'Docslide - Us Growing Managers Case Study
'Docslide - Us Growing Managers Case Study
'Docslide - Us Growing Managers Case Study
theory identify and justify which needs dominate the 5 team members and the team leader.
Answer:
Melissa
Richardson
Team Members
Alex Hoffman
Belongingness
Needs
Self-actualization
Needs
Highly
Dominating
Moderate to High
Self-esteem
Needs
High
Self-Actualization
Needs
High
Justifications
Richardson had personality more
like an agreeable person. She was
highly dominated by social needs.
In belongingness she preferred
friendly environment and her
acceptance in team and affection as
well. For example she kept thinking
of pizza lunches and ice cream in
Friday afternoons after achieving
sale targets. She also preferred to
build good communication with her
team. When she came at Phoenix
she was expecting a protocol from
her group members and her boss
Campbell. She was so social and
friendly that Ruiz did easily
convince her to take his resume for
higher designation through his good
skill of communication or while
conversing friendly with her.
She was moderate to high in selfactualization because she was
putting her potential to cope with
her job. She had a goal too to
achieve, she wanted to make
phoenix one of the best sales offices
but somehow she distracted from
her goal and instead fulfilling the
requirement of this seat she was
trying to accomplish her goal in
other means like building good
relations with others.
Justifications
Hoffman had conscientiousness personality
type; he had reliability, conformity and
organization. Instead of being social and
friendly he was hard working and put in effort
Social Needs
Gregorio Torres
Moderate
Self-esteem
Needs
Moderate
Justifications
Torres personality traits were more like an
openness to experience person. He liked to
be more creative than following the predecided lines of doing work.
Torres was a relaxed kind of
person. He always talk nicely with
Richardson and quite ready to help
her. For example, in June when
nobody doing his paper works so
she asked Torres to do some of his
colleagues reports for them in
order to meet their deadline.
Richardson also asked him to meet
her and a new big buyer to fulfill
demands of this customer. He also
had good relations in team and he
kept convers them in their Spanish
language.
He is moderate at self-esteem
needs because he was not status
conscious and egoist person but he
wanted recognition through getting
accomplishments by trying new
ideas and was willing to change the
old ways to grape customers
Social
Needs
Nick Ruiz
Self-esteem
Needs
Moderately Moderately
dominating dominating
Selfactualization
Needs
High
dominating
Justifications
Nick was an extraverted person. He
liked to meet new people and was
willing to confront others.
He kept interacting people in
other departments and asking
about their jobs. He also
knew about the product from
his
conversations
with
customers. He also built good
relation with Richardson and
convinced her to take her
resume for sales post.
He was moderate at selfesteem because he wanted to
get recognized through his
ability of having lots of
knowledge. He was confident
about his knowledge which
he took from workers while
visiting greenhouse in his
free times. He was also had
self-confidence.
Nick was high at selfactualization because he was
ready to put each and every
effort to get sales position no
matter whatever it took. His
attitude proved refreshing to
Richardson. He was ready to
use his full potential in work
and in return seek growth,
achievement
and
advancement in his career.
He was so directed, and
resourceful. He was highly
purposed as well.
Justifications
Chelsea Peterson
Sarah Vega
Highly dominating
Physiological
Needs
Highly
dominating
Justification
She was moderate at agreeableness personality type. The data given for
Sarah Vega was not enough to judge her personality exactly. She was
not high in any level of Maslows hierarchy except at physiological
level. Because she was so unconcerned with her work, she often came
late and left soon, kept on texting on mobile. She was so careless that
her work was piled on her table but she did not bother to do that. She
off and on went on leaves for different reasons. Her sales were so
uneven. So she just concerned with her basic needs which were fulfilled
from her recent designation and she did not need something more than
that.
Needs of
Achievement
Needs of
Power
Justification
Melissa
Richardson
High
Moderate to
High
low
Alex
Hoffman
Low
High
High
refused
to
follow
the
Richardsons terms to make
high sales and asked her to deal
himself in his own ways.
He was very low in needs of
affiliation. He was not social
and liked being alone.
Gregorio
Torres
Moderate
Moderate
Low
Nick Ruiz
Moderate
High
Low
Chelsea
Peterson
Low
Low
High
Sarah Vega
Moderate to
low
Low
Low
Q.3) Explain and justify how can Melissa Richardson use the Victor Vrooms expectancy
theory to improve her teams performance, lead them effectively and motivate them?
