracked in your document, then
the Verify Document for Impact Analysis dialog box opens. Click OK to continue.4
The Publish window opens.

2 Select the location where you want to publish your document and click Save. The
Properties dialog box for the published document opens.
3 On the Security tab, specify the security settings for the published document.
For more information about how to set the security settings for a document or
folder, click Help in this window.
 Next Steps: A Quick Look at Additional Features 4 Open the Published Workbook 43

4 Click OK to publish the document.

Open the Published Workbook

After a document has been published to a metadata repository, others at your site
can view this document.
For example, to open the Shoe Sales 2008 workbook, follow these steps:
1 In the Ribbon, select the SAS tab. In the Analyze Data & Report group, click
Reports. The Reports window opens.

2 In the location where this report is saved, select Shoe Sales 2008.xlsx.
3 Click Open.
The document opens in Microsoft Excel.
44 Working with Favorites 4 Chapter 6

Working with Favorites

What Is a Favorite?
Favorites in the SAS add-in enable you to quickly access your most commonly used
reports and analyses. You can add published documents, reports, SAS tasks, and stored
processes to your list of favorites.

Add a Favorite for the Shoe Sales 2008 Workbook

If you want to analyze the data in the Shoe Sales 2008 workbook frequently, you
might want to add this published document to your list of favorites.
To add the Shoe Sales 2008 workbook to your list of favorites, follow these steps:
1 In the Ribbon, select the SAS tab. In the Analyze Data & Report group, click
Reports. The Reports window opens.
2 Right-click the Shoe Sales 2008.xlsx workbook and select Add to Favorites.

The Add to SAS Favorites window opens.

3 Select the folder where you want to save this workbook and click OK.
 Next Steps: A Quick Look at Additional Features 4 About Sending Results from Excel 45

Run the Favorite for the Shoe Sales 2008 Workbook

To open the Shoe Sales 2008 workbook that you added to your list of favorites, follow
these steps:
1 In the Analyze Data & Report group, click SAS Favorites.
2 Select Shoe Sales 2008.

The Shoe Sales 2008 workbook opens in Excel.

Sending Results to Microsoft Word or Microsoft PowerPoint

About Sending Results from Excel

After you performed your initial analysis of the companys 2008 sales data in Excel,
your managers asked you to create a short presentation for the yearly sales meeting.
This presentation should include the following data:
3 the total sales for each product
3 the average sales, inventory, and returns for each product
From Excel, you can select the results from the Shoe Sales 2008 workbook to send to
Word or to PowerPoint. When you select the SAS content to send, the current results
for that analysis are automatically displayed in Word or PowerPoint. To make sure that
the most up-to-date results are displayed in Word or PowerPoint, you should refresh the
analysis after the results are sent to these applications.
Note: You can send only SAS content from Excel to Word or PowerPoint. Any
formatting or text changes that you made to the SAS content are not sent. Only the
results are re-opened in Word or PowerPoint.
You cannot send a SAS data source or data in an Excel worksheet. Word and
PowerPoint are unable to open and read an Excel data source. Additionally, you cannot
send a PivotTable report to Word or PowerPoint. 4
46 Send Results from the Sales Workbook to Microsoft PowerPoint 4 Chapter 6

Send Results from the Sales Workbook to Microsoft PowerPoint

To send SAS content from the Shoe Sales 2008 workbook to Microsoft PowerPoint,
follow these steps:
1 In the Ribbon, select the SAS tab. In the Manage group, click Tools, and select
Send To I Microsoft PowerPoint. The Send to Microsoft PowerPoint window
opens and displays all the analyses in the Shoe Sales 2008 workbook.
Tip: The SAS Content box lists the analyses in a workbook or worksheet. You
can select a different workbook or worksheet from the View drop-down list.
For each analysis, you can see the estimated time it will take to send each
analysis to Word or PowerPoint. By default, all of the analyses are sent to Word or
PowerPoint.
2 In the SAS Content box, clear the Correlations and Linear Regression check
boxes.
A Send to Microsoft PowerPoint window should appear that is similar to the
following:

Tip: You can change the order of the results by clicking or . The
order of the results in this dialog box is the order that the results will appear in
Word or PowerPoint.
3 Click Send.
The current results automatically open in PowerPoint. You can now use the
functionality in PowerPoint to customize these slides and create your presentation.
 Next Steps: A Quick Look at Additional Features 4 Refresh Your Results in Word or PowerPoint 47

Refresh Your Results in Word or PowerPoint

To make sure that the most up-to-date results are displayed in Word or PowerPoint,
you should refresh the analysis after the results are opened in Word or PowerPoint. You
also might want to refresh your results if the data source for the analysis has been
updated or modified since you last opened the results.
To refresh your results in PowerPoint, follow these steps:
1 In the Ribbon, click the SAS tab. In the Current Selection group, click Refresh
and select Refresh Multiple. The Refresh Multiple Window Opens.
48 Refresh Your Results in Word or PowerPoint 4 Chapter 6

2 Click Refresh.

The SAS add-in refreshes all of the analyses in your presentation.

