Apple Remote Desktop Administrators Guide

Apple Remote Desktop
Administrator’s Guide
Version 3.1
K Apple Computer, Inc.
© 2006 Apple Computer, Inc. All rights reserved.
The owner or authorized user of a valid copy of Apple
Remote Desktop software may reproduce this
publication for the purpose of learning to use such
software. No part of this publication may be reproduced
or transmitted for commercial purposes, such as selling
copies of this publication or for providing paid for
support services.
The Apple logo is a trademark of Apple Computer, Inc.,

registered in the U.S. and other countries. Use of the
“keyboard” Apple logo (Option-Shift-K) for commercial
purposes without the prior written consent of Apple
may constitute trademark infringement and unfair
competition in violation of federal and state laws.
Apple, the Apple logo, AirPort, AppleScript, AppleTalk,

AppleWorks, FireWire, iBook, iMac, iSight, Keychain, Mac,
Macintosh, Mac OS, PowerBook, QuickTime, and Xserve
are trademarks of Apple Computer, Inc., registered in the
U.S. and other countries.
Apple Remote Desktop, Bonjour, eMac, Finder, iCal, and

Safari are trademarks of Apple Computer, Inc.
Adobe and Acrobat are trademarks of Adobe Systems

Incorporated.
Java and all Java-based trademarks and logos are

trademarks or registered trademarks of Sun
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UNIX is a registered trademark in the United States and

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019-0835/11-13-06
3 Contents
Preface 9 About This Book

10 Using This Guide
10 Remote Desktop Help
10 Notation Conventions
11 Where to Find More Information About Apple Remote Desktop
Chapter 1 13 Using Apple Remote Desktop

13 Administering Computers
15 Deploying Software
18 Taking Inventory
21 Housekeeping
23 Supporting Users
23 Providing Help Desk Support
25 Interacting with Students
27 Finding More Information
Chapter 2 28 Getting to Know Remote Desktop

28 Remote Desktop Human Interface Guide
29 Remote Desktop Main Window
31 Task Dialogs
32 Control and Observe Window
33 Multiple-Client Observe Window
34 Report Window
35 Changing Report Layout
36 Configuring Remote Desktop
36 Customizing the Remote Desktop Toolbar
36 Setting Preferences for the Remote Desktop Administrator Application
37 Interface Tips and Shortcuts
Chapter 3 39 Installing Apple Remote Desktop

39 System Requirements for Apple Remote Desktop
40 Network Requirements
40 Installing the Remote Desktop Administrator Software
41 Setting Up an Apple Remote Desktop Client Computer for the First Time
3
41 Upgrading the Remote Desktop Administrator Software
42 Upgrading the Client Software
42 Method #1—Remote Upgrade Installation
43 Method #2—Manual Installation
43 Upgrading Apple Remote Desktop Clients Using SSH
44 Creating a Custom Client Installer
46 Considerations for Managed Clients
46 Removing or Disabling Apple Remote Desktop
46 Uninstalling the Administrator Software
47 Disabling the Client Software
48 Uninstalling the Client Software from Client Computers
Chapter 4 49 Organizing Client Computers Into Computer Lists

49 Finding and Adding Clients to Apple Remote Desktop Computer Lists
50 Finding Clients by Using Bonjour
51 Finding Clients by Searching the Local Network
51 Finding Clients by Searching a Network Range
52 Finding Clients by Network Address
53 Finding Clients by File Import
53 Making a New Scanner
54 Making and Managing Lists
54 About Apple Remote Desktop Computer Lists
55 Creating an Apple Remote Desktop Computer List
55 Deleting Apple Remote Desktop Lists
55 Creating a Smart Computer List
56 Editing a Smart Computer List
56 Creating a List of Computers of from Existing Computer Lists
57 Importing and Exporting Computer Lists
57 Transferring Computer Lists from Apple Remote Desktop 3 to a New Administrator
Computer
58 Transferring Remote Desktop 2 Computer Lists to a New Remote Desktop 3
Administrator Computer
58 Transferring Old v1.2 Computer Lists to a New Administrator Computer
Chapter 5 60 Understanding and Controlling Access Privileges

60 Apple Remote Desktop Administrator Access
62 Setting Apple Remote Desktop Administrator Access Authorization and Privileges
Using Local Accounts
63 Apple Remote Desktop Administrator Access Using Directory Services
63 Creating Administrator Access Groups
66 Enabling Directory Services Group Authorization
66 Apple Remote Desktop Guest Access
67 Apple Remote Desktop Nonadministrator Access
4 Contents
68 Virtual Network Computing Access
69 Command-Line SSH Access
69 Managing Client Administration Settings and Privileges
70 Getting an Administration Settings Report
70 Changing Client Administrator Privileges
Chapter 6 72 Setting Up the Network and Maintaining Security

72 Setting Up the Network
73 Using Apple Remote Desktop with Computers in an AirPort Wireless Network
74 Getting the Best Performance
74 Maintaining Security
76 Remote Desktop Authentication and Data Transport Encryption
76 Encrypting Observe and Control Network Data
77 Encrypting Network Data During Copy Items and Install Packages Tasks
Chapter 7 78 Interacting with Users

79 Controlling
79 Controlling Apple Remote Desktop Clients
80 Control Window Options
81 Switching the Control Window Between Full Size And Fit-To-Window
81 Switching Between Control and Observe Modes
81 Sharing Control with a User
82 Hiding a User’s Screen While Controlling
82 Capturing the Control Window to a File
82 Switching Control Session Between Full Screen and In a Window
83 Sharing Clipboards for Copy and Paste
83 Controlling VNC Servers
84 Setting up a Non–Mac OS X VNC Server
85 VNC Control Options
86 Configuring an Apple Remote Desktop Client to be Controlled by a VNC Viewer
86 Observing
88 Changing Observe Settings While Observing
89 Changing Screen Titles While Observing
89 Viewing a User’s Account Picture While Observing
89 Viewing a Computer’s System Status While at the Observe Window
91 Shortcuts in the Multiple Screen Observe Window
91 Observing a Single Computer
92 Observing Multiple Computers
92 Observing a Computer in Dashboard
93 Sending Messages
93 Sending One-Way Messages
93 Interactive Chat
94 Viewing Attention Requests
Contents 5
94 Sharing Screens
94 Sharing a Screen with Client Computers
95 Monitoring a Screen Sharing Tasks
95 Interacting with Your Apple Remote Desktop Administrator
95 Requesting Administrator Attention
96 Canceling an Attention Request
96 Changing Your Observed Client Icon
Chapter 8 97 Administering Client Computers

97 Keeping Track of Task Progress and History
98 Enabling a Task Notification Script
99 Getting Active Task Status
99 Using the Task Feedback Display
99 Stopping a Currently Running Task
100 Getting Completed Task History
100 Saving a Task for Later Use
101 Creating and Using Task Templates
102 Editing a Saved Task
102 Installing Software Using Apple Remote Desktop
102 Installing by Package and Metapackage
104 Installing Software on Offline Computers
105 Installing by Using the Copy Items Command
106 Using Installers from Other Companies
106 Upgrading Software
108 Copying Files
108 Copy Options
110 Copying from Administrator to Clients
110 Copying Using Drag and Drop
111 Restoring Items from a Master Copy
113 Creating Reports
113 Collecting Report Data
114 Using a Task Server for Report Data Collection
115 Report Database Recommendations and Bandwidth Usage
116 Auditing Client Usage Information
118 Finding Files, Folders, and Applications
120 Comparing Software
121 Auditing Hardware
126 Testing Network Responsiveness
127 Exporting Report Information
128 Using Report Windows to Work with Computers
129 Maintaining Systems
129 Deleting Items
130 Emptying the Trash
6 Contents
130 Setting the Startup Disk
131 Renaming Computers
131 Synchronizing Computer Time
132 Setting Computer Audio Volume
133 Repairing File Permissions
133 Adding Items to the Dock
134 Changing Energy Saver Preferences
135 Changing Sharing Preferences for Remote Login
135 Setting Printer Preferences
137 Managing Computers
137 Opening Files and Folders
138 Opening Applications
139 Quitting Applications Without Logging Out the User
139 Putting a Computer to Sleep
140 Waking Up a Computer
140 Locking a Computer Screen
141 Displaying a Custom Picture on a Locked Screen
141 Unlocking a Computer Screen
142 Disabling a Computer Screen
142 Logging In a User at the Login Window
143 Logging Out the Current User
144 Restarting a Computer
144 Shutting Down a Computer
145 Starting Up a Computer
146 UNIX Shell Commands
146 Send UNIX Command Templates
148 Executing a Single UNIX Command
148 Executing Scripts Using Send UNIX Command
150 Built-in Command-Line Tools
Chapter 9 156 Automating Tasks

156 Working with the Task Server
157 Preliminary Planning for Using the Task Server
157 Setting Up the Task Server
158 Setting Up an Admin Console to Query the Task Server
159 Setting Up Clients to Interface with the Task Server
159 Using Automatic Data Reporting
160 Setting the Client’s Data Reporting Policy
161 Creating a Template Data Reporting Policy
161 Working with Scheduled Tasks
161 Setting Scheduled Tasks
162 Editing Scheduled Tasks
162 Deleting Scheduled Tasks
Contents 7
162 Using Scripting and Automation Tools with Remote Desktop
163 Using AppleScript with Remote Desktop
166 Using Automator with Remote Desktop
Appendix A 167 Icon and Port Reference

167 Client Status Icons
167 Apple Remote Desktop Status Icons
168 List Menu Icons
168 Task Status Icons
169 System Status Icons (Basic)
169 System Status Icons (Detailed)
170 TCP and UDP Port Reference
Appendix B 171 Report Field Definitions Reference

171 System Overview Report
174 Storage Report
175 USB Devices Report
175 FireWire Devices Report
175 Memory Report
176 Expansion Cards Report
176 Network Interfaces Report
178 Network Test Report
178 Administration Settings Report
179 Application Usage Report
179 User History Report
Appendix C 180 AppleScript Remote Desktop Suite

180 Classes and Commands for the Remote Desktop Application.
Appendix D 187 PostgreSQL Schema Sample
Index 189
8 Contents
About This Book
Preface
What Is Apple Remote Desktop?
Apple Remote Desktop is easy-to-use, powerful, open standards-based, desktop
management software for all your networked Macs. IT professionals can remotely
control and configure systems, install software, offer interactive online help to end
users, and assemble detailed software and hardware reports for an entire Mac network.
You can use Apple Remote Desktop to:

Â Manage client computers and maintain, update, and distribute software
Â Collect more than 200 system-information attributes for any Mac on your network
Â Store the results in an SQL database and view the information using any of several
hardware or software reports
Â Control and manage multiple computer systems simultaneously, making shutdown,
restart, and sending UNIX commands fast and easy
Â Provide help and remote assistance to users when they encounter problems
Â Interact with users by sending text messages, observing and controlling users’
screens, and sharing their screens with other client users
You can use Apple Remote Desktop to manage your client systems. IT administrators
use Remote Desktop in education and business to simplify and empower the
management of their organizations computer assets. For system administrators, Apple
Remote Desktop can be used to administer large numbers of servers, like a virtual
Keyboard-Video-Mouse (KVM) sharing unit. In computer administration environments,
it’s the ideal solution for managing remote systems, reducing administration costs, and
increasing productivity.
Apple Remote Desktop can also be used by educators to facilitate instruction in

computer labs or one-on-one learning initiatives. Used in a classroom, Apple Remote
Desktop enhances the learning experience and allows teachers to monitor and control
students’ computers.
9
Using This Guide
The Apple Remote Desktop Administrator’s Guide contains chapters to help you use
Remote Desktop. It contains overviews and explanations about Apple Remote
Desktop’s features and commands. It also explains how to install and configure Apple
Remote Desktop on clients, how to administer client computers, and how to use
Remote Desktop to interact with computer users.
This guide is provided on the Apple Remote Desktop installation disc and on the Apple
Remote Desktop support website as a fully searchable, bookmarked PDF file. You can
use Apple’s Preview application or Adobe (Acrobat) Reader to browse the contents of
this guide as well as search for specific terms, features, or tasks.
Remote Desktop Help

Remote Desktop Help is available using Help Viewer. To open Remote Desktop Help,
choose Help > Remote Desktop Help. The help files contain the same information
found in this guide, and are useful when trying to accomplish a task when this guide is
unavailable.
Additionally, the Remote Desktop Help contains new information, corrections, and late-
breaking information about Apple Remote Desktop. The most up-to-date information is
available through Remote Desktop Help before it’s available on the web as an updated
PDF file.
Notation Conventions
This guide and Remote Desktop Help contain step-by-step procedures to help you use
Remote Desktop’s commands effectively. In many tasks shown in this manual and in
Remote Desktop Help, you need to choose menu commands, which look like this:
Choose Edit > Clear.
The first term after Choose is the name of a menu in the Remote Desktop menu bar.
The next term (or terms) are the items you choose from that menu.
10 Preface About This Book

Terminal Command Conventions
Notation Indicates
monospaced font A command or other Terminal text
$ A shell prompt
[text_in_brackets] An optional parameter
(one|other) Alternative parameters (type one or the other)
underlined A parameter you must replace with a value
[...] A parameter that may be repeated
<anglebrackets> A displayed value that depends on your configuration or settings
Commands or command parameters that you might type, along with other text that
normally appears in a Terminal window, are shown in this font. For example:
You can use the doit command to get things done.
When a command is shown on a line by itself as you might type it in a Terminal

window, it follows a dollar sign that represents the shell prompt. For example:
$ doit
To use this command, type “doit” without the dollar sign at the command prompt in a
Terminal window, then press the Return key.
Where to Find More Information About Apple Remote

Desktop
For additional information related to Apple Remote Desktop, try these resources.
You’ll find more information in the Apple Remote Desktop Read Me file and on the
Apple Remote Desktop website:
www.apple.com/remotedesktop/
You can find the most recent edition of the Apple Remote Desktop Administrator’s Guide at:
Â the Apple Server Division Documentation page
www.apple.com/server/documentation/
Â the Remote Desktop section of Apple.com, and
www.apple.com/remotedesktop/
Â the Help Menu in the Remote Desktop application
Preface About This Book 11

The Apple Remote Desktop Support website provides a database of technical articles
about product issues, use, and implementation:
www.apple.com/support/remotedesktop/
To provide feedback about Apple Remote Desktop, visit the feedback page:
www.apple.com/feedback/remotedesktop.html
For details about how to join the Apple Remote Desktop Mailing list, visit:
lists.apple.com/mailman/listinfo/remote-desktop/
To share information and learn from others in online discussions, visit the Apple
Remote Desktop Discussions Forum:
discussions.info.apple.com/appleremotedesktop/
For more information about PostgreSQL go to:

www.postgresql.org
For more information about using Apple products for IT professionals go to:
apple.com/itpro/
12 Preface About This Book

1 Using Apple Remote Desktop
1
Apple Remote Desktop helps you keep Macintosh computers
and the software running on them up to date and trouble
free. And it lets you interact directly with Macintosh users to
provide instructional and troubleshooting support.
This chapter describes the main aspects of Apple Remote Desktop’s administration
and user interaction capabilities and tells you where to find complete instructions for
using them.
Administering Computers
Apple Remote Desktop lets you perform a wide range of client hardware and software
administrative activities remotely, from an administrator computer (a computer on
which administrator software resides):
Â Keep users’ software up to date by using Apple Remote Desktop to deploy software
and related files to client computers.
Â Create reports that inventory the characteristics of client computer software and
hardware.
Â Use Apple Remote Desktop’s remote administration capabilities to perform
housekeeping tasks for client computers.
13
You can administer client computers individually, but most Apple Remote Desktop
features can be used to manage multiple computers at the same time. For example, you
may want to install or update the same applications on all the computers in a particular
department. Or you may want to share your computer screen to demonstrate a task to
a group of users, such as students in a training room.
Marketing department Engineering department
To manage multiple computers with a single action, you define Apple Remote Desktop
computer lists. A computer list is a group of computers that you want to administer
similarly. Computer lists let you group and organize computers for administration.
Setting up computer lists is easy; you simply scan the network or import the identity of
computers from files.
A particular computer can belong to more than one list, giving you a lot of flexibility
for multicomputer management. A computer can be categorized by its type (laptop,
desktop), its physical location (building 3, 4th floor), its use (marketing, engineering,
computing), and so forth.
Once you’ve set up computer lists, you can perform most of the computer
administration activities described next for groups of client computers.
14 Chapter 1 Using Apple Remote Desktop

Deploying Software
Apple Remote Desktop lets you distribute software and related files to client computers
from your Apple Remote Desktop administrator computer or from a computer running
Mac OS X Server.
Deploy Administrator
configuration files computer
Mac OS X Server
Deploy
drag-and-drop
application folders
Set startup
Deploy partition
install packages
(.pkg or .mpkg)
Deploy UNIX Network NetBoot

shell scripts install images images
Xserve cluster node Marketing department Engineering department
Distributing Installer Packages

You can distribute and automatically install packages in .pkg and .mpkg formats.
Apple Remote Desktop lets you install software and software updates on one or more
client computers without user interaction or interruption, or even if no user is logged
in. After installation, Apple Remote Desktop erases the installer files. If the computers
need to be restarted, as they do following an operating system update, you can restart
them from Apple Remote Desktop.
Chapter 1 Using Apple Remote Desktop 15

For example, you can use Apple Software Update to download an iCal update or an
operating system update to a test computer. If the update works as expected and
introduces no compatibility issues, copy the installer package to the administrator
computer to distribute to computers that need upgrading. Note that this approach
conserves Internet bandwidth, because only one copy of the package needs to be
downloaded.
You can also use Apple Remote Desktop to deploy new versions of computational
software to Xserve computers in a cluster node.
You can use the PackageMaker tool (included on the Apple Remote Desktop
installation CD and with Apple’s developer tools) to create your own installer packages,
such as when you want to:
Â Distribute school project materials or business forms and templates
Â Automate the installation of multiple installer packages
Â Deploy custom applications
Before performing remote installations, you can send an Apple Remote Desktop text
message to notify users, perhaps letting them know that you’ll be using Apple Remote
Desktop to lock their screens at a particular time before you start the installation.
Using Network Install Images

You can also distribute and install software, including the Mac OS X operating system,
by using Network Install images.
On Mac OS X Server, use the Network Image Utility to create a Network Install image.
You can create the image by cloning a system that’s already installed and set up, or by
using an installation disc or an image downloaded using Apple Software Update. If you
choose to auto-install, you won’t have to interact with each computer. On the Apple
Remote Desktop administrator computer, set the startup disk of remote client systems
to point to the Network Install image, and then remotely reboot the clients to initiate
installation.
Before initiating installations that require computers to be restarted afterwards, send

an Apple Remote Desktop text message to client users to notify them of a pending
installation. For example, tell users you’ll log them off at 5:00 p.m. to install an
operating system update.
Using NetBoot Images

Another kind of system image you can create using Mac OS X Server is a NetBoot
image. Like a Network Install image, a client computer uses NetBoot images to start up.
Unlike a Network Install image, the boot software is not installed on the client system.
Instead, it resides on a remote server. It is recommended you use a NetBoot image that
has Apple Remote Desktop installed and configured. Otherwise, administering the
computer using Apple Remote Desktop after starting up from NetBoot is impossible.