Answer
The Expectancy theory states that employees motivation is an outcome of how much
an individual wants a reward (Valence), the assessment that the likelihood that the effort will lead
to expected performance (Expectancy) and the belief that the performance will lead to reward
(Instrumentality)
Effort
performance
Rewards
Individual goals
As given in the case study some of the team members cannot put their efforts for better
performance so the following steps should be taken by Melissa Richardson by using victor
Vrooms expectancy theory to improve her team members performance.
1. Alex Hoffman:
As Hoffman was the top salesperson in the company, and he had earned every award
& received every perk ColorTech offered. As a top seller Alex show dismissive attitude
and resistance to sell new stem products. So Melissa Richardson should clearly define
him objectives and the performance necessary to achieve them and also tie performance
to rewards.
2. Gregorio Torres:
Gregorio is account representative; he seems uninterested in discussing his sales
performance. But he has much creative ideas about customer service website. He also
understands product and customer services, so Melissa Richardson can use Pygmalion effect
to motivate and improve his performance.
3. Sarah Vega:
Sarah Vega is an account representative and was new to sales. Sarah Vega is
unfocused and distracted by events outside of the work. She had uneven performance and
often late or absent from the office. So Melissa should persuade her to get training to
improve her job performance and also making her responsible and motivating her by
praising.
4. Chelsea Peterson:
Chelsea is a store merchandiser and has hostile relationship with her boss Melissa. She
is more interested in sales position when opened, but have no experience & skills. However
Melissa can motivate Peterson by telling her that hardworking, capable and a good performer
will lead to sales position. So giving her training and helping her would be best for her.
5. Nick Ruiz:
Q.4) Using the Reinforcement theory of motivation explain and justify which reinforcement
technique(s) Melissa Richardson should use to motivate each of the 5 team members. What
might be the pros and cons of using a particular reinforcement technique for each team
member?
Answer:
Richardson should communicate to the team about the desired behaviors expected from them and
undesired behaviors they should avoid.
Alex Hoffman
Reinforcement
Ways to Motivate
Pros
Cons
Techniques
Positive
reinforcement
Avoidance
Reinforcement
Punishment
Nagging,
and
reprimanding
may
generate and improve
his work performance
& behavior.
Too
much
positive
reinforcement can lead
to fatigue or praise
overload which can
diminish the desired
results and performance
expected
from
the
Hoffman.
Positive reinforcement
that is administered
haphazardly can also
cause problems, as the
employees receive the
same signals no matter
what they do, which
reduces the power of the
signals. In case of
Hoffman he used to
behave as he wants.
It does not encourage
employees to strive
beyond the minimum
levels required.
Creates
a
stressful
environment for the
employee.
Gregario Torres
Reinforcement
Techniques
Positive
Reinforcement
Avoidance
Reinforcement
Ways to Motivate
Pros
Cons
Nick Ruiz
Reinforcement
Techniques
Positive
Reinforcement
Ways to Motivate
He was a merchandizer
who is a capable person,
enthusiastic
and
knowledgeable
his
performance was good,
based on the performance
Richardson can motivate
him by giving him a sales
position or rewarding him
on his performance through
bonuses etc.
Pros
Cons
Chelsea Peterson
Reinforcement
Techniques
Positive
reinforcement
Ways to Motivate
Although she has a low
performance and lacked the
skills and experience she can
be motivated by taking
training courses to gain
skills and improve the
performance, and continuous
Pros
Performance
can
increase.
Employee
morale
will increase.
Negative attitude can
end
Cons
motivation
and
encouragement
by
the
manager to work hard can
make her perform well.
Avoidance
Reinforcement
Sarah Vega
Reinforcement
Techniques
Avoidance
Reinforcement
Ways to Motivate
As she was totally nonserious about her work and
used to come late and take
leaves
more
often.
Richardson can motivate
her by reprimanding or
warning her and telling her
to come on time and get
serious about the work.
Having strong rules about
the work timings can make
the employees to come in
time. Also she can warn her
about writing her up and
documenting
lateness
(i.e., give a
negative
response to the employee
no one wants to be written
up), telling her if she
completes her targets and
work overtime within the
five days of the week then
she can get a day off.
