KUAP PANDIPIERI

SAFEGUARDING CHILDREN
CHILD PROTECTION POLICY

Table of Contents
Introduction ......................................................................................................................................................... 4
Policy ................................................................................................................................................................ 4
Aim of the Policy.............................................................................................................................................. 5
To whom the policy applies ............................................................................................................................ 5
Guidelines ............................................................................................................................................................ 6
Definitions ............................................................................................................................................................ 6
How to Recognize Child Abuse ........................................................................................................................... 7
1.

Physical Abuse......................................................................................................................................... 8

2.

Emotional Abuse ..................................................................................................................................... 8

3.

Sexual Abuse ........................................................................................................................................... 9

4.

Neglect..................................................................................................................................................... 9

General Guidelines of the Protection Policy....................................................................................................10

Guidelines on Specific areas .........................................................................................................................11
Definition of intimate care .......................................................................................................................11
Guidelines for good practice ....................................................................................................................12
Guidelines on communication, child photographs and histories ..........................................................12
Guidelines on dealing with children with difficult behaviour ................................................................13
Guidelines on Running Safe Activities for Children ................................................................................13
Recommended transport for children .....................................................................................................15
Responding To Child Abuse ..............................................................................................................................15
Strategies To Stem Child To Child Abuse ...................................................................................................20
Code of Conduct ................................................................................................................................................21
The Role of The Child Protection Officer .........................................................................................................22
CONTACT DETAILS .............................................................................................................................................26
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KUAP Pandipieri Child Protection Officer ....................................................................................................26

The Archdiocese of Kisumu Development Office .......................................................................................26
Central Police Station ....................................................................................................................................26
Children Department ...................................................................................................................................26
COMMITMENT FORM .......................................................................................................................................27
Annex I................................................................................................................................................................28
General Principles that Guide Children Protection .....................................................................................28
Annex II...............................................................................................................................................................33
PARENTS/GUARDIAN/CAREGIVER CONSENT FORM...................................................................................33
Annex III..............................................................................................................................................................34
PARTICULARS OF A CHILD .............................................................................................................................34
Annex IV .............................................................................................................................................................35
KUAP PANDIPIERI CHILD ABUSE REPORTING FORM...................................................................................35

KUAP Pandipieri
SAFEGUARDING CHILDREN AND CHILD PROTECTION POLICY
Introduction
KUAP Pandipieri is a Church Based Catholic Organization working under the Archdiocese of
Kisumu and Mill Hill Missionaries. The Chairman of KUAP Pandipieri Board of Governors is
appointed by the Archbishop of Kisumu Diocese and the Vice-chairperson of the Board is the
Regional Representative of Mill Hill Missionaries. KUAP Pandipieri works in partnership with
the Franciscan Missionaries of St. Joseph Africa Region and other Development Partners.
KUAP Pandipieri operates in the urban and peri-urban areas of Kisumu, East Africa, with
Programmes in Children Services, Education and Health.
Vision
A Gospel driven community living a life of dignity and hope.
Mission
To provide activities in Community Health and Children & Youth Services to vulnerable groups
of people living in the Urban and Peri-Urban areas of Kisumu so that their quality of life is
nurtured ensuring that their freedom of choice is respected. This will be done through an
integrated approach of community empowerment, advocacy and capacity building.

Policy
This policy covers the Programmes and projects of KUAP Pandipieri ministries in Kenya and will
hence forth be used by KUAP Pandipieri Management Team, staff, volunteers and visitors to
demonstrate a commitment to safeguard Children from harm and make clear to all what is
required in relation to the protection of children. It helps to create a safe and positive
environment for children and to show that KUAP Pandipieri is taking its duty and responsibility
seriously. We affirm our belief in the right of all children to be protected from all forms of
abuse, neglect, exploitation and violence, as set out in the UN Convention on the Rights of the
Child 1989 and the Childrens Act (2001) Kenya.

Aim of the Policy

The aim of the policy is:1. To protect all children entrusted to the care of KUAP Pandipieri from harm or abuse to the
fullest possible extent.
2. To ensure the following guidelines are adhered to:

Early recognition of situations where abuse may occur so that preventive measures can
take place.

Early action on issues of abuse where there is evidence of merely suspicion or concerns
within any of the project ministries, either internally or externally.

Awareness creation among those who work with children entrusted to the projects care
of the symptoms of abuse and identification of particular children who might be
vulnerable and at risk.

Taking appropriate action at the right time.

Ensuring child participation in matters that involve their access to protection.

(Annex 1 : Guidelines for child participation in Kenya)

Ensuring Children have access to legal protection including civil registration, litigation for
abused children.

Co-operation with the statutory authorities to ensure the safety and well-being of every
child entrusted to the projects care.

To whom the policy applies

This policy and set of procedures applies to every person, without exception, who has an
appreciable contact with children in KUAP care. This includes:

All members of the Franciscan Missionaries of St. Joseph congregation working in KUAP
Pandipieri

All candidates in formation attached to KUAP Pandipieri projects

All those employed in whatever capacity in residential establishments, services and

projects

All volunteers, visitors and others.

This policy must be brought to the notice of all new members of staff during their induction
period. In addition the above will receive a copy of the organization policy and procedures
regarding safeguarding children.
1. All the above mentioned should be given training in the recognition and prevention of
child abuse, neglect and exploitation.
2. They should be aware of the procedures that must be followed in relation to actual or
suspected abuse. They should be given specific training on how to identify abuse and
how to record their findings and seek for help for both themselves and the children

Guidelines
The safety and welfare of children should be the first and paramount consideration
following an allegation of child abuse.
1. A prompt response (following the procedures relating to child protection) should be
given to all allegations of abuse.
2. Consideration should be given to the emotional, social and spiritual well-being of those
who have suffered abuse, and their families.
3. Consideration should be given to the effect of the allegations on the wider community.
There must an appropriate response to these parties, with due consideration to the
right of privacy of those directly involved and administration of justice.
4. KUAP Pandipieri will do its utmost towards healing the hurt and repairing the harm that
has been done to a victim and his/her family and to restore their trust In God, the
Church and in the society.

