Office of The Secretary: Application of Daywork and Provisional SUM Items IN Contract Management Department Order)
Office of The Secretary: Application of Daywork and Provisional SUM Items IN Contract Management Department Order)
Office of The Secretary: Application of Daywork and Provisional SUM Items IN Contract Management Department Order)
/3
Republicof the Philippines
Dt
DEPARTMENTOF PUBLIC WORKS AND HIGHWAYS
OFFICE OF THE SECRETARY
Manila
1)j>WII
IJ":f ~
AU6 0 7 2007
DEPARTMENT ORDER
46
No.
Series of 200~'
SUBJECT:
~. tJ:f )
Section VII (Bill of Quantities) of the Philippine Bidding Documents for the
Procurement of Works which was prepared by the Government Procurement
Policy Board (GPPB) defines and prescribes guidelines in the application of
Daywork Schedule and Provisional Sums. Attached, for the information and
guidance of all concerned, is a copy of the said Section VII (2 pages) of the
Philippine Bidding Documents.
In order to establish a definite and common interpretation in the application of
Daywork and Provisional Sum in the Contract Management of DPWH
Infrastructure Projects, the following guidelines and procedures are hereby
prescribed for the guidance and compliance of all concerned.
I.
DAYWORK
The works shall then be valued in accordance with the Daywork Schedule
included in the Contract, plus a percentage to be entered by the bidder
representing contractor's profit, overhead/contingencies, supervision cost
and other charges.
The following procedure shall then apply:
a. Before ordering goods for the works, the Contractor shall request for
quotations from at least 3 suppliers and submit the same to the
Engineer.
b. Invoices, vouchers and accounts or receipts shall be kept by the
Contractor for submission prior to payment.
PROVISIONAL SUM
"Provisional Sum" means a sum included in the Contract and so designated
in the Bill of Quantities for the execution of any part of the Works or for the
supply of goods, materials, plant or services, or for contingencies, which sum
may be used, in whole or in part, or not at all, on the instructions of the
Engineer. The Contractor shall be entitled to only such amounts in respect
of the work, supply or contingencies to which such Provisional Sums relate
as the Engineer shall determine.
The Engineer shall notify the Contractor of any determination made, with a
copy to the Employer.
Provisional Sum is usually provided in the Bill of Quantities if there is a high
expectation for quantity or cost overrun, as a result of a long gap between
the conduct of detailed engineering design and the actual implementation of
the project. In such case, Provisional Sum may be used to facilitate
budgetary approval of Variation Orders without the need to seek additional
budget. But this Sum should be limited if there is a high degree of accuracy
in the conduct of detailed engineering design, which should always be the
case, and if project is implemented shortly after the completion of the design.
Provisional Sum, if deemed to be needed in the project and provided in the
Bill of Quantities, shall not exceed 3% of the project cost. Provisional sum
shall be applied only to projects that will go beyond 12 months contract
duration.
The Provisional Sum may be used also for the execution of additional works
beyond the limit of Dayworks. This maybe due to unknown or unforeseen
underground obstruction wherein detailed engineering cannot be possibly
undertaken or for other works like relocation of public utilities which requires
HERMOGENE
Secretary
herewith and
~'\
. ~NE,
1111
JR.
11111111
WIN7F00117
'~l
Objectives
':i:lil~l}::"c"",....r;~:Pil'
The objectives of the Biithf(QOa'
(a)
to provide su ",,,,\U:+;;i:
enable Bids to beprep'are
(b)
when a Contract has been entered into; to provide a priced Bill of Quantities for
use in the periodic valuation of Works executed.
In order to attain these objectives, Works should be itemized in the Bill of Quantities in
sufi1cient detail to distinguish between the different classes of Works, or between
Works of the same nature carried out in different locations or in other circumstances
which may give rise to different considerations of cost. Consistent with these
requirements, the layout and content of the Bill of Quantities should be as simple and
brief as possible.
Daywork Schedule
A Daywork Schedule should be included only if the probability of unforeseen work,
outside the items included in the BilI of Quanthies,is high. To facilitate checking by
the Entity of the realism of rates quoted by the Bidders, the Daywork Schedule should
A list of the various classes of labor, materials, and Constructional Plant for
which basic daywork rates or prices are to be inserted by the Bidder, together
with a statement of the conditions under which the Contractor will be paid for
work executed on a daywork basis.
(b)
Provisional Sums
A general provision for physical contingencies ( uantity overruns) may be made b
120
------------------
-.------.--.--------.--------------------,
see
These Notes for Prcp<:;'in~ a Bill of Quantities arc intended only as information for the
PROCURING ENTiTY or the person drafting the Bidding DoclIlIlents. They should
not be included in the final documents.