SAP SD Sales Order Fields

Sales Order Fields
1
2
General........................................................................................................................... 2
Overview........................................................................................................................ 2
2.1
Overview Sales Tab............................................................................................... 2
2.2
Overview Item Overview...................................................................................... 7
2.3
Overview Item Detail............................................................................................ 8
2.4
Overview Ordering Party.................................................................................... 10
2.5
Overview Procurement....................................................................................... 12
2.6
Overview Shipping.............................................................................................. 14
2.7
Overview Reason for Rejection...........................................................................16
3 Header.......................................................................................................................... 17
3.1
Header Sales...................................................................................................... 17
3.2
Header Shipping................................................................................................. 19
3.3
Header Billing..................................................................................................... 20
3.4
Header Accounting............................................................................................. 21
3.5
Header Conditions.............................................................................................. 22
3.6
Header Account Assignment..............................................................................23
3.7
Header Partners.................................................................................................. 24
3.8
Header Text........................................................................................................ 26
3.9
Header Order Data............................................................................................. 27
3.10 Header Status..................................................................................................... 28
3.11 Header Additional Data A................................................................................... 29
3.12 Header Additional Data B................................................................................... 30
3.13 Header Interest................................................................................................... 31
4 Item Data..................................................................................................................... 32
4.1
Item Sales A....................................................................................................... 32
4.2
Item Sales B....................................................................................................... 33
4.3
Item Shipping..................................................................................................... 34
4.4
Item Billing Document........................................................................................ 36
4.5
Item Tax Exemption License...............................................................................38
4.6
Item Excise Duty................................................................................................ 39
4.7
Item Conditions.................................................................................................. 40
4.8
Item Account Assignment...................................................................................41
4.9
Item Schedule Lines........................................................................................... 42
4.9.1 Schedule Lines - Sales....................................................................................... 43
4.9.2 Schedule Lines - Shipping.................................................................................. 44
4.9.3 Schedule Lines - Procurement........................................................................... 45
4.9.4 Schedule Lines Dangerous Goods...................................................................46
4.10 Item Partners...................................................................................................... 47
4.11 Item Texts........................................................................................................... 49
4.12 Item Order Data................................................................................................. 50
4.13 Item Status......................................................................................................... 51
4.14 Item Structure.................................................................................................... 52
4.15 Item Additional Data A....................................................................................... 53
4.16 Item Additional Data B....................................................................................... 54
Page 1 of 54
Sales Order Fields
1 General
This document outlines the fields contained on all sales orders created through transaction VA01 in SAP. All data at the
header level applies to all items on the order. The item data only applies to the specific item being viewed.
Additionally, much of the data comes from master date (Customer, Material, Contract). However, if the data isnt on the
master, it will not be copied into the order. The data can be added manually to the order. This may require approval from
another department (sales, credit, etc.). When in doubt, check with the customer service manager for guidance.
2 Overview
Much of the data outlined in the header and item sections below can also be found in the overview screen for easy access.
The table section within the each tab of the overview screen can be modified to each persons preferences by using the
Configuration button on the upper right hand corner of the table. It is important to note that the overview does not contain all
data, but a select set of fields related to the order.
2.1 Overview Sales Tab
Field
Sales Doc Type
Description
A classification that distinguishes between different types
of sales document:
-- DOM (Domestic)
-- EXP (Export)
-- DEXP (Domestic for Export)
-- EXCH (Exchange)
-- FD (Sample)
-- KB (Consignment Fillup)
-- KE (Consignment Issue)
-- KA (Consignment Pickup)
-- KR (Consignment Return)
-- RE (Return)
-- CR (Credit Request)
-- DR (Debit Request)
Page 2 of 54
Source
Manually populated
Other Location
Header - Sales
Sales Order Fields

Field
Req deliv.Date
Complete dlv
Delivey block
Billing block
Payment terms
Order reason
Sales Area
Deliver.Plant
Total Weight
Volume
Pricing date
Incoterms
Incoterms (Part 2)
Description
First entered requested delivery date for entire order
Indicates whether a sales order must be delivered
completely in a single delivery or whether the order can
be partially delivered and completed over a number of
deliveries.
Indicates if the entire document is blocked for delivery.
Indicates if the entire sales document is blocked for billing.
Source
Manually populated
Sold-to Customer
Key for defining payment terms composed of cash

discount percentages and payment periods.
Indicates the reason for creating the sales document.
This is required for returns, credit requests and debit
requests but can be added to the other order types
Sales Org / Distribution Channel / Division
The sales org defines the organization responsible for the
sale:
-- 4630 (Sun Petrochemical Company)
-- 5700 (Sunoco R&M)
-- 5760 (Epsilon: This should never appear on a customer
order. This is for internal processing only)
Payer
Distribution Channel and Division will alwasy be 99.

Not Being Used
Total gross weight of all the items in the order in lbs
Total volume of order (for liquid products only)
By default the header pricing date the header requested
date. See item pricing date for additional information
Commonly-used trading terms that comply with the
standards established by the International Chamber of
Commerce (ICC).
Point of title transfer ("ORIGIN" or "DESTINATION") for
US to US, US to CA, CA to US and CA to CA. For other
orders, in addition to ORIGIN or DESTINATION the
port can be entered. See table ZTINCO2 for additional
options (using transaction ZTINCO2).
Other Location
Header - Shipping
Entered by user
Header - Billing
Document
Header - Billing
Document
Header - Sales
Contract - Header
Header - Sales
Material Master
Material Master
Auto
Header - Shipping
Header - Shipping
Header - Sales
Contract - Header
Header - Billing
Document
Contact - Item
Item - Billing
Document
The following fields appear in the table on the tab. Each user can modify the way the fields appear on their individual
screen and then save the setting using the configuration button on the top right corner of the table. These fields
appear in the exact same manner in the Overview on the Sales, Item Overview and Item Detail tabs.
Item
Item Number
Material
Material number of item
Contract - Item
Order Quantity
Order Quantity
Manually populated Item - Sales A
SU
Sales Unit of Measure: This will also drive the billing Unit
Contract - Item
Item - Sales A
of Measure
ServiceableMat
Not Being Used
Serv. Matl qty
Not Being Used
S
Indicates if more than one schedule line exists for the
item.
Description
Material description
Material Master
Item description
Not Being Used
Customer Material
Description used by the customer to refer to the material
Contract - Item
Item - Order Data
Numb
ItCa
Item Category: A classification used to drive processing
for the item within SAP.
DGIndProfile
Key that uniquely identifies the dangerous goods profile.
Material Master
HgLvlt
The number of the higher-level item to which this item
Manually populated
belongs in a hierarcy. Used to connect items that are
shipped together in a split truck. Populate the second
item with the item number of the first item.
Deliv.date
Always "D" by default.
Item - Sales A
Page 3 of 54
Sales Order Fields