Definitions
1. A minor is defined as any person under the age of eighteen years and a person who
habitually lacks the use of reason. ( The Childrens Act 2011 Kenya)
2. Child abuse refers to a form of maltreatment of a child. Someone may abuse, exploit or
neglect a child by inflicting harm or by failing to act to prevent harm.
3. Physical abuse may involve hitting, shaking, kicking, suffocating, and misuse of
medication, applying inappropriate sanctions or otherwise causing physical harm to a
child. It can also apply to ones failure to act to protect the child.

4. Emotional abuse is the persistent emotional ill treatment or rejection of a child by

conveying that he/she is unloved, inadequate or even worthless; or by overprotection
and limiting exploration, learning, and normal social interaction.
5. Sexual abuse involves forcing or enticing a child to take part in sexual activities
whether the child is aware of what is happening or not. The activities may involve
physical contact, including penetrative sex (rape or sodomy) or non-penetrative sex
(oral sex) Inappropriate touching of a childs sexual parts
Other forms may include non-contact activities, such as involving children looking at or
participating in the production of pornographic material, watching sexual acts or
behaving in sexually inappropriate ways, displaying or exposing genitals to a child.
Boys and girls can be sexually abused by males or females, by adults, by young people,
peers, family members or people from all different walks of life.
6. Neglect can be defined as an omission or failure to protect a child. This is evidenced in
the child by being deprived of food, clothing, warmth, hygiene, intellectual stimulation,
safety, affection from adults, and failure to access appropriate medical care.
7. Exploitation can be defined as engaging children in activities that are considered
inappropriate for their age for example, child labour.
8. Children with special vulnerabilities
Civil guidelines pay particular attention to children with special vulnerabilities. These are
children who, for one reason or another, may be more vulnerable to abuse than others.
They could include children with disabilities, children who are separated from their
parents or other family members and are reliant on others for their care and protection,
either in foster care or residential settings, and homeless children. The same categories
of abuse as described above are applicable but may take the form of deprivation of
basic rights, harsh disciplinary regimes or the inappropriate use of medication or
physical restraints.
9. Peer Abuse
In some instances of child abuse the alleged abuser may be another child or young
person. In such situations, there are important child protection issues in relation to both
children and the needs of each should be considered separately
10. Child participation is process of Child development that provides an opportunity for
children to be involved in decision making on matters that affect their lives and to
express their views in accordance with their evolving capacities.

How to Recognize Child Abuse

Recognizing child abuse is not easy and neither is it the responsibility of an individual to decide
whether or not child abuse has taken place
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However, one does have the responsibility to alert the appropriate agencies so that they take
the necessary actions to protect a child.
The following information should be of help so that one may become more alert to the signs of
possible abuse:

1. Physical Abuse
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Unexplained bruising or marks of injuries on any part of the body including hands or
finger marks.
Cigarette burns.
Bite marks.
Broken bones.
Scalds.

Changes in Behaviour

Fear of parents being approached.

Temper out-bursts.
Flinching when approached or touched.
Aggression.
Reluctance to get changed into sports gear, etc.
Depression.
Withdrawn.
Running away.

2. Emotional Abuse
-

Failure to thrive particularly if the child puts on weight in other circumstances; for
example when away from home.
Sudden speech disorder.
Developmental delay: physically or emotionally.
Withdrawn.
Fear of new situations
Attention seeking behavior
Low self esteem
Lying and stealing

Changes in Behaviour

Sulking, hair twisting, rocking, unable to play.

Fear of making mistake.
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Self-harm.
Fear of parent, guardians or caregivers approaches regarding their behavior.
Sudden under achievement or lack of concentration
Chronic running away

3. Sexual Abuse
-

Pain, itching, bruising or bleeding in genital areas.

Sexual Transmitted Infections.
Vaginal discharge or infection.
Discomfort when walking or sitting down.
Abdominal pains.
Sudden interest in matters related to sex
Pregnancy.

Changes in Behaviour

Unexplained aggression.
Withdrawn.
Fear of being left with specific person/people.
Nightmares.
Running away.
Sexual knowledge.
Drawings or language beyond age.
Bedwetting.
Eating problems.
Self-harm sometimes leading to suicides attempts.
Secrets they cannot share.
Substance use (alcohol or drug).
Unexplained source of money.
Avoids making friends.
Sexual explicit actions towards adults.

4. Neglect
-

Constant hunger: sometimes stealing food from other children.

Constantly underweight or loss of weight.
Being left alone unsupervised.
Inappropriate dress for climatic conditions.

Changes in Behaviour

Tiredness.
Not seeking medical assistance.
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Failing to keep appointments.

Having few friends.
Withdrawn.
Constant sadness.

Possible signs of concern regarding adult behavior:

A person in whose presence a child or children becomes unusually distressed or agitated

can be a cause of concern
A member of staff, volunteer, or parent asking a child to lie is a cause for concern
Any member of staff, volunteer, or parent who asks you to lie about a situation involving
a child particularly if that child looks distressed- is a cause for concern
Any person who persistently fails to follow the organizations Code of conduct/
behavioral protocols ( detailed in the child protection policy ) is a cause for concern,
particularly if reasons are evasive
Note: These definitions and indicators are not meant to be definitive. They serve as a guide to
assist in recognizing possible child abuse.