Client computers that boot from a NetBoot image get a fresh system environment
every time they start up. For this reason, using NetBoot images is useful when a
particular computer is shared by several users who require different work environments
or refreshed work environments, or when you want to start a new experiment or use a
different computing environment in a cluster node.
You can use Apple Remote Desktop to set the startup disks of client systems to point to
the NetBoot image, and then restart the systems remotely using Apple Remote
Desktop. Users can also choose a NetBoot image for startup by using the Startup Disk
pane of System Preferences. With just a few clicks you can reconfigure all the
computers in a lab or cluster without having to manually restart and configure each
computer individually.
Distributing Preference Files

Managed computers often require a standard set of preferences for each instance of an
application. Use Apple Remote Desktop to distribute preference files when you need to
replace or update application preferences. For example, you can copy a standardized
preference file to the currently logged in user’s Library/Preferences folder.
Using UNIX Shell Scripts

You can use Apple Remote Desktop to distribute and run UNIX shell scripts on client
computers.
For example, a script can mount an AFP server volume, from which it downloads a disk
image to client computers. The script might also download an installer package and
then perform a command-line installation.
On an Xserve in a cluster node, you could also run a script that mounts an Xserve RAID
disk designed for high throughput and then downloads large data sets for processing.
You can also use Apple Remote Desktop to distribute AppleScript files that automate
PDF workflows, or job instructions for computational clusters.
Distributing Drag-and-Drop Applications

You can distribute and install self-contained (drag-and-drop) applications by copying
them to one or more client computers. Use this approach, for example, to distribute
application updates.
Verifying Installations
To check whether an installation has been completed successfully, use Apple Remote
Desktop’s remote control capabilities.
For example, you can start an application remotely, or search for particular files. You can
also use the File Search report to verify that all files for an application are installed
correctly.

Taking Inventory
Apple Remote Desktop lets you capture data describing the attributes of client
computers, then generate reports based on the data.
You specify how often you want to capture data, the data you want to capture, and the
computers you want to profile. You can collect data just before generating a report if
you need up-to-the-minute information. Or you can schedule data to be collected by
Apple Remote Desktop at regular intervals and stored in its built-in SQL (Structured
Query Language) database for use on an as-needed basis.
You can also specify where you want the database to reside—on the local
administrator computer, or on a server where the Apple Remote Desktop administrator
software is installed and always running, so data can be captured on an ongoing basis.
Administrator
Mac OS X Server
computer
ARD SQL ARD SQL

database database
SQL tools
Using the collected data, Apple Remote Desktop generates reports tailored to your
specifications.

File Search Report
Use the File Search report to search client systems for specific files and folders and to
audit installed applications.
This report can help you find out how many copies of a particular application are in use
so you don’t violate license agreements.
Spotlight File Search

Use the Spotlight Search report to search Tiger client systems for specific files and
folders. The information in the report is updated as files matching your search change
on the client systems.
Software Version Report

Use the Software Version report to make sure that all users have the latest application
versions appropriate for their systems.
Software Difference Report

Use the Software Difference report to detect application versions that are out of date,
nonstandard, or unacceptable. You can also learn whether a user has installed an
application that shouldn’t be installed.
System Overview Report

The System Overview report makes visible a wide variety of client computer
characteristics. Using this report, you can review information about a client’s AirPort
setup, computer and display characteristics, devices, network settings, system
preferences, printer lists, and key software attributes.
There are numerous uses for this report, such as identifying problems or verifying
system configurations before installing new software, or determining how many
devices of a particular type (such as scanners) are in a particular lab.
Hardware Reports
Several reports provide details about particular hardware used by client computers—
storage, FireWire devices, USB devices, network interfaces, memory, and expansion
cards.
Use these reports to determine, for example, which computers need more memory,
which computer has the fastest processor speed, and how much free space is left on a
particular disk.

Administration Settings Report
Use the Administration Settings report to determine which Apple Remote Desktop
administrator privileges are enabled or disabled for you in the Sharing pane of System
Preferences on individual client computers.
User History Report

Use the User History report to show you who has logged in to a client, how they
logged in, and for how long.
Application Usage Report

Use the Application Usage report to find out which applications have been running on
your client computers and who ran those applications.
Network Test Report

A Network Test report helps you measure and troubleshoot the communication
between your administrator computer and your client computers. The Network
Interfaces report might also help troubleshooting network hardware issues.
Use this report to help identify reasons for network communication problems that
could affect Apple Remote Desktop. For example, if you’re unable to copy items to
particular client computers from the administrator computer, you may find you have a
bad connection to the computers. Using this information can help you isolate the
problem to a particular cable or hub.
Generating Your Own Reports

Because the Apple Remote Desktop database is in standard SQL format, you can also
use your favorite SQL scripts to query, sort, and analyze the collected data. In addition,
you can export data from the database into a file so you can import it for viewing in a
different program, such as a spreadsheet application.

Housekeeping
Apple Remote Desktop provides several ways to remotely control client computers for
housekeeping activities, which you can conduct using one or more Apple Remote
Desktop windows.
Restart/
Administrator
shutdown/sleep
computer
Mac OS X Server
Empty
Trash
Remote screen Set startup

control partition
Execute UNIX
shell script
Send text NetBoot

notification images

Managing Power State
Use Apple Remote Desktop to control the power state of client computers.
For example, you may need to have all computers turned off during maintenance of a
power generation unit or during a holiday shutdown. You can send an Apple Remote
Desktop text message reminding users to shut down their computers at a particular
time. Any computers still running when you need to start maintenance can be
detected and shut down remotely with Apple Remote Desktop.
Locking Computer Screens

You can lock the screens of client computers for specified durations when you don’t
want the computers to be used. For example, you may need to perform network
maintenance and want to make sure computers don’t use the network for a few hours.
You can display custom pictures or text messages on locked computer screens to let
users know when the computers are available again.
Reclaiming Disk Space

Periodically empty the Trash on client computers to conserve disk space.
Automating Periodic Maintenance

Use AppleScript and UNIX shell scripts to automate periodic maintenance, such as
checking permissions or deleting log files.
Controlling Screens
Use Apple Remote Desktop’s remote screen control to perform activities on the
desktop of Xserve computers, or use graphical applications on them. Apple Remote
Desktop replaces the need for KVM (keyboard-video-mouse) switches for accessing
Xserve computers without a monitor attached.
You can also remotely control a user’s computer to help determine reasons for slow
performance or other problems.
Changing Startup Disks

Change the startup disk of a client computer to perform diagnostic or troubleshooting
activities.
For example, start up a computer using a server-based NetBoot image that’s been
set up for troubleshooting. When you’re finished, reset the startup disk to the original
boot volume.
Managing Shared Computers

On computers that are shared among users, check for files that need to be deleted,
close applications, log users off, or perform other activities needed to prepare
computers for the next users.

Supporting Users
Apple Remote Desktop lets you interact with users from your administrator computer
in these ways:
Â Provide help: respond to users who need help by using Apple Remote Desktop to
receive user requests and to remotely diagnose and fix problems.
Â Interact: conduct instructional interactions with students in a school or corporate
training environment—from controlling or observing student screens to sharing your
screen with all your students in order to perform a demonstration.
Providing Help Desk Support

When a user is having trouble, Apple Remote Desktop provides several ways to interact
with the user and his or her computer to diagnose and fix the problem.
Administrator
computer
Use
text chat
Copy
items
Control, observe, and

share screens
Marketing department Engineering department

Requesting Help
A user can discreetly notify you of a problem by sending a request for help using an
Apple Remote Desktop text message.
Users initiate requests using the commands in the menu that appears when they click
the Apple Remote Desktop icon in the menu bar. A notification on the administrator
computer alerts you to the message, and you can use several techniques to obtain
more information and troubleshoot the problem.
Chatting with the User

Conduct two-way Apple Remote Desktop text communication with the user to obtain
more information.
Screen Monitoring
Use Apple Remote Desktop to observe the user’s screen if you need more details to
understand the problem.
Screen Controlling
Use Apple Remote Desktop to control the user’s screen in order to diagnose and fix the
problem. You may have unlimited control, or a user can grant you temporary guest
access so you can control the computer only during troubleshooting.
There are two levels of control available. You can take complete control of the user’s
computer, or you can share control of the keyboard and mouse with the user.
Screen Sharing
If the problem is caused by incorrect actions by the user, share your screen with the
user as you demonstrate the correct way to perform the action.
Using Reports
Use hardware and software reports as diagnostic tools to determine whether the client
computer setup is part of the problem. For example, if a user can’t save his or her work,
the storage report can help you determine whether it’s a disk space issue.
Deploying New Software or Files

If software or configuration settings are part of the problem, use Apple Remote
Desktop to copy new configuration files, installer packages, or other items to client
computers.

Interacting with Students
Apple Remote Desktop helps instructors teach more efficiently by letting them interact
with student computers individually or as a group.
Broadcast
text messages
Administrator
computer
Observe and
share one or
multiple screens
Control
screen
Lock
screens
Log out
students
Distribute
items electronically
Open applications
or files
One-to-one
help desk support
Classroom
Using Text Messages

Send Apple Remote Desktop text messages to communicate with students.
For example, notify them that a classroom activity will start soon or that they have
ten minutes to finish an examination.
Monitoring Student Computers

View student computer screens on your computer, so you can monitor student
activities or assess how well they’re able to perform a particular task. You can also
monitor the applications running on any student’s computer.
Sharing Screens
Display your screen or a student’s screen on other student computers for training and
demonstration purposes.

Controlling Screens
Show students how to perform tasks by controlling their screens from your computer,
opening applications and using files as required.
Locking Screens
Lock student screens to prevent students from using their computer when you want
them to focus on other activities.
Terminating Computer Use

Remotely log students out or shut down their computers at the end of a class or
school day.
Distributing and Collecting Files

Distribute handouts electronically, at a time that won’t disrupt class activities or when
they’re needed for the next class activity, and collect homework files.
Automating Website Access

Open a webpage on all student computers. Drag a URL from Safari to your desktop,
then copy it to student computers and open it in Safari. You can also copy files and
open them in the appropriate applications on student computers.
Providing One-to-One Assistance

Provide help when a student needs it, conducting private and discreet computer-to-
computer interactions.

Finding More Information
You’ll find detailed instructions for performing the tasks highlighted in this chapter—
and more—throughout this manual.
To learn more about See information for Starting on page

Remote Dekstop interface Window and icon functions page 28
Computer lists Creating computer lists page 49
Apple Remote Desktop Administrator privileges page 60
administration Administrator computers
Controlling screens Controlling page 79
Observing screens Observing page 86
Deploying software Installing software page 102
Upgrading software
Distributing files Copying files page 108
Taking inventory Data collection options page 113
Auditing software
Auditing hardware
Network responsiveness
Customizing reports
Exporting report data
Client use reporting User login accounting page 116
Application usage
Housekeeping tasks Deleting items page 129
Emptying the Trash
Setting startup volumes
Renaming computers
Sleeping and waking
Locking screens
Logging users out
Restart and shutdown
Automating tasks Configuring data gathering page 156
Scheduling tasks
Using UNIX shell scripts
Additional information is available at several Apple websites:

Â For information about NetBoot and Network Install, download the system imaging
administration guide at:
Â You can find the Software Delivery Guide on the Apple Developer Connection
website at:
developer.apple.com/referencelibrary/

2 Getting to Know Remote Desktop
2
Remote Desktop is the administrator application for Apple
Remote Desktop. Its attractive interface is powerful, yet
simple to use. Remote Desktop’s interface is customizable,
allowing you to get the information you want quickly, the
way you want it.
This chapter contains screenshots and short descriptions of Remote Desktop’s interface,
as well as detailed instructions for customizing the appearance and preferences of the
application. You will learn about:
Â “Remote Desktop Human Interface Guide” on page 28
Â “Configuring Remote Desktop” on page 36
Â “Interface Tips and Shortcuts” on page 37
Remote Desktop Human Interface Guide

The following sections give basic information about the human interface of Remote
Desktop, Apple Remote Desktop’s administrator application.
Â “Remote Desktop Main Window” on page 29
Â “Task Dialogs” on page 31
Â “Control and Observe Window” on page 32
Â “Multiple-Client Observe Window” on page 33
Â “Report Window” on page 34
Â “Changing Report Layout” on page 35
28
Remote Desktop Main Window
The main window of Remote Desktop has a customizable toolbar, groups of lists, tasks,
and scanners on the left, and the main window area to the right. “List Menu Icons” on
page 168 contains icons seen in the list menu of the main window.
K L
D
E
F
G
H
I
A All Computers list: The All Computers list is a list of all client computers that you plan to
administer. It includes all the clients you have authenticated to, as well as the client computers
that you plan to authenticate to. Computers need to be in the All Computers list before you can
command or administer them. If you have a 10-client license, the All Computers list can contain
only 10 computers.
B Apple Remote Desktop computer lists: A list of computers you create to group computers in
ways that are convenient for you. Any list is a subset of the client computers in the All
Computers list. If you add a computer directly to a computer list, it is added automatically to the
All Computers list as well.
C Smart computer lists: A smart computer list is a list of computers which is a subset of the client
computers in the All Computers list that meet a predetermined criteria. Smart Computer lists
update themselves based on your criteria compared to the contents of the All Computers list.
D Group folders: Groups are tools to help you organize all your possible lists, tasks, and scanners.
Groups look like folders, and can be collapsed to hide the group contents.
E Saved tasks: Saved tasks are listed in the left portion of the main window. They have the icon of
the type of task and have a user-changeable name.
F Scanner: Scanners find clients to add to the All Computers list. You can make new scanners and
customize them for your needs. See “Making a New Scanner” on page 53.
Chapter 2 Getting to Know Remote Desktop 29

G Task server list: This lists tasks delegated to the Task Server, rather than run those run directly
from the application. When all the target computers have come online and participated in the
task, the task is labeled as complete.
H Active tasks list: This list shows all tasks that are currently running or scheduled and
uncompleted.
I History list: The History list shows a list of most recently run tasks, as defined in the Remote
Desktop preferences. You can inspect each task by double-clicking it. Once a task is completed
(whether successfully or not) it is moved to the History list.
J Task status icon: These icons represent the current state of a task. See “Task Status Icons” on
page 168.
K Client status icon: Icon representing the current state of a client computer. See “Client Status
Icons” on page 167.
L Customizable toolbar: The toolbar can be fully customized with icons of your most-used Apple
Remote Desktop features.
30 Chapter 2 Getting to Know Remote Desktop

Task Dialogs
When you click a task, a dialog appears to let you set task parameters or confirm
the task.
A B G
A Task type header: This header area shows you the kind of task represented.
B Saved task name: When you save a task, you name it for your own use.
C Task configuration area: This area is different for every task. It’s where you set operating
parameters for the task to be performed.
D Participating computers: This area shows you the computers that will be affected by the task.
You can add or remove computers in this area without changing computer list membership.
E Schedule task button: When you click this button in a task dialog, you can set a time to
perform the task as well as repeat the task. See “Working with Scheduled Tasks” on page 161 for
more information.
F Save task button: When you click this button in a task dialog, you can name and save the task
as configured. Saved tasks appear in the left side of Remote Desktop’s main window.
G Task templates: This control allows you to save current task configuration settings, or apply
previously saved settings to the current task. These templates are stored on a per-task basis.
For example, the Send UNIX Commands template pop-up has an extensive list of built-in
templates, while other tasks may have none.

Control and Observe Window
This window is the same for both controlling and observing a single client. The only
difference is the state of the Observe or Control toggle button. When it’s selected,
you have control over the remote client.
A B C D E F G H I
A Observe or control toggle: When this button is selected, you have control over the remote
client.
B Share mouse control: When this button is selected, you share mouse control with the user.
C Fit screen in window: When this button is selected, the remote client is scaled to the Control
window size.
D Lock computer screen for control: When this button is selected, the remote client screen
shows a lock, and your view allows you to view the client desktop normally.
E Capture screen to file: When this button is clicked, the remote client screen is saved to a local
file at the selected image quality.
F Fit screen to full display: When this button is selected, your display doesn’t show your
computer desktop, only that of the remote computer, at full possible resolution.
G Get clipboard from client: When this button is clicked, the contents of the remote client
Clipboard are transferred to the local Clipboard.

H Send clipboard to the client: When clicked, the remote client Clipboard receives the contents
of the local Clipboard.
I Image Quality: Adjusts the screen color depth from black and white to millions of colors.
J Desktop of Controlled Computer: Resize this window from the lower right corner.
Multiple-Client Observe Window

When you observe many clients at the same time, they all appear in the same window.
If you have more computers than will fit in the window, they are divided across several
pages.
H A B C I
D
E
A Page Delay: Adjusts the number of seconds before automatically advancing to the next page of
screens.
B Computers Per Page: Adjusts the number of client screens visible on each page.
C Image Quality: Adjusts the screen color depth from black and white to millions of colors.
D Display Computer Information: Shows the computer information area, which contains desktop
titles, account pictures, and status icons.
E Computer title selector: Changes the titles displayed underneath the client screens (you can
choose the computer name, IP address, or hostname).
F Account picture: Shows the login icon of the currently logged in user.

G Computer status: Shows basic computer status beneath each client screen.
H Cycle through pages: Manually advances to the next page of screens.
I View Options: Reveals the view option controls.
J Observed computers: Contains the scaled desktops of the observed client computers.
Report Window
Reports serve as valuable shortcuts when you’re copying files and organizing computer
lists.
C B A
C B D E F
A Report category: Most reports have subcategories to help you find the information you want.
In the report window, you switch between the subcategories using these tabs.
B Save report to file: Saves the report to a plain text file.
C Print: Formats and prints the report window.
D Open selected: Opens the item selected in the report. The item opens on the client computer.

E Delete selected: Deletes the item selected in the report from the remote computer.
F Copy to this computer: Copies selected items to the administrator computer.
Changing Report Layout

You can customize report layouts for your own purposes. By default, reports include a
column for each information type you selected before running the report, in the order
presented in the report dialog. The columns in the report are initially sorted by
computer name.
You can resize or rearrange the columns of a report, as well as sort the rows by column.
Additionally, in the File Search report, you can choose what information is displayed
about a found item. By default, the item name, kind, parent path, actual size, and
modification date are displayed.
To change what information is displayed:

1 In the File Search report window, select or deselect each report column as desired.
Report column If checked, will show

Name The item name
Parent path The path to the folder that the item is in
Full path The full file path
Extension The file extension indicating the file type (.app, .zip, .jpg)
Date modified The last date and time the file was changed and saved
Date created The date and time the file was created
Actual size Actual file size, in kilobytes or megabytes
Size on disk Amount of disk space used by the file, in kilobytes
Kind File, folder, or application (including platform: Universal,
PowerPC, Intel, or Classic)
Invisible A checkmark indicating whether it is visible in the Finder
Version number If an application, the version reported
Version string If an application, the version reported
Owner The item owner’s short name
Group The item’s group name
Permissions The item’s UNIX permissions (for example, -rw-r--r--)
Locked A checkmark indicating whether it is a locked file
2 After making your selections, click Generate Report as usual.

When the report window appears, you can rearrange the columns or sort by a different
column.