Field
First date
Plnt
Batch
Source
Manually populated
Contract - Item
Manually populated
Other Location
Item - Sales A
Item - Shipping
Item - Sales A
Ship-to Customer
Item - Sales A
Doc. Currency
Next scale
Catalog
PayG
GV%
Reason for rejection
PO details
Poitem
Engin.Change
BOMexpNo
ATP quantity
Delivery block stat.
Billing block status
CS
A
Delivery time
Material group 1
Description
The first requested delivery date
Plant number from where the material is being sourced
Field only appears for batch managed materials. If an
order is batch specific, batch number can be entered.
Not Being Used
Not Being Used
Document currency
The net price that results from the net value divided by the
order quantity
The quantity on which net price is based. Always equal to
"1". (For example, Net Price = value per "1" UoM)
Quantity unit to which the condition rate refers.
The net value of the item, after any discounts and
surcharges are taken into account. Sales taxes are not
included. The value is expressed in the document
currency.
Document currency
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Reason for rejecting item -- this cancels the line item
Sold-to PO number for the item
Sold-to PO item number for the item. Not being used.
Not Being Used
Not Being Used
Quantity used during ATP processing.
Status of item in relation to the delivery block
Status of item in relation to the billing block
Not Being Used
Not Being Used
Not Being Used
Grouping used for tax reporting
Material group 2
Indicator of DEA regulated products
Material Master
Material group 3
End Use Code
Contract - Item
Material group 4
Not Being Used
Material group 5
Not Being Used
Condition group 1
Condition group 2
Condition group 3
Condition group 4
Condition group 5
Product hierarchy
Material group 1
Not Being Used

Not Being Used
Not Being Used
Not Being Used
Not Being Used
Product hierarchy for reporting purposes
Material Master
Material Master
Material group 2
Material Master
D
WBS Element
Order
Profit Center
Division
Not Being Used
Not Being Used
Profit Center used in financial entries for reporting
Material Master
Material pricing grp
Material Group used for pricing
Contract - Item
CnTy
Amount
Crcy
Net price
per
UoM
Net Value
Page 4 of 54
Item - Conditions
Item - Conditions
Ship-to Customer
Item - Sales A
Manually populated
Item - Sales A
Item - Order Data
Item - Order Data
Material Master
Item - Additional
Data A
Item - Additional
Data A
Item - Additional
Data A
Item - Additional
Data A
Item - Additional
Data A
Material Master
Item - Sales B
Item - Additional
Data A
Item - Additional
Data A
Item - Sales B
Item - Account
Assignment
Item - Sales B
Sales Order Fields

Field
Customer group
Price group
Price List
Sales district
Purchase order date
Purchase order type
Purchase order no.
Purchase order date
Purchase order type
Purch. Order item no
Storage Location
Delivery Priority
Description
Shipping Point/Recei
Part.dlv/item
Route
Net weight
Weight Unit
Gross weight
Volume
Volume Unit
Incoterms
Incoterms (Part 2)
Payt Terms
Billing block
BilRI
HeadBilPln
Billng block
Overall status
Description
Exchange Rate
Pricing date
Material entered
Substitution reason
Usage
Pricing Ref. Matl
Description
Identifies a particular group of customers (for example,
wholesale or retail) for reporting
Not Being Used
Not Being Used
Not Being Used
Date of Sold-to item Purchase Order (by default, the
current date)
Manner in which the purchase order was received (by
default the same as the header)
Customer's Customer PO Number
Date of Customer's Customer Purchase Order (by default,
the current date)
Manner in which the customer received the PO from their
customer
Not Being Used
Storage location where the product is being sourced. For
the majority of orders this will be left blank unless it is
known.
Not Being Used
Not Being Used
Shipping point number from where the material is being
shipped. Determined by the shipping conditions, plant
and load group from the material master.
Specifies whether the customer requires full or partial
delivery for the item.
Route ID used for shipping. Route contains transit time
and carrier. For truck delivered and rail delivered, the
route is automatically determined. For other modes of
transportation, use the appropriate generic route.
Total net weight of all the items in the order in lbs
UoM of net and gross weight (Always "lbs")
Gross weight of item in lbs
UoM of volume (always "GAL")
Commerce (ICC).
Relevant for Billing Indicator.
Not Being Used
Not Being Used
Overall status of item
Not Being Used
Exchange rate used to convert value from USD4.
Not Being Used
Not Being Used
Not Being Used
Page 5 of 54
Source
Sold-to Customer
Other Location
Item - Sales B
Item - Order Data

Manually populated
Item - Order Data

Item - Order Data
Item - Order Data
Item - Order Data
Item - Shipping
Item - Shipping
Sold-to customer
Item - Shipping
Item - Shipping
Material Master
Material Master
Material Master
Material Master
Material Master
Contract - Item
Item - Shipping
Item - Shipping
Item - Shipping
Item - Shipping
Item - Shipping
Item - Billing
Document
Contact - Item
Item - Billing
Document
Payer (or
overridden by
condition type
"ZTRM")
Item - Billing
Document
Item - Billing Block
Auto
Contract - Item
Item - Sales A
Sales Order Fields