General Guidelines of the Protection Policy

Understanding good practice that can be applied in everyday work and life situations must be a
priority in all that we do.
Among the Behavioral Patterns to be followed are:

Treat all children with respect. Be mindful of their boundaries.

Provide a good example of acceptable behavior in a way that is in line with and truthful to
the Gospel and to the Vision, Mission and Values of KUAP Pandipieri
Never commit or condone corporal punishment.
Be visible to others when working with children and maintain appropriate distance.
Challenge and report potentially abusive behavior.
Help children to develop an understanding of their rights to protection and to know what to
do if they are violated.
Develop a culture that enables children to talk openly about their contacts with staff of
KUAP Pandipieri projects.
Avoid spending excessive amounts of time alone with children or away from other adults.
Avoid taking children to your home where they will be alone with you. Choose open, public
locations for meetings.
Whenever possible, in meeting a child, it is advisable to have the presence of another
responsible adult.
Do not develop relationships with children that can be deemed in any way exploitative or
abusive.

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Do not do things of a personal nature that a child can do for him/herself (for example;
grooming, dressing or bathing).
Do not show favoritism or spend excessive amounts of time with one child.
Never sleep in the same room or bed with a child with whom one is working.
Never act in ways that are intended to shame, humiliate, belittle or be abusive.
Never condone or participate in behavior that is illegal, unsafe or abusive.
Avoid in appropriate use of media, the internet, videos and photographs. Those with
pornographic contents/nature are totally forbidden.
Never make suggestive remarks that are offensive or abusive.
Never behave physically in a manner that is sexually provocative.
Never engage in or allow sexually provocative games, with children to take place.
Never touch a child in an inappropriate or culturally insensitive way.
Never engage in transactional sex in any form or prostitution with children.

Among the Psychological Patterns to be noted and followed are:

Be aware of the power relationship between an adult/staff member/volunteer/visitor with
a child.
Never take any psychological advantage of a child.
Use language that mentally and emotionally empowers a child.
Never degrade or humiliate a child.
Show neutrality and impartiality to children regardless of race, culture, age, gender,
disability, family background, social; status or religious beliefs.
Make other adults aware of the proper treatment of children, thus minimizing the risks of
child abuse.
Ensure that other adults (particularly staff) are clear on what steps are to be taken when
concerns arise regarding the safety of children.
Keep in mind that actions, no matter how well intended, can be subject to misinterpretation
or even malicious intent by a third party.
Remember that KUAP Pandipieri has an obligation to treat any accusation with seriousness
and must investigate the matter fully once reported.

Guidelines on Specific areas

Intimate care of children

Definition of intimate care: Intimate care is; any care which involves washing, touching, or
carrying out an invasive procedure that some children are unable to do due to physical
disability, special educational needs associated with learning difficulties, medical, needs or
needs arising from the childs stage of development. Intimate care may involve help with
drinking, eating, dressing and toileting.

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Guidelines for good practice

They apply to every member of staff involved with intimate care of children
Staff also needs to be aware that some adults may use the intimate care, as an opportunity to
abuse children. It is important to bear in mind that some care tasks/ treatments can open to
misinterpretation. Adhering to these guidelines of good practice should safeguard children and
staff.

Involve the child as far as possible in their intimate care

Treat every child with dignity and respect and ensure privacy appropriate to the childs
age and situation

Make sure practice in intimate care is as consistent as possible

Be aware of own limitations

Promote positive self esteem and body image

Be responsive to a childs reactions

If possible 2 members of staff/volunteers should carry out intimate care duties together
to reduce risks

If there are any concerns they must be reported. This includes if during intimate care of
a child any of the following occur report the incident as soon as possible to another
person working with you and make a brief written note
-

You accidentally hurt them

The child seems an usually sore or tender in the genital area

The child appears to sexually aroused by your actions

The child misunderstands or misinterprets something or has a very emotional

reaction without apparent cause

Some of these could be cause for concern about the child or alternatively the child or another
adult mighty possibly have misunderstood what has happened.

Guidelines on communication, child photographs and histories

KUAP Pandipieri respects each childs right to privacy.
Therefore;
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We will seek to limit the distribution of childrens pictures and case histories, especially
in seeking funds and sponsorship for children.
Care will be taken at all times to ensure that no confidential details about a childs life,
medical concerns or confidential personal history are released to sponsors or donors.
When the story of one of the children is shared, the name of the child should be
changed or if the child is old enough he/she should give permission for the use of name
and details. The child can also write his/her own story.
KUAP Management Team, staff, volunteers and visitors who post pictures or stories on
websites, blogs or social networking sites must ensure that child confidentiality and the
terms of this policy are maintained.
Communication between a child and a donor must pass through the Programme Officer.
Parent or caregiver consent must be sought for any information on a child that is shared
with the public.

Guidelines on dealing with children with difficult behaviour

A child with difficult behaviour will be talked to initially by the person who deals with
the child on an everyday basis with a view to ascertaining the reason for the behaviour
and helping the child.
If the child does not respond then the parents/guardians or caregivers should be
informed and asked to help.
If this is not successful then the child should be referred to a trained counsellor and if
necessary to the Government Childrens Department for further management.

Guidelines on Running Safe Activities for Children

Selection criteria for children
The selection criteria for childrens should be based on their ability to:

Fully understand the nature of participation and be able to voluntarily agree to

participate.

Have experience and knowledge of the issues to be discussed

Have confidence and willingness to express themselves in any medium or language

Have knowledge of childrens issues

Have respect for both other children and adults

Able to interact with children from different backgrounds and ethnic origins.