Configuring Remote Desktop
You can configure the Remote Desktop administrator application to meet your work
needs. Remote Desktop has an interface that is both flexible and functional.
Customizing the Remote Desktop Toolbar

The Remote Desktop application has a fully customizable toolbar, which provides a
quick way to perform tasks. To perform a task, just click the appropriate icon in the
toolbar. To show or hide the toolbar, click the toolbar button in the upper-right corner
of the application window. You can add, remove, or rearrange the task icons in the
toolbar to suit your needs.
To customize the application toolbar:

1 Choose Window > Customize Toolbar.
2 Drag your favorite toolbar items or the default set of items to the toolbar. To remove an
item, drag it from the toolbar. To rearrange items, drag them into the order you prefer.
3 Choose whether to display toolbar items as text, icons, or both. Selecting “Use Small
Size” shrinks the items in the toolbar.
Setting Preferences for the Remote Desktop Administrator Application

In Remote Desktop preferences, you can select options that affect how the
administrator application interacts with client computers.
To open the Preferences window:

Â Choose Remote Desktop > Preferences.
In the General pane, you can set:

Â What double-clicking a client computer does (Get Info, Control, Observe, Text Chat)
Â Whether to show the client idle time
Â What warnings may appear when quitting the application
Â A new serial number
Â A new Remote Desktop application password
In the Control & Observe pane, you can set:

Â Whether a remote screen is shown in a window or a full screen
Â Whether control of the mouse and keyboard is shared with the client computer
when the client is controlled
Â Whether a remote screen is shown at its actual size in a window or if it shrinks to fit
the window

In the Task Server pane, you can set:
Â Whether Remote desktop is using another computer as a Task Server, or whether this
copy of Remote Desktop is being used as a Task Server
Â Whether other Apple Remote Desktop administrators can access your local Task
Server
Â Whether clients collect user and application tracking data
Â A saved template for scheduling client reporting policies
In the Labels pane, you can set:

Â Label colors and text for labeling computers
In the Tasks pane, you can set:

Â Whether to automatically change focus to the active task
Â Whether to execute a notification script on task completion
Â Limits on History list contents and time until removed
In the Security pane, you can set:

Â Whether to accept messages from client users
Â Whether to allow control of the computer while Remote Desktop is active
Â The default encryption preference for control and observe sessions
Â The default encryption preference for Copy Items and Install Packages tasks
Â Which features of Remote Desktop are available to nonadministrator users
See “Apple Remote Desktop Nonadministrator Access” on page 67.
Interface Tips and Shortcuts

There are a number of features of the Remote Desktop interface which make it
particularly flexible and powerful. The following lists a few built-in shortcuts to features
which can make using Remote Desktop more productive.
Computers can be selected from any window

Any computer in any window—report windows, task windows, computer lists, observe
windows—can be a target for some task. For example, if you are observing 10
computer screens and need to send a text message to one, select the screen with a
single click and then choose Interact > Send Text Message. Likewise, if you get a
software report on 50 computers and notice that one of the computers is missing
some vital piece of software, you can drop that software onto the selected computer
within the report window.
Treating all windows as possible computer selection lists for tasks may save you lots of
time switching between the Remote Desktop window and other windows as you
accomplish your work.

Drag and drop works on configuration dialogs
Configuration dialogs accept dragged items. Computer lists in the dialogs accept
dragged computers. The Copy Items dialog accepts dragged files to copy, without
having to browse the file system for them. Save yourself time and effort by dragging
available items to dialogs rather than browsing for them.
Making lists from reports or other lists

You may need to make a list based on the outcome of some report, but you don’t
know which computers will need to be included. After getting a report and sorting on
the desired column, you can select the computers and make a new list from the
selection. If you double-click the list icon, you open another window containing the
computers in the list. This is useful for comparing lists, or for using the new window as
a source from which to drag computers to other lists.
Saved Tasks and Task Templates save you time

You may spend a lot of time coming up with the perfect software search to find exactly
what you need. You shouldn’t recreate that search every time you need it. Save your
tasks, and duplicate them. With a little editing, you can have a number of similar saved
tasks for specific uses. Alternatively, you can use task templates to save settings across
task dialogs, applying the same settings through various tasks.

3 Installing Apple Remote Desktop
3
To use Apple Remote Desktop, install the administration
software on the administrator computer first, and then install
and enable the client software on the computers you want to
manage. You’ll need your install disc, the serial number, and
either the printed Welcome instructions, or these instructions.
This chapter describes how to install Apple Remote Desktop for system administration
and user interaction and gives complete setup instructions. You can learn about:
Â “System Requirements for Apple Remote Desktop” on page 39
Â “Installing the Remote Desktop Administrator Software” on page 40
Â “Setting Up an Apple Remote Desktop Client Computer for the First Time” on page 41
Â “Upgrading the Remote Desktop Administrator Software” on page 41
Â “Upgrading the Client Software” on page 42
Â “Creating a Custom Client Installer” on page 44
Â “Considerations for Managed Clients” on page 46
Â “Removing or Disabling Apple Remote Desktop” on page 46
System Requirements for Apple Remote Desktop

Administrator and client computers:
Â Mac OS X or Mac OS X Server version 10.3.9 or later (Mac OS X version 10.4 or later is
required for some features).
Â Mac OS Extended (HFS+) formatted hard disk.
Â For observing and controlling other platforms: a system running Virtual Network
Computer (VNC)-compatible server software.
NetBoot and Network Install (optional)

Â Mac OS X Server version 10.3 or 10.4 with NetBoot and Network Install services
enabled
39
Network Requirements
Â Ethernet (recommended), AirPort, FireWire, or other network connection
See “Setting Up the Network” on page 72 for more information.
Installing the Remote Desktop Administrator Software

To set up Apple Remote Desktop on administrator computers, you install the software
on the computer you plan to use to administer remote computers. Then, you open the
application setup assistant, and add to the main list of computers.
To install Apple Remote Desktop on an administrator computer:

1 Insert the Apple Remote Desktop installation disc.
2 Double-click the Remote Desktop installer package and follow the onscreen
instructions.
The Remote Desktop application will be installed in the Applications folder.
3 Launch Remote Desktop (in the Applications folder).
The Remote Desktop Setup Assistant appears.
4 Enter the serial number.
The serial number can be found on the Apple Remote Desktop Welcome document
that came with your software.
Optionally, enter a registration name and organization.
5 Click Continue.
6 Enter a Remote Desktop application password and verify it.
The Remote Desktop application password is used to encrypt names and passwords of
client computers for Apple Remote Desktop. You can store this password in your
keychain for convenience, or you can require that the password be entered each time
you open Remote Desktop.
7 If you have another unlimited-licensed copy of Apple Remote Desktop acting as a Task
Server (a dedicated computer running Remote Desktop for report data collection and
delegated install tasks), enter the server address and click Continue.
8 Set the default data collection scope and time for newly administered computers.
These settings will be stored as the default upload schedule, which can be applied to
computers when you add them for administration. For more detailed information, see
“Setting the Client’s Data Reporting Policy” on page 160.
9 Click Done.
The main application window appears.
40 Chapter 3 Installing Apple Remote Desktop

10 Configure some client computers for administration, find them in a scanner, and add
them to a computer list. See:
Â “Setting Up an Apple Remote Desktop Client Computer for the First Time” on page 41
Â “Finding and Adding Clients to Apple Remote Desktop Computer Lists” on page 49
Setting Up an Apple Remote Desktop Client Computer for the

First Time
The following section contains information on setting up Apple Remote Desktop 3 on
client computers. Since Apple Remote Desktop v1.2 was included with Mac OS X v10.3
computers and Apple Remote Desktop v2.2 was installed with Mac OS X v10.4
computers, all Apple Remote Desktop 3 client installations are upgrade installations,
even if you are setting up clients for the first time.
See “Upgrading the Client Software” on page 42 for more information.
If the Apple Remote Desktop client software was removed from the computer, you can
install a fresh copy of the most recent client software by installing Apple Remote
Desktop manually.
See “Method #2—Manual Installation” on page 43 for more information.
If you’re setting up Mac OS X Server for the first time using Server Setup Assistant, you
can enable Apple Remote Desktop as one of the initial services. This allows you to
administer a server immediately after server software installation by providing Remote
Desktop with the user name and password of the default system administrator.
Upgrading the Remote Desktop Administrator Software

Upgrading Remote Desktop is just like installing it for the first time. The only difference
is that the final button in the installer reads “Upgrade” rather than “Install.” The installer
upgrades existing software to its latest version, imports previously created lists, and
restarts the underlying processes after completion.
See “Installing the Remote Desktop Administrator Software” on page 40, for detailed
instructions.
If you are upgrading from version 1.2 and changing administrator computers, you’ll
need to transfer your existing computer lists. See “Transferring Old v1.2 Computer Lists
to a New Administrator Computer” on page 58. Be sure to transfer your lists from Apple
Remote Desktop v1.2 to the new computer before upgrading to Apple Remote
Desktop 3. If you upgrade from version 1.2 to version 3.1 on the same administrator
computer, this list migration is done for you.
Chapter 3 Installing Apple Remote Desktop 41

Upgrading the Client Software
This section contains information on installing Apple Remote Desktop 3 on client
computers. Since Apple Remote Desktop client software was automatically included on
the clients running Mac OS X v10.3 and v10.4, all Apple Remote Desktop 3 installations
are upgrade installations, even if you are setting up clients for the first time.
You can only upgrade Apple Remote Desktop v1.x and v2.x computers if they meet the
minimum system requirements (see “System Requirements for Apple Remote Desktop”
on page 39). Please note that there is no supported “downgrade” to any previous
version, and if you upgrade the client computers to version 3.1, you will not be able to
administer them with earlier versions of Remote Desktop.
There are two methods to upgrade the client computer’s software.
Method #1—Remote Upgrade Installation

This method works best with existing clients already configured using a previous
version of Apple Remote Desktop. If used with existing administered clients, use
Remote Desktop to identify those clients running a previous version. You may then
upgrade them to the latest version. The main benefit of this upgrade method is the
ease of installation and the retention of previous client settings, if any.
This method only works for Apple Remote Desktop 1.2 clients and later. Earlier versions
of Apple Remote Desktop like 1.0 must be upgraded to version 1.2 using Mac OS X’s
Software Update, or they must be updated manually. See “Method #2—Manual
Installation” on page 43 for more information.
To upgrade existing client software remotely using Apple Remote Desktop:

1 Enable the existing version of Apple Remote Desktop on the client computers.
2 Configure the clients for administration.
See “Setting Apple Remote Desktop Administrator Access Authorization and Privileges
Using Local Accounts” on page 62.
3 If the client computers are not in an existing Remote Desktop computer list, find the
client computers using an Apple Remote Desktop scanner.
See “Finding and Adding Clients to Apple Remote Desktop Computer Lists” on page 49
for more information.
4 Select the client computers to be upgraded.
5 Choose Manage > Upgrade Client Software.
6 Click Upgrade.

Method #2—Manual Installation
This method works best if you have never enabled Apple Remote Desktop on your
clients and have an existing software distribution infrastructure. This method also
allows for the greatest power and configuration flexibility. Also, if you don’t want Apple
Remote Desktop to upgrade your clients using the Upgrade Client Software feature,
you can perform a manual upgrade.
The custom installer not only installs the needed software but also prepares and
configures the client computer for administration and can be configured to add or edit
user names and passwords for Apple Remote Desktop authentication.
To manually upgrade the client software:

1 Use Remote Desktop to create a client software installer package.
For detailed instructions, see “Creating a Custom Client Installer” on page 44.
2 Copy and install the package on the client computers. You need the name and
password of a user with administrator privileges on the computer to install the
package.
There are several ways to do this. For example, you can:
Â Distribute the package by removable media, such as a CD.
Â Copy the installer to the clients over the network using file sharing.
Â Copy the installer to the clients using command-line tools like scp (if ssh is enabled),
and use Apple’s command-line installation tool, “installer,” to install the package
remotely. This process is described in detail in “Upgrading Apple Remote Desktop
Clients Using SSH” on page 43.
Â Add the custom installer package to a Network Install image, using System Image
Utility to automatically include the software and your custom settings when clients
install the operating system using Mac OS X Server 10.4’s NetBoot and Network
Install features.
WARNING: Custom install packages that create user names contain sensitive
password data. Take care to store such custom installers securely.
Upgrading Apple Remote Desktop Clients Using SSH

You may not be able to or want to use Remote Desktop to upgrade existing clients to
Apple Remote Desktop 3. If the clients have SSH enabled (called Remote Login in
System Preferences), and are available on the network, you can still upgrade the client
computers.
You still need to use Remote Desktop to create a custom installer package. You also
need the user name and password of a user with system administrator privileges on
the client computer.

To upgrade existing client software using SSH:
1 Create the custom client installer package.
For detailed instructions, see “Creating a Custom Client Installer” on page 44.
2 Open the Terminal application (located in /Applications/Utilities/).
3 Copy the installer package to the client computer by typing:
$ scp -r <path to installer package> <user>@<host>:<path to package
destination>
For other options, see the scp man page.

4 Log in to the client computer by typing:
$ ssh <user>@<host>
For other options, see the ssh man page.

5 On the client computer, install the package by typing:
$ sudo installer -pkg <path to package> -target /
For other options, see installer man page.
Creating a Custom Client Installer

To install the Apple Remote Desktop client software on computers, you use the
administrator application, Remote Desktop, to create a custom client installer. The
custom client installer not only installs the Apple Remote Desktop system software, but
can create user names and passwords on the client computer with their Apple Remote
Desktop privileges already assigned. You’ll use an assistant to create a custom client
installer package. Any values set in the custom installer will apply to all the computers
that receive the installation.
While creating a custom installer, you will have a chance to create new Apple Remote
Desktop administrator user names with passwords, and automatically set Apple
Remote Desktop access privileges and preferences.
WARNING: Custom installer packages that create user names contain sensitive
password data. Take care to store and transmit such custom installers securely.
To create the client installer:

1 Open Remote Desktop.
2 Choose File > Create Client Installer.
The Custom Installer Setup Assistant appears.
3 Choose to create a custom installer and click Continue.
If you choose not to create a custom installer, you can create a basic installer that sets
no preferences on the client computer.

4 Click Continue to begin creating a custom installer.
5 Choose whether to start Remote Desktop sharing at system startup.
This changes the setting found in the Sharing pane of System Preferences.
6 Choose whether to hide or show the Apple Remote Desktop menu bar icon.
7 Click Continue.
8 Choose whether to create a new user for Apple Remote Desktop login. Click Continue.
A new user account can be created to grant Apple Remote Desktop administrator
privileges. Creating a new user account does not overwrite existing user accounts or
change existing user passwords.
If you choose not to create a new user account, skip to step 10 after clicking Continue.
9 Add a new user by clicking Add and filling in the appropriate information.
Click OK after adding each user, and click Continue when you’re ready to go on.
10 Choose whether to assign Apple Remote Desktop administrator access privileges to
Directory Services groups.
If you choose to do so, select “Enable directory-based administration.”
See “Apple Remote Desktop Administrator Access Using Directory Services” on page 63
for more information on using this method to grant Apple Remote Desktop
administrator access.
specific users. Click Continue.
If you choose not to assign administrator access privileges, skip to step 14.
12 Click Add to designate a user to receive Apple Remote Desktop access privileges.
13 Provide the user’s short name and set the privileges as desired.
See “Apple Remote Desktop Administrator Access” on page 60 for more information.
Click OK after each user, and click Continue when you’re ready to go on.
14 Choose whether to allow temporary guest control by requesting permission on the
client computers.
See “Considerations for Managed Clients” on page 46 for more information.
15 Choose whether to allow non–Apple VNC viewers to control the client computers, and
click Continue.
See “Virtual Network Computing Access” on page 68 for more information.
16 If desired, select and enter information in any or all of the four System Data fields.
This information appears in Apple Remote Desktop System Overview reports. For
example, you can enter an inventory number for the computer, a serial number, or a
user’s name and telephone number.

17 Click Continue.
18 Select a location for the installer.
19 Click Continue to create the installer.
An installer metapackage (.mpkg file) is created in the designated location.
20 Click Done.
Considerations for Managed Clients

If you plan on restricting what applications can open on a managed client, you’ll need
to make sure that Apple Remote Desktop’s processes are allowed to run. A managed
client is a client computer whose environment is governed by Mac OS X Server’s
Workgroup Manager. The following options need to be enabled in Workgroup
Manager’s client and group application preference settings:
Â “Allow approved applications to launch non-approved applications”
Â “Allow UNIX tools to run”
Removing or Disabling Apple Remote Desktop

Apple Remote Desktop’s client components are bundled as part of Mac OS X and
Mac OS X Server. You may choose to remove or disable parts of it to fit your own
personal computing needs. The following section describes how to uninstall or disable
key Apple Remote Desktop components.
Uninstalling the Administrator Software

To remove the administrator software completely, you must remove the application,
the encrypted list of computer user names and passwords, and the client information
database.
To remove the administrator software:

1 Drag the Remote Desktop application to the Trash.
2 Empty the Trash.
3 Delete the Apple Remote Desktop database from /var/db/RemoteManagement/ using
the following commands in the Terminal application:
$ sudo rm -rf /var/db/RemoteManagement
4 Delete the Remote Desktop preferences files using the following commands in the
Terminal application.
$ sudo rm /Library/Preferences/com.apple.RemoteDesktop.plist
$ sudo rm /Library/Preferences/com.apple.RemoteManagement.plist
$ rm ~/Library/Preferences/com.apple.RemoteDesktop.plist

5 Delete the Remote Desktop documentation using the following commands in the
Terminal application.
sudo rm -r /Library/Documentation/Applications/RemoteDesktop
6 Delete the Apple Remote Desktop support files from /Library/Application Support/
using the following commands in the Terminal application:
$ rm -rf ~/Library/Application\ Support/Remote\ Desktop/
$ sudo rm -rf /Library/Application\ Support/Apple\ Remote\ Desktop/
7 Delete the Apple Remote Desktop installation receipts from /Library/Receipts/ using
the following commands in the Terminal application:
$ rm -r /Library/Receipts/RemoteDesktopAdmin*
$ rm -r /Library/Receipts/RemoteDesktopRMDB*
8 Delete the Apple Remote Desktop Dashboard widget (after closing every instance of
the widget) using the following commands in the Terminal application:
$ sudo rm -r /Library/Widgets/Remote\ Desktop.wdgt/
Disabling the Client Software

You may want to temporarily disable Apple Remote Desktop on a client without
removing the software.
WARNING: Because Apple Remote Desktop is part of the default Mac OS X 10.3 and
10.4 installation, do not remove the Apple Remote Desktop client components.
To disable the client software on a client computer:

1 On the client computer, open System Preferences and click Sharing.
If necessary, enter the user name and password of a user with administrator privileges
on that computer.
2 Deselect Apple Remote Desktop in the Sharing pane.
3 Quit System Preferences.
Apple Remote Desktop is now disabled and the underlying software is deactivated.
Alternately, you can disable only the administrator privileges by doing the following:
a Click Access Privileges.
b Deselect each user account that you enabled for Apple Remote Desktop
administration.
c Click OK.
d Quit System Preferences.

Uninstalling the Client Software from Client Computers
To remove Apple Remote Desktop client software from Mac OS X clients, you need to
remove a number of software components from each client system.
WARNING: It is not recommended that you uninstall the client software. Disabling the
client software is sufficient to stop Apple Remote Desktop system activity. See
“Disabling the Client Software” on page 47 for instructions.
To uninstall client software:

1 Open Terminal (located in /Applications/Utilities).
2 Delete the client pieces from /System/Library/ using the following commands in the
Terminal application:
$ sudo rm -rf /System/Library/CoreServices/Menu\ Extras/RemoteDesktop.menu
$ sudo rm -rf /System/Library/CoreServices/RemoteManagement/
$ sudo rm -rf /System/Library/PreferencePanes/ARDPref.prefPane
$ sudo rm -rf /System/Library/StartupItems/RemoteDesktopAgent/
3 Delete the client preferences from /Library/Preferences/ using the following command
in the Terminal application:
$ sudo rm /Library/Preferences/com.apple.ARDAgent.plist
$ sudo rm /Library/Preferences/com.apple.RemoteManagement.plist
4 Delete the client installation receipts from /Library/Receipts/ using the following
command in the Terminal application:
$ sudo rm -r /Library/Receipts/RemoteDesktopClient*
$ sudo rm -rf /var/db/RemoteManagement/

4 Organizing Client Computers Into
Computer Lists 4
Apple Remote Desktop uses lists of client computers to
logically organize the client computers under your control.
Connecting to client computers on the network and adding
them to your list is necessary to administer them.
This chapter describes finding clients and organizing them into lists for Apple Remote
Desktop administration and user interaction. You can learn about:
Â “Finding and Adding Clients to Apple Remote Desktop Computer Lists” on page 49
Â “Making and Managing Lists” on page 54
Â “Importing and Exporting Computer Lists” on page 57
Finding and Adding Clients to Apple Remote Desktop

Computer Lists
Before you can audit, control, or maintain any client, you need to add it to an Apple
Remote Desktop computer list. To use Bonjour to discover computers on your local
subnet, your local network’s routers and firewalls must allow multicast DNS (mDNS)
packets on port 5353. To find computers that aren’t on the local subnet, your local
network’s routers and firewalls must be properly configured to pass network pings, and
TCP/UDP packets on ports 3283 and 5900.
Remote Desktop has five methods for discovering potential clients:

Â Discovering clients on the local subnet (using Bonjour instead of network pings)
Â Searching the local networks (found through using all available network interfaces)
Â Searching a range of IP addresses
Â Using a specific IP address or domain name
Â Importing a list of IP addresses
49
Once you have found a potential client, you see the following default information:
Search column Description

(none) Displays a small icon indicating whether the computer is already in the
All Computers List.
(none) Displays a small icon showing what kind of access the client is capable of.
See “Client Status Icons” on page 167.
Name The name given to the computer in the Sharing pane of System
Preferences.
IP Address The computer’s IP address, if any.
DNS Name The computer’s DNS name, found by reverse lookup, if any.
ARD Version Apple Remote Desktop client software version.
Network Interface Which interface the client responded through.
If you want to change the default display list for the scanner, you can select Edit >
View Options and choose any of the other available options (which include Computer
Info Fields, Ethernet ID, Label, or others).
To add a computer to a computer list, you first authenticate to the computer.

