No.

1/3/95-3PP II/9619
GOVERNMENT OF PUNJAB
DEPARTMENT OF PERSONNEL AND ADMINISTRATIVE REFORMS (PERSONNEL
POLICIES II BRANCH)

Dated, Chandigarh the 6/6/96

To
(i)
(ii)
(iii)

Subject:-

All the Financial Commissioners to the Govt. of Punjab.

All the Principal Secretaries/Administrative Secretaries to the Government
of Punjab.
All Heads of Departments, Commissioners of Division, Registrar, Punjab
& Haryana High Court, District and Session Judges, Deputy
Commissioners, Sub Divisional Officers (Civil) in the Punjab State.
Bonafide resident of Punjab-Guidelines for grant of Residence
Certificate.

Sir/Madam,
I am directed to invite your attention to the Punjab Government Circular Letter
No.1/3/95-3PP II/2043, dated 29/1/1996 vide which the instructions were issued
regarding simplification of procedure for obtaining the certificate of Domicile for
purposes of admission to educational institutions (including technical/medical
institution). The matter has been reconsidered in the light of judgement delivered by the
Hon'ble Supreme Court of India in the case of Dr. Pradeep Jain Vs. Union of India and
others reported as AIR 1984-SC-4121 wherein it was held that instead of the word
'Domicile' the word 'Residence' be used in the instructions issued by the State
Government on the subject. Accordingly, it has been decided by the Government to
revise the Government instructions referred to above as under:

Affidavit/Certificate and the authorities

competent to issue the same
(a) Citizen of India
(b) Produce an affidavit to the
effect that they or their
Children/wards have not
obtained the benefit of
Residence in any other
State

Affidavit of the parents/guardian to be

attested by an Executive Magistrate/Oath
Commissioner/Notary Public

50

Categories
i)

Candidates who have studied for a period of

5 years in Punjab or have studied in Punjab
for 2 years just preceding the qualifying
examination for the admission.
ii) Children wards of
a) The employees of Punjab Govt. posted in
or outside Punjab State or working on
deputation having atleast 3 years of
service.
b) The employee of Govt. of India posted in
Chandigarh or in Punjab in connection
with the affairs of the Punjab Govt. for a
period of 3 years.
c) The
employees
of
State
Govt.
institutions/undertakings who are posted
in Chandigarh or in Punjab in connection
with the affairs of the Punjab Govt. for a
period of 3 years.
d) The employees having atleast 3 years of
service in autonomous bodies/companies
in which Punjab Govt. has 20% or more
shares:
e) The Residents who are residing outside
Punjab on Account of their service either
with the GOI or with the employees of the
Govt. of Punjab in the matter of issue of
Residence Certificate provided the
permanent address of such employees fall
in the reorganized Punjab i.e. on or after
01.11.66, as per their service books.
iii) Children/wards of the pensioners of
Punjab Government irrespective of the
fact that the original home of the retiree is
in a state other than Punjab or he has
settled after retirement in or outside
Punjab.
iv) Children/wards of persons who have settled
in Punjab or had resided in Punjab for a
period of atleast 5 years at any time prior to
the date of submission of the application
either in pursuit of a profession or holding
of a job.
v) Children/wards of persons who have held
immovable property in Punjab for a period
of 5 years, the property should be in the
name of the parents/guardians or the
candidate himself.
vi)

Persons who were born in

Punjab and produced a certificate to that
effect

51

Certificate to be issued by the

Headmaster/ Principal of the Govt. and
recognized Schools/Colleges concerned.
Certificate to be issued by respective Head
of the Department

- do -

- do -

- do -do-

PPO issued by the Accountant General,

Punjab.

Certificate to be issued by the DC, ADC

(R), ADC (D), SDM, GA to DC, DORG,
DRO, EM, Tehsildar, Commissioners of
Municipal Corporations of Amritsar,
Jalandhar and Ludhiana.
DC, ADC(R), ADC(D), SDM, GA to DC,
EM, DORG, Tehsildar/DRO based on
copies of Jamabandi, Revenue Record,
Municipal Record, Registered deeds or
any other documents to the full
satisfaction of the DC.
As per category (iv) above.

2.

3.

