Ssas Test Procedures

THE REPUBLIC OF LIBERIA
Bureau Of Maritime Affairs

8619 Westwood Center Dr Suite 300
Vienna, VA U.S. 22182
Telephone: (703) 790-3434
October 26, 2006

MARINE OPERATIONS NOTE: 7/2006
RE: A. Ship Security Alert System (SSAS) Testing Procedure
B. SSAS Endorsement of ISSC
Supersedes: Marine Operations Note 4/2005
Dear Owner/Operator:
The following guidelines revise the SSAS testing procedure given in Marine Operations
Note 4/2005. Marine Operations Note 4/2005 is hereby rescinded.
The procedure is revised to improve operational efficiency and has been necessitated
considering the very large number of SSAS messages including numerous messages
received from malfunctioning SSAS units. The procedure for SSAS Endorsement of ISSC
has also been amended and is given below.
A. Ship Security Alert System (SSAS) Testing Procedure
1. Programming: At a minimum the SSAS message should provide:
Name of ship;
IMO Ship Identification Number;
Call Sign;
Maritime Mobile Service Identity;
GNSS position (Latitude and Longitude) of the ship;
Course and speed of the Ship and
Date and time (UTC) of the GNSS position.
Additional information such as the name and contact phone number for the CSO may be
included if the SSAS is capable of such programming but this additional information is not
required.
2. Competent Authority: The competent authority for Liberia is the Office of the Deputy
Commissioner for Maritime Affairs, Attn: Director of Maritime Security.
Marine Operations Note 4-2005

3. Destination: For Liberian flag ships the Ship Security Alert shall be sent directly to both
the company and the Administration. The SSAS should be programmed to send an alert
message to: [email protected].
If the company has authorized a third party service provider to receive the SSAS messages
on behalf of the company, please provide this Administration with the name and contact
info for the service provider of the ship security alert system and coverage for your ships.
4. Testing: The Administration requires a test message as soon as the SSAS has been
initially activated and annually thereafter. During testing of the system, we request that
the test message contains the word: TEST in order to identify it as such and avoid the
need for additional communication between the CSO and the Administration. If the system
is not capable of inserting the word TEST into the alert message, then the CSO must send
the Administration ([email protected]) an email in advance of sending the alert advising
the Administration that the system will be tested.
5. Confirmation of SSAS Test Messages: Starting from the date of this notice the
Administration will only provide confirmation of receipt of SSAS test message for audit
and compliance verification purposes. Confirmation of other test messages will not be
provided. To obtain confirmation of a SSAS test message for audit and compliance
verification purposes the vessel or the company should request such a confirmation in
advance. The request should be sent by e-mail to [email protected] and include:
Date time of proposed test.

Purpose of the test.
E-mail address of the CSO (or the company) where the CSO requests the
Administration to send the acknowledgement of the test message.
Vessel name and IMO Number.
Please additionally note the following:
The Administration requires a test message only once a year or before / during
SSAS verification.
Test messages will be confirmed during the working hours of the Administration.
The SSAS test message should, as far as possible, be transmitted at the date and
time specified in the request message.
The confirmation e-mail of the SSAS test message by the Administration should be
retained on board as evidence until the next audit.
B. SSAS Verification and Endorsement of ISSC

1. Initial SSAS Verification: The on board installation and operation of the SSAS must be
verified within one year of installation by a security auditor from this Administration or the
RSO that issued the ISSC for a particular vessel. The issuer of the ISSC is already familiar
with the SSP and the vessel. The SSAS equipment and its operation are confidential. In
order to maintain the confidentiality of the SSAS, the verification of the SSAS should be
conducted by the same organization that issued the ISSC. The number of individuals
involved in review and verification process, and who have knowledge of the location of the
activation buttons should be kept to a minimum.
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Marine Operations Note 4-2005
2. Verification Procedure
Ship Security Plan amendments: Only those pages in the SSP that relate to the
SSAS must be amended. The amended pages and the updated record of changes
page shall be submitted to: [email protected] for review and approval in advance
of the on board verification.
Sending a test message:, A SSAS message marked "TEST" shall be sent by the
ship to the Administration in order to verify that the system works properly, prior
to having the installation verified by an auditor . Confirmation of receipt of the
SSAS message will be sent by email to the CSO. The CSO should provide a copy
of the confirmation message to the ships Master, so it can be available for viewing
by the auditor that verifies the SSAS installation.
On board verification by the auditor: Throughout the SSAS verification, the
security auditor will evaluate the procedures outlined in the SSP, interview the
Master and SSO on their knowledge of the procedures, and verify the installation
and programming of the SSAS.
In order for ship owners to not incur additional costs, no special attendance is
required. The SSAS verification can take place in conjunction with another
scheduled inspection, audit or survey provided:
the inspector or surveyor is also an authorized security auditor, and
the on board verification takes place within one year of the installation.
For example, the on board installation verification can be conducted in conjunction
with a Liberian annual safety inspection.
3. SSAS Verification Endorsement of ISSC. The Administration no longer requires

endorsement of the ISSC following SSAS verification. A report or a letter indicating
satisfactory verification of SSAS should be retained on board as proof of the verification.
This letter will be provided by the auditor on satisfactory completion of the verification.
4. SSAS message sent in error: Should a SSAS message be sent that is not a test or an
actual alert, the Company Security Officer should immediately confirm that the SSAS
message was sent in error. The CSO will then inform all concerned parties and the
Administration that the alert is false and that no emergency response action should be
taken.
For additional information, Please contact the Security Department at +1 703 251 2453 or
email: [email protected]
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Ssas Test Procedures

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THE REPUBLIC OF LIBERIA

Bureau Of Maritime Affairs

October 26, 2006

Marine Operations Note 4-2005

Date time of proposed test.

Please additionally note the following:

B. SSAS Verification and Endorsement of ISSC

Marine Operations Note 4-2005

3. SSAS Verification Endorsement of ISSC. The Administration no longer requires

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