Writing a Bibliography: APA Format

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Below are standard formats and examples for basic bibliographic information recommended by the
American Psychological Association (APA). For more information on the APA format,
see http://www.apastyle.org.
Basics
Your list of works cited should begin at the end of the paper on a new page with the centered
title, References. Alphabetize the entries in your list by the author's last name, using the letter-by-letter
system (ignore spaces and other punctuation.) Only the initials of the first and middle names are given. If
the author's name is unknown, alphabetize by the title, ignoring any A, An, or The.
For dates, spell out the names of months in the text of your paper, but abbreviate them in the list of works
cited, except for May, June, and July. Use either the day-month-year style (22 July 1999) or the month-
day-year style (July 22, 1999) and be consistent. With the month-day-year style, be sure to add a comma
after the year unless another punctuation mark goes there.
Underlining or Italics?
When reports were written on typewriters, the names of publications were underlined because most
typewriters had no way to print italics. If you write a bibliography by hand, you should still underline the
names of publications. But, if you use a computer, then publication names should be in italics as they are
below. Always check with your instructor regarding their preference of using italics or underlining. Our
examples use italics.
Hanging Indentation
All APA citations should use hanging indents, that is, the first line of an entry should be flush left, and the
second and subsequent lines should be indented 1/2".
Capitalization, Abbreviation, and Punctuation
The APA guidelines specify using sentence-style capitalization for the titles of books or articles, so you
should capitalize only the first word of a title and subtitle. The exceptions to this rule would be periodical
titles and proper names in a title which should still be capitalized. The periodical title is run in title case,
and is followed by the volume number which, with the title, is also italicized.
If there is more than one author, use an ampersand (&) before the name of the last author. If there are
more than six authors, list only the first one and use et al. for the rest.
Place the date of publication in parentheses immediately after the name of the author. Place a period
after the closing parenthesis. Do not italicize, underline, or put quotes around the titles of shorter works
within longer works.
Format Examples
Books
Format:
Author's last name, first initial. (Publication date). Book title. Additional information. City of publication:
Publishing company.
Examples:
Allen, T. (1974). Vanishing wildlife of North America. Washington, D.C.: National Geographic Society.
Boorstin, D. (1992). The creators: A history of the heroes of the imagination. New York: Random House.
Nicol, A. M., & Pexman, P. M. (1999). Presenting your findings: A practical guide for creating tables.
Washington, DC: American Psychological Association.
Searles, B., & Last, M. (1979). A reader's guide to science fiction. New York: Facts on File, Inc.
Toomer, J. (1988). Cane. Ed. Darwin T. Turner. New York: Norton.
Encyclopedia & Dictionary
Format:
Author's last name, first initial. (Date). Title of Article. Title of Encyclopedia (Volume, pages). City of
publication: Publishing company.
Examples:
Bergmann, P. G. (1993). Relativity. In The new encyclopedia britannica (Vol. 26, pp. 501-508). Chicago:
Encyclopedia Britannica.
Merriam-Webster's collegiate dictionary (10th ed.). (1993). Springfield, MA: Merriam-Webster.
Pettingill, O. S., Jr. (1980). Falcon and Falconry. World book encyclopedia. (pp. 150-155). Chicago: World
Book.
Tobias, R. (1991). Thurber, James. Encyclopedia americana. (p. 600). New York: Scholastic Library
Publishing.
Magazine & Newspaper Articles
Format:
Author's last name, first initial. (Publication date). Article title. Periodical title, volume number(issue
number if available), inclusive pages.

Note: Do not enclose the title in quotation marks. Put a period after the title. If a periodical includes a
volume number, italicize it and then give the page range (in regular type) without "pp." If the periodical
does not use volume numbers, as in newspapers, use p. or pp. for page numbers.
Note: Unlike other periodicals, p. or pp. precedes page numbers for a newspaper reference in APA style.
Examples:
Harlow, H. F. (1983). Fundamentals for preparing psychology journal articles. Journal of Comparative and
Physiological Psychology, 55, 893-896.
Henry, W. A., III. (1990, April 9). Making the grade in today's schools. Time, 135, 28-31.
Kalette, D. (1986, July 21). California town counts town to big quake. USA Today, 9, p. A1.
Kanfer, S. (1986, July 21). Heard any good books lately? Time, 113, 71-72.
Trillin, C. (1993, February 15). Culture shopping. New Yorker, pp. 48-51.
Website or Webpage
Format:
Online periodical:
Author's name. (Date of publication). Title of article. Title of Periodical, volume number, Retrieved month
day, year, from full URL
Online document:
Author's name. (Date of publication). Title of work. Retrieved month day, year, from full URL

Note: When citing Internet sources, refer to the specific website document. If a document is undated, use
"n.d." (for no date) immediately after the document title. Break a lengthy URL that goes to another line
after a slash or before a period. Continually check your references to online documents. There is no
period following a URL.
Note: If you cannot find some of this information, cite what is available.
Examples:
Devitt, T. (2001, August 2). Lightning injures four at music festival. The Why? Files. Retrieved January 23,
2002, from http://whyfiles.org/137lightning/index.html
Dove, R. (1998). Lady freedom among us. The Electronic Text Center. Retrieved June 19, 1998, from
Alderman Library, University of Virginia website: http://etext.lib.virginia.edu/subjects/afam.html

Note: If a document is contained within a large and complex website (such as that for a university or a
government agency), identify the host organization and the relevant program or department before giving
the URL for the document itself. Precede the URL with a colon.
Fredrickson, B. L. (2000, March 7). Cultivating positive emotions to optimize health and well-
being. Prevention & Treatment, 3, Article 0001a. Retrieved November 20, 2000, from
http://journals.apa.org/prevention/volume3/pre0030001a.html
GVU's 8th WWW user survey. (n.d.). Retrieved August 8, 2000, from
http://www.cc.gatech.edu/gvu/usersurveys/survey1997-10/
Health Canada. (2002, February). The safety of genetically modified food crops. Retrieved March 22,
2005, from http://www.hc-sc.gc.ca/english/protection/biologics_genetics/gen_mod_foods/genmodebk.html
Hilts, P. J. (1999, February 16). In forecasting their emotions, most people flunk out. New York Times.
Retrieved November 21, 2000, from http://www.nytimes.com
Sample
Sample Bibliography: APA Reference List Format