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Readiness and willingness to take up any responsibility that may be assigned to them

Children will be supervised for in-house activities by a responsible person depending on

the age, development and ability of the child; children with disabilities the ratio is 1 staff
to 4 children. The ration for children 5 years 14 years is 1 staff for 20 children. For
outside activities the ratio is 1:1 for children with physical disabilities and children
without physical disabilities the ratio 1:7. A waking night staff is on duty and 1 staff on
call.

When Children and Young People are taken for excursions or tours, the safety and
security of children and Young People lies with the staff and the person designated with
the responsibility who accompanies them. They will be responsible and all safety
precautions shall be taken and planned for the trip. Each staff that accompanies
children and young people shall be assigned with specific duties to care and act swiftly
in situations.
Parental Consent
Parents and guardians should be given as much information as possible concerning the
events and/or process in which the child is participating in good time. In particular, all
their concerns and questions should be answered as promptly and comprehensive as
possible. In this way they will be willing to allow their children to participate.
(See annex: 2 form filled by parents, guardians or caregivers as a sign of their consent
for their children to participate in a given event)
Safety and well-being during child participation events

Take the childs particulars before the child starts participating in the event (the details
should be provided by the parents, guardians or caregivers) as shown in Annex: 3
Particulars of a child.
Prevent situations that may present risk to children and ensure all precautionary
measures are put in place during the planning and organization stages especially with
regard to accommodation and travel.
Avoid working with children in secluded places
Ensure that a culture of openness exists to encourage any concerns raised by children
Ensure that a sense of accountability exists among all stakeholders to challenge poor
abusive practices
Talk to the children about their contact with trainers or facilitators and encourage them
to raise any concerns taken to ensure the privacy of children in such situations
Enlighten and empower children on rights and what they can do in case they encounter
incidents of rights violations

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Always to inform state to ensure adequate security is maintained during childrens

functions

Recommended transport for children

Safety , comfort and security as stated in the Traffic Act

Every vehicle used for carrying children shall be insured appropriately and meet all other
legal requirements.
In case of Public Service Vehicle (PSVs), they shall be from transport companies which
are duly authorized by law to transport passengers
Children will only be transported during the daytime ( between 6.00am to 6pm)
The organizers and child minders shall ensure that children are provided with adequate
food and water during the journey.

Responding To Child Abuse

In ensuring that the standards enunciated by KUAP Pandipieri are met, it will continue to create
an environment conducive to disclosure- whether this is made by a child or an adult. When a
disclosure is made to a member of staff, volunteer or to a community member that he/ she or
someone else has been abused, the person hearing the disclosure should listen carefully and
not make any comment other than to offer support and reassurance to the child.
The person who has heard the allegation should make a written report; this is given
immediately to KUAP Pandipieri Child Protection Officer
KUAP Pandipieri shall

Take seriously any concern raised

Take positive steps to ensure the protection of children who are the subject of any
concern

Support children who are the subjects of possible child abuse, and staff or other adults
who raise concerns.

Act appropriately and effectively in investigating and in co-operating with, any

subsequent process of investigations.

Be guarded by the child protection process and the principle of the best interests of the
child.

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Listen to the child who may be involved, and take seriously his/her views and concerns.
In doing so, it is important to assure him/her that he/she is not to blame; that they are
doing the *right thing* in reporting and that all will be done to help them.

Work in partnership with parents/ guardians, caregivers, and other professionals to

ensure the protection of the child.

Make no promises that cannot be kept- particularly in relation to secrecy and let the
person know that the information will be passed on to the Programme Officer and to
KUAP Pandipieri Child Protection Officer and the civil authorities.

Ensure that those involved in child protection receive proper training and support in
their role.

Develop effective links and cooperation with relevant agencies.

Provide spiritual and psychological assistance to the victims

Ensure that all staff members understand their responsibilities in being alert to signs of
abuse, and their duty to refer such concerns to the Child Protection Officer and to be
aware that withholding information or covering up any kind of abuse they will be
considered an accomplice.

Adopt procedures for dealing with concerns of possible child abuse.

PROCEDURES
a) Receiving Allegations from a child- listening to a childs disclosure of abuse by any
member of staff
General points

Accept what the child says

Keep clam

Dont panic

Dont seek help while the child is talking to you

Be honest

Look at the child directly

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Do not appear shocked

Let the child know that you need to tell someone else

Assure the child that she/he will not be blamed for the abuse

Never ask leading questions

Try not to repeat the same question to the child

Never push for information

Do not fill in words, finish sentences, or make assumptions

Be aware that the child may have been threatened

Take steps to ensure the physical safety and psychological well being of the child. This
may include referring him/her for medical treatment or to a psychologist.

Make certain you distinguish between what the child has actually said and the
inferences you may have made.

Accuracy is paramount in this stage of the procedure

Do not permit personal doubt to prevent you from reporting the allegation to the
designated Child Protection Officer.

Let the child know what you are going to do next and that you will let her/him know
what happens.

Things to say
Repeat the last few words in a questioning manner
I believe you
I will help you
I am glad you told me
You are not to blame
Things not to say

You should have told someone before

I cant believe it; Im shocked
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Oh that explains a lot

No not her/him. a friend of mine
I wont tell anyone else
Why? How? When? Where? Who?

At the end of the disclosure

Reassure the child that it was right to tell you

Let him/her know what you are going to do next.

Write down accurately what the child has told you. Sign and date your notes. Hand over
the original notes to KUAP Pandipieri Child Protection Officer. Keep a photocopy of the
notes in a secure place for your reference for an indefinite period. These notes are
essential in helping your Child Protection Officer, Organization and the Police to decide
what s best for the child and as evidence if necessary.
( See annex : 3 child abuse reporting form to the FMSJ)

Make sure that the Child Protection Officer signs that he/she has received the report

Seek help for yourself, if you feel you need support.

Follow up for progress

b) Receiving allegation from an adult (member of staff, volunteer, visitor or a community

member.