Field
Results Analysis Key
Costing Sheet
Overhead key
Receiving Point
Department
Max.Part.Deliveries
Overdeliv. Tolerance
Underdel. Tolerance
Fixed value date
Addit.value days
Invoicing Dates
Billing Date
Serv.rendered date
Acct assignment grp
Source
Component quantity
Code
Description
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
The maximum number of partial deliveries you can make
(including the first delivery) to satisfy the order quantity for
an item.
Percentage (based on the order quantity) up to which an
overdelivery of this item will be accepted.
Percentage (based on the order quantity) up to which an
underdelivery of this item will be accepted.
Not Being Used
Not Being Used
Identifies the calendar that determines the schedule of
billing dates for the customer for customer on invoice lsit
The date on which the billing is processed and booked for
accounting purposes.
Not Being Used
Grouping that is used to determine the accounts that will
be posted for the order
Not Being Used
Not Being Used
Not Being Used
Page 6 of 54
Source
Other Location
Sold-to customer
Item - Shipping
Sold-to customer
Item - Shipping
Sold-to customer
Item - Shipping
Sold-to customer
Item - Billing
Document
Material Master
Item - Billing
Document
Sales Order Fields
2.2 Overview Item Overview
Field
Req.deliv.date
Deliver.Plant
Description
Not Being Used
See the Overview Sales section for details regarding the table.
Page 7 of 54
Source
Manually populated
Other Location
Sales Order Fields
2.3 Overview Item Detail
Field
Sales Document
Item
Item Category
Material
Pricing date
Order Quantity
Conversion Factors
Bus transaction type
Unloading Point
Receiving Point
Plant
Description
Item Number
Order Quantity
Conversion factors from unit of measure to pounds.
Always "11" for final sales
Name of unloading point (for customers with the same
address but different unloading points within the same
facility)
Not Being Used
See the Overview Sales section for details regarding the table.
Page 8 of 54
Source
Other Location
Auto
Item - Sales A
Manually populated
Ship-to Customer
Item - Sales A
Item - Sales A
Item - Sales A
Item - Sales A
Item - Shipping
Contract - Item
Item - Shipping
Material Master
Sales Order Fields
2.4
Overview Ordering Party
Field
Req.deliv.date
Deliver.Plant
Pricing date
POitem
Customer Material
Number
Item
Order Quantity
SU
Material
Description
First date
Plnt
ItCa
S
HglLvIt
Batch
CnTy
Amount
Crcy
Description
Not Being Used
Item Number
Order Quantity
of Measure
Not Being Used
Indicates if more than one schedule line exists for the
item.
The number of the higher-level item to which this item
belongs in a hierarcy. Used to connect items that are
shipped together in a split truck. Populate the second
item with the item number of the first item.
Field only appears for batch managed materials. If an
order is batch specific, batch number can be entered.
Not Being Used
Not Being Used
Document currency
Page 9 of 54
Source
Manually populated
Other Location
Auto
Header - Sales
Contract - Item
Item - Order Data

Item - Order Data
Contract - Item
Item - Sales A
Item - Sales A
Contract - Item
Manually populated
Contract - Item
Item - Sales A
Item - Shipping
Manually populated
Manually populated
Item - Sales A
Ship-to Customer
Item - Sales A
Sales Order Fields

Field
Net price
per
UoM
Net value
Next scale
Billing block
BilRl
H
BBD
PayT
IncoT
Incoterms (Part 2)
RejectionReason
WBS Element
Description
The net price that results from the net value divided by the
order quantity
The quantity on which net price is based. Always equal to
"1". (For example, Net Price = value per "1" UoM)
Quantity unit to which the condition rate refers.
currency.
Not Being Used
Relevant for Billing Indicator.
Not Being Used
Not Being Used
Commerce (ICC).
Not Being Used
Page 10 of 54
Source
Other Location
Item - Conditions
Item - Conditions
Payer (or
overridden by
condition type
"ZTRM")
Contract - Item
Item - Billing
Document
Contact - Item
Item - Billing
Document
Manually populated
Item - Sales A
Item - Billing
Document
Sales Order Fields
2.5 Overview Procurement
Field
Item
Material
Plnt
Confirmed Qty
SU
Mat.Av.Dt.
SLCa
RqTy
I
A
DeliveryDate
N
ATP quantity
Loading Date
Route
Part.dlv/item
Description
RejectionReason
Description
Item Number
Confirmed Quantity (through ATP)
of Measure
Will be the same as goods issue date
Schedule Line Category drive SAP functionality for the
schedule line
The requirements type determines the planning strategy
to be used for a particular requirement
Not Being Used
Not Being Used
Not Being Used
Indicates whether multiple schedule lines exist for item
Quantity used during ATP processing.
Not Being Used
Page 11 of 54
Source
Other Location
Contract - Item
Contract - Item
Item - Shipping
Contract - Item
Item - Sales A
Schedule Lines Shipping
Item - Schedule
Lines
Material Master

Item - Shipping
Sold-to customer
Item - Shipping
Manually populated
Item - Sales A
Sales Order Fields

Field
Shipping Point
Order Quantity
Description
Order Quantity
Page 12 of 54
Source
Other Location
Item - Shipping
Item - Sales A
Sales Order Fields
2.6 Overview Shipping
Field
Complete dlv
Overall status
Total Weight (and
UoM)
Volume
Delivery status
Item
Material
Delivery group
DlvDateForGrp
Note schd.lines
Delivery Date
Mat.Av.Dt.
Description
Source
Status of order in relation to the delivery block

Overall status of entire order
Material Master
Header - Status
Header - Shipping
Material Master
Header - Shipping
Loading Date
Plnt
Shipping Point

Not Being Used
Indicates if the item is blocked for delivery.
Route
Part.dlv./item
Delivery Priority
Delivery Block

Delivery status of entire order
Item Number
Not Being Used
Not Being Used
Indicates whether multiple schedule lines exist for item
Delivery Date
Page 13 of 54
Other Location
Header - Shipping
Contract - Item
Contract - Item

Item - Shipping
Item - Shipping
Item - Shipping
Sold-to customer
Item - Shipping
Header - Shipping
Sales Order Fields