Authenticated computers are found in the All Computers list in the Remote Desktop
window. You can add a computer to the All Computers list without authenticating, but
you will be unable to administer the client until you provide a valid user name and
password.
Finding Clients by Using Bonjour

You can use Bonjour to display a list of only the computers on your local subnet with
Remote Desktop enabled. All other client discovery methods display computers
regardless of whether they have Remote Desktop enabled.
To add clients found through Bonjour:

1 Select a scanner at the left of the Remote Desktop window.
2 Choose Bonjour.
3 Select the desired computers.
4 Drag the selected computers to the All Computers list.
5 Authenticate by providing a user name and password for an Apple Remote Desktop
administrator.
The computer is now in your All Computers list.
50 Chapter 4 Organizing Client Computers Into Computer Lists

Finding Clients by Searching the Local Network
When you choose a local network scanner, Remote Desktop sends a subnet broadcast
to computers on the same subnets as the administrator computer. All possible clients
on the local subnets appear in a list on the right side of the Remote Desktop window.
To search for clients on the local network:

2 Choose Local Network.
All responding clients are listed in the Remote Desktop window.
administrator.
Finding Clients by Searching a Network Range

To locate computers by network range, you provide a beginning and ending IP address
to scan, and Apple Remote Desktop queries each IP address in that range in sequence,
asking if the computer is a client computer. This method works best when searching for
clients outside the local subnet, but on the local area network.
Alternatively, you can use a text file that contains IP address ranges (in this format
“192.168.0.1-192.168.3.20”), and use text file import to find clients. See “Finding Clients by
File Import” on page 53.
To search a range of network addresses:

2 Select Network Range.
3 Enter the beginning and ending IP address.
4 Click the Refresh button.
administrator.
Chapter 4 Organizing Client Computers Into Computer Lists 51

Finding Clients by Network Address
If you know the exact IP address or fully qualified domain name of a computer, you can
use that IP address or domain name to add the computer to your All Computers list.
To add a specific address immediately to the All Computers list:

1 Choose File > Add By Address.
2 Enter the IP address or fully qualified domain name.
3 Enter the user name and password.
4 Choose whether to verify the name and password before adding it to the All
Computers list.
5 Click Add.
Alternatively you use the scanner to try an address or domain name and check
availability before attempting to add it to the All Computers list.
To search for a specific address:

2 Select Network Address.
3 Enter the IP address or fully qualified domain name in the Address field.
If the client responds successfully, it is listed in the Remote Desktop window.
administrator.

Finding Clients by File Import
You can import a list of computers into Apple Remote Desktop by importing a file
listing the computers’ IP addresses. The list can be in any file format (text, spreadsheet,
word processor) and must contain either IP addresses or fully qualified domain names
(such as foo.example.com).
File import also allows you to add ranges of IP addresses by expressing the range in the
following format: xxx.xxx.xxx.xxx-yyy.yyy.yyy.yyy. For example, a text file with the line
“192.168.0.2-192.168.2.200” would add all IP addresses in that address range.
To import a list of computers from a file:

2 Select File Import.
3 Browse for the file by clicking the Open File button, or drag a file into the window.
Alternatively, you can enter the file’s pathname in the File field.
administrator.
Making a New Scanner

You may want several scanners in order to search for specific address ranges or to do
other types of searches. You can make and save your own scanner so you can quickly
do the search at any time.
You can rename scanners to make them easy to identify.
To make a custom search list:

1 Choose File > New Scanner.
2 Rename the newly created scanner.
3 Select the scanner icon.
4 Choose a search type from the pop-up menu to the right.

5 Customize the search by entering the specific parameters for the search (such as an IP
address range, or file location).
You can find out how to customize the search in the following sections:
Â “Finding Clients by Using Bonjour” on page 50
Â “Finding Clients by Searching the Local Network” on page 51
Â “Finding Clients by Searching a Network Range” on page 51
Â “Finding Clients by Network Address” on page 52
Â “Finding Clients by File Import” on page 53
Select your scanner icon and click the Refresh button whenever you want to run the
search.
Making and Managing Lists

You use lists to organize and perform management tasks on client computers. You can
make groups of lists, and rearrange the lists by dragging them up and down the left
side of the main window. Apple Remote Desktop has several different kinds of lists. The
following section describes the kinds of lists, and explains how to create lists and use
them for client management.
About Apple Remote Desktop Computer Lists

Apple Remote Desktop displays computers in lists in the main section of the Remote
Desktop window. The default computer list is called the All Computers list. This is a full
list of all possible clients that you have located and authenticated to. You can create
other lists to group the computers on your network in any way you wish.
Computer lists have the following capabilities:

Â You can create as many lists as you want.
Â The All Computers list can have up to the number of computers your license allows.
Â Computers can appear in more than one list.
Â Lists can be made in any grouping you can imagine: geographic, functional,
hardware configuration, even color.
Â Click a list name and keep the mouse over the list name, you can edit the list name.
Â If you double-click the list icon, you open another window containing the computers
in the list.

Creating an Apple Remote Desktop Computer List
You can make more specific, targeted lists of computers from your All Computers list.
The easiest way to make a new list is to use computers already in the All Computers list.
You can also create blank lists and add computers to them later.
To create an Apple Remote Desktop computer list:

1 Select the All Computers list icon in the main Remote Desktop window.
2 Select the computers you want to add to the new list.
3 Choose File > New List From Selection.
4 Name the computer list.
Alternatively, you can choose File > New List to create a blank list and drag computers
from the All Computers list, or from the scanner search results, to the blank list.
Deleting Apple Remote Desktop Lists

You can delete Apple Remote Desktop computer lists and scanner lists that you
created. You cannot delete the All Computers list, Task Server list, or History list.
To delete a list:
m Select the list and press the Delete key.
Creating a Smart Computer List

You can create a computer list which automatically populates based on custom criteria.
Once you create a smart list, any computer added to the All Computers list (or other
specified list) which matches the criteria will automatically be added to the smart list.
You can match any or all of the following criteria:

Â Name
Â IP Address
Â DNS Name
Â Label
Â Apple Remote Desktop version
Â Startup Volume
Â Installed RAM
Â CPU Information
Â Machine Model
Â Mac OS version
Â Computer is in List
In order to use a smart list which populates from any list except the All Computers list,
you need to add the “Computer is in List” criterion and specify the source list.

To create a smart computer list:
1 Choose File > New Smart List.
2 Name the smart computer list.
3 Choose “any” or “all” criteria to match.
4 Select the attribute to select by, using the pop-up windows and text entry field.
5 Add any other criteria with the Add (+) button.
6 Click OK.
The new smart list appears in Remote Desktop’s main window.
Editing a Smart Computer List

You may want to edit the smart lists you have created. The editing window is the same
as the one used to create the smart list. The options available are the same as those
listed in “Creating a Smart Computer List” on page 55.
To edit a smart computer list:

1 Select the smart list in Remote Desktop’s main window.
2 Choose File > Edit Smart List.
3 Change the smart computer list as desired.
Creating a List of Computers of from Existing Computer Lists

You may want a list which combines the results of several different lists and smart lists.
You can create aggregate lists by using the “Computer is in List” option. The list created
will have the computers from the source lists, but not indicate which source list they
came from.
To create an list of computer lists:

1 Create the lists which will serve as the sources of the smart list.
See “Creating an Apple Remote Desktop Computer List” on page 55 or “Creating a
Smart Computer List” on page 55 for more information.
2 Create the Smart List which will draw its computers from the previously created lists.
“Creating a Smart Computer List” on page 55 for more information.
3 In the Smart List creation dialog, choose to match all of the stated conditions.
4 For the first condition, select “Computer is in List.”
5 Select a source list from the pop-up menu.
6 Add another condition by clicking the Add (+) button.
7 Repeat steps 4-6, adding Computer Lists for all of the source lists.
8 Add other conditions and criteria as desired.

9 Create the final Smart List by clicking OK.
The new Smart List appears in Remote Desktop’s main window.
Importing and Exporting Computer Lists

When setting up Apple Remote Desktop 3, you may not necessarily use the same
computer you used for the previous version of Apple Remote Desktop. Rather than
create new lists of client computers, you can transfer existing lists between computers,
with benefits and limitations depending on the transfer circumstance. The following
sections will help you import or export your computer lists.
Â “Transferring Computer Lists from Apple Remote Desktop 3 to a New Administrator
Computer” on page 57
Â “Transferring Remote Desktop 2 Computer Lists to a New Remote Desktop 3
Administrator Computer” on page 58
Â “Transferring Old v1.2 Computer Lists to a New Administrator Computer” on page 58
Transferring Computer Lists from Apple Remote Desktop 3 to a New

Administrator Computer
You may want to move your existing computer lists to the new administrator computer
running Apple Remote Desktop 3. Lists transferred in this way retain their client
computers as well as the original name of the list. You can only use these instructions
to move computer lists between administrator computers which run Apple Remote
Desktop 3. When you import or export a computer list, the user name and password
used for Apple Remote Desktop authentication are not exported. Once you’ve
imported the computer list, you will still need to authenticate to the computers.
To transfer the computer lists:

1 In the main Remote Desktop window, select the list you want to move.
2 Choose File > Export List.
3 Select a name and a file location for the exported list.
The default file name is the list name. Changing the file name, however, does not
change the list name.
4 Click Save.
A .plist file is created in the desired location.
The XML-formatted .plist file is a plain text file that can be inspected with Apple’s
Property List Editor or a text editor.
5 Copy the exported file to the desired administrator computer.
6 On the new administrator computer, launch Remote Desktop.
7 Choose File > Import List.

8 Select the exported list, and click Open.
The list now appears in Remote Desktop’s main window.
Transferring Remote Desktop 2 Computer Lists to a New Remote

Desktop 3 Administrator Computer
If you are installing Apple Remote Desktop 3 on a computer different from the version
2.x administrator computer, you may want to move your existing computer lists to the
new administrator computer running Apple Remote Desktop 3. When you import or
export a computer list, the user name and password used for Apple Remote Desktop
authentication are not exported. Once you’ve imported the computer list, you will still
need to authenticate to the computers.

1 In the main Remote Desktop window, select the list you want to move.
2 Make sure Remote Desktop lists the computer’s name and IP address.
3 Choose File > Export Window.
4 Select a name and a file location for the exported list, and click Save.
The default file name is the window’s title.
5 Copy the exported file to the desired administrator computer.
6 On the new administrator computer, launch Remote Desktop.
7 Using the Scanner, add the clients by File Import.
See “Finding Clients by File Import” on page 53, for detailed instructions.
The list now appears in Remote Desktop’s main window.
8 Select the computers in the list.
9 Choose File > New List From Selection.
The new list now appears in Remote Desktop’s main window.
Transferring Old v1.2 Computer Lists to a New Administrator

Computer
If you are installing Apple Remote Desktop 3 on a computer other than an older
administrator computer using Apple Remote Desktop 1.2, you need to move your
existing computer lists to the new administrator computer before installing version 3.1.
These instructions only apply when moving Apple Remote Desktop 1.2 computer lists
to a new computer.
Throughout these instructions, the computer with the original lists is the “source
computer.” The computer that will have Apple Remote Desktop 3 installed is the “target
computer.”

1 Open Keychain Access (located in /Applications/Utilities) on the source computer.
2 Choose File > New Keychain.
3 Name the new keychain, and click Create.
4 Enter a password for the new keychain.
This is a temporary password that you will use to retrieve the information in the
keychain. Do not use your login password or other sensitive password.
5 If necessary, click Show Keychains to show the administrator keychain.
6 Select the source computer’s main keychain.
If the keychain is locked, unlock it and authenticate.
7 Select only the Apple Remote Desktop entries in the keychain.
8 Drag the Apple Remote Desktop entries to the newly created keychain.
9 Provide the source computer keychain password for each entry.
10 Quit Keychain Access on the source computer.
11 Copy the newly created keychain from the source computer (~/Library/Keychains/
<keychain name>) to the same location on the target computer.
You can copy the keychain over the network, or use a removable storage drive.
12 On the target computer, open Keychain Access in the Finder.
13 Choose File > Add Keychain.
14 Select the keychain that was copied from the source computer, and click Open.
15 If necessary, click Show Keychains to show the keychains.
16 Unlock the newly imported keychain, using the password designated for that keychain.
17 Select the Apple Remote Desktop entries.
18 Drag the Apple Remote Desktop entries to the main keychain on the target computer.
Provide the temporary keychain password for each entry.
19 Quit Keychain Access on the source computer.
When you open Apple Remote Desktop on the new computer, you will notice that the
computer lists from the old computer are available.

5 Understanding and Controlling
Access Privileges 5
There are several different ways to access and authenticate to
Apple Remote Desktop clients. Some depend on Apple
Remote Desktop settings, and others depend on other client
settings, or third-party administration tools.
This chapter explains the various access types, their configuration, and their uses.
You can learn about:
Â “Apple Remote Desktop Administrator Access” on page 60
Â “Apple Remote Desktop Administrator Access Using Directory Services” on page 63
Â “Apple Remote Desktop Guest Access” on page 66
Â “Apple Remote Desktop Nonadministrator Access” on page 67
Â “Virtual Network Computing Access” on page 68
Â “Command-Line SSH Access” on page 69
Â “Managing Client Administration Settings and Privileges” on page 69
Apple Remote Desktop Administrator Access

Access privileges allow an Apple Remote Desktop administrator to add computers to a
list and then interact with them. If no access privileges are allowed on a client
computer, that computer cannot be used with Apple Remote Desktop. Access
privileges are defined in the Apple Remote Desktop section of the Sharing pane of the
client computers’ System Preferences.
The recommended access privileges for a client computer depend on how it’s used.
Â If the computer is used in a public area, such as a computer lab, you may want to
allow administrators full access privileges.
Â If the computer is used by one person, you may not want to give administrators full
access privileges. Also, you may want a user who administers his or her own
computer to take responsibility for creating passwords and setting the access
privileges for the computer
60
The following table shows the settings in the Apple Remote Desktop settings in the
Sharing Preference pane and the features of Remote Desktop that they correspond to.
For example, if you want a certain administrator to be rename computer file sharing
names, you will need to grant that user that privilege by selecting “Change Settings”.
checkbox in the Apple Remote Desktop settings in the Sharing Preference pane on the
client computer.
Select To allow administrators to

<a user name> Select any other privileges. (If you select only this box, the
administrator can see the client computer in the Computer Status
window and include it in Network Test reports.)
Generate reports Create hardware and software reports using the Report menu; use
Set Reporting Policy and Spotlight Search.
Open and quit applications Use these Manage menu commands: Open Application, Open
Items, Send UNIX Command and Log Out Current User.
Change settings Use these Manage menu commands: Rename Computer, Send
UNIX Command and Set Startup Disk.
Delete and replace items Use these Manage menu commands: Copy Items, Install Packages,
Send UNIX Command and Empty Trash. Also delete items from
report windows.
This item must be enabled in order to use the Upgrade Client
Software feature.
Send text messages Use these Interact menu commands: Send Message and Chat.
Restart and shut down Use these Manage menu commands: Sleep, Wake Up, Restart,
Send UNIX Command, and Shut Down.
Software feature.
Copy items Use these Manage menu and Server menu commands: Copy
Items, Send UNIX Command and Install Packages.
Software and Change Client Settings features.
Control Use these Interact menu commands: Control, Share Screen, Lock
and Unlock Screen.
Software and Change Client Settings features.
Chapter 5 Understanding and Controlling Access Privileges 61

Setting Apple Remote Desktop Administrator Access Authorization
and Privileges Using Local Accounts
To prepare a client for administration, you activate the existing version of Apple
Remote Desktop on the client computer and set Apple Remote Desktop administrator
access privileges by using the Sharing pane of the computer’s System Preferences. You
set access privileges separately for each user account on the computer. Follow the
steps in this section to set access privileges on each client computer.
Note: You can skip this step if you create a custom installer that automatically enables
your desired client settings.
To make changes on a client computer, you must have the name and password of a
user with administrator privileges on the computer.
To set administrator privileges on a computer:

If the preference pane is locked, click the lock and then enter the user name and
password of a user with administrator privileges on that computer.
2 Select Apple Remote Desktop in the Sharing service pane.
3 Click Access Privileges.
4 Select each user that you want enabled for Apple Remote Desktop administration
authentication.
5 Select a listed user whose access privileges you want to set, and then make the
changes you want to the access privileges. Your changes take effect immediately.
Hint: Holding down the Option key while clicking the user’s checkbox will
automatically select all the following checkboxes for access.
6 Repeat for additional users whose access privileges you want to set.
7 If desired, enter information in any or all of the four Computer Information fields.
This information appears in Apple Remote Desktop System Overview reports and
optionally in the computer list views. For example, you can enter an inventory number
for the computer, a serial number, or a user’s name and telephone number.
8 Click OK.
9 To activate the Apple Remote Desktop client, make sure to select the Apple Remote
Desktop checkbox, or select Apple Remote Desktop and click Start.
62 Chapter 5 Understanding and Controlling Access Privileges

Apple Remote Desktop Administrator Access Using Directory
Services
You can also grant Apple Remote Desktop administrator access without enabling any
local users at all by enabling group-based authorization if the client computers are
bound to a directory service. When you use specially named groups from your
Directory Services master domain, you don’t have to add users and passwords to the
client computers for Apple Remote Desktop access and privileges.
When Directory Services authorization is enabled on a client, the user name and
password you supply when you authenticate to the computer are checked in the
directory. If the name belongs to one of the Apple Remote Desktop access groups, you
are granted the access privileges assigned to the group.
Creating Administrator Access Groups

In order to use Directory Services authorization to determine access privileges, you
need to create groups and assign them privileges. There are two ways of doing this:
Method #1
You can create groups and assign them privileges through the mcx_setting attribute
on any of the following records: any computer record, any computer list record, or the
guest computer record.
To create an administrator access group:

1 Create groups as usual.
If you are using Mac OS X Server, you use Workgroup Manager to make them.
2 After you have created groups, you edit either the computer record of the computer to
be administered, its computer list record, or the guest computer record.
3 Use a text editor, or the Apple Developer tool named Property List Editor to build the
mcx_setting attribute XML. The XML contains some administrator privilege key
designations (ard_admin, ard_reports, etc.), and the groups that you want to possess
those privileges. The following privilege keys have these corresponding Remote
Desktop management privileges:

Management Privilege ard_admin ard_reports ard_manage ard_interact
Generate reports X X X
Open and quit applications X X
Change settings X X
Copy items X X
Delete and replace items X X
Send messages X X X
Restart and shut down X X
Control X X
Observe X X
Show being observed X X
In the XML, you name a privilege key and make the value the name of the group or
groups you want to possess the privilege.
Use the sample XML below to make your management/key designation XML.
4 When you have created the snippet of XML, you enter this whole snippet into a
computer record or computer list record.
If you are using Workgroup Manager, you enable the preference to “Show All Records
Tab and Inspector” and use the Inspector to copy the entire snippet of XML the value
which corresponds to the “MCXSettings” attribute name.