A person that suspects any form of child abuse taking place or involving any of
KUAP staffs, volunteers or visitors should report to the Child Protection Officer
who will record the information concerning the allegation and ensures the
reporter signs the document for reasons of clarity in case the person reporting
will be needed in future.

KUAP Pandipieri Child Protection Officer will report the allegation to the
Programme Director who will call a meeting of the Management Team to
develop an action plan to investigate the allegations within 48 hours and inform
the reverent authorities.

This action plan will set up a small committee of experts to investigate the
alleged abuse

The accused should be informed of the allegation

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If the accused is a member of staff she/he should be relieved of their duties and
contact with children until the investigation is complete

All procedures followed in handling the allegation will be documented. Factual

elements of an investigation may include interview notes, witness statements,
hard copies of emails, medical reports, and in some cases audio or video tapes.
These need to be gathered in a timely and methodical manner. All
documentations should be kept securely locked away and remain confidential.

During the investigation, all details will be held in confidence by the committee
of experts in consultation with the Child Protection Officer. This is to protect
both the staff member and child from potentially damaging information being
circulated prior to verification of f the facts.

The Child Protection Officer will be kept informed of all developments in the
investigations. If the committee of experts considers the member of staff or
volunteer to be guilty of abuse appropriate action, up to and including dismissal
and legal action, will be determined and implemented.

After the investigation is completed, a plan for communication to the wider

affected community will be developed and implemented by the committee of
expertise. A plan to provide the abused child with any necessary support,
including counseling as appropriate, will also be developed and implemented.

The Child Protection Officer or another designated person may, as appropriate,

notify the parents/caregivers of the children who are involved in the alleged
abuse, and inform them of the steps that KUAP Pandipieri has taken.

Child to-Child Abuse

KUAP Pandipieri is committed to providing a working institutional environment free
from psychological, physical, emotional, verbal and sexual abuse of children by other
children in all projects we are involved with. KUAP Pandipieri is cognizant of the fact
that senior children abuse their juniors through bullying and demanding other abusive
services from them
Therefore KUAP Pandipieri discourage all forms of bullying be they:
Physical: Hitting, punishing, kicking, tripping, spitting, pinching or biting.
Verbal: Teasing, using offensive names, ridiculing, spreading rumours.

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Non-verbal: Writing offensive notes or graffiti about others or using rude gestures.
Internet and Intranet: Carried out through services such as email, chat rooms, SMS, MMS, Face
book, Twitter, LinkedIn, Skype, Video, webcam or voice recordings.

Exclusion: Deliberately excluding others from group or refusing to sit next to

someone, or saving a seat for friends.

Strategies to Stem Child To Child Abuse

KUAP Pandipieri Management Team will ensure that all students, staff, teachers,
parents and guardians are informed about forms of bullying and other abuses
that can exist. The projects will promote a structure and culture that encourages
children to speak out about their personal experiences regarding bullying and
other abuses from children.

When the occurrence of child abuse by a child towards another child is suspected, the
following procedures will be followed:

Anyone who suspects child abuse will discuss with the Programme Officer of the
Department who will then inform the Child Protection Officer of the situation
he/she has observed. The Management Team will be informed immediately of
any such incident and an action plan developed to respond to the matter and
implemented immediately. The relevant authorities will be informed
immediately.

All procedures followed in handling the allegations will be documented by the

Programme Officer and copies of all documentations given to the Management
Team.

A plan to provide the abused child with any necessary support, including
counseling as appropriate, should be developed on the following factors:
-

The nature of the offence

The age of the child

The childs behavioral history in the project;

The likelihood of the offence being repeated.

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The Child Protection Officer or his/her designate person may as appropriate, notify the
parent/ caregivers of the children who are involved in the alleged abuse, and inform them of
the steps that KUAP Pandipieri has taken.

Strict confidentiality about both the victim and the alleged perpetrator will be
maintained at all times

Historical Allegations

Wherever possible, when there is an allegation of abuse that took place some
years ago, KUAP Pandipieri will respond to the investigation with full cooperation
and openness and follow the procedures in the Safeguarding policy.

Code of Conduct
KUAP Pandipieri staffs, volunteers, visitors and others must sign and abide by this code of
conduct and they must never;
-

Hit or otherwise physically assault, exploit or indulge in any kind of abuse to children
and young people

Develop physical and sexual relationship with children and young people

Exploit the ignorance or innocence of a child or young person

Develop relationship with children, which could in any way be deemed exploitative or
abusive

Act in ways that may be abusive or may place a child/ young person at risk of abuse

Use language, make suggestions or offer advice, which is inappropriate, offensive or

abusive

Behave physically in a manner, which is inappropriate or sexually provocative

Do things for children of a personal nature that they can do for themselves

Participate in behavior of children which is illegal, unsafe or abusive

Act in ways intended to share, humiliate, degrade children or otherwise perpetrate any
form of emotional abuse

Discriminate show differential treatment or favour particularly based on ethnicity,

religion or class.

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When Children and Young People are taken on excursions or tours, the safety and
security of children and Young People is the responsibility of the Programme Officer and
the staffs who accompanies them. The Programme Officer will be responsible for
ensuring that all safety precautions shall be taken to ensure safety measures are in
place. Each staff that accompanies children and young people shall be assigned with
specific duties to care and act swiftly in situations.

This code of Conduct is issued to all those who work in KUAP Pandipieri projects with children
and young people. This is not an exhaustive and exclusive list.
It is important for all members of staff and others in contact with children to;
1.
2.
3.
4.
5.
6.
7.
8.