For the purposes of uniformity for issuing the certificate of Residence in the case
of various categories to be issued by the Competent Authorities, proformae have
been prescribed which are enclosed herewith. After careful consideration, it has
also been decided to delete the D.T.O. included among the certifying authorities
against category (iv) & (vi) of the policy instructions dated 29.01.1996.
The receipt of this letter may please be acknowledged.
Sd/(Karam Chand Ahuja)
Deputy Secretary, Personnel
Copy of letter No.1/3/95-3PP-II/10361-63, dated 20.05.97 from the Joint Secretary,

Personnel Government of Punjab, Department of Personnel and Administrative Reforms

(Personnel Policies Branch II) to all Heads of Departments, etc., in the Punjab State.
Subject:

Bonafide Resident of Punjab Guidelines for grant of Residence Certificate

With reference to letter No.1/3/95-3PII/9619, dated the 6th June, 1996 of this Department
on the subject noted above and to say that keeping in view the hardship being faced by the
Employees in getting the 'Residence Certificate' it has been decided to decentralize the powers of
issuing the 'Residence Certificate' in process of the categories mentioned below:Categories:
ii)

Children/wards of

a)

The employees of Punjab Government

posted in or outside Punjab State or
working on deputation having at least
3 years of service.

b)

c)

d)

The Heads of the office shall be competent to

issue the requisite certificate to the employees
with the exception that in the case of head of
Office, the Head of the Department shall be
the Competent Authority to issue the
certificate

the employees of Government of India

posted in Chandigarh or in Punjab in
connection with the affairs of the
- do Punjab Government for a period of 3
years.
the employees of State Government
institutions/undertaking
who
are
posted in Chandigarh or in Punjab in
- do connection with the affairs of the
Punjab Government for a period of 3
years.
the employees having at least 3 years
of service in autonomous bodies/
- do companies
in
which
Punjab
Government has 20% or more shares.
_____________ *** _____________

52

From:
Subject:

Copy of letter No.1/3/95-3PP-II/7332, dated 14th June, 1999

Chief Secretary to Government of Punjab to all the Heads of the department etc.
Issuance of certificate for the purpose of seeking admission to
educational/technical/professional institutions in the state and also for employment.

various

Sir,
It has been brought to the notice of Government that educational authorities and institutions
prescribe various certificates regarding residence, SC/BC category and backward area etc. to be furnished
by the students/candidates with the applications forms for entrance examinations or employment in the
formats and by the authorities different from those prescribed by the Government departments. Cases have
also been reported where the authorities concerned insist on retaining original certificates and refuse to
accept the attested photo copies of the certificates. All this results in harassment and panic among the
students/candidates and their parents/guardian, since they have to apply with such certificates to more than
one authorities simultaneously and within a limited period. The lists of certificates required at the time of
applying for CET/PPMET/PMT and PAU are enclosed by way of illustration.
2.
In order to overcome the difficulty mentioned above, it has been decided by the Government that
following procedure has been decided by the Government that the following procedure shall be followed
meticulously by all the educational and other authorities concerned:i)
Certificates issued in the format and by the authorities prescribed by the Government Departments
shall be accepted as valid by all educational institutions and other authorities.
ii)
Where a number of authorities have been authorized to issue the certificates there shall be no
insistence on issue of a certificate by any particular authority or by the highest authority indicated
in the format.
iii)(a) In case of entrance examinations, no certificate should be called for in the first instance alongwith
the application form. It will be sufficient for the candidate seeking admission or other facility to
indicate in the application from whether he/she belongs to any particular category entitling
him/her to certain concessions or facility. Requisite certificates may be obtained only from the
selected/wait listed candidates.
iii)(b) To further simplify the procedure attested copies of the certificates only shall be retained and
original certificates if required to be produced at the time of interview shall be returned
immediately, thereafter.
iv)
Parents/guardian or candidates can also obtain SC certificates from the Head of the institution
where the candidates has studied if the proof is available in the school records.
v)
The persons who are employed in Government of India or any other State Government are to be
treated at par with the employees of the Government of Punjab in the matter of issue of Scheduled
Caste certificate provided relevant Scheduled Caste certificate exists in their service record. The
Scheduled Caste certificate in such will be issued by the respective Heads of Departments in the
Proforma below:-

vi)