Field
Rejection Reason
DC
CumConfirmedQty
Sales unit
Order quantity
SLCa
RqTy
Overall deliv.status
Delivery status
Description
Not Being Used
Cumulative confirmed quantity for all schedule line items
for item
of Measure
Order Quantity
Schedule Line Category drive SAP functionality for the
schedule line
The requirements type determines the planning strategy
to be used for a particular requirement
Overall delivery status
Page 14 of 54
Source
Manually populated
Other Location
Item - Sales A
Item - Sales A
Item - Sales A
Item - Schedule
Lines
Material Master
Sales Order Fields
2.7 Overview Reason for Rejection
Field
Order reason
Item
Material
Net Value
Description
Plt
POitem
Customer Material
Numb
Description
Indicates the reason for creating the sales document.
This is required for returns, credit requests and debit
requests but can be added to the other order types
Item Number
currency.
Not Being Used
Page 15 of 54
Source
Entered by user
Contract - Item
Manually populated
Contract - Item
Contract - Item
Other Location
Header - Sales
Item - Sales A
Item - Conditions
Item - Shipping
Item - Order Data
Item - Order Data
Sales Order Fields
3 Header
All the following fields apply to all line items on the order.
3.1 Header Sales
Field
Order Type
Sales Area Data
Sales Office
Description
A classification that distinguishes between different types of sales document:
-- DOM (Domestic)
-- EXP (Export)
-- DEXP (Domestic for Export)
-- EXCH (Exchange)
-- FD (Sample)
-- KB (Consignment Fillup)
-- KE (Consignment Issue)
-- KA (Consignment Pickup)
-- KR (Consignment Return)
-- RE (Return)
-- CR (Credit Request)
-- DR (Debit Request)
Sales Org / Distribution Channel / Division
The sales org defines the organization responsible for the sale:
-- 4630 (Sun Petrochemical Company)
-- 5700 (Sunoco R&M)
-- 5760 (Epsilon: This should never appear on a customer order. This is for
internal processing only)
Distribution Channel and Division will alwasy be 99.
The location where the order was placed. These will be tied directly to each
CSRs ID to populate this field. If it is not populated, it can be manually
added.
-- 1000 (HQ Mellon Bank Ctr)
-- 1001 (HQ - 1818)
-- 1002 (Pitt Tech & Comm Ctr)
Page 16 of 54
Source
Entered by user
Contract Header
User ID
Sales Order Fields

Field
Sales Group
Version
Order Reason
Delivery Time
Document Date
Created By
Created On
Guarantee
Doc Currency (and
exchange rate)
Price Procedure
Price list
Price Group
Diff Ref Code
Pricing Date
Customer Group
Usage
Sales District
Description
Not Being Used
Not Being Used
Indicates the reason for creating the sales document. This is required for
returns, credit requests and debit requests but can be added to the other
order types
Not Being Used
The date on which you want the sales document to become effective for
sales management purposes. By default this is the creation date
SAP ID of user who entered the order
The date on which the document was created
Not Being Used
The currency that applies to the document.
Source
Determines which condition types can be used in a document and in which

sequence they appear.
Not Being Used
Not Being Used
Not being used on the header -- see item for use
By default the header pricing date the header requested date. See item
pricing date for additional information
Identifies a particular group of customers (for example, wholesale or retail)
for reporting
Identifies orders as Push (PSH) or Pull (PLL).
-- PLL (Pull)
Not Being Used
Auto
Page 17 of 54
Entered by user
Auto
Auto
Auto
Ship-to Customer
Auto
Sold-to Customer
Sales Order Fields
3.2 Header Shipping
Field
Ship to Party
Unloading Point
Department
Delivery Block
Shipping Conditions
DG mgmt Profile
MnsOfTrns type
MeansTransp.
Receiving Point
Complete Delivery
Order Combination
Contains DG
Shipping Type
SpecProcId
POD-relevant
Total Weight
Net Weight
Volume
Description
Customer Number of Ship to Customer
Name of unloading point (for customers with the same address but different
unloading points within the same facility)
Not Being Used
Mode of transportation
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Indicates whether a sales order must be delivered completely in a single
delivery or whether the order can be partially delivered and completed over a
number of deliveries.
Indicates whether you are allowed to combine orders during delivery
processing.
Not Being Used
Not Being Used
Not Being Used
Indicates if order is Proof of Delivery relevant (billing will not occur until POD
has been completed)
Total net weight of all the items in the order in lbs
Page 18 of 54
Source
Ship-to Customer
Ship-to Customer
Sold-to Customer
Sold-to Customer
Material Master
Material Master
Material Master
Sales Order Fields
3.3 Header Billing
Field
Payer
Incoterms
Incoterms (Part 2)
Terms of Payment
Fixed Value Date
AddValueDays
Billing Block
Invoicing Dates
Billing Date
Serv.rendered
Date
Tax Dept Country
SubsInvProcessing
Ccode to be Billed
AltTaxClassific
Tax Dest Country
EU Triang Deal
Paymt guarant.
Proc.
Financial doc no.
Depreciation %
Description
Customer Number of Payer
Commonly-used trading terms that comply with the standards established by
the International Chamber of Commerce (ICC).
Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA,
CA to US and CA to CA. For other orders, in addition to ORIGIN or
DESTINATION the port can be entered. See table ZTINCO2 for additional
Key for defining payment terms composed of cash discount percentages and
payment periods.
Not Being Used
Not Being Used
Identifies the calendar that determines the schedule of billing dates for the
customer for customer on invoice lsit
The date on which the billing is processed and booked for accounting
purposes.
Not Being Used
Not Being Used
Not Being Used
Company Code to be billed
Not Being Used
Not Being Used
Not Being Used
If order has a letter of credit to guarantee payment, populate "000001"
If order has a letter of credit to guarantee payment, populate the number of
the letter of credit (provided by credit department)
Not Being Used
Page 19 of 54
Source
Contract Header
Contact - Item
Payer Customer
Payer Customer
Sales Organization
Manually populated
Manually populated
Sales Order Fields
3.4 Header Accounting
Field
AcctAssgGr
Posting Period
Assigment Dunning
Key
Dunning Block
Reference
Payment Method
Exch.rate-acct
Ccode to be Billed
Net
Tax
Pricing Elements
WBS Element
Business Area
Description
Grouping that is used to determine the accounts that will be posted for the
order
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Payment method with which this item is to be paid.
Not Being Used
Company Code to be billed
Net value of document
Tax amount of document
The condition records are the details of the pricing for the document
Not Being Used
Not Being Used
Page 20 of 54
Source
Sold-to Customer
Payer Customer
Sales Organization
Sales Order Fields
3.5 Header Conditions
Field
Net (and Currency)
Tax
Pricing Elements
Description
The net value of the entire document, after any discounts and surcharges are
taken into account. Sales taxes are not included. The value is expressed in
the document currency.
Tax amount of the entire document
The condition records are the details of the pricing for the document. These
are summed from the individual items.
Page 21 of 54
Source
Sabrix
Sales Order Fields
3.6 Header Account Assignment
Field
WBS Element
Business Area
Description
Not Being Used
Not Being Used
Source
Page 22 of 54
Sales Order Fields
3.7 Header Partners
Field
Partn.Funct = AG
(SP) Sold-to Party
Partn.Funct = EK
(BU) Buyer
Coordinator
Partn.Funct = RE
(BP) Bill-to Party
Partn.Funct = RG
(PY) Payer
Partn.Funct = WE
(SH) Ship-to Party
Partn.Funct = Z1
Acct Manager - Genl
Partn.Funct = Z2
Acct Manager - Pers
Partn.Funct = Z3
Group Sales
Manager
Partn.Funct = Z4
Employee Resp Genl
Partn.Funct = Z5
Employee Resp Pers
Partn.Funct = Z6
Tech Rep - Genl
Partn.Funct = Z7
Tech Rep - Pers
Partn.Funct = Z9
(PS) Price Support
Description
Sold-to Customer number
Source
Buyer coordinator placing the order. If the buyer coordinator with the name
GENERAL BUYER COORDINATOR is chosen. Double click on this line
item to update the actual name of the person placing the order.
Bill-to Customer
Sold-to Customer
Payer
Sold-to Customer
Ship-to Customer
Sold-to Customer
Number that represent the account manager (general title -- not the individual
employee)
Number that represent the account manager (actual individual employee)
Ship-to Customer
Number that represent the group sales manager (actual individual employee)
Sold-to Customer
Account Manager Genl

