Sap Apo DP Nutsell

Step by Step Procedure to Create Planning Area, Planning Book, Data
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Demand Planning in Nut Shell
Author: Sundaran Nair.
Company: CapGemini India Pvt Ltd.
In order to configure Demand Planning, there are certain configurations which are
required in sequence.
Before proceeding, we would go ahead with a Basic Overview of Demand Planning
and its cycle.
The below section of diagram generally implies the flow of data between APO and
ECC.
What is Demand Planning:
APO Demand Planning is a set of functionalities around Demand Management, Statistical

Forecasting, Promotion and Life-cycle Planning processes. It is an integral part of any organizations Sales & Operations Planning Process.
The demand planning process describes each activity in the Demand Planning (DP) cycle. In general, it can be assumed that the
order of the processes presented here is the order in which should proceed through the DP cycle. However, since DP is represented
as a cycle, not a linear path, business may decide to repeat certain activities or to proceed in a different order.

Why Demand Planning : Demand planning is the most crucial aspect of any organization, be it the services or the
manufacturing sector. It is always demand planning or sales forecasting. Deman Planning is used or rather responsible for
estimating demands for the manufactured goods and work towards activities like supply of raw materials, production capacity, and

distribution, etc based on the history of same kind of goods or finished products. It simply means forecasting based on the sales
history.
Some CommonTerminologies /Definitions used in Demand Planning:

1)
Master Data : Data that is created centrally and it is valid for all applications. It remains constant over the time but we
need to update it on regular basis. For Example: Vendor is a type of master data that is used for creating purchase orders
or contracts. Likewise we have material master data, customer master data, vendor master data, pricing/conditions
master data, warehouse management master data (storage bin master data) etc.
In terms of APO:
Master Data :Master Data for APO is characteristics or characteristics value combinations.
2)
Transactional Data : Data that is associated with processing of business transaction is Transactional data.
In terms of APO it is generally the key figures.
3)
Planning Area: Planning area in APO are the central data structure for demand planning and supply network planning.
The planning area specifies the following:
a)
Unit of measure in which data is planned.
b)
Currency in which data is planned.
c)
Currency conversion type.
d)
Storage Bucket profiles that determines the bucket.
e)
Key figures that are used in the planning areas.
4)
Planning Book: Planning book defines the context the layout of the interactive planning screen. They are used in DP &
SNP. A planning book is based on a planning area.
5)
MPOS(Master Planning Object structure) : A master planning object structure contains plannable characteristics for
one or more planning areas. In short it is generally where the CVCs(characteristics value combinations) are stored. It is
important to mention that you cannot create a Planning Area without MPOS. Its actually stored in the BI
environment technically.
6)
CVC( Characteristics Value Combinations) : A characteristic value combination is a record with values assigned to the
characteristics of the MPOS. A characteristic value combination is the combination of characteristic values with which we
want to plan. It is sometimes referred to as a characteristic combination. We can only plan data if you have defined such a
combination. Characteristic value combinations are planned for MPOS. The combinations are then valid for all planning
areas based on this planning object structure.
7)
Keyfigures: Contains data that is represented as a numerical valueeither a quantity or a monetary value. Examples of
key figures used in Demand Planning are planned demand and actual sales history. Examples of key figures used in
Supply Network Planning are production receipts and distribution receipts .

Now we will configure a simple Demand Planning scenario with configuration steps and screen shots.
We will start by taking an example with a Pen company. The Pen by itself is a Finished Product and then the nature of the
Pen (Product Category) like Ball Point Pen, or Ink Pen and again it is further subdivided into Gel or Plain and if it is Ink Pen, then it
Is subdivided into Chinese or Plain, etc etc( Product Hierarchy).
So if we look at the above example Product, Product Category, Product Hierarchy all form the Characteristics.
The number of Pens to be produced and the number of parts required to produce Pen all form the key figures.
(Eg: 500 Pens to be manufactured in a Plant A, the 500 forms, the key figures.)
Characteristics and keyfigures are usually defined in APO BW.

Point to Note: All characteristics are selected in MPOS and all key figures are selected in Planning Area.
Configuration Sequence Wise:

Objective :To Create MPOS:

T-Code: /n/SAPAPO/msdp_admin.
Click on the Planning Area which is highlighted.

And then Select Planning Object Structure which will take us into the next screen as shown below.
Select the Planning Object structure Folder highlighted and do a right click.
It will ask to create a Planning object structure that is MPOS.

Enter the name here for the MPOS to be created. Once we provide a name it will take us to the following screen.
Here we have given the name as ZZCGTR, and we have not actually activated the MPOS as it is a client system.

Rememeber,In MPOS we only do have CVCs.
Also objects starting with 9A are standard /SAP defined objects. 9ADPBAS is the standard MPOS and 9ADP01 is the
standard Planning Area defined by SAP.
For our Practice Purpose we can create an MPOS ZZCGTR and give description.
And we will create 4 characteristics here:
BRAND : ZZ_SBRAND
PRODUCT: 9AMATNR
LOCATION : 9ALOCNO
CUSTOMER: ZZ_SCUST
SALES ORG: ZZ_SSORG.
For the key figures we have to get back to the planning area screen and copy some defined key figures from 9ADP01.
From the drop down Menu select Planning Area and then double click on the Planning Area 9ADP01.
Double clicking the Planning Area

Since its not active its showing the status as RED, else for an active MPOS, it will be green.
Now go to the Key figure tab to see the available key figures.