The following is the sample XML format you need to use to assign management
privileges via MCX keys. It assigns the above “ard_interact” privileges to the groups
named “some_group” and “staff.” It also assigns the “ard_manage” privileges to the
group named “staff,” the “ard_admin” privileges to the group “my_admin_group,” and
leaves no group with the “ard_reports” privilege set. Here’s the XML:
<?xml version="1.0" encoding="UTF-8"?> <!DOCTYPE plist PUBLIC "-//Apple
Computer//DTD PLIST 1.0//EN" "http://www.apple.com/DTDs/PropertyList-
1.0.dtd"> <plist version="1.0"> <dict>
<key>mcx_application_data</key>
<dict>
<key>com.apple.remotedesktop</key>
<dict>
<key>Forced</key>
<array>
<dict>
<key>mcx_preference_settings</key>
<dict>
<key>ard_interact</key>
<array>
<string>some_group</string>
<string>staff</string>
</array>
<key>ard_manage</key>
<array>
<string>staff</string>
</array>
<key>ard_admin</key>
<array>
<string>my_admin_group</string>
</array>
<key>ard_reports</key>
<array>
</array>
</dict>
</dict>
</array>
</dict>
</dict>
</dict> </plist>
This example attribute defines four privileges, although any of them may be left out.
For more information on using Workgroup Manager, and Open Directory, see their
documentation at:
www.apple.com/server/documentation

Method #2
You can create groups with special names that correspond to the privilege keys
above: ard_admin, ard_reports, ard_manage, and ard_interact. The corresponding
privileges are automatically assigned to these specially named groups. If you have
already created these groups for use with Apple Remote Desktop 2, they will continue
to work as expected with Apple Remote Desktop 3.
Enabling Directory Services Group Authorization

In order to enable group-based authorization for Apple Remote Desktop access, you
create the appropriate groups in your Directory Services master directory domain.
To complete this task, you need to be the Directory Services administrator and have
access to your organization’s users and groups server.
To enable Apple Remote Desktop authorization by group:

1 Use one of the methods in the section “Creating Administrator Access Groups” to
create groups with Apple Remote Desktop access privileges assigned to them.
2 Add users to the groups.
3 Make sure the client computers to be administered are bound to your directory system.
4 Set the clients to use directory authorization by using the Change Client Settings
feature or make a custom installer.
5 Choose to enable directory-based administration on the clients using Directory Access
found in /Applications/Utilities/.
Apple Remote Desktop Guest Access

You can configure an Apple Remote Desktop client to give temporary, one-time access
to an Apple Remote Desktop administrator who does not have a user name or
password for the client computer. Each time the Apple Remote Desktop administrator
would like to control the client computer, he or she must request permission from the
remote client’s user.
WARNING: Granting access to control a screen is the most powerful feature in Apple
Remote Desktop, and can be equivalent to unrestricted access.

To allow guest access:
If prompted, enter the user name and password of a user with administrator privileges
on that computer.
2 Select Apple Remote Desktop in the Sharing pane.
4 Select “Guests may request permission to control screen.”
5 Click OK.
Apple Remote Desktop Nonadministrator Access

Remote Desktop can operate in what is referred to as “user mode.” User mode is
activated when a nonadministrator user opens Remote Desktop to administer Apple
Remote Desktop client computers. The administrator of the computer with Remote
Desktop installed can choose which features and tasks are available to
nonadministrator users.
Limiting Features in the Administrator Application

User mode is a great way to delegate administrative tasks, or give users only the
features of Remote Desktop that they really use. For example, you might not allow
nonadministrators to copy or delete files, but you may want them to be able to
observe client screens and send messages to client users.
You can choose to allow nonadministrators to:

Â Observe, control, and share screens
Â Lock and unlock screens
Â Send text messages and chat
Â Sleep and wake client computers
Â Log out users
Â Restart and shut down computers
Â Open or quit files and applications
Â Rename computers
Â Generate reports and software searches
Â Copy items, delete items, and empty the Trash
Â Create Apple Remote Desktop custom client installers
Â Upgrade clients and change client settings
Â Install packages
Â Set the client computer’s startup volume
Â Set the client’s data reporting policy
Â Send UNIX commands

Each of these features can be enabled or disabled independently of each other, or you
can enable all of Remote Desktop’s features for nonadministrator users.
To enable User Mode:

1 Make sure you are logged in as an administrator user.
3 Choose Remote Desktop > Preferences.
4 Click the Security button.
5 Enable or disable features, as desired.
6 Close the Preference’s window.
Virtual Network Computing Access

You can use Apple Remote Desktop to access a Virtual Network Computing (VNC)
server and view and interact with the server’s screen. VNC access is determined by the
VNC server software. To access a VNC server, it is only necessary to know the IP address
or fully qualified domain name and the password designated in the VNC server
software.
This password does not necessarily correspond to any other password on the system,
and is determined by the VNC configuration.
VNC access is similar to Apple Remote Desktop’s Control command. It allows you to use
your keyboard and mouse to control a VNC server across a network. It doesn’t give any
other Apple Remote Desktop administrator privileges except those of the currently
logged-in user.
Non-Apple VNC viewers can control Apple Remote Desktop clients if the client allows it.
Allowing a non-Apple VNC viewer access to an Apple Remote Desktop client is less
secure than using Apple Remote Desktop to control the client. The VNC protocol
implemented in third-party VNC viewers may not encrypt keystrokes sent over the
network, so sensitive information can be intercepted.
WARNING: Granting VNC access to control a screen is the most powerful feature in
Apple Remote Desktop, and can be equivalent to unrestricted access.

To allow VNC access:
If prompted, enter the user name and password of a user with administrator privileges
on that computer.
2 Select Apple Remote Desktop in the Sharing pane.
4 Select “VNC viewers may control screen with password.”
5 Enter a VNC password.
WARNING: Do not use the same password as any local user or Apple Remote Desktop
login.
Command-Line SSH Access

Command-line SSH access is not granted or managed using Remote Desktop. This type
of access is managed in the Sharing pane of System Preferences (called “Remote
Login”) and is separate from Apple Remote Desktop access types. When you log in to a
client remotely using SSH, you have the user privileges assigned to the user name and
password. These may or may not include computer administrator privileges.
You can use SSH to access a client using a user account created for Apple Remote
Desktop, but you are limited to performing whatever tasks were allowed to that user
when the account was created. Conversely, only the users specified in the Apple
Remote Desktop access privileges can access a computer using Apple Remote Desktop.
Apple Remote Desktop privileges are completely separate and distinct from local
computer administrator UNIX privileges.
Managing Client Administration Settings and Privileges

Regular audits of administration settings can help maintain a secure Remote Desktop
administration environment. Using the various administrator options given with Apple
Remote Desktop administrator privileges, you can create specialized logins for certain
tasks, limiting potentially disruptive power of certain sub-administrators. The following
section gives detailed instructions for checking the administrator privilege settings of
client computers, and changing those settings.

Getting an Administration Settings Report
You can query active Apple Remote Desktop clients for a report on what commands
they are accepting from your administrator authentication.
The report is a list of the Apple Remote Desktop administrator access types each with
an “On” or “Off” to indicate whether that access type is available to you.
To get an administration settings report:

1 Select a computer list in the Remote Desktop window.
2 Select one or more computers in the selected computer list.
3 Choose Report > Administration Settings.
4 Click Get Report.
Changing Client Administrator Privileges

Once the client computers are able to be administered, you can change the
administrator access privileges for multiple computers simultaneously, using the
Change Client Settings command. If you are using Directory Services to designate
administrator privileges, you don’t need to change the settings on the clients.
To make changes on a client, you must have the name and password of a user with
administrator privileges on the computer. Additionally, you must already have the
Control privilege.
Note: You do not have to make a selection on every page of the assistant. You can click
Continue to move to the next set of settings.
To change administrator privileges on each computer:

1 Select a computer list.
3 Choose Manage > Change Client Settings.
The client assistant appears. Click Continue.
4 Choose whether to start Remote Desktop sharing at system startup.
This changes the setting found in the Sharing pane of System Preferences.
5 Choose whether to hide or show the Apple Remote Desktop menu bar icon.
6 Click Continue.
7 Choose whether to create a new user for Apple Remote Desktop login. Click Continue.
New users can be used to grant Apple Remote Desktop administrator privileges.
Creating a new user does not overwrite existing users or change existing user
passwords.
If you choose not to create a new user, skip to step 9 after clicking Continue.

8 Add a new user by clicking Add and filling in the appropriate information.
Click OK after adding each user, and click Continue when you’re ready to go on.
Directory Services groups.
If you choose to do so, select “Enable directory-based administration.”
See “Apple Remote Desktop Administrator Access Using Directory Services” on page 63
for more information on using this method to grant Apple Remote Desktop
administrator access.
specific users. Click Continue.
If you choose not to assign administrator access privileges, skip to step 13.
11 Click Add to designate a user to receive Apple Remote Desktop access privileges.
12 Provide the user’s short name and assign the privileges as desired.
Click OK after each user, and click Continue when you’re ready to go on.
13 Choose whether to allow temporary guest control by requesting permission on the
client computers.
14 Choose whether to allow non-Apple VNC viewers to control the client computers, and
click Continue.
See “Virtual Network Computing Access” on page 68 for more information.
15 If desired, select and enter information in any or all of the four System Data fields.
This information appears in Apple Remote Desktop System Overview reports. For
example, you can enter an inventory number for the computer, a serial number, or a
user’s name and telephone number.
16 Click Continue to review the clients’ settings.
17 Choose whether to execute the change using the application or a dedicated task
server.
For more detailed information about setting up and using a task server, see “Working
with the Task Server” on page 156.
18 Click Change to change the clients’ settings
The client configuration assistant contacts all of the selected computers and changes
their administration settings.

6 Setting Up the Network and
Maintaining Security 6
This chapter describes the main aspects of setting up your
network for use with Apple Remote Desktop system
administration, as well as best-practice tips for your network.
Additionally, it contains information about Apple Remote
Desktop security features, and detailed instructions for
enabling them. You can learn about:
Â “Setting Up the Network” on page 72
Â “Using Apple Remote Desktop with Computers in an AirPort Wireless Network” on
page 73
Â “Getting the Best Performance” on page 74
Â “Maintaining Security” on page 74
Setting Up the Network

Your network configuration determines Apple Remote Desktop’s performance and
usability. AirPort and AirPort Extreme networks offer slower performance than almost
any Ethernet network. Therefore, file copying, client monitoring, and reporting are
slower over AirPort and AirPort Extreme connections. Network routers and firewalls also
shape, direct, or block network traffic; these things can have an effect on Apple Remote
Desktop’s reliability and efficiency. Here are a few guidelines to keep in mind when
setting up Apple Remote Desktop on your network:
Â The more AirPort clients connected to a base station, the lower the bandwidth for
each computer. AirPort Base Stations are not considered “switched networks.”
Â Local Hostname (name using Apple’s Bonjour technology, that looks like: name.local)
browsing does not extend beyond the local subnet. Local Hostnames do not resolve
across routers like domain names do.
Â Networks with switches have fewer collisions and packet errors than networks with
hubs. This means greater reliability and speed. Consider using switches instead of
hubs.
72
Â Organize computers you’re administering using Apple Remote Desktop into small
groups, and close the Remote Desktop administrator application when not in use.
This helps reduce the number of status queries, thus reducing network traffic.
Â If a client has a slow network type, consider running it in a list separate from the
faster clients. A single slow client can slow down network operations.
Â If network traffic passes through firewalls, make sure you have a large Maximum
Transmission Unit (MTU) setting (1200 or greater). Too small an MTU setting can result
in black screens when sharing or sending screens.
Â If you are using a wide-area network (WAN), or metropolitan area network (MAN),
make sure that the defrag bit is turned off in your router so packets don’t get
chunked up. This can result in black screens when sharing or sending screens.
Â Network Address Translation (NAT) networks (such as those that use the Mac OS X
Internet Sharing feature) can pose configuration and access difficulties.
If you want to use Remote Desktop from behind a NAT router to access computers
beyond the NAT router, you need to set TCP and UDP port forwarding for ports 3283
and 5900 to your administrator computer. Similarly, if you wish to access a single client
computer that is behind a NAT router, you need to set the router to forward TCP and
UDP ports 3283 and 5900 to the client computer you wish to access.
Using Apple Remote Desktop with Computers in an AirPort

Wireless Network
Using Apple Remote Desktop to observe or control client computers connected using
AirPort wireless technology can sometimes result in impaired performance or cause
communication errors to appear in the Computer Status window.
To get the best performance from Apple Remote Desktop with computers in an AirPort
wireless network:
Â Make sure that all AirPort Base Stations and all Apple Remote Desktop client
computers have the latest versions of Apple Remote Desktop software, AirPort
software, and Mac OS X software installed.
Â Limit the number of clients that connect to an AirPort Base Station. AirPort clients on
a base station receive all network communication packets sent to any one client on
that base station. Although clients ignore packets that aren’t addressed to them, CPU
resources are used to identify and discard the packet.
Â Scale the Control and Observe window. Apple Remote Desktop has server-side
scaling that will allow for less traffic across the network as you scale the window to
smaller sizes.
Â Try not to use tasks that multicast traffic such as Share Screen and File Copy. File
Copy tries to initiate a series of individual copies if there is a significant number of
multicast networking errors.
Chapter 6 Setting Up the Network and Maintaining Security 73

Â Wireless networks also are not suited for multicast traffic. However Apple Remote
Desktop’s multi-observe feature is different because it doesn’t use multicast traffic.
Â Display shared screens in black and white rather than in color.
Â Configure your AirPort Base Station with a station density of High and increase the
multicast rate to 11 Mbps using AirPort Admin Utility. Using the base station density
and multicast rate settings limits the range of each AirPort Base Station’s network,
requiring client computers to be fewer than 50 meters from a base station.
Getting the Best Performance

To get the best performance when using the Share Screen, Observe, and Control
commands:
Â Use the fastest network possible. This means favoring Ethernet over AirPort,
1000Base-T over 100Base-T, and 100Base-T over 10Base-T.
Â If you’re using AirPort, adjust the multicast speed higher.
Â Don’t mix network speeds if possible.
Â Reduce the use of animation on remote computers. For example, you can simplify
Dock preference settings by turning off animation, automatic hiding and showing,
and magnification effects.
Â View the client’s screen in a smaller window when using the “fit to window” option.
Â View the client’s screen with fewer colors.
Â Use a solid color for the desktop of the screen you’re sharing.
Â Share screens only on local networks. If you share a screen with a computer
connected across a router, screen updates happen more slowly.
Â Set the Control and Observe image quality to the lowest acceptable for the given
circumstance.
Maintaining Security
Remote Desktop can be a powerful tool for teaching, demonstrating, and performing
maintenance tasks. For convenience, the administrator name and password used to
access Remote Desktop can be stored in a keychain or can be required to be typed
each time you open the application. However, the administrator name and password
for each client computer are stored in the administrator’s preferences and are strongly
encrypted.
74 Chapter 6 Setting Up the Network and Maintaining Security

Administrator Application Security
Â Make use of user mode to limit what nonadministrator users can do with Remote
Desktop.
See “Apple Remote Desktop Nonadministrator Access” on page 67.
Â If you leave the Remote Desktop password in your keychain, be sure to lock your
keychain when you are not at your administrator computer.
Â Consider limiting user accounts to prevent the use of Remote Desktop.
Either in a Managed Client for Mac OS X (MCX) environment, or using the Accounts
pane in System Preferences, you can make sure only the users you designate can use
Remote Desktop.
Â Check to see if the administrator computer is currently being observed or controlled
before launching Remote Desktop (and stop it if it is).
Remote Desktop prevents users from controlling a client with a copy of Remote
Desktop already running on it at connection time, but does not disconnect existing
observe or control sessions to the administrator computer when being launched.
Although this functionality is helpful if you want to interact with a remote LAN which
is behind a NAT gateway, it is possible to exploit this feature to get secretly get
information about the administrator, administrator’s computer, and its associated
client computers.
User Privileges and Permissions Security

Â To disable or limit an administrator’s access to an Apple Remote Desktop client, open
System Preferences on the client computer and make changes to settings in the
Remote Desktop pane in the Sharing pane of System Preferences. The changes take
effect after the current Apple Remote Desktop session with the client computer
ends.
Â Remember that Apple Remote Desktop keeps working on client computers as long
as the session remains open, even if the password used to administer the computer
is changed.
Â Don’t use a user name for an Apple Remote Desktop access name and password.
Make “dummy” accounts specifically for Apple Remote Desktop password access and
limit their GUI and remote login privileges.
Password Access Security

Â Never give the Remote Desktop password to anyone.
Â Never give the administrator name or password to anyone.
Â Use cryptographically sound passwords (no words found in a dictionary; eight
characters or more, including letters, numbers and punctuation with no repeating
patterns).
Â Regularly test your password files against dictionary attack to find weak passwords.

Â Quit the Remote Desktop application when you have finished using it. If you have
not stored the Remote Desktop password in your keychain, the application prompts
you to enter the administrator name and password when you open it again.
Physical Access Security

Â If you have stored the Remote Desktop password in your keychain, make sure the
keychain is secured and the application isn’t running while you are away from the
Remote Desktop window.
Â If you want to leave the Remote Desktop application open but need to be away from
the computer, use a password-protected screen saver and select a hot corner so you
can instantly activate the screen saver.
Remote Desktop Authentication and Data Transport Encryption

Authentication to Apple Remote Desktop clients uses an authentication method based
on a Diffie-Hellman Key agreement protocol that creates a shared 128-bit key. This
shared key is used to encrypt both the name and password using the Advanced
Encryption Standard (AES). The Diffie-Hellman key agreement protocol used in Remote
Desktop 3 is very similar to the one used in personal file sharing, with both of them
using a 512-bit prime for the shared key calculation.
With Remote Desktop 3, keystrokes and mouse events are encrypted when you control
Mac OS X client computers. Additionally, all tasks except Control and Observe screen
data, and files copied via Copy Items and Install Packages are encrypted for transit
(though you may choose to encrypt these as well by changing your application
preferences). This information is encrypted using the Advanced Encryption Standard
(AES) with the 128-bit shared key that was derived during authentication.
Encrypting Observe and Control Network Data

Although Remote Desktop sends authentication information, keystrokes, and
management commands encrypted by default, you may want additional security. You
can choose to encrypt all Observe and Control traffic, at a certain performance cost.
Encryption is done using an SSH tunnel between the participating computers. In order
to use encryption for Observe and Control tasks, the target computers must have SSH
enabled (“Remote Login” in the computer’s Sharing Preference pane). Additionally,
firewalls between the participating computers must be configured to pass traffic on
TCP port 22 (SSH well known port).
If the you are trying to control a VNC server which is not Remote Desktop, it will not
support Remote Desktop keystroke encryption. If you try to control that VNC server,
you will get a warning that the keystrokes aren’t encrypted which you will have to
acknowledge before you can control the VNC server. If you chose to encrypt all
network data, then you will not be able to control the VNC server because Remote
Desktop is not able to open the necessary SSH tunnel to the VNC server.
76 Chapter 6 Setting Up the Network and Maintaining Security

To enable Observe and Control transport encryption:
2 Click the Security button.
3 In the “Controlling computers” section, select “Encrypt all network data.”
Encrypting Network Data During Copy Items and Install Packages

Tasks
Remote Desktop can send files for Copy Items and Install Packages via encrypted
transport. This option is not enabled by default, and you must either enable it explicitly
for each copy task, or in a global setting in Remote Desktop’s preferences. Even installer
package files can be intercepted if not encrypted.
To encrypt individual file copying and package installation tasks:

m In the Copy Items task or Install Packages task configuration window, select “Encrypt
network data.”
To set a default encryption preference for file copies:

1 In the Remote Desktop Preferences window, select the Security pane.
2 Check “Encrypt transfers when using Copy Items,” or “Encrypt transfers when using
Install Packages” as desired.
Alternatively, you could encrypt a file archive before copying it. The encrypted archive
could be intercepted, but it would be unreadable.