Number that represent the employee responsible (i.e. CSR) (general title -not the individual employee)
Ship-to Customer
Number that represent the employee responsible (i.e. CSR) (actual individual
employee)
Employee
Responsible - Genl
Number that represent the technical representative (general title -- not the
individual employee)
Number that represent the technical representative (actual individual
employee)
Price Support customer -- used for some distributors to receive an upfront
discount
Ship-to Customer
Page 23 of 54
Tech Rep - Genl

Manually populated
Sales Order Fields

Field
Partner
Partn.Funct = ZA
(M1) MSDS Contact
1
Partn.Funct = ZE
(M2) MSDS Contact
2
Partn.Funct = ZB
(BL) BOL Recipient
Partn.Funct = ZD
(FD) Final
Destination
Partn.Funct = ZF
(FB) Freight Bill
Payer
Partn.Funct = ZU
(UL) Ultimate
Customer
Partn.Funct = ZC
(CB) Export
Customs Broker
Partn.Funct = SP
(CR) Freight
Forwarder
Partn.Funct = TZ
Import Customs
Broker
Description
Source
Contact person to receive MSDS
Ship-to Customer
Ship-to Customer
Contact person to receive BOL
Ship-to Customer
Final Destination of delivery. Either the number of the ship-to customer can
be used or the generic final destination customer 6000000.
Contract Header
The customer number of the freight bill payer when the freight bill payer is not
Sunoco or the Customer
Sold-to Customer
The ultimate customer used for reporting purposes.
Sold-to Customer
The vendor representing the export customs broker. It is assumed that the
export customs broker is also the freight forwarder unless otherwise specified
with the freight forwarder partner function. This is specific to export orders.
The vendor representing the freight forwarder. It is assumed that if there is
not a freight forwarder is not on the order, that it is the same as the export
customs broker (CB). This applies only to export orders, however it is not
required.
The vendor representing the import customs broker. This applies only to
export orders, however it is not required.
Sold-to Customer
Page 24 of 54
Sold-to Customer
Sold-to Customer
Sales Order Fields
3.8 Header Text
* If both the sold-to and ship-to customers have the same type of text, the ship-to customer text will override the
sold-to customer text.
* Not all text appears for all order types. Below is all possible text on all order types
Field
Desk Details
Description
Internal notes
Transportation
Transportation Text
Special Instructions
Special Instructions that print on the Order Acknowledgement
BOL Text
Text to print on the Bill of Lading
Quality
Quality Instruction
Labeling Instructions
Labeling Instructions print on the Order Acknowledgement to the third party