CERTIFICATE TO BE ISSUED BY THE RESPECTIVE HEAD OF THE DEPARTMENT

Certified that Shri__________S/o Sh._______ father/mother of Miss./Mr._______ is an employee
_________ of (State Govt. Institution/underworkings) the Government of Punjab and is working as
_____________. He is posted at Chandigarh/Punjab in connection with the Affairs of the Punjab Government
for a period of past three years.
In case of freedom fighters, political sufferers terrorists/riot victims and migrations where the registers are
maintained by DC office, the certificate may be issued by Deputy Commissioner/GA to DC/ADC.
These instructions shall come into force with immediate effect and shall be effective even where admission
prospectus have already been printed following earlier instructions but entrance examination is yet to be hold
or deadline for submission of forms is not yet over.
These instructions may be brought to the notice of all concerned for meticulous compliance.
The receipt of this letter may please be acknowledged.
Yours faithfully,
Sd/(Megh Raj)
Joint Secretary Personnel

Note: Even though due care has been taken to reproduce the above letters as published
by the Govt., the University is not liable for any typographical error or any other
mistake which may have crept in inadvertently.
53

54

SPECIMEN FORMS OF SOME CERTIFICATES TO BE ATTACHED

WHICHEVER APPLICABLE WITH EACH APPLICATION FORM
AFFIDAVIT OF THE PARENT/GUARDIAN TO BE ATTESTED BY AN
EXECUTIVE MAGISTRATE/OATH COMMISSIONER/NOTARY PUBLIC IN CASE
OF CATEGORY a b
I..father/mother/guardian of Miss/Mr.
resident of ...
(full address to be given)
do, hereby, solemnly state and affirm as under:
1.
That I am a citizen of India.
2.
That the child/ward of deponent have not obtained the benefit of Residence in any other
state for admission to any of the medical courses..

Dated:

DEPONENT

Verification:
Verified that the contents of my above affidavit are true and correct to the best of my knowledge
and belief and nothing has been concealed therefrom.

Dated:

DEPONENT

* Compulsory for all candidates

--------------------------------------------------------------------------------------------------------------------------------CERTIFICATE TO BE ISSUED BY THE PRINCIPAL/HEAD MASTER OF THE
GOVERNMENT/RECOGNIZED SCHOOL/COLLEGE CONCERNED IN CASE OF
CATEGORY (b) (i)
It is certified that Miss/Mr..
D/o, S/o Sh....has been a student of this School/College
for a period of..years, fromto .
He/she left the School/College on.

Dated:

Signature of Principal/Head Master of the

College/School
With Seal

55

CERTIFICATE TO BE ISSUED BY THE HEAD OF THE DEPARTMENT IN CASE

OF CATEGORY (b) (ii) (a)
Certified that Sh/Smt..S/o, W/o Sh.
father/mother of Miss/Mr..is an employee of the
(Name of child/ward)
..of Punjab Government. He/she is working as
(Name of office)
and is posted at. ...He/she has
more than three years service at his/her credit.

OR
Certified that Sh/Smt...S/o W/o Sh..
is father/mother of Miss/Mran employee of the.
of Punjab Government. He/she is working as....
on deputation with theand is posted at
He/she has more than three years service at his/her credit.

Place:
Dated:

Head of the Department

(With Seal)

--------------------------------------------------------------------------------------------------------------------------------CERTIFICATE TO BE ISSUED BY THE RESPECTIVE HEAD OF THE DEPARTMENT

IN THE CASE OF CATEGORY (b) (ii) (b)
Certified that Sh/Smt...S/o W/o Sh..
father/mother of Miss/Mris an employee of Govt. of India and is working
as....He/she has been posted at Chandigarh/Punjab in connection with the
affairs of Punjab Government for the past three years.