Be aware of situations which may present risks and manage these

Plan and organize work schedules for activities or events so as to minimize risks
As far as possible be visible in working with children
Ensure that a culture of openness exists to enable any issues or concerns to be raised
and discussed.
Ensure that a sense of accountability exists between staff so that poor practice or
potentially abusive behavior does not go unchallenged.
Talk to children about their contact with staff, volunteers, visitors or other adults and
encourage them to raise any concerns they may have.
Empower children discuss with them their rights and what acceptable and
unacceptable behaviour is.
Clear instructions must be given to children of whom they contact if they experience a
potential risk.

The Role of the Child Protection Officer

The CHILD PROTECTION OFFICER shall be a person of outstanding integrity, who is well
versed and experienced, in dealing with child protection issues.
She/he shall

Receive information about child protection concerns

Report all child protection concerns received to the civil authorities, after
consultation with the Programme Officer.
In case of an accusation involving a priest, deacon, religious (man or woman),
immediately inform the Diocesan Bishop and the Religious Superiors, who will
manage all subsequent internal investigations in such cases.
Record all reports; keep a log of actions, events, and information. These must be
dated and signed by the author.
22

Explain the procedures to a person who has raised a concern.

Contact appropriate services, where a child is in need of immediate help.
Conduct an initial interview with the respondent as soon as possible, informing
him/her of the nature of the accusation and the process being followed, as well as
his/her right to seek legal advice. The respondent is not obliged, by law, to respond
or to furnish evidence, but will be informed that any statement provided will be
taken into account in the investigation. A written record of the interview must be
prepared, agreed upon by the respondent, and then signed and dated.

Other duties of the Child Protection Officer include;

Providing basic information about keeping children safe

Updating any changes to policy or procedures
Ensuring the child protection is built into all management systems and processes
Monitoring protection measures and performances in this area.
Guiding staff about what will happen after they have reported a child protection
concern.
Raising awareness on child safeguarding issues among the children so that they can
report any abuses.
Ensuring that key partners are aware that all who work in KUAP Pandipieri projects
are accountable to its policy on safeguarding children
Identifying suitable staff for the work of protecting children in KUAP Pandipieri
projects and coordinating their training
Alerting Interview Boards for KUAP Pandipieri about the need to ascertain from
referees the suitability of applicants for employment involving contact with children.
Obtaining legal counsel on childrens issues when needed.

Monitoring and Reviewing Child Protection Policy

KUAP Child Protection Officer will visit all projects to ensure that the Child Protection
Policy is implemented and make return visits at least twice yearly.

The Child Protection Policy will be reviewed every three years or when new legislation is
received.

KUAP Pandipieri Commitment to the Child Protection Policy

1. KUAP Board of Governors and the Management Team are committed to a culture of
safety that minimizes risk to children in regard to:

23

Safe recruitment and vetting Practices helping prevent those who pose a risk to
the children from holding positions of trust

Code of behavior: The projects have clear guidelines that set out what is and
what is not acceptable behavior with regard to keeping children safe.

Running safe institutions and activities for children: helping to ensure a safe
environment for children

2. KUAP Pandipieri Management Team, staff and volunteer will sign and abide by the
behavioural code of conduct.
3. KUAP Pandipieri Management Team will ensure that staff , volunteer and visitors will
have a copy of the safeguarding children document
4. KUAP Pandipieri Human Resource Officer and his/her deputy will ensure that all staff,
volunteers and visitors will be formally briefed on child protection issues. Contact
details of KUAP Pandipieri Child Protection Officer or designated person will be given to
them.
5. The Boards of Management, Ministries of Health, Education and Childrens Department
Donors, organizations who work in partnership with KUAP Pandipieri and the office of
Community Leaders will receive a copy of KUAP Pandipieri Safeguarding Children &
Child Protection Policy document.
6. Contact details for reporting possible child protection concerns will be displayed in each
of KUAP working sites
7. Training, learning opportunities and support on child protection issues will be provided
by KUAP Pandipieri
8. KUAP Pandipieri Management Team and staff will sign the commitment form to protect
children.

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25

CONTACT DETAILS
KUAP Pandipieri Child Protection Officer;
Mrs. Jenipher Muhanji
Pandipieri Catholic Centre
PO Box 795
40100 Kisumu,
Kenya. East Africa.
Telephone: +254 733924856
Email: [email protected]

Assistant Child Protection Officer;

Mrs. Christine Etakwa
Pandipieri Catholic Centre
PO Box 795
40100 Kisumu,
Kenya. East Africa.
Telephone:+254 723453940
Email: [email protected]

The Archdiocese of Kisumu Development Office

Sifa House
Mission Road
40100 Kisumu,
Kenya. East Africa
Central Police Station
Kenyatta Street
40100 Kisumu
Kenya, East Africa

Children Department
Child Protection Unit
Imperial Road
40100 Kisumu
Kenya, East Africa

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COMMITMENT FORM
I am committed to protecting and safeguarding children and young people from abuse. I
understand that knowingly giving false information will be considered as a breach of trust and
could result in my dismissal at any time in the future.
I.. Confirm that I have been
briefed on and read KUAP Pandipieri CHILD PROTECTION POLICY AND PROCEDURES Document.
The contents of this document have been explained to me, and I have had an opportunity to
ask questions and seek clarifications on points that were not clear to me.
I am now fully aware of my obligations to act in accordance with the requirements of this
document, including reporting instances of abuse or suspected abuse of children that have
been or are actually taking place.
I understand that if I am subsequently convicted of any criminal offence, I must declare this to
my employer KUAP Board of Governors.

I declare that the information I have given in this form is correct.

Name Block Capitals):

Signature: ID

Job title:
..
Date:
.
Name of witness:
(Block Capitals)
Signature ID.
Date:

27

Annex I
General Principles that Guide Children Protection
The UNCRC and Children Act 2011 recognize childrens participation in matters that affect
them. The following four key principles of the rights of the child are the pillars that should
inform and guide child participation practices.