locations (ZOAT)
Invoice text that prints on the invoice
Invoice Text
Water Movement
Information
Return Description
Return Authorization
Return Disposition
Credit/Debit
Authorization
Credit/Debit
Description
For exports that are going to be on the water, information such vessel
number and name can be added here to print on the order acknowledgement
For return orders, enter any additional information regarding the return that
needs to be documented
For return orders, paste the supply chain authorization email to accept the
return.
For return orders, enter the return displosition
For credit and debit requests, paste the appropriate email to authorize the
credit/debit.
For credit and debit requests, enter any additional information regarding the
credit/debit that needs to be documented
Page 25 of 54
Source
Sold-to or Ship-to
Customer
Sold-to or Ship-to
Customer
Sold-to or Ship-to
Customer
Sold-to or Ship-to
Customer
Sold-to or Ship-to
Customer
Sold-to or Ship-to
Customer
Sold-to or Ship-to
Customer
Manually entered
Manually entered
Manually entered
Manually entered
Manually entered
Manually entered
Sales Order Fields
Page 26 of 54
Sales Order Fields
3.9 Header Order Data
Field
PO Number
Purchase order date
Purchase order type
Last Contact date
Name
Your Reference
Telelphone
Addit.
No of Dunnings
Collective No
Purchase order no.
Purchase order date
Purchase order type
Your Reference
Description
Overall Purchase order number
Date of Purchase Order (by default, the current date)
Manner in which the purchase order was received
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Customer's Customer PO number
Date of Customer's Customer PO
Manner in which the customer received the PO from their customer
Not Being Used
Page 27 of 54
Source
Manually populated
Manually populated
Sales Order Fields
3.10 Header Status
Field
Overall status
Rejection status
Delivery status
Credit status
Overall blkd status
Header Data
Header dlv Data
Header bill.dat
Item Data
Item Deliv Data
Item Bill Data
Description
Overall status of entire order
Rejection status of entire order
Credit status of entire order
Overall blocked status of entire order
Overall completeness of header data of the order
Displays the incompleteness status of the header order data related to the
delivery.
Displays the incompleteness status of the header order data related to the
billing
Overall completeness item data of the order
Displays the incompleteness status of the item order data related to the
delivery.
Displays the incompleteness status of the item order data related to the
billing
Page 28 of 54
Source
Sales Order Fields
3.11 Header Additional Data A
Field
Customer Group 1
Customer Group 2
Customer Group 3
Customer Group 4
Customer Group 5
Condition Group 1
Condition Group 2
Condition Group 3
Condition Group 4
Condition Group 5
Description
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Source
Page 29 of 54
Sales Order Fields
3.12 Header Additional Data B
No Fields.
Page 30 of 54
Sales Order Fields
3.13 Header Interest
Field
Interest
Description
Not being used.
Source
Page 31 of 54
Sales Order Fields
4 Item Data
4.1 Item Sales A
Field
Order Quantity (and
UoM)
Conversion Factors
First Delivery Date
Delivery Time
Contract Number
(and Item)
Net Value (and
Currency)
Exch.rate
Pricing Date
Material Entered
EAN/UPC
Engineering Change
Batch
BOM Explosion
number
Usage
Bus Transaction
Type
Reason for Rejection
Gross/net price rule
Altnernative to item
Description
Order quantity in the order unit of measure
Source
Manually populated
Conversion factors from unit of measure to pounds.

Not Being Used
Number of contract (and item) used to create item.
Material Master
Manually populated
Net value of item

Exchange rate used to convert value from USD4.
Pricing date used for the item (based upon estimated ship date)
Not Being Used
Not Being Used
Field only appears for batch managed materials. If an order is batch specific,
batch number can be entered.
Not Being Used
Manually populated
Not Being Used

Always "11" for final sales
Not Being Used
Not Being Used
Page 32 of 54
Manually populated
Sales Order Fields
4.2 Item Sales B
Field
Pr Ref Material
Prod Hierarcy
Material Group
MatGroup1
MatGroup2
Division
Customer Group
Price List
Diff Ref Code
Mat.pricing grp
Price Group
Sales District
Partner funct.
Acctg Indicator
Ship-to msg
Products msg
Quantity msg
UoM msg
Pay terms msg
Valid date msg
Description
Not Being Used
Product hierarchy for reporting purposes
Material group used for reporting
Not Being Used
Not Being Used
Division material belongs to
Customer classification used for reporting
Not Being Used
Geographic code used for pricing for some distributors
Material Group used for pricing
Group used for pricing
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Page 33 of 54
Source
Material Master
Material Master
Material Master
Sold-to Customer
Contract Item
Contract Item
Contract Item
Sales Order Fields
4.3 Item Shipping
Field
Ship-to Party
Unloading Point
Department
Plant
Shipping Point
Route
Mat.freight Grp
MnsOfTrns type
MeansTransp.
Receiving Point
Delivery Prior.
Stor. Location
Part.dlv/item
Max.Part.Deliv.
Order
Combination
Shipping Type
Spec.Processing
Net Weight (and
UoM)
Gross Weight
Volume
Overdeliv.
Tolerance
Underdeliv.
Tolerance
Description
Ship-to Customer
Source
Not Being Used

Shipping point number from where the material is being shipped. Determined by
the shipping conditions, plant and load group from the material master.
Route ID used for shipping. Route contains transit time and carrier. For truck
delivered and rail delivered, the route is automatically determined. For other
modes of transportation, use the appropriate generic route.
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Storage location where the product is being sourced. For the majority of orders
this will be left blank unless it is known.
Specifies whether the customer requires full or partial delivery for the item.
The maximum number of partial deliveries you can make (including the first
delivery) to satisfy the order quantity for an item.
Indicates whether you are allowed to combine orders during delivery processing.
Not Being Used
Freight terms
Net weight of item in lbs.
Contract Item
Sold-to customer
Sold-to customer
Sold-to customer
Contract Item
Material Master
Gross weight of item in lbs

Volume of item in gallons (liquids only)
Percentage (based on the order quantity) up to which an overdelivery of this item
will be accepted.
Percentage (based on the order quantity) up to which an underdelivery of this item
will be accepted.
Page 34 of 54
Material Master
Material Master
Sold-to customer
Sold-to customer
Sales Order Fields

Field
Unlimited Tol
Description
Not Being Used
Source
Page 35 of 54
Sales Order Fields
4.4 Item Billing Document
Field
Payer
Incoterms
Incoterms (Part 2)
Payment Terms
Fixed Value Date
Add.Value Days
Title passes at Plant
Billing Block
Invoicing Dates
Billing Date
Serv.rendered Date
Tax classific
Acct asgnment grp
Payment Method
Posting Period
Exch.rate-acct
Dunning Key
Dunning Block
Rev. recog
Acc. Start
Revenue Dist
Description
Payer customer
Commonly-used trading terms that comply with the standards established by the
International Chamber of Commerce (ICC).
Point of title transfer ("ORIGIN" or "DESTINATION") for US to US, US to CA, CA
to US and CA to CA. For other orders, in addition to ORIGIN or
DESTINATION the port can be entered. See table ZTINCO2 for additional
Key for defining payment terms composed of cash discount percentages and
payment periods.
Not Being Used
Not Being Used
Not Being Used
Identifies the calendar that determines the schedule of billing dates for the
customer for customer on invoice lsit
The date on which the billing is processed and booked for accounting purposes.
Not Being Used
Tax Classification of Material
Grouping that is used to determine the accounts that will be posted for the order
Payment method with which this item is to be paid.
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Page 36 of 54
Source
Contract Item
Contact - Item
Payer (or overridden

by condition type
"ZTRM")
Manually Populated
Sold-to customer
Material Master
Material Master
Payer Customer
Sales Order Fields