7 Interacting with Users
7
Apple Remote Desktop is a powerful tool for interacting with
computer users across a network. You can interact by
controlling or observing remote screens, text messaging with
remote users, or sharing your screen with others.
This chapter describes Remote Desktop’s user interaction capabilities and gives
complete instructions for using them. You can learn about:
Â “Controlling” on page 79
Â “Observing” on page 86
Â “Sending Messages” on page 93
Â “Sharing Screens” on page 94
Â “Interacting with Your Apple Remote Desktop Administrator” on page 95
78
Controlling
Apple Remote Desktop allows you to control remote computers as if you were sitting in
front of them. You can only control the keyboard and mouse of any one computer at a
time. There are two kinds of remote computers that Apple Remote Desktop can
control: Apple Remote Desktop clients and Virtual Network Computing (VNC) servers.
Controlling Apple Remote Desktop Clients

Apple Remote Desktop client computers can be controlled by any administrator
computer that has the Control permission set. See “Apple Remote Desktop
Administrator Access” on page 60 for more information about Apple Remote Desktop
permissions.
While you control an Apple Remote Desktop client computer, some keyboard shortcut
commands are not sent to the remote computer, but they affect the administrator
computer. These include:
Â Change Active Application (Command-Tab and Command-Shift-Tab)
Â Show or Hide Dock (Command-Option-D)
Â Log Out User (Command-Shift-Q)
Â Take Screen Shot (Command-Shift-3, -4)
Â Force Quit (Command-Option-Escape)
Chapter 7 Interacting with Users 79

Also, special keys including the sound volume, screen brightness, and Media Eject keys
do not affect the client computer.
These instructions assume the that observed computer has Apple Remote Desktop
installed and configured properly (see “Setting Up an Apple Remote Desktop Client
Computer for the First Time” on page 41) and that the computer has been added to an
Apple Remote Desktop computer list (see “Finding and Adding Clients to Apple
Remote Desktop Computer Lists” on page 49).
To control an Apple Remote Desktop client:

2 Select one computer from the list.
3 Choose Interact > Control.
4 To customize the control window and session, see “Control Window Options” on
page 80.
5 Use your mouse and keyboard to perform actions on the controlled computer.
If your Remote Desktop preferences are set to share keyboard and mouse control, the
remote computer’s keyboard and mouse are active and affect the computer just as the
administrator computer’s keyboard and mouse do.
If your preferences aren’t set to share control, the remote computer’s keyboard and
mouse do not function while the administrator computer is in control.
Control Window Options

When controlling a client, the control window contains several buttons in the window
title bar which you can use to customize your remote control experience. There are
toggle buttons that switch your control session between two different states, and there
are action buttons that perform a single task. In addition to the buttons, there is a
slider for image quality.
The toggle buttons are:

Â Control mode or Observe mode
Â Share mouse control with user
Â Fit screen in window
Â Lock computer screen while you control
Â Fit screen to full display
The action buttons are:

Â Capture screen to a file
Â Get the remote clipboard contents
Â Send clipboard contents to the remote clipboard
80 Chapter 7 Interacting with Users

Switching the Control Window Between Full Size And Fit-To-Window
When controlling a client, you can see the client window at full size, or scaled to fit the
control window. Viewing the client window at full size will show the client screen at its
real pixel resolution. If the controlled computer’s screen is larger than your control
window, the screen show scroll bars at the edge of the window.
To switch in-a-window control between full size and fit-to-window modes:

1 Control a client computer.
2 Click the Fit Screen In Window button in the control window toolbar.
Switching Between Control and Observe Modes

Each control session can be switched to a single-client observe session, in which the
controlled computer no longer takes mouse and keyboard input from the
administrator computer. This allows you to easily give control over to a user at the
client computer keyboard, or place the screen under observation without accidentally
affecting the client computer.
See “Observing a Single Computer” on page 91 for more information on Apple Remote
Desktop observe mode.
To switch between control and observe modes:

2 Click the Control/Observe toggle button in the control window toolbar.
Sharing Control with a User

You can either take complete mouse and keyboard control or share control with an
Apple Remote Desktop client user. This allows you to have more control over the client
interaction as well as prevents possible client side interference.
This button has no effect while controlling VNC servers. See “Controlling VNC Servers”
on page 83 for more information.
To switch between complete control and shared mouse modes:

2 Click the “Share mouse and keyboard control” button in the control window toolbar.

Hiding a User’s Screen While Controlling
Sometimes you may want to control a client computer with a user at the client
computer, but you don’t want the user to see what you’re doing. In such a case, you
can disable the client computer’s screen while preserving your own view of the client
computer. This is a special control mode referred to as “curtain mode.” You can change
what’s “behind the curtain” and reveal it when the mode is toggled back to the
standard control mode.
To switch between standard control and curtain modes:

2 Click the “Lock computer screen while you control” button in the control window
toolbar.
Capturing the Control Window to a File

You can take a picture of the remote screen, and save it to a file. The file is saved to the
administrator computer, and is the same resolution and color depth as the controlled
screen in the window.
To screen capture a controlled client’s screen:

2 Click the “Capture screen to a file” button in the control window toolbar.
3 Name the new file.
4 Click Save.
Switching Control Session Between Full Screen and In a Window

You can control a computer either in a window, or using the entire administrator
computer screen. The “Fit screen to full display” toggle button changes between these
two modes.
In full screen mode, the client computer screen is scaled up to completely fill the
administrator screen. In addition to the client screen, there are a number of Apple
Remote Desktop controls still visible overlaying the client screen.
In in-a-window mode, you can switch between fitting the client screen in the window
or showing it actual size, possibly scrolling around the window to see the entire client
screen. See “Switching the Control Window Between Full Size And Fit-To-Window” on
page 81 for more information.
To switch between full screen and in-a-window modes:

2 Click the “Fit screen to full display” button in the control window toolbar.

Sharing Clipboards for Copy and Paste
You can transfer data between the Clipboards of the administrator and client computer.
For example, you may want to copy some text from a file on the administrator
computer and paste it into a document open on the client computer. Similarly, you
could copy a link from the client computer’s web browser and paste it into the web
browser on the administrator computer.
The keyboard shortcuts for Copy, Cut, and Paste are always passed through to the
client computer.
To share clipboard content with the client:

2 Click the “Get the remote clipboard contents” button in the control window toolbar to
get the client’s Clipboard content.
3 Click the “Send clipboard contents to the remote clipboard” button in the control
window toolbar to send content to the client’s Clipboard.
Controlling VNC Servers

Virtual Network Computing (VNC) is remote control software. It allows a user at one
computer (using a “viewer”) to view the desktop and control the keyboard and mouse
of another computer (using a VNC “server”) connected over the network. For the
purposes of these instructions, VNC-enabled computers are referred to as “VNC clients.”
VNC servers and viewers are available for a variety of computing platforms. Remote
Desktop is a VNC viewer and can therefore control any computer on the network
(whether that computer is running Mac OS X, Linux, or Windows) that is:
Â Running the VNC server software
Â In an Apple Remote Desktop computer list
If the you are trying to control a VNC server which is not Remote Desktop, it will not
support Remote Desktop keystroke encryption. If you try to control that VNC server,
you will get a warning that the keystrokes aren’t encrypted which you will have to
acknowledge before you can control the VNC server. If you chose to encrypt all
network data, then you will not be able to control the VNC server because Remote
Desktop is not able to open the necessary SSH tunnel to the VNC server. For more
information, see “Encrypting Observe and Control Network Data” on page 76.
These instructions assume the observed computer has been added to an Apple
Remote Desktop computer list (see “Finding and Adding Clients to Apple Remote
Desktop Computer Lists” on page 49). When adding a VNC server to an Apple Remote
Desktop computer list, you only need to provide the VNC password, with no user name.

To control a VNC client computer:
If the controlled computer’s screen is larger than your control window, the screen
scrolls as the pointer approaches the edge of the window.
4 To customize the control window and session, see “Control Window Options” on
page 80.
5 Use your mouse and keyboard to perform actions on the controlled computer.
Regardless of your Apple Remote Desktop preferences, controlled VNC servers share
keyboard and mouse control. The remote computer’s keyboard and mouse are active
and affect the computer just as the administrator computer’s keyboard and mouse do.
Setting up a Non–Mac OS X VNC Server

This section contains very basic, high-level steps for setting up a non–Mac OS X client
to be viewed with Remote Desktop. This section cannot give detailed instructions, since
the client operating system, VNC software, and firewall will be different.
The basic steps are:

1 Install VNC Server software on the client computer (for example, a PC, or a Linux
computer).
2 Assign a VNC password on the client computer.
3 Make sure the client’s firewall has the VNC port open (TCP 5900).
4 Make sure “Encrypt all network data” is not selected in the Security section of the
Remote Desktop Preferences.
5 Add the computer to the Remote Desktop’s All Computers list using the client’s IP
address.
6 Put the client computer’s VNC password in the Remote Desktop authentication box.
There is no user name for a VNC server, just a password.
Apple Remote Desktop Control and the PC’s Ctrl-Alt-Del

If you use Remote Desktop to administer a PC that’s running VNC, you may be
wondering how to send the Ctrl-Alt-Del command (Control-Alternate-Delete) from a
Mac to the PC. Though Mac and PC key mappings differ, you can use an alternate key
combination to send the command.
Â For full-size (desktop) keyboards, use Control-Option-Forward Delete.
Â For abbreviated keyboards (on portable computers), use Function-Control-Option-
Command-Delete.

VNC Control Options
After you have added a VNC server to a computer list (or when you are first adding it),
you can set a custom port for VNC communication, and you can designate a display to
control.
To set a custom port on an existing computer list member:

2 Select a VNC Server computer in the Remote Desktop window.
3 Choose File > Get Info.
4 Click Edit in the Info window.
5 At the end of the IP Address or fully qualified domain name, add a colon followed by
the desired port.
For example, if you want to connect to a VNC server (vncserver.example.com) that is
listening on TCP port 15900, you would enter:
vncserver.example.com:15900
6 Click Done.
To set a custom VNC port when adding a computer by address:

1 Choose File > Add By Address.
2 Enter the IP address or fully qualified domain name.
3 At the end of the IP Address or fully qualified domain name, add a colon followed by
the desired port.
For example, if you want to connect to a VNC server (vncserver.example.com) that is
listening on TCP port 15900, you would enter:
4 Enter the user name and password.

5 Click Add.
To designate a display to control:

1 Add a custom port number, as described above.
2 Use the display number for the last number in the custom port designation (display
designations start at 0 for the default primary display).
For example, f you want to control the default display on a VNC server
(vncserver.example.com) that is listening on TCP port 5900, you would enter:
If you want to control the second display, you would enter:


If you want to control the third display, you would enter:
Configuring an Apple Remote Desktop Client to be Controlled by a

VNC Viewer
When configured to do so, an Apple Remote Desktop client can be controlled with a
non–Apple VNC viewer.
Allowing a non–Apple VNC viewer access to an Apple Remote Desktop client is less
secure than using Remote Desktop to control the client. The non–Apple VNC software
expects the password to be stored in a cryptographically unsecured form and location.
To configure a client to accept VNC connections:

1 On the client computer, open System Preferences.
2 Click Sharing, select Apple Remote Desktop, then click Access Privileges.
3 Select “VNC viewers may control screen with the password.”
4 Enter a VNC password.
5 Click OK.
WARNING: Do not use the same password as any user or Apple Remote Desktop
administrator. The password may not be secure.
Observing
You may not want to control a computer, but merely monitor what is on its screen.
Observing a remote computer is similar to controlling one, except your mouse
movements and keyboard input are not sent to the remote computer. Apple Remote
Desktop client computers can be observed on any administrator computer that has the
“Observe” permission set. See “Apple Remote Desktop Administrator Access” on
page 60 for more information about Apple Remote Desktop permissions.

Remote Desktop allows you to observe multiple clients on the same screen, cycling
through the list of observed computers. This allows you to monitor many screens
without having to select each one individually.
Dealing With Many Client Screens

When observing a single client, you can see the client window at full size, or scaled it to
fit the observe window. To switch between the full size and fitting to the window, click
the Fit to Window button, just as you would in a control window.
If you’re observing more clients than you’ve chosen to fit on one screen, you can cycle
through multiple pages by clicking the Previous or Next button.
Cycle Pages: Use these buttons to manually switch to the previous or next page of
screens.
Getting More Information on Observed Clients

There is a computer information area beneath each of the observed desktops. It’s
automatically disabled when the administrator is viewing more computers than the
computer information area is able to show effectively (a threshhold of about 220 pixels
across). This could happen if:
Â the initial selection of computers is too great for the window size

Â the observe window is resized, shrinking the information beneath the threshold
Â the setting for the number of viewed machines is changed
The computer information area is reenabled when the sizes are returned to more than
the image size threshhold.
Changing Observe Settings While Observing

While you are observing multiple computers, you can adjust the Apple Remote
Desktop observe settings using the controls at the top of the observe window.
These settings will be visible after clicking View Options in the toolbar.
To change your observe settings:

Â Page Delay: Adjust the number of seconds before automatically advancing to the
next page of screens.
Â Computers per page: Adjust the number of client screens visible on each page.
Â Image Quality: Adjust the screen color depth from black and white to millions of
colors.
Â Titles: Change the titles of the displayed screens in the computer information area.
Â Account Picture: Add the currently logged-in user’s account picture under each
observed desktop.
See “Viewing a User’s Account Picture While Observing” on page 89 for more
information.
Â Computer Status: Add a status overview icon underneath the observed desktop.
See “Viewing a Computer’s System Status While at the Observe Window” on page 89
for more information.

Changing Screen Titles While Observing
While you are observing multiple computers, you can change the title underneath the
desktops shown in the observe window.
The main title can be the:

Â Name (the computer sharing name)
Â IP Address
Â Host Name
To change your observe window titles:

1 Click View Options in the observe window’s toolbar.
2 Select Display Computer Information.
3 From the Title pop-up menu, select the desired title.
4 Click Done.
Viewing a User’s Account Picture While Observing

Remote Desktop can display the user’s account picture and a user-created status
underneath the observed desktop.
The user’s account picture is their system login icon, so it might be either a picture
taken from an iSight camera, or a custom image selected in the Accounts pane of
System Preferences.
To view a user’s account picture:

3 Select Account Picture.
4 Click Done.
Viewing a Computer’s System Status While at the Observe Window

Remote Desktop can display certain system status information underneath the
observed desktop. This information gives you a basic assessment of the following
service statistics:
Â CPU Usage
Â Disk Usage
Â Free Memory

There are two levels of detail for system statistics. The top level is a single icon (a red,
yellow, or green icon).
Icon Indicates
One or more service statistic is red. This takes precedence over any
or
yellow or green indicator.
One or more service statistic is yellow This takes precedence over
or
any green indicator.
Service is operating within established parameters.
No service informaiton available.
You show the second level of detail by placing the mouse pointer over the high-level
status icon. The icon changes to an “i” and you can click the “i” to get more information.
Clicking the icon exposes per-service status icons:
Service Icon Status

CPU Usage Usage is at 60% or less
Usage is between 60% to 85%
Usage is at 85% or higher
No status information is available
DIsk Usage Usage is at 90% or less
Usage is between 90% and 95%
Free Memory Less than 80% used
Between 80% and 95% used

Service Icon Status
Over 95% used
No status information available
To show system status in the observe window:

3 Select Computer Status.
4 Click Done.
Shortcuts in the Multiple Screen Observe Window

You can access several Apple Remote Desktop commands using icons in the observe
window. You can customize the observe window with the commands that are most
useful to you. For example, you may want to access the Copy Items command, the Text
Chat command, and the Lock Screen command, using the buttons in the observe
window toolbar. You perform Remote Desktop tasks on any computer by selecting its
screen and choosing a task from the Remote Desktop menus or the observe window
toolbar.
Regardless of your toolbar customizations, you’ll be able to advance through pages

manually, change the titling of the observed screens, change the number of client
screens per page, change the number of seconds before paging, or change the color
depth of the observed screens.
Observing a Single Computer

When you observe a single computer, the observed screen appears in a window on
your administrator computer. If a screen saver is active when you observe the screen,
the screen saver remains in effect. The observe window contains a “Share mouse
control” button to switch to controlling the screen.
To observe a single computer:

2 Select a computer in the Remote Desktop window.
3 Choose Interact > Observe.
If the observed computer’s screen is larger than the observe window, the screen will
scroll as the pointer approaches the edge of the window.
4 To customize the single-client observe window and session, see “Control Window
Options” on page 80. The observe window’s options are the same as those of the
control window.

Observing Multiple Computers
When you observe multiple client computers, each client screen is scaled down, so that
several computers can be viewed at the same time. You can set the number of client
screens that appear at any one time. See “Setting Preferences for the Remote Desktop
Administrator Application” on page 36 for more information.
If a client has a screen saver running when you start observing, the screen saver
remains in effect.
The screens will cycle through the entire list of selected computers, a few at a time,
switching every 30 seconds, altered by the speed setting.
To observe multiple computers:

3 Choose Interact > Observe.
The remote computer screens appear in a window.
Observing a Computer in Dashboard

If you are using Mac OS X version 10.4 or later, you can use the Dashboard widget to
observe one client computer. The computer must be in your All Computers list and be
authenticated with permission to Observe. Apple Remote Desktop does not have to be
launched to use the widget.
To observe using Dashboard:

1 Add the computer to your All Computers list.
See “Finding and Adding Clients to Apple Remote Desktop Computer Lists” on page 49
for detailed information.
2 Activate Dashboard, and click the widget’s icon to run it.
3 Click the widget’s “Info” button to flip the widget over.
4 Supply a hostname or IP address, login name, and password or simply select the
computer you want to observe (if it’s listed).
5 Click Done.

Sending Messages
Apple Remote Desktop allows you to communicate with users of Apple Remote
Desktop client computers using text messaging. You can use text messages to give
instructions or announcements, to collaborate remotely, or troubleshoot with users.
There are two types of text messaging: one-way messages and two-way interactive
chat. Text messages and chat are available only to Apple Remote Desktop client
computers; they are not available to VNC client computers.
Sending One-Way Messages

You can use a one-way text message to send announcements or information to users
client computers. The announcements appear in front of open application windows
and can be dismissed by the user.
To send a one-way text message:

3 Choose Interact > Send Message.
4 Enter your message.
5 Click Send.
The text message appears on the screen of all the selected computers.
Interactive Chat
You can start an interactive text chat with the user of an Apple Remote Desktop client
computer. This allows instant feedback from users, so you can collaborate or
troubleshoot.
To begin an interactive chat:

3 Choose Interact > Chat.
4 Enter your message, one line at a time.
The message appears real-time on the user’s screen as you type.