In real time it is always advisable to keep the advisable to keep the Additional Field 1-5 as it is. In future if we want to add
any additional key figure to the planning area we can simply modify these buffer fields.
For practice purpose we can select and rename to our new Planning Area: ZZ_SPLAR.
ZZ_SDEPDM Dependent Demand.
ZZV_TOTDM
Total Demand
ZZ_SLHIST
Sales History
To create the Planning Object structures we first need to create the info objects in BW/BI environment

Open Transaction Code : RSA1:
Select Info provider as highlighted and then right click on the top as highlighted in yellow. It will prompt for Create
InfoArea.
Here since we are working on a client system, we are not authorized to create an InfoArea.
Once you create it, it will create a transport object.
Here onwards we will see the snap shot from a different system not associated with the client.
10

The next step is to create a Info object catalogue: For this select info-objects and right click on the Infoarea create like
above and select create info objects catalogue.
So here we need to create 2 info object catalogues, one for characteristics and other for key figures.
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In the following screen , click on the activate icon to activate the char info obj catalog.
The system will ask for package details
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For ZV_BRAND , we have selected char and length to be 10. Activate.
Similarly create for other characteristics too.

Now for Creating key figures, right click on the
15

And enter the key figures discussed above. We discussed three key figures , but for practice purpose we can give more
than that. In the subsequent snapshots, we will have more than 3 key figures.
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It is now active as shown in green. Similarly create the same for other key figure.
Important note.: Key figure can be added here at any point of time , but it should be avoided to change in the MPOS.
Once the BW part is complete , our next step is to create the MPOS.
As stated above Go to /SAPAPO/MSDP_ADMIN and follow the steps of creating MPOS.
Right click on the Folder
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In the next screen enter the long text and also select the planning object structure.
Once all the object structures are activated. This in turn will activate an infocube in the same name in BW.
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To check this go to RSA1, click on the info provider and search for the Planning Object that we have created .
Here it is ZV_POS.
So here we complete our First step in Demand Planning ie Creation of MPOS.
We have seen till now:

Creation of MPOS
Creation of Info-objects
Creation of Characteristics and key figures.
20

The next step is the creation of Storage Bucket profile.
Before that lets see, what is storage bucket profile and why it is used : The storage bucket profile will be used to define the
time buckets in which data based on a given Planning area is saved in Demand Planning or Supply Network Planning.
A storage bucket profile is need before the creation of a Planning area.
It is also called the periodicities for the Planning area.
Transaction Code: /n/SAPAPO/TR32.
Here we enter at what period we would be planning the DP , like weekly or monthly or yearly.
We will give the following inputs for testing purpose:

ZV_STRBKT .
For testing purpose we have given the horizon for 10 years, that is from 2016 to 2017.
21

Now we will create a time bucket profile :
Transaction code : /n/SAPAPO/TR30.
Please note we need 2 types of profiles:

One for Future and other for History.
We will name the future as ZV_TBFUT and History as ZV_TBHIS
22

Now we are going to create a Planning Area:

T-Code: /SAPAPO/MSDP_ADMIN.
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Please note in the locking logic tab : Unlock the deactivate , the Activate Live Cache Lock.
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This is nothing but the transaction code /n/SAPAPO/MC62 by which we can create the CVCs.
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This finished the set up of Planning Area in DP
39

Next is the configurations of Planning Book and Data View.
There can be n number of Planning Book per Planning Area.

Transaction Code: /n/SAPAPO/MSDP_8B.
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41

Hit Create.
Takes you to the next screen:
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We need to select all the key figures from the Planning object and Characteristics from the Planning Area.
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This completes the creation of Planning Book and Data view.

Next is the forecast profile Creation.
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The next step is to select a model for the master profile to do the forecast.
Here we choose univariate forecaste profile:
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Step by Step Procedure to Create Planning Area, Planning Book, Data

View with screen shots

What is Demand Planning:

APO Demand Planning is a set of functionalities around Demand Management, Statistical

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Some CommonTerminologies /Definitions used in Demand Planning:

Unit of measure in which data is planned.

Currency in which data is planned.

Currency conversion type.

Storage Bucket profiles that determines the bucket.

Key figures that are used in the planning areas.

Step by Step Procedure to Create Planning Area, Planning Book, Data

Characteristics and keyfigures are usually defined in APO BW.

Configuration Sequence Wise:

Step by Step Procedure to Create Planning Area, Planning Book, Data

Click on the Planning Area which is highlighted.

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Double clicking the Planning Area

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

For ZV_BRAND , we have selected char and length to be 10. Activate.

Similarly create for other characteristics too.

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

So here we complete our First step in Demand Planning ie Creation of MPOS.

We have seen till now:

Step by Step Procedure to Create Planning Area, Planning Book, Data

We will give the following inputs for testing purpose:

Step by Step Procedure to Create Planning Area, Planning Book, Data

Please note we need 2 types of profiles:

Step by Step Procedure to Create Planning Area, Planning Book, Data

Now we are going to create a Planning Area:

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data

Step by Step Procedure to Create Planning Area, Planning Book, Data