NON-DISCRIMINATION (ARTICLE 2) : - which state that no child shall be subjected to any

form of discrimination on account of his/her sex, age, disability, religion, custom, colour,
birth or other status, race, language, political or other opinion, national, ethnic or social
origin.

BEST INTEREST OF THE CHILD (ARTICLE 3): - which calls on state parties to ensure that in all
actions concerning children, their best interest in a prime consideration, that children are
adequately protected in all actions taken by them or by adults in their favour, and that
adults working for the care and protection of children are competent especially in matters
of safety.

THE RIGHT TO LIFE, SURVIVAL, AND DEVELOPMENT (ARTICLE 6): - which states that
children have a right to survival, should be protected from any form of violence, abuse or
neglect and that they may grow up in an environment that ensures their physical, mental,
spiritual, moral, psychological and social development and prepares them to live as
individuals in a free society.

RESPECT FOR THE VIEWS OF THE CHILD (ARTICLE 12): - provides for the childs right to be
heard and for state parties to ensure that children are allowed to express their views in
manner consistent with their evolving capacities as well as ensuring that their views are
included in legal provisions, policy and judicial decisions in accordance with the relevant
UNCRC provision

Genuine and effective child participation requires:

An ongoing process of expression and active involvement in decision making at different

levels in matters that concern them.
Information sharing and dialogue between children and adults based on mutual respect.
Power for children to shape both the process and outcome.
Acknowledgement that children evolving capacity, experience and interest play a key role in
determining the nature of participation.

It is also characterized by rights-based approaches that are:

28

Legal - to ensure that they are within the provided legal framework.
Ethical - to ensure respect for and guarantee the dignity of each child.
Safe - in which childrens protection rights are properly safeguarded.
Non-discriminatory - to ensure that all children have an equal opportunity to be involved.
Child-friendly - to enable children to contribute to the best of their ability.

Degree of Participation
Children can participate in matters that affect them to different degrees, based on their
evolving capacities. The deeper the level of participation, the more the children are able to
influence what happens to them. This presents greater opportunities for their personal
development.
All the different degrees of child participation are valid and call for a commitment to listening to
children and taking them seriously. There are no clear cut boundaries between the different
degrees of participation as many can span more than one level. Participation can encompass a
wide range of activities, from the global to the day-to-day level. These include:

Influencing government policy making process in both private and public spheres.
Individually or communally influencing decisions affecting day-to-day lives, including how
services are provided.
One-off consultations or ongoing processes.
Shared decision making, evaluation and research to assess the quality of services provided.

Methodologies of Child Participation

There are diverse methodologies used in engaging children in various contexts. Practitioners of
child participation are encouraged to use these methodologies, document best practices and
share them widely. They include:

Engagement in adult forums e.g. youth councils, boards or advisory groups.

Using theatre and arts (drama, role-play, music, poetry, painting, essays, verse speaking,
sculpture, design, handicrafts).
Child-led initiatives, (e.g. child clubs, child-to-child forums).
Active engagement in their daily lives in families, nurseries, pre-schools and schools.
Photos and videos.
Conducting interviews

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Why Child Participation is Important

The reasons for encouraging childrens participation can be summarized to include:

Childrens rights are human rights Children are humans and share the same fundamental
rights as others.
Fulfill legal obligations The rights of children to be consulted is included in the UNCRC and
the Children Act 2001.
Improve services for children Consulting with children enables them to influence the
choice made in the provision of services and development of better policies and
programmes for children.
Improved decision making When children participate they are better informed and have
access to more accurate information and choices.
Enhance democratic practices When children are provided with opportunities to
represent other children interest in the community, it helps creates frameworks to sustain
democratic values and principles.
Enhance childrens protection they easily voice and report cases of child abuse thereby
enhancing child protection.
Develop Life skills children develop their ability to protect themselves from abuse.

Rules of Child Participation

Those working for and with children should ensure that the best interest of the child principle
is observed during participation process. Efforts should be taken to ensure that children are
adequately prepared and facilitated to bring out their best during participation at all levels.
Some of the rules to observe include: 1. Mutual Respect
Participating children should feel that their contributions are valued and their comments are
listened to, regardless of age, disability, gender, ethnic group, or material affiliations.
2. Access to information
Adults supporting childrens participation must ensure that children have all the relevant
information about the topic. This can be provided through explanation, text, tapes recordings,
visual media, posters and presentations.
3.

Informed consent
Why are they being asked to participate?
What is expected of them in terms of commitment, time and other inputs?
What are the possible outcomes of their participation-positive and negative?
How can the children be empowered to take decisions or positively be influenced by other
actors, in the participation programme and beyond?

30

What kinds of material, financial and human support can children expect from the
organization or its partners, now and in the future?

4. Confidentiality
All the children have the right to privacy about any information that they may reveal during the
course of a programme or activity. This right must be respected both by the adults and children.
Information provided by children should only be shared with other people with clear consent,
on how and with whom it is shared.
5. Protecting children
Those engaging children in participation are responsible for ensuring that children are
protected from physical, psychological, emotional, developmental and moral harm while they
are participating in programmes.
6. Equal rights to participate
One fundamental principle of the human and childrens rights is that all individuals have equal
rights, irrespective of the childs parents or guardians race, colour or creed.