Field
Paym.guar.proc
Financ.doc.no
PaytGuarFm
Ret
Deprec.
1-9
Description
If only the item has a letter of credit to guarantee payment, populate "000001".
(If the entire order is guaranteed, use the same field on the header)
If only the item has a letter of credit to guarantee payment, populate the number
of the letter of credit (provided by credit department). (If the entire order is
guaranteed by the same document, use the same field on the item)
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Page 37 of 54
Source
Manually Populated
Manually Populated
Sales Order Fields
4.5 Item Tax Exemption License
Field
Licenses Used for
Tax Exemption
Description
Not being used.
Source
Page 38 of 54
Sales Order Fields
4.6 Item Excise Duty
Field
Internal license no
External license no
License Type
Valid from
Valid to
Description
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Source
Page 39 of 54
Sales Order Fields
4.7 Item Conditions
Field
Qty
Net (and Currency)
Tax
Pricing Elements
Description
Quantity (and unit of measure) used for pricing
Net value of item
Tax on item
The condition records are the details of the pricing for the document
Page 40 of 54
Source
Sales Order Fields
4.8 Item Account Assignment
Field
Business Area
Profit Center
WBS Element
Order
Profit Segment
Costing Sheet
Overhead Key
Profit Center Billing
Description
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Page 41 of 54
Source
Material Master
Material Master
Sales Order Fields
4.9 Item Schedule Lines
Field
Fixed date and
quantity
Delivery Time
Order Quantity (and
UoM)
Delivered qty
External Date Type
Delivery Date
Order Quantity
Rounded qty
Confirmed qty
Sales UoM
Delivery Block
Delivered qty
Sched.line.cat
Purchase
Requisition
Requisn Item
Description
Indicates whether you want to fix the delivery dates and quantities that are
confirmed after an availability check for the item.
Not Being Used
Order Quantity and Unit of Measure
Quantity already delivered
Always "D" by Default
Delivery Date
Order Quantity
Order Quantity
Unit of Measure
Quantity already delivered
Category used to drive functionality for shipping
Not Being Used
Not Being Used
Page 42 of 54
Source
Sales Order Fields
4.9.1
Field
Confirmed qty
Conversion Factors
Delivery Date
Arrival Time
Order Quantity
Rounded quantity
Required quanitity
Engin.change
BOM Explosion
number
Schedule Lines - Sales
Description
Factor used to convert sales unit of measure to lbs.
Delivery Date
Arrival Time
Order Quantity
Order Quantity
Total required quantity
Not Being Used
Not Being Used
Page 43 of 54
Source
Sales Order Fields
4.9.2
Field
Confirmed qty
Conversion Factors
Delivery date
Arrival Time
Goods issue date
GI Time
Loading Date
Loading Time
Material Avail.date
Matl Staging time
Transportation
Plan.Date
Tr.Plan.Time
Shipping Point
Route
Route Schedule
Delivery Block
Schedule Lines - Shipping
Description
Factor used to convert sales unit of measure to lbs.
Delivery Date
Arrival Time
Goods Issue date calculated from delivery date minus transit time (taking into
consideration factory calendar of ship point)
Goods issue time
Will be the same as goods issue time
Will be the same as goods issue date. Used in ATP.
Shipping point number from where the material is being shipped.
Determined by the shipping conditions, plant and load group from the
material master.
Route ID used for shipping. Route contains transit time and carrier. For
truck delivered and rail delivered, the route is automatically determined. For
other modes of transportation, use the appropriate generic route.
Not Being Used
Indicates if the item is blocked for delivery.
Page 44 of 54
Source
Sales Order Fields
4.9.3
Field
Schedule line date
Order Quantity (and
UoM)
Rounded quantity
Plant/Stge loc.
Movement Type
Schedule Lines - Procurement
Description
Delivery Date
Order quantity
Source
Order quantity
Plant and storage location
Movement type used to drive material movement
Page 45 of 54
Sales Order Fields
4.9.4
Field
Selection date
Excepted Quantity
Reportable Quantity
Exemption: Highly
Visc.
Listed Goods
Reg. prof. exc. Qty
(and No overwriting)
Reg. prof. rep. Qty
Reg. prof. exmpt:HV
Reg. prof. lstd gds
Schedule Lines Dangerous Goods
Description
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Source
Not Being Used

Not Being Used
Not Being Used
Not Being Used
Not Being Used
Page 46 of 54
Sales Order Fields
4.10 Item Partners
Many of the partners are display only on the item because they are set up on the header of the order.
Field
Partn.Funct = AG
(SP) Sold-to Party
Partn.Funct = EK
(BU) Buyer
Coordinator
Partn.Funct = RE
(BP) Bill-to Party
Partn.Funct = RG
(PY) Payer
Partn.Funct = WE
(SH) Ship-to Party
Partn.Funct = Z1
Acct Manager - Genl
Partn.Funct = Z2
Acct Manager - Pers
Partn.Funct = Z3
Group Sales
Manager
Partn.Funct = Z4
Employee Resp Genl
Partn.Funct = Z5
Employee Resp Pers
Partn.Funct = Z6
Tech Rep - Genl
Partn.Funct = Z7
Description
Sold-to Customer number
Source
Buyer coordinator placing the order
Sold-to Customer
Bill-to Customer
Sold-to Customer
Payer
Sold-to Customer
Ship-to Customer
Sold-to Customer
Number that represent the account manager (general title -- not the individual
employee)
Number that represent the account manager (actual individual employee)
Ship-to Customer
Number that represent the group sales manager (actual individual employee)

Number that represent the employee responsible (i.e. CSR) (general title -not the individual employee)
Ship-to Customer
Number that represent the employee responsible (i.e. CSR) (actual individual
employee)
Employee
Responsible - Genl
Number that represent the technical representative (general title -- not the
individual employee)
Number that represent the technical representative (actual individual
Ship-to Customer
Page 47 of 54
Tech Rep - Genl
Sales Order Fields