Dated:

Head of the Department

(With Seal)

56

CERTIFICATE TO BE ISSUED BY THE RESPECTIVE HEAD OF THE DEPARTMENT

IN CASE OF CATEGORY (b) (ii) (c)
Certified

that

Sh./Smt._______________S/o,

W/o

Sh_____________________________

Father/Mother of Miss/Mr.______________________________________________is an employee of

_________________________ Govt. of Punjab and is working as _________________________
(institution/undertaking)
He/she has been posted at Chandigarh/Punjab in connection with the affairs of the Punjab Government for
period of past three years.
Dated:_____________

Head of the Department

(With Seal)

--------------------------------------------------------------------------------------------------------------------------------CERTIFICATE TO BE ISSUED BY THE HEAD OF THE DEPARTMENT

IN CASE OF CATEGORY (b) (ii) (d)
Certified that Sh./Smt_________________________ S/o W/o Sh__________________________ Father of
Miss/Mr.______________________________________________________________ is an employee of
_______________________________________ in which the Punjab Govt. has 20% or more shares.
(Name of the autonomous bodies/companies).
He/she is working as _________________ and is posted at _______________________. It is also certified
that he/she has three years service in the above said autonomous body/company.

Dated:________________

Head of the Department

(With Seal)

--------------------------------------------------------------------------------------------------------------------------------Category (b) (iii)

(iii)

Children/wards of the pensioners of Punjab Govt. PPO issued by Account General Punjab.
irrespective of the fact that the original home
of the retiree is in a state other than Punjab or
he has settled after retirement in or outside
Punjab.
Note: A certificate from the Head of the Department to the effect that Sh./Smt._______________ is
father/mother of Sh./Smt._____________________________(name of the applicant) may also be attached.

57

RESIDENCE CERTIFICATE TO BE ISSUED BY THE DC, ADC(R), ADC(D), SDM,

ASSISTANT COMMISSIONER GENERAL, DORG/DRO, EM, TEHSILDAR, COMMISSIONERS OF
MUNICIPAL CORPORATIONS OF AMRITSAR, JALANDHAR AND LUDHIANA
IN CASE OF CATEGORY - (b) (iv)
Certified

that

Sh./Smt__________________________

S/o

W/o

Sh.________________________

father/guardian of Mr/Miss________________________________________________________

(Name of the Child/Ward with full address)

_______________________ has settled *in Punjab or has resided *in Punjab for a period of 5
years from _____________________ to ______________________________. He is working as
__________________________________________________.
(Name of profession Designation and job)
* Strike whichever is not applicable.
Dated:_____________

Signature of DC/ADC(R), ADC (D), SDM

ASSISTANT COMMISSIONER GENERAL,
DORG/ DRO, EM, Tehsildar, Commissioners of
Municipal Corporations of Amritsar, Jalandhar
and Ludhiana.
------------------------------------------------------------------------------------------------------------

RESIDENCE CERTIFICATE TO BE ISSUED BY THE DC, ADC(R), ADC(D), SDM,

ASSISTANT COMMISSIONER GENERAL, DORG/DRO, EM, TEHSILDAR, COMMISSIONERS OF
MUNICIPAL CORPORATIONS OF AMRITSAR, JALANDHAR AND LUDHIANA
IN CASE OF CATEGORY - (b) (v)

Certified that Sh./Smt__________________ S/o W/o Sh.__________________________

(Name of Person)
Father/Mother/guardian of Miss/Mr.__________________________________________
(Name of child/ward with full address)
holds immovable property at _________________________ in the state of Punjab for the
(Place and District)
past__________________ years.

Dated:_____________

Signature of DC, ADC(R), ADC (D)

SDM, ASSISTANT COMMISSIONER
GENERAL,
DORG/DRO,
EM,
Tehsildar, based on copies of Jamabandi,

58

Revenue Record, Municipal Record,

Registered deed or any other documents
to full satisfaction of the DC

59

RESIDENCE CERTIFICATE TO BE ISSUED BY THE DC. ADC (R), ADC (D),

SDM, ASSISTANT COMMISSIONER GENERAL, D.O.R.G./D.R.O., E.M.,

TEHSILDAR, COMMISSIONERS OF MUNICIPAL CORPORATION OF AMRITSAR,
JALANDHAR AND LUDHIANA
IN CASE OF CATEGORY - (b) (vi)
Certified that Miss/Mr.________________________ D/o,S/o Sh.___________________ resident
of ___________________________________ was born in Punjab as per birth certificate.

Dated:_____________

Signature of DC/ADC(R), ADC (D)

SDM, ASSISTANT COMMISSIONER
GENERAL,
DORG/DRO,
EM,
Tehsildar, Commissioners of Municipal
Corporations of Amritsar, Jalandhar and
Ludhiana.
------------------------------------------------------------------------------------------------------------

60