7. Avoid dependency
Participating children should not become too emotionally dependent on the organization or the
programme. Likewise adults should not become emotionally dependant on the children they
work with. Participation should help children to be stronger and stand up for themselves and
their peers.
8. Payment for participation
There are differing views about whether children should be paid for their participation. This is a
matter for the programme policy, to be discussed and decided between children and adults.
One option is a daily allowance for the children who contribute to the programme. Another is
to offer non-financial benefits, such as education or skills training.
9. A supportive atmosphere
The atmosphere in which children participate should be friendly and relaxed. This will
encourage children to participate and help overcome their shyness or fears, making them feel
comfortable to choose their own ways of working and expressing themselves.
10. Appropriate methods
All activities and methods used with children should be appropriate to the childrens age and
capacities. But it is important to be creative and adaptable, making sure that methods are
culturally appropriate. Children can also collaborate in designing methods.
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11. Selecting which children participate

Children should be left to decide who amongst them will participate. The principle should be
the same as those of the representative democracy, whereby citizens elect leaders to represent
their interests, and in turn report back to them.
12. Language
Child friendly language should be used by the facilitator. This ensures that the quality of
childrens participation is not compromised especially when the children come from different
countries, ethnic groups or regions. Interpreters should be sensitized about childrens rights
and their participation so that they respect the children and translate carefully what they say
without changing the meaning. Facilitators should ensure that activities do not go too fast for
the interpreter and children to keep up with.

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Annex II
PARENTS/GUARDIAN/CAREGIVER CONSENT FORM
This Form should be filled in by the parent(s)/guardian(s) as a sign of consent for their children to
participate in a given event.
I/we_____________________________________________of________________________
(Name/s of parent/s/Guardian)

(Address)

__________________________________________ allow my/our daughter/son, _________

___________________________________ (Full Name of Child) Aged ______________to travel to
(Name of place activity is taking place, if outside Kenya, name country) to participate

in _______________________

_______________________________________________ (name of Event/ Purchase of visit) which

Will be held in _______________________________________________________________
_______________ from ______________________________________________________
All transactions, accommodation, food, passport and visa, medical insurance and travel
Insurance expenses related to this trip will be paid by _______________________________
and _______________________________________________________________________
(Name of sponsoring organization & Names of any other organization contributing to the costs)

She/he will be chaperoned by __________________________________________________

(Name & Title)

Who will be responsible for his/her care and protection?

I/we recognize that if an illness, accident or other emergency involving my/our child should occur,
medical treatment may be required. I/we authorize the child minder and other staff who are supervising
my/our child and the medical staff they select, to take any action they consider appropriate.
I/we recognize that travel is not free of risk. I/we agree that the child minder and (name sponsoring
organization) will not be responsible for any accident or illness which take place and which they could
not be expected to have prevented.
I/we understand that photographs/video and sound footage of my/our child may be taken at the event.
I/we give permission for (name of organizers) to allow and supervise these activities in accordance with
their principles and to authorize any reasonable use of any photographs, and/or footage in any media.
This will only apply if our/my daughter/son agrees to have photographs/video and sound footage of
him/her taken. I/we have been given a list of contact names, address and telephone numbers of the
organizers.
_________________________________________________________________________
Name and Signature of the Parent/Caregiver/Guardian of the Child

Date: ___________________________________________________
___________________________________________________________________________
Name and Signature of the Representative from Sponsoring Organization.
Date:_________________________________________________
___________________________________________________________________________
Name and Signature of the Child minder
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Date: ___________________________________________________

Annex III
PARTICULARS OF A CHILD
This Form should be filled in before the child starts participating in an event. The details should be
provided by the parent(s)/guardian(s).
Full names:
Age:
Sex:
Name of School or Institution or church:
If child is out of school, please provide details:
Names of mother:
Tel no. Or Post Box (Home):
Place of work and address (Tel no. and Post Box no.):
Name of father:
Tel no. Or Post Box (Home):
Place of work and address (Tel no. and Post Box no.):
Name of guardian or caregivers:
Tel no. Or Post Box (Home):
Place of work and address (Tel no. and Post Box no.):
Name and address of nearest school/church/ mosque:
Name of Chief or Assistant Chief:
Any known allergies?
Yes/No

Class:

If yes, please provide details:

Is the child on any medication?

If yes please provide details:

Yes/No

Does the child have any special needs?

If yes, please provide details:

Yes/No

Dated:
Name and Signature of person taking details:

34

Annex IV
KUAP PANDIPIERI CHILD ABUSE REORTING FORM
This form should be used by the Child Protection Officer when a suspicion, allegation or disclosure of
child abuse has been raised.
Part one: About You
Name:
Male/Female:
Your Role at (name event)
Your relationship to the child concerned:
Part Two: About the Children
Name(s):
Male/Female:
Age:
Room number:
Name of Guardian/Caregivers:
Part Two: About the Children
How did you come to have a concern: was abuse observed or suspected?
Was an allegation made? Yes/No
If yes, please provide details.
Name of complainant (if not the child):
Name of person who the complaint is made against;
Did a child disclose abuse? Yes/No
If yes, please provide details.
Name of child:
Family details:

Date, time and place of (any) incident(s):

Name of concern/allegation:
Observations made by you (e.g. childs emotional state, any physical evidence)

Write down exactly what the child said and what you said and /or did:

Any immediate action required in protecting the safety or well-being of the child? Yes/No
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If yes, please provide details

Any other relevant information (e.g. disability, language etc)

Were other children or adults involved or aware?

Have you reported to any one (e.g. the childs guardian or the Child Protection Officer?)
Yes/ No
If yes, please provide details.

Time and date of reporting:

Person to whom report was made:
Advice given:
Action taken:
Referrals taken place? Yes/No
If yes, please provide details.

if no referrals, the action to be taken,

Provide details of discussion had with the referrals and what further action was agreed upon.

Provide confirmation that the action agreed upon has occurred.

Monitoring
First 24 hours
Weekly
Outcome and any follow up required.

Signed:
Date:
Place:

Date:

Place:

36