5 Press the Return key to complete and send each line.
Viewing Attention Requests

After a client user sends an attention request, the Apple Remote Desktop administrator
can read the attention request text.
To view attention requests:

1 Choose Window > Messages From Users.
2 Select the message you want to view.
3 Click Display to view the request’s message.
Sharing Screens
Apple Remote Desktop allows you to show your screen (or the screen of a client
computer in your list) to any or all Apple Remote Desktop client computers in the same
computer list. You can, for example, show a presentation to a classroom of computers
from a single computer.
Sharing a Screen with Client Computers

You can share a client computer’s screen, or the administrator’s screen, with any
number of clients. The client screen displays what is on the shared screen, but cannot
control it in any way.
To share a computer’s screen:

These computers include the target computers and the source computer.
3 Choose Interact > Share Screen.
4 Select the screen to be shared.
If you want to share the Apple Remote Desktop administrator screen, select “Share your
screen.”
If you want to share a client screen, select “Share a different screen,” and drag a
computer from an Apple Remote Desktop computer list to the dialog.
5 Click Share Screen.
The selected computer shows the shared computer screen.
If the target computer’s screen resolution is lower than the shared computer’s, only the
top left part of the shared screen (up to the lowest screen resolution) is seen on the
target screen.

Monitoring a Screen Sharing Tasks
You may want to keep track of the screen sharing tasks you have begun. You can get
information on all active screen sharing tasks, and can sort the tasks by time started,
source screen, or target computers.
To view current active screen sharing tasks:

m Choose Window > Active Share Screen Tasks.
Interacting with Your Apple Remote Desktop Administrator

Users of Apple Remote Desktop client computers can initiate contact with a Remote
Desktop administrator. Clients can ask for attention from the administrator, or cancel
that attention request.
Additionally, users of Apple Remote Desktop client computers can set an identifying
icon for a Remote Desktop administrator to view. The Remote Desktop administrator
can choose whether to view the icon or not.
Requesting Administrator Attention

At times, Apple Remote Desktop client computer users need to get the attention of the
Apple Remote Desktop administrator. If an Apple Remote Desktop administrator is
currently monitoring the client computer, the client user can send an attention request.
To request administrator attention:

1 Click the Apple Remote Desktop status icon and choose Message to Administrator.
The attention request window appears.

2 If the network has more than one Apple Remote Desktop administrator available,
choose an administrator from the “Send message to” pop-up menu.
3 Enter the message.
4 Click Send.
The attention request icon appears on the administrator’s screen.

Canceling an Attention Request
If a user no longer needs the Apple Remote Desktop administrator’s attention, he or
she can cancel the attention request after it has been sent.
To cancel an attention request:

1 Click the Apple Remote Desktop status icon and choose Message to Administrator.
2 Click the Apple Remote Desktop status icon in the menu bar and choose Cancel
Message.
Changing Your Observed Client Icon

By default, the icon that the Remote Desktop administrator sees while observing is the
login icon for the currently logged-in user. If you had an iSight camera active when
setting up your computer, you may have taken a picture of yourself for your user icon.
You can change this icon, and it will change on the administrator’s observation screen.
To change your login icon:

1 Prepare the picture you want to use.
You could use a graphic file, or take a picture using an iSight camera.
2 Open System Preferences.
The System Preferences application launches.
3 Select the Accounts pane.
4 Select your account, and choose the Picture button.
5 Replace your current account picture with the new picture.
6 Close System Preferences.

8 Administering Client Computers
8
Apple Remote Desktop gives you powerful administrative
control. You can manually or automatically get detailed
information about every computer, install software, and
maintain systems from a single administrator computer.
This chapter describes Remote Desktop’s capabilities and gives complete instructions
for using them. You can learn about:
Â “Keeping Track of Task Progress and History” on page 97
Â “Installing Software Using Apple Remote Desktop” on page 102
Â “Upgrading Software” on page 106
Â “Copying Files” on page 108
Â “Creating Reports” on page 113
Â “Maintaining Systems” on page 129
Â “Managing Computers” on page 137
Â “UNIX Shell Commands” on page 146
Keeping Track of Task Progress and History

The task history area is on the left side of the Remote Desktop window (see “Remote
Desktop Main Window” on page 29) with all computer lists and scanners. Every time
you execute a task (generating a report, copying a file, restarting a computer), the task
name, affected computers, task result, and time you execute it is stored in the Task
History window (accessible via Window > Task History). The History list, in the main
Remote Desktop window, shows the task name and result. You can collapse the History
list to reduce its size.
You can select a task in the History list to see some information about it, and double-
click it to view a more detailed description of the task, as well as the computers
involved with it. Tasks in progress appear in the Active Tasks list, where you can stop
and restart them.
97
Remote Desktop keeps track of three kinds of task progress: active, Task Server, and
completed. Active tasks are those which are currently being processed by the client
computers, and the client computers have not all reported back to the administrator
console. Some tasks are so short that they only briefly appear in the list of current tasks;
other tasks may take a long time and remain there long enough to return to the task
and view the progress as it happens. The Active Tasks list is located in the left side of
the Remote Desktop window, and has a disclosure triangle to expand or hide the list.
Task Server tasks are those which have been assigned to the task server (either the one
running on the administrator’s computer, or a remote one) which have not yet
completed for all the task participants.
Completed tasks are those which have received a task status for all participating client
computers. The task description and computer list then moves to the History list. The
History list is located in the left side of the Remote Desktop window, and has a
disclosure triangle for expanding or hiding the list.
In addition to the task status and notification features of Remote Desktop, you can set a
task notification shell script to run when any task has completed. This script is for all
tasks, but it can be as complex as your needs require.
Enabling a Task Notification Script

When a task completes, Remote Desktop can run a script that you create. This script is
for all completed tasks, and it must be a shell script. There is a default notification script
provided, which you can customize for your needs. The script must be a shell script, but
you can use various other scripting environments like AppleScripts with the osascript
command.
To enable a task notification script:

4 Click the Tasks button.
5 Select “Enable task notification script.”
6 Choose the location of the script.
The default notification script is located at /Library/Application Support/Apple/Remote
Desktop/Notify.
7 Close the Preferences window.
98 Chapter 8 Administering Client Computers

Getting Active Task Status
When you get a task’s current status, you see the progress of the task, the computers
involved, and their feedback to the administrator computer.
To get status on a currently running task:

1 Select the Active Tasks list.
2 Select the desired task in the Remote Desktop window.
The task status and computers involved are shown in the Remote Desktop window.
You can make sure the main window always shows the currently running task in the
main work area by setting a preference. Otherwise, the main window will continue to
show the last selected computer list.
To automatically show task status in the main window:

4 Click the Tasks button.
5 Select “Always change focus to active task.”
6 Close the Preferences window.
Using the Task Feedback Display

You can use the task feedback display to:
Â Retry a task on selected computers
Â Cancel a task in progress
Tasks in progress appear in the Active Tasks list, where you can stop them, or run them
again.
To use the task feedback window:

1 Select the task in the History list or Active Tasks list.
2 Change the task as desired:
a Click the retry button to perform the task again.
b Click the stop button to cancel the active task.
Stopping a Currently Running Task

If a task is in progress and Remote Desktop is still waiting for feedback from the client
computers, you can stop the task. You use the Active Tasks list to stop the command in
progress.
Chapter 8 Administering Client Computers 99

To stop a currently running task:
1 Select the Active Tasks list.
2 Select the desired task in the Remote Desktop window.
The task status and computers involved are shown in the Remote Desktop window.
3 Click the Stop button in the top-right of the main window.
Getting Completed Task History

After a task has received feedback from all the involved client computers, or they have
experienced a communication time-out, the task is moved to the History list. The
History list is located in the left side of the Remote Desktop window, and has a
disclosure triangle to expand or hide the list. This list stays populated as long you’ve set
in the Remote Desktop preferences. The History list can also be viewed in a separate
window with the tasks sorted by date.
To view a completed task history:

m To view the history in the Remote Desktop window, open the History list by using the
disclosure triangle and select the desired task.
m To view the history in a new window, choose Window > Task History.
The final task status and computers involved are shown in a separate window.
Saving a Task for Later Use

You may want to save a task for later, repeated use. If you find yourself repeating
certain tasks, you can save those tasks and the information about which computers go
with them. Observe and Control tasks cannot be saved.
Saved tasks appear in a list on the left side of the Remote Desktop main window.
To save a task for later use:

1 Open the task you want to save.
For example, if you want to save a Copy Items task, select Manage > Copy Items.
2 Configure the task as desired.
3 Before executing the task, click Save.
4 Name the saved task.
The task appears in a list on the left side of the Remote Desktop main window.

Creating and Using Task Templates
In each task configuration dialog, you can save a task’s settings to a template to reuse
for future tasks of that same type. For example, if you always use certain copy options
for a Copy Items task, you can save those settings as a template, and have them apply
to any newly created Copy Items task. Once a task template is saved, you can select any
one of the saved templates from the Templates pop-up menu. Selecting a template
automatically configures the dialog box according to the saved template.
If you want to perform a task similar to an existing template, you start with that
template using the Template pop-up menu, then you customize the resulting task
configuration dialog after applying the template. For example, if you always want to
use the same Copy Items options, but you want vary the group of computers you apply
it to, you create a task template by configuring the copy options dialog without
selecting target computers and then saving it via the Templates pop-up menu. Then
whenever you make a new Copy Items task with target computers selected, you can
apply the saved settings by selecting those settings from out of the Templates pop-up
menu and add your own settings afterward.
You are free to make as many templates as you want either from existing templates or
from scratch. Once saved, a template can be made the task’s default, with all new
instances of the task opening with the default template settings. You can also edit the
task template list from the Template pop-up list, removing a template, or making it the
task default. There are existing, built-in templates for the Send UNIX Command task
which can not be removed, see “Send UNIX Command Templates” on page 146 for
more information.
Note: Templates are only stored for their own task type. For example, Copy Items saved
templates are not available for use with Rename Computer tasks, etc.
To create a task template:

1 Open a task configuration window.
You can use existing saved tasks, or a newly created task.
2 Configure the task as desired.
3 Click the Template pop-up menu, and select Save as Template.
4 Name the template, and click OK.
To apply a task template:

1 Open a task configuration window.
You can use existing saved tasks, or a newly created task.
2 Click the Template pop-up menu, and select the template you want.
The settings in the template are now applied to the dialog window.
3 If desired, customize the task further.

Editing a Saved Task
You may want to change a previously saved task, changing whether what the task does
or changing the target computers.
To edit a saved task:

1 Double-click the saved task you want to edit.
Alternatively, you could use Control-click or right-click and choose Edit Task from
contextual menu.
2 In the task description window, change the task parameters.
You can alter task preferences, and change the computer list. Remove computers by
selecting them and pressing the Delete key; add computers by dragging them from a
list to the task.
After a task is completed, the task name, result, and time you last ran it are stored for
review. The task feedback window gives a detailed account of the task, and reports
success or failure for each participating client computer.
To view the task feedback window:

m Select the task in the History list.
Installing Software Using Apple Remote Desktop

There are several methods you can use to install software with Apple Remote Desktop.
The following section describes how to install software using installer packages and
metapackages, using the copy command in Remote Desktop, using installers made by
other software companies, or using NetBoot or Network Install.
WARNING: Distributing copyrighted software without the appropriate license

agreement is a violation of copyright law.
Installing by Package and Metapackage

You can install new software automatically and without user intervention by copying
installer packages (.pkg or .mpkg files) to one or more remote clients. Apple Remote
Desktop copies the package to the computers you choose, runs the installer with no
visible window or user interaction required, and then erases the installer files on
completion.

You can choose to initiate the installation of a package from the designated Task Server
rather from a Remote Desktop task. This allows you to install packages on computers
that may not be connected to the network (with a current status of “Offline”) when you
run the task. The Task Server monitors the network for the next time the offline client
comes online again. Then the Task Server performs the installation. For more
information about designating a Task Server, see “Using a Task Server for Report Data
Collection” on page 114 and “Setting Up the Task Server” on page 157. For detailed
instructions about installing via the Task Server, see “Installing Software on Offline
Computers” on page 104.
You can install multiple packages in succession. When you execute installation of
multiple packages, Remote Desktop copies over all the selected packages and then
installs them. It also detects whether a restart is required and will give you a visual cue.
You can tell the task to restart the computers upon completion, or restart the
computers manually later.
It is not possible to stop the installation of a package. Once the installation starts, it will
complete (assuming no errors occur on the client). However, you can click the Stop
button to stop remaining packages from being copied over and therefore halt the
install.
Alternatively, an administrator can use the PackageMaker application (available on the

Apple Remote Desktop CD or with the Apple Developer Tools) to create a metapackage
that contains several installers to be run in sequence. In addition to creating
metapackages, you can also use PackageMaker to create packages for custom software
that your organization may have developed. More information about making and using
packages and metapackages is available on the Apple Developer Connection website:
developer.apple.com
To copy and install software using a .pkg file:

3 Choose Manage > Install Packages.
4 Select a .pkg or .mpkg file to install.
Alternatively, you can drag an installer package on to the package list window.
5 Select whether to restart the target computers after installation.
If you select “Attempt restart, allow users to save documents,” users can allow or cancel
restart after installation.
6 Select the option to run the task from “This application.”
This option is preferable when installing on computers that are all currently online.

If you want to install the software via a Task Server, see “Installing Software on Offline
Computers” on page 104.
7 Select other installation parameters, as desired.
For more information on the available options, see “Copy Options” on page 108.
Note: Client computers are not restarted automatically after an installation is complete
unless explicitly selected in the task command.
8 Click Install.
During installation, a progress bar appears in the task header in the main window. No
progress bars appear on the client computer. The copied package is deleted from the
client computer if an error occurs during installation. However, a failed installation may
leave behind other files created by the installer.
Installing Software on Offline Computers

Using Apple Remote Desktop, you can install software on a computer that is not
currently connected to the network (with a status of “Offline”). This is referred to as
AutoInstall. The installation does not occur when initially ordered, but when the offline
computer next becomes available. The installation itself is handled by a designated Task
Server. The installation uses unicast network traffic (in client groups of 10) instead of
the multicast traffic used when the Remote Desktop application performs the
installation.
Remote Desktop first copies the installation package to the Task Server, and gives the
Task Server the necessary instructions to install the package to all the selected
computers, even if some of them are offline. The Task Server monitors the network for
the next time the offline client comes online again. When the client comes online, it
contacts the Task Server and notifies it of its network state and any setting changes
(like a DHCP-assigned IP address change). The Task Server then begins the installation.
If a client goes offline during AutoInstall, the installation fails and restarts from the
beginning when the client comes back online.
To use AutoInstall, you need to do the following:

Â Make sure each client can be accessed by the Task Server.
Â Ensure network access to the Task Server from each client network segment.
A network’s topology and router configuration can keep the client computers in the
administrator’s list from being accessible to the designated Task Server. This can lead
to installation commands that can never be completed.
Â Make sure you have the network resources to perform the installation task for every
client at any given time.
Your network may be sensitive to sudden increases in network activity at unexpected
intervals, as designated copy recipients rejoin the network at different times.

For information about setting up and using a Task Server, see “Working with the Task
Server” on page 156.
To install software on offline clients:

Any or all may be offline.
3 Choose Manage > Install Packages.
4 Select a .pkg or .mpkg file to install.
Alternatively, you can drag an installer package into the Packages list.
5 Choose whether to run the task from the Task Server designated by Remote Desktop
preferences.
6 Select other installation parameters, as desired.
For more information on the available options, see “Copy Options” on page 108 and
“Installing by Package and Metapackage” on page 102.
7 Click Install.
Installing by Using the Copy Items Command

Many applications can be installed simply by copying the application or its folder to the
client computer. Consult the application’s documentation to verify that you can simply
copy the application to the hard disk to install it.
To install software by copying:

3 Choose Manage > Copy Items.
4 Add software to the “Items to copy” list.
For more information, see “Copying Files” on page 108.
Repeat this step until all the software you want to copy is in the list.
5 Select a destination.
There are several preset locations available in the “Place items in” pop-up menu,
including the Applications folder. If you do not see the location you want, you can
specify a full pathname.
6 Select your copy options.
See “Copy Options” on page 108 for more information on the available options.
7 Click Copy.

The software is copied to the indicated location. If the copy operation is unsuccessful,
an error message appears in the task feedback window.
Using Installers from Other Companies

The Install Packages command only works with installers that use the .pkg or .mpkg file
format, and some applications can’t be installed by simply copying the application to
the hard disk. To install software using installers with different file formats, you use a
combination of tasks.
To install software with third-party installers:

4 Add the software installer to the “Items to copy” list.
For more information, see “Copying Files” on page 108.
5 Select a copy destination.
6 Select After Copying Open Items.
7 Click Copy.
The software is copied to the indicated destination. If the copy is operation
unsuccessful, an error message appears in the task feedback window.
8 Select a computer that received the copy of the installer.
10 Control the screen of the selected computer and complete the installation process
interactively.
Upgrading Software
Upgrading software is similar to installing software. However, the method of upgrading
software depends on the original method of installation. As a general rule, upgrades
should not be done while users have their applications open. Make sure the software
to be upgraded is not running.
WARNING: Distributing copyrighted software without the appropriate license

agreement is a violation of copyright law.
Upgrading consists of three main tasks:

Â Finding out if a piece needs to be updated
Â Removing the old version
Â Installing the new version

To upgrade software on client computers:
1 Run a Software Version report to determine what version of the software client
computers have.
See “Generating a Software Version Report” on page 120 to learn how to run the report.
2 Remove the old version of the software.
If the software was originally installed using a package or metapackage, it should be
removed automatically when you install the new version.
If the software was originally installed using the Copy Items command, you can delete
the old version, or simply replace the old version with the new version when you install
the new version.
If the software was originally installed using another company’s installer application,
you may need to use an uninstaller before installing the new version. Consult the
software’s manual for instructions on removing its software. If an uninstaller application
is necessary, you can copy it to each of the client computers and run it remotely.
3 Use the appropriate installation method to install the new version of the software. For
more information, see:
Â “Installing by Package and Metapackage” on page 102
Â “Installing by Using the Copy Items Command” on page 105
Â “Using Installers from Other Companies” on page 106

Copying Files
Apple Remote Desktop makes it easy to copy items (other than the system software)
on one or more client computers.
Copying files works fastest with a small number of files. For example, ten files that are
10 KB each generally take longer than one file that is 100 KB. Consider copying a single
file archive (like a .zip or .sit file) to remote computers for faster copying. Remember
that Mac OS X applications are bundles of many smaller files. Although the application
you want to copy looks like a single file in the Finder, it may contain hundreds, or even
thousands of smaller files.
If a client computer is asleep when you attempt to copy items, Remote Desktop tries to
wake the client. If it can’t wake the client and the copy does not proceed, you should
use Remote Desktop to wake the target computer, and then attempt the copy again.
If you choose to copy out to many client computers simultaneously, Remote Desktop
uses network multicasts to send the files. If there is a significant number of multicast
networking errors, Remote Desktop tries to copy individually to each client computer.
Copy Options
Each time you copy an item to a remote computer, you have the chance to customize
the operation to allow fine-grained control of the location and file owner of the copied
file, the network bandwidth used, and what to do in case of failure or duplicate files.