Tip: You can also use the Refresh Multiple window to select which analysis to
refresh. For each analysis, the estimated time to run this analysis and the slide
number of this content is listed. By default, all of the analyses are refreshed.
 49

CHAPTER

7
Recommended Reading

Recommended Reading 49

Recommended Reading
Here is the recommended reading list for this title:
3 the online Help for the SAS Add-In 4.2 for Microsoft Office
3 SAS offers instructor-led training and self-paced e-learning courses to help you get
started with the SAS add-in, learn how the SAS add-in works with the other
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processes in the SAS add-in. For more information about the courses available, see
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for assistance.
50
 51

Glossary

active data source

an Excel data source or a SAS data source that you specify to run all tasks on.
Specifying an active data source enables you to perform multiple analyses on the
same data source without having to specify that data source each time you run a
task. See also SAS data source and task.
analysis
a statistical calculation that is generated by either a task or a stored process. See
also task and stored process.
default metadata server
the metadata server that you are automatically connected to when you start
Microsoft Word, Microsoft Excel, or Microsoft PowerPoint. See also metadata and
metadata server.
default server
the SAS server that is automatically used to execute any tasks that use a Microsoft
Excel worksheet or local data as the data source, unless an active data source that
exists on a different server has been specified. See also active data source.
execution server
the server where the data is refreshed or the analysis is run.
favorite
in the SAS Add-In for Microsoft Office, a report, SAS task, stored process, or
published document that you can quickly access.
filter
a program or section of a program that processes or forwards only the subset of a
data source that meets specific criteria.
impact analysis
a search that enables you to track data sources and stored processes to see where
they are used. For example, you can use a tool like SAS Data Integration Studio to
determine what Microsoft Office documents are using a particular data source. This
helps you to understand what items will be impacted if you delete or rename that
data source.
metadata
a description or definition of data or information.
52 Glossary

metadata configuration file

a file that enables users to specify which SAS metadata server they want to connect
to by default. The connection to the metadata server enables users to access and run
stored processes and to access SAS data sources on remote computers.
metadata repository
a collection of related metadata objects, such as the metadata for a set of tables and
columns that are maintained by an application.
metadata server
a server that stores information about servers, users, and stored processes and that
provides this information to one or more client applications.
observation
a row in a SAS data set. All of the data values in an observation are associated with
a single entity such as a customer or a state. Each observation contains either one
data value or a missing-value indicator for each variable.
PivotTable
an interactive table that analyzes and summarizes data in Microsoft Excel. You can
rotate the rows and columns in the table to see different views of the data.
published document
a Microsoft Office document that is saved to a central repository. This workbook,
document, or presentation can be opened with the appropriate Microsoft Office
application.
SAS data source
a data file that contains SAS data. See also active data source.
SAS library
a collection of one or more files that are recognized by SAS and that are referenced
and stored as a unit. Each file is a member of the library.
stored process
a SAS program that is stored on a server and which can be executed as requested by
client applications. Stored processes are often used to create reports.
task
a program that generates and executes SAS programming code that performs a
particular type of statistical analysis on the active data source that you have
specified. A wizard prompts you for the information that is required in order to
execute the task. See also analysis and active data source.
variable
a column in a SAS data set or in a SAS data view. The data values for each variable
describe a single characteristic for all observations.
 53

Index

A M
accessiblity features 3 metadata configuration file 6
active data sources 11 Microsoft Office 2000-2003 1
Modify Data Source window 8, 34
analyzing data 3, 5
Filter tab 34
Output Location tab 9, 35
B Sort tab 9
Variables tab 8, 34
bar charts 11

O
C
Open Data Source window 33
Choose Location dialog box 15, 20, 25, 28
correlation 21
P
PivotTable reports 33
D
columns 37
data sources creating 36
accessing 1, 6 data items 37
drilling down to detail 38
copying 2
rows 36
filtering 34 prerequisites 6
opening in an Excel worksheet 7 published documents 2, 41
opening into PivotTable report 33 benefits 41
impact analysis 41
record limits 2
opening 43
selecting variables for output 8 publishing 41
sorting output 9
specifying output location 9 Q
Quick Access Toolbar 31, 40
F
favorites 43 R
adding 43
Refresh Multiple Window 47
running 44 refreshing results 2, 47
in Microsoft PowerPoint 47
H
Help 6 S
SAS Add-In for Microsoft Office 1
benefits 1
I
online Help 6
impact analysis 41 SAS Enterprise Guide 2
SAS Enterprise Intelligence Platform 6
SAS menu 1
L SAS Metadata Server 6
linear regression 26 SAS Stored Processes 2
54 Index

SAS tab 1, 2 SASHELP library 6

SAS tasks 1, 5 saving workbooks 10, 31, 40
Bar Chart Wizard 11 scenario 5
Correlation task 21 sending results 2, 45
Linear Regression task 26 to Microsoft PowerPoint 45
Summary Statistics Wizard 16 SHOES data set 6
SAS Web Report Studio 2, 41 summary statistics 16
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