Field
Tech Rep - Pers
Partn.Funct = Z9
(PS) Price Support
Partner
Partn.Funct = ZA
(M1) MSDS Contact
1
Partn.Funct = ZE
(M2) MSDS Contact
2
Partn.Funct = ZB
(BL) BOL Recipient
Partn.Funct = ZD
(FD) Final
Destination
Partn.Funct = ZF
(FB) Freight Bill
Payer
Partn.Funct = ZU
(UL) Ultimate
Customer
Partn.Funct = ZC
(CB) Export
Customs Broker
Partn.Funct = SP
(CR) Freight
Forwarder
Partn.Funct = TZ
Import Customs
Broker
Description
employee)
Price Support customer -- used for some distributors to receive an upfront
discount
Source
Ship-to Customer
Ship-to Customer
Contact person to receive BOL
Ship-to Customer
Final Destination of delivery. Either the number of the ship-to customer can
be used or the generic final destination customer 6000000.
Contract Header
The customer number of the freight bill payer when the freight bill payer is not
Sunoco or the Customer
Sold-to Customer
The ultimate customer used for reporting purposes.
Sold-to Customer
The vendor representing the export customs broker. It is assumed that the
export customs broker is also the freight forwarder unless otherwise specified
with the freight forwarder partner function. This is specific to export orders.
The vendor representing the freight forwarder. It is assumed that if there is
not a freight forwarder is not on the order, that it is the same as the export
customs broker (CB). This applies only to export orders, however it is not
required.
The vendor representing the import customs broker. This applies only to
export orders, however it is not required.
Sold-to Customer
Page 48 of 54
Manually populated
Sold-to Customer
Sold-to Customer
Sales Order Fields
4.11 Item Texts
* Not all text appears for all order types. Below is all possible text on all order types
Field
Desk Details
Transportation
Special Instructions
BOL Text
Quality
Labeling Instructions
Invoice Text
Manual Price
Authorization
Manual Price
Reason Code
Customer Specific
DG Info
RR License Number
Permit Number
Authorization
Description
Internal notes
Transportation Text
Special Instructions that print on the Order Acknowledgement
Text to print on the Bill of Lading
Quality Instruction
Labeling Instructions prints on the Order Acknowledgement to third parties
only (ZOAT).
Invoice text that prints on the invoice
Authorization for manually added price
Source
Contract Item
Contract Item
Contract Item
Contract Item
Contract Item
Contract Item
Reason code for manually pricing used for reporting purposes
Manually populated
DG information that prints on BOL. Specifically, enter Canadian ERP

information.
Railroad license number to print on the BOL
Permit number to print on the BOL (used mainly for shipment to Mexico)
Paste authorization email from appropriate approver for rebate accruals and
settlements.
Contract Item
Page 49 of 54
Contract Item
Manually Populated
Manually Populated
Manually Populated
Manually populated
Sales Order Fields
4.12 Item Order Data
Field
PO Number
Purchase order date
Purchase order type
Purchase order item
Your Reference
Customer Material
Purchase order no.
Purchase order date
Purchase order type
Purchase order item
Your Reference
Description
Item Purchase order number (by default the same as header)
Date of Purchase Order (by default, the current date)
Manner in which the purchase order was received (by default the same as
the header)
Not Being Used
Used in the Inbound Eastman and Kleinschmidt interface to store the
customers B2B revision number.
Customer Material Description
Customer's Customer PO number
Date of Customer's Customer PO
Manner in which the customer received the PO from their customer
Not Being Used
Not Being Used
Page 50 of 54
Source
Inbound Interface
Contract Item
Sales Order Fields
4.13 Item Status
Field
Overall Status
Reason for Rejection
Delivery status
Item Data
Item data for deliv
Item billing data
Description
Status of item
Delivery status of item
Indicates completeness of item data
Indicates completeness of item data related to the delivery
Indicates completeness of item data related to the billing document
Page 51 of 54
Source
Manually Populated
Sales Order Fields
4.14 Item Structure
Not being used
Page 52 of 54
Sales Order Fields
4.15 Item Additional Data A
Field
Material Group 1
Material Group 2
Material Group 3
Material Group 4
Material Group 5
Condition Group 1
Condition Group 2
Condition Group 3
Condition Group 4
Condition Group 5
Description
End Use Code
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Not Being Used
Page 53 of 54
Source
Material Master
Material Master
Contract Item
Sales Order Fields
4.16 Item Additional Data B
None.
Page 54 of 54

SAP SD Sales Order Fields

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SAP SD Sales Order Fields

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What are the different sections covered in the document?

What are the different sections covered in the document?

What fields are included under the Item Data section?

What fields are included under the Item Data section?

Sales Order Fields

Sales Order Fields

2.1 Overview Sales Tab

Sales Order Fields

Key for defining payment terms composed of cash

Distribution Channel and Division will alwasy be 99.

Sales Order Fields

Indicator of DEA regulated products

End Use Code

Not Being Used

Not Being Used

Not Being Used

Indicator of DEA regulated products

Material pricing grp

Material Group used for pricing

Sales Order Fields

Item - Order Data

Item - Order Data

Sales Order Fields

Sales Order Fields

2.2 Overview Item Overview

Sales Order Fields

2.3 Overview Item Detail

Sales Order Fields

Overview Ordering Party

Item - Order Data

Sales Order Fields

Item - Billing Block

Sales Order Fields

2.5 Overview Procurement

Schedule Lines Shipping

Sales Order Fields

Sales Order Fields

2.6 Overview Shipping

Status of order in relation to the delivery block

Will be the same as goods issue date

Plant number from where the material is being sourced

Total volume of order (for liquid products only)

Schedule Lines Shipping

Sales Order Fields

Sales Order Fields

2.7 Overview Reason for Rejection

Sales Order Fields

3.1 Header Sales

Sales Area Data

Sales Order Fields

Determines which condition types can be used in a document and in which

Sales Order Fields

3.2 Header Shipping

Sales Order Fields

3.3 Header Billing

Sales Order Fields

3.4 Header Accounting

Sales Order Fields