Copy Destination Locations
There are several preset destinations available in the “Place Items In” destination pop-
up menu, including the Applications folder. If you do not see the destination you want,
you can specify a full pathname.
Owner and Group for Copied File

By default, the copied files inherit the owner and group of the enclosing destination
folder. For additional flexibility, you have several options for handing file ownership.
You can:
Â Preserve current owner
Â Set the owner to the current console user
Â Specify user and group
Encryption
You can encrypt the copy transport stream to protect the data sent across the network.
By selecting the “Encrypt network data” option, you exchange performance for security.
This option is also available in the Install Packages dialog.
Copy Failure Handling

By default, if a single computer fails to get the copied file, the copy operation continues
to all participating computers. However, there may be times when you want a copy
operation to stop if one of the copies fails. You can choose to cancel the entire copy
operation if one participating computer reports a failure. This option is also available in
the Install Packages dialog.
Network Bandwidth Limits

File copies are done at the maximum sustainable rate for the network. This allows
Apple Remote Desktop to use all the resources at its disposal to quickly and efficiently
finish the copy. Depending on what else is being done on the network, you may want
to explicitly limit the copy data transfer rate. You can set an approximate maximum
data rate in kilobytes per second for file copies. This option is also available in the Install
Packages dialog.
More Options When the Item Already Exists

If an item with the same name as the item you selected to copy already exists at the
destination, you have several options for handing the name conflict. You can:
Â replace the existing item
Â replace the existing item if the existing item is older
Â rename the existing item
Â rename the item being copied
Â always ask which of the above options you want to use

Post-Copy Action
You can choose to open a copied item immediately after it’s copied. If you select this
option, the file will open with the parent application that created it.
Copying from Administrator to Clients

Using Apple Remote Desktop, you can copy items to any number of client computers
simultaneously.
To copy items to clients:

2 Select one or more computers in the Remote Desktop window (or any window).
4 Add software to the “Items to copy” list.
Click the Add button to browse local hard disks for items to copy, or drag files and
folders to the list.
If you want to remove an item from the list, select the item and click Remove.
Repeat this step until all the software you want to copy is in the list.
See “Copy Options” on page 108 for more information on the available options.
6 If you want to schedule this event for another time, or set it to repeat, click the
Schedule button.
See “Working with Scheduled Tasks” on page 161 for more information about
scheduling events.
7 Click Copy.
The software is copied to the indicated destination. If the copy is unsuccessful, an error
message appears in the task feedback window.
Copying Using Drag and Drop

Using Apple Remote Desktop, you can copy items by dragging them between Finder
windows on your administrator computer, the Remote Desktop window, and control
windows. For example, you can drag an item from a Finder window to a selected
computer in the Remote Desktop window.
You can use this feature to collect needed files from remote computers or distribute
files between remote computers.
Copying from the Finder to a Client

You can copy files, applications, or folders from the administrator’s Finder windows to
remote computers. You can also drag items directly on to a control window.

To copy items from the Finder to a client:
2 Select one or more computers or select the desired Control window.
3 Switch to the Finder.
4 Locate the item you want to copy in the Finder.
5 Drag the item you want to copy from the Finder to the selected clients in the Remote
Desktop window or control window.
Copying onto a Control window puts the file wherever you drop it.
See “Copy Options” on page 108 for more information on the available options for copy
tasks.
7 Click Copy.
Copying from a Client to the Finder

Using Apple Remote Desktop, you can copy files, applications, or folders from a remote
computer to the administrator’s computer. The process requires that you find the file
you want to copy, using a report or locating them in a control window.
Note: Copied items retain their original owners and permissions.
To copy items from a client to the administrator’s computer:

3 Choose a file search report to find the item.
See “Finding Files, Folders, and Applications” on page 118 for more information.
4 Select the item you want to copy in the report window.
5 Drag the item you want to copy from the report window to the administrator’s Finder,
or click the Copy To This Computer button in the menu bar of the report window.
Alternatively, you can drag items from a control window to the administrator
computer’s desktop.
Restoring Items from a Master Copy

Your client computers can restore non-system software from a master copy. This is
helpful if you want to make sure each client computer has the same software. You can
automate the software restoration process by using the instructions in “Setting
Scheduled Tasks” on page 161.
You may want to start by creating a disk image that contains the Mac OS X applications
and items you want to copy. Alternatively, you can copy files from any local disk, such
as a hard disk, CD, disk partition, or other disk.

The Copy Items command does not copy system software that is hidden (that is, not
visible in the Finder). It can copy the Applications folder, Library folder, and Users folder,
as well as any folders at the root of the hard disk that were created by the computer’s
administrator user.
Important: You cannot use the Copy Items feature to copy Mac OS X system software
to client computers
To restore files using the Copy Items command:

1 Make a master copy of the volume that has the files to be restored.
You can use any volume, such as a spare hard disk, a CD, or a mounted disk image
(.dmg) file.
2 Mount the master copy volume on the administrator computer.
Master copy volumes must be local volumes, not mounted from over a network.
7 Add the master copy volume to the Copy Items list.
See “Copy Options” on page 108 for more information on the available options for copy
tasks.
9 If you want to schedule this event for another time or set it to repeat, click the
Schedule button.
See “Working with Scheduled Tasks” on page 161 for more information about
scheduling events.
10 Click Copy.

Creating Reports
Apple Remote Desktop allows you to query client computers for many kinds of
information, from installed software to network speed and reliability. Creating reports
gives you valuable information about the client computers. Reports also help when
you’re copying files and organizing computer lists.
Collecting Report Data

There are three search strategies that Apple Remote Desktop uses when searching for
report information: new data, cached data, and Spotlight data.
With a new data search, the Remote Desktop application queries a client directly, and
waits for the client computer to respond with the desired information. A new data
search gets the most recent information, but takes longer since the client computer
has to gather all the data and send it over the network to the waiting administrator
computer. New data reports are also generated by clients whose reporting policy is set
to send data only in response to a report query.
The second kind of data search is a cached data search. With a cached data search,
the application queries Apple Remote Desktop’s internal database of collected system
information (such as hardware information and system settings), file information
(including installed applications and versions, and software names), or both.
You determine how often the data is collected, and what type of data is stored.
For more infomation about new and cached data searches, see “Setting the Client’s
Data Reporting Policy” on page 160.

The database, which is a PostgreSQL database located at /var/db/RemoteManagement/
RMDB/ can be accessed using other tools besides Remote Desktop. To find out more
about the database schema, see “PostgreSQL Schema Sample” on page 187.
The third kind of data search is a Spotlight search. This is not a static report on saved
data in a database, but it’s an interactive search of the client computers. A Spotlight
search can only be done on client computers running Mac OS X 10.4 or later. Spotlight
searches a comprehensive, constantly updated index that sees all the metadata inside
supported files—the “what, when and who” of every piece of information saved on
your Mac—including the kind of content, the author, edit history, format, size, and
many more details. Spotlight searches are “live” meaning that the window reflects
changes in the found files even after the command is executed.
Using a Task Server for Report Data Collection

You can use a computer other than the administrator computer to collect your report
data, if you have another unlimited-managed computer license for Apple Remote
Desktop. Using a server that is always running and has the benefits of uninterrupted
power and steady uptime, you can dedicate those computing resources to report data
collection. Such a server is referred to as a Task Server. To use a Task Server, you need:
Â a computer that will be running when the clients are set to upload their report data
Â an unlimited license for the Remote Desktop server
Â a separate unlimited license for the administrator computer
To set up a Task Server, you need to:

1 Install Remote Desktop on the server.
See “Installing the Remote Desktop Administrator Software” on page 40.
2 Configure the server to be the Task Server.
You do this via the server settings in the Remote Desktop preferences.
See “Setting Up the Task Server” on page 157.
3 Install Remote Desktop on the administrator computer.
See “Installing the Remote Desktop Administrator Software” on page 40.
4 Configure Remote Desktop on the administrator computer to use the Task Server as its
source for report data.
You do this using the server settings in the Remote Desktop preferences.
See “Setting Up the Task Server” on page 157.
5 Set the client reporting policy to tell clients to send report information to the Task
Server.
You do this using the Get Info window of any client computer or the client’s own Apple
Remote Desktop preferences.

See “Using Automatic Data Reporting” on page 159.
Report Database Recommendations and Bandwidth Usage

You can have a single Apple Remote Desktop data collection database for any number
of clients. However, avoid having all the clients upload their report information at the
same time. As the number of clients grows, the network usage from the clients as they
upload their report data could come in bursts over a short period of time
overwhelming the network buffer on the Task Server. In such a case, you will probably
give yourself your own denial-of-service attack. Increasing the number of Task Server
computers can divide the network and computing load among several computers for
better performance and better network citizenship. However, since there is no way to
aggregate report data across several collectors and display it on one administrator
computer, you would need multiple administrators to balance your network load in
this manner.
If you use a single database for a large number of clients, it is recommended that you
stagger the generation of report caches over the time between which you want to run
reports. For example, if you normally run a report every week, then set 1/7th of your
clients to rebuild caches on day one, another 1/7th for the next day and so on.
Additionally, they should stagger the cache rebuild over the course of the day as well.
It is recommended that you keep in a given list the minimum number of computers
necessary for your purposes. When a list is selected, the clients in the list send status
updates at a minimum of every 20 seconds. If you have a large number of clients in a
list (for example, 1000), this makes about 50 updates a second.
Creating more lists doesn’t create more resource overhead for Remote Desktop, and
can allow you to quickly and easily administer the clients you want with a minimum
wait. Depending on your network and list sizes, you may find that smaller lists may
result in more productive and reliable administration.
What Bandwidth Does the Default System Overview Report Use on a LAN?
The average System Overview Report cache is about 20 KB. While reporting, the admin
and clients will always try to use all available bandwidth (most IP-based client/server
applications work this way). Therefore, on a 10Mbit/sec. network, the report data
collection for a single client may use 100% of the bandwidth for a period of 0.016
seconds. Assuming a list of 1000 computers, all trying to report at the same time, this
may use 100% of the bandwidth for 16 seconds. Naturally, faster networks will perform
better, and networks with a slow bottleneck like a DSL or modem line perform worse.

System Report Size
The file system data which is uploaded to the report database (labeled “File Search
data” in the Scheduling sheet of the Task Server preference pane) contains a significant
amount of data. For a client with 10 GB of files on the hard disk, the report data
uploaded can easily reach 5 MB in size. With hundreds or thousands of clients, this data
can add up quickly and might tax network resources. Data for other reports (System
Overview, Application Usage, and User History) are only 8 KB to 12 KB each, and have
little impact.
Uploading user accounting data and application usage data further increases the size
of the uploaded data for any one client. Since you may not want to store all the
possible information for a given client computer, you can customize which type of data
is collected, as desired.
Auditing Client Usage Information

With Apple Remote Desktop, you can get detailed information about who has been
using the client computers and how. There are two reports that help you audit
information about how the clients are being used:
Â the User History report
Â the Application Usage report
Generating a User History Report

The User History report is used to track who has logged in to a computer, when they
logged in and out, and how they accessed the computer. The client stores 30 days of
accumulated data, so the requested time can’t be more than the last 30 days. The
report shows the following information:
Â computer name
Â user’s short name
Â access type (login window, tty, SSH)
Â login time
Â logout time
Â remote login host (originating host to the login session: localhost, or some remote
computer)
Note: Multiple users logged in via Fast User Switching can lead to confusing or
conflicting reports. When a second or third user logs in to a computer, there is no way
of knowing which user is the active user. Session length may not reflect actual usage,
and login and logout times overlap.
User History report information is collected by default if you are installing Remote
Desktop for the first time. If you have upgraded an older version of Remote Desktop,
you need to enable its collection explicitly in the clients’ reporting policy. See “Setting
the Client’s Data Reporting Policy” on page 160 for instructions.

To generate a User History report:
3 Choose Report > User History.
4 Select the time frame for the user history information.
5 Click Generate Report.
The newly generated report window appears.
Generating an Application Usage Report

The Application Usage report shows which applications have been running on a given
client, their launch and quit time, and who launched them. The client stores 30 days of
accumulated data, so the requested time can’t be more than the last 30 days. The
following fields are shown by default in the report:
Â Computer name
Â Name of application
Â Launch date
Â Total running time
Â Time as frontmost application
Â User name of process owner
Â Current state of application
Application Usage report information is collected by default if you are installing

Remote Desktop for the first time. If you have upgraded an older version of Remote
Desktop, you need to enable its collection explicitly in the clients’ reporting policy. See
“Setting the Client’s Data Reporting Policy” on page 160 for instructions.
To generate an Application Usage report:

3 Choose Report > Application Usage.
4 Select the time frame for application usage.

Finding Files, Folders, and Applications
Apple Remote Desktop allows you to search the contents of client computer hard disks
for specific files, folders, or applications. Additionally, it can compare the results of such
searches to the items on the administrator computer. These searches can compare
software versions, fonts, applications, or installed packages.
Using Spotlight to Find Items

You can use Spotlight to find items on client computers. A Spotlight search can be
done only on client computers running Mac OS X v10.4 or later. Spotlight searches are
“live,” meaning that the window reflects changes in the found files even after the
command is executed. Spotlight searches cannot be used for offline client computers.
The Spotlight Search window is similar to the Spotlight Search window found locally
on a Mac OS X v10.4 computer. It supports many of the same features and queries as
Spotlight on a local computer. For more information on running a Spotlight search, see
Spotlight Help.
To search for software items using Spotlight:

3 Choose Interact > Spotlight Search.
4 Choose the desired search parameters and enter a search term.
The results are updated immediately in the window.

The results of the search are listed in the pane at the bottom of the window.
Note: The “Home” Spotlight search location means the Home folder of the currently
logged in user.
Generating a File Search Report

The File Search report allows you to find up to a total of 32,000 items on selected
computers. The items can be files, folders, or applications, but they can only be items
accessible (or visible) in the Finder.
The search parameters include:

Â Name
Â Parent path
Â Full path
Â Extension
Â Date created
Â Date modified
Â Size on disk
Â Kind
Â Version number
Â Version string
Â Owner
Â Group
Â Lock status
The search parameters for Apple Remote Desktop are slightly different from those used
by the Finder’s Find command. For example, Apple Remote Desktop does not search by
visibility or by label. The report display can be customized as well. See “Changing
Report Layout” on page 35 for more information.
To search for software items:

3 Choose Report > File Search.
4 Choose the desired search parameter from the pop-up menu and enter a search term.
5 If you want to customize the report display, do so now.
For more information about the report display, see “Changing Report Layout” on
6 To search using new data, check Rebuild Data For Report; to search using saved data
only, uncheck Rebuild Data For Report.

7 Click Search.
Comparing Software
Apple Remote Desktop has several specialized reports for comparing software on client
computers with software on the administrator computer. These reports can’t be run
comparing two client computers. One computer in the comparison must be the
administrator computer.
Generating a Software Version Report

The Software Version report compares application versions on client computers with
application versions on the administrator computer. You can select up to 10
applications to compare. Command-line tools and unbundled Java (.jar) applications do
not report their version.
To generate a Software Version report:

3 Choose Report > Software Version.
4 Select the software you want to compare, from the application list.
You can select up to 10 applications.
If the application you want doesn’t appear in the list, click the Add (+) button to
browse for the application.
5 To search using new data, check Rebuild Data For Report.
Generating a Software Difference Report

The Software Difference report compares the applications, fonts, and installed
packages of the selected client computers with those on the administrator computer.
The resulting report lists the items compared, their version, location, and whether or
not they were found on the selected client computers.
The Software Difference report can compare all executable Mac OS X and Classic
applications. Unbundled Java (.jar) applications and command-line utilities are not
included in the report. The report can compare all the fonts in the /System/Library/
Fonts/ and /Library/Fonts/, as well as the Fonts folder for the currently logged in user.
Comparing installed packages returns a list of all package receipts in /Library/Receipts/.
You can use this report to find out if your clients have the applications or fonts they
need. Comparing differences in installed packages can help you troubleshoot software
conflicts, and keep your client computers up to date.

To generate a Software Difference report:
3 Choose Report > Software Difference.
4 Select the software type you want to compare.
Selecting Applications compares all executable applications. You can limit which folder
on the administrator computer Remote Desktop uses to look for applications.
Selecting Fonts compares all fonts in /Library/Fonts/, /System/Library/Fonts/, and user
font directories.
Selecting Installed Packages compares all package receipts in /Library/Receipts/.
5 To search using new data, select Rebuild data for report.
Auditing Hardware
You can get a report about the hardware of any client computer. Hardware information
can be accessed using a number of different reports. Although some basic hardware
information can be found in the System Overview report, several more focused
hardware reports provide more detailed information.
To get a basic System Overview report:

3 Choose Report > System Overview.
4 Select or deselect hardware items as desired.
5 To search using new data, select Rebuild data for report.
6 Click Get Report.
Getting Serial Numbers

Although there is no specific serial number report for Apple Remote Desktop, the serial
number of any client is in the Computer section of the System Overview Report. In
addition to using Apple Remote Desktop to retrieve a computer’s serial number, you
could use the command-line tool systemprofiler with Apple Remote Desktop’s Send
UNIX Command feature.

To generate a serial number report:
3 Choose Report > System Overview.
4 Select Serial Number from the Computer section.
5 Select or deselect other items as desired.
6 To search using new data, check Rebuild Data For Report.
7 Click Get Report.
Getting Storage Information

The Storage report collects information about the client computer’s internal hard disks.
It can get information about the hardware itself, the volumes on the disk, file system
information, and journaling information for the disk.
For a complete listing of Storage report options, see “Report Field Definitions
Reference” on page 171.
Basic information about hard disk volumes and size can also be found in the storage
section of the System Overview report.
To generate a Storage report:

3 Choose Report > Storage.
4 Select the hard disk information desired.
5 To search using new data, select Rebuild Data For Report.
6 Click Get Report.

Getting FireWire Device Information
The FireWire Devices report gets information about FireWire devices connected to the
client computer. It can get the following information from a device:
Â Manufacturer
Â Model
Â Device speed
Â Software version
Â Firmware revision
For more information about FireWire Devices report options, see “Report Field
Definitions Reference” on page 171.
The number of attached FireWire devices can also be found in the Devices section of
System Overview report.
To generate a FireWire Devices report:

3 Choose Report > FireWire Devices.
4 Select the FireWire information desired.
6 Click Get Report.
Getting USB Device Information

The USB Devices report gets information on Universal Serial Bus devices (scanners,
keyboards, mice, and so forth) connected to the client computer. It can get the
following information from a device:
Â Product name and ID
Â Vendor name and ID
Â Device speed
Â Bus power amps
For more information about the USB Devices report options, see “Report Field
Basic information about attached USB devices can also be found in the Devices section
of the System Overview report.

To generate a USB Devices report:
3 Choose Report > USB Devices.
4 Select the USB device information desired.
6 Click Get Report.
Getting Network Interface Information

The Network Interfaces report gets information for all network interfaces, including
inactive interfaces. It also gets detailed network, output, and Ethernet statistics from
client computers.
The Network Interfaces report can be used to find network errors or faulty network
equipment, troubleshoot network performance, and query the network settings of the
client computers.
All detailed statistics are refreshed when the client restarts, and address information
may change if your client uses DHCP to get a network address.
For a complete listing of Network Interfaces report options, see “Report Field
Basic information about network settings can also be found in the Network and AirPort
section of the System Overview report.
To generate a Network Interfaces report:

3 Choose Report > Network Interfaces.
4 Select the interface information desired.

Getting Memory Information
The Memory report gets specific information about the installed memory in a client
computer. In addition to reporting how much memory the client has, it shows
information about each memory module, including the module’s:
Â Slot identifier
Â Size, type, and speed
Memory reports can be used for managing computer resources, hardware

troubleshooting, or deciding which client computer can handle a memory-intensive
application or task.
For more information about the Memory report options, see “Report Field Definitions
Reference” on page 171.
Basic information about system memory can also be found in the Computer section of
the System Overview report.
To generate a Memory report:

3 Choose Report > Memory.
4 Select the module information desired.
6 Click Get Report.
Getting Expansion Card Information

The Expansion Cards report gets information about the expansion cards (such as PCI
cards and ExpressCards) installed in a client computer. It shows information about each
expansion card, including:
Â Slot