Even after warning if she
doesnt come on time and
Pros
Cons
Punishment
Q.6: What did Melissa Richardson do right when she started her new job? What mistakes
did she make? What might have helped Melissa Richardson get off to a better start?
Richardson did right when she started this job:
When she came and joined the Phoenix office which was headquarter of the ColorTech company,
she did so many things right.
1. When she reached the Phoenix office she took stock of her office and the supplies she
would need, and made a few notes of them.
2. The next that was Saturday she returned to the office to order everything in her office so
that when she will be on work at Monday she could officially start the office.
3. On the Friday when she was near to leave the office, Richardson took a quick tour of the
area where her salespeople worked. Nobody was at work that day and it was only four
oclock except for the receptionist and a few administrative staff. So she got an idea at the
very first day that her team needed to get into shape.
4. On the Saturday when she was arranging her office for the Monday Richardson
assembled some basic information on her team that could be helpful for her to better
understand her team and would be beneficial for the effective communication for
reshaping her team.
5. She was so enthusiastic in doing her work at the new place as a sales manager in Phoenix.
So she didnt waste her time to call for a meeting with her team and to tell them what her
goal was.
6. Then she arranged one on one talk with her each team member for better communication
and after that she made some more notes on her team members about their personalities
and interests.
7. She had been reading leadership books on her own and started to develop her vision and
ways to share with her team.
Richardsons mistakes she made:
As she did lots of good things she also did some mistakes at Phoenix.
1. From the very starting day she got to know that her team is not in shape but she didnt
took any steps to reform their behaviors.
2. The second mistake she did that she arranged a meeting in urgency at the very first day
without informing in advance even after knowing that her team was not in shape and
ordered.
3. She conducted a bad presentation because she could not transfer her goal to her team.
4. Another mistake she did was that she had not noticed the product ready for the customers
was placed in wrong pots. This mistake would mean the team would be charged for
emergency repotting costs as well as discounts offered as compensation for delayed
delivery if they did not act quickly.
5. She did not have we perspective so that her employees could feel that they are on the
same side.
6. Richardson was accused for the gender discrimination at the working place and this was
claimed by Chelsea Peterson, one of her store merchandizers. And this was might be due
to the communication gap between a leader and her team members.
7. She did not get any kind of knowledge about paper work and management issues which
was required for this sales managers seat.
8. When she was given to prepare a quarterly report she took a previous quarterly report as a
reference and then rebuked by her regional manager Campbell for this act. She did not
take information on it because her predecessor was fired from this seat due to falsifying
these reports by using previous data.
9. She was not focused on her goals instead focusing other unimportant work.
10. She did not decide the means to achieve goal in three month time period.
11. She did not have some kind of preparation for contingency situations.
12. She was not democratic at all. She did not have guts to take her member to move with her
to achieve goal.
Some steps which might help Richardson get off to a better start:
1. She should have taken some steps in the start to reshape the team members behavior so
that she could remold them into her interests and for the good of the office reputation at
phoenix.
2. She should inform to the receptionist on Friday for meeting so that receptionist could
convey the message to the members. And consequently all could be at meeting in time. In
this way she might be able to communicate with them in an effective way.
3. If she went through each area which was in her supervision she could save herself and her
team members from extra costs that was charged from repotting in emergency and
discounts offered as compensation for delayed delivery. Because each big-box customers
received plants in plastic pots that showed its unique bar codes for price scanning and
inventory management.
4. After misunderstanding with Chelsea Peterson about job promotion she that this kind of
misunderstanding existed in the environment than it should be clarified at the spot and
should pay equal attention to all the team members, but there was a lack from the
Richardson if she covered it ingeniously she could save herself from accusation on the
gender discrimination.
5. From the start if she kept focused on the goal and decided the way that how to achieve
that goal and assign duty everyone in a more leadership style that definitely help her
towards a better start towards success.
6. If she already understood her job requirements like paper work, management issues and
process covered in the classes then she would be able to better handle paper work
assigned from her regional manager.
7. If she would have an authoritative and leadership attitude with her team members then
she could be able to move to betterment in achieving goals and for her job too.
So she could prove herself a very effective sales manager after performing her role ingeniously.
But in the she pictured the Friday afternoon pizza lunches and ice cream cart celebration she
would sponsor when they exceeded their quarterly sales goals. But as a leader she should have to
do something more right and important then thinking about a treat was reasonable.
Q.7) Critique Melissa Richardsons first meeting. How could she have made a stronger
impact on her team that first day? Recommend some ways which will help Melissa
Richardson build her team effectively?
Answer:
We all know that Richardson first meeting wasnt effective at all firstly her team members were
informed of the meeting just an hour before. She should have informed them early or in advance
like when she visited her office on Friday she could have told the receptionist to inform every
one of the meeting that would held on Monday morning. Because as Campbell wasnt there to
introduce her to the staff. She should have come more prepared with a more detailed speech
instead of short speech that would have made a stronger impact on the members. But due to her
short unproductive speech no one was interested whatever she was saying and she felt a tension
in the air. She should have taken an orientation or should have asked for it. Initial team meetings
are where expectations are set, a feeling process occurs, and opinions get formed. She could have
made a stronger impact on the team if she would have set a supervisory tone, established initial
credibility, clearly communicated confidence in the new position and moreover first meeting is
not about telling your team things its about you asking your team questions and listening so
instead of just speaking and telling she would have made her team members speak and listened
to them and asking them about
By doing this she would have made a strong connection with the members because this way she
would have involved them in her speech and discussing goals and if any person didnt have clear
goals for the year, she should have planned on establishing them fairly soon. Its way easier to
manage people if they have clear goals. And knowing each everyone would have helped her to
achieve success.
Recommending ways Richardson can build her team effectively:
As a manager, Richardson is to make her group more productive than it would have been without
her. Focusing her energy from the first day on the things that only she, as a manager, can do. She
is the leader. She is responsible for training and developing her people and for building them into
a team. To build her team effectively and have a positive impact on the team it only takes insight
into three key areas: Alignment, Motivation, and Performance.
Team should have a sales process and set goals, but it works best to align those
organizational goals to the team.
Setting general routine rules and guidelines for the team members would make them
more efficient and effective. For example Richardson didnt say anything to Sarah when she
used to come late there should be strong rules of coming on time and sharing ideas.
Stressing teamwork and cooperation; emphasizing open and candid communication both
ways; and the no surprises rule (if they have problems or Difficulties, they should be brought
to the new managers attention).
Appraising the team as a whole and individually. And reward them in a social format that
brings out the best in them in a way that inspires everyone.
The most important part of her job is to motivate her employees. Start that from day one.
She should find numerous ways to motivate the team members. Give them positive
feedback when she can and negative feedback only when she must.
Placing a high priority on coaching will build confidence and drive production for the
team better and faster than any other single practice.
Give flexibility to team members on how to meet their work goals, encourage employees
to make suggestions and give creative ideas.
Q.8) In your opinion who is at fault for Melissa Richardsons poor performance as a Sales
manager and Team Leader?
Answer:
The team leaders are those who can lead and direct without misuse of their power. They
must be able to inspire others in a direction or greater good. They must be strong enough to stand
firm in decision making and leading others without an egotistical attitude. A great team leader
will encourage others to brain storm and contribute to the whole. They also lead by example and
intelligently. However, with reference to case study Melissa Richardson is not a good team leader
as she did not know how to lead, direct or inspire her team members. For example the behavior
of Alex Hoffman is very rude towards her but she did not take any action. Some as the one of
other team member Sarah Vega who did not pay full attention towards her work and much busy
with her cell phone. She also comes late on work but Melissa didnt do anything for her this type
of behavior.
The sales manager is the person responsible for leading and guiding a team of salespeople.
A sales manager's tasks often include assigning sales territories, setting quotas, mentoring the
members of her sales team, assigning sales training, building a sales plan, and hiring and firing
salespeople. Because a sales manager's compensation is tied to how many sales her team makes,
she's highly motivated to get her salespeople producing. This often leads to a scenario where she
micromanages her sales team, hanging over their shoulders and constantly asking for updates. As
a sales person, Richardson had not been exposed to many of the management issues, paperwork,
and processes covered in the classes of the manager training course. Legal issues related to
human resource had been stressed repeatedly, but Richardson had little confidence in her
understanding of the risks and requirements. One of the other reason of her poor performance as
a sales manager is that her regional manager didnt give her information about the duties and
responsibilities of her new job. Due to all above issues she shows a poor performance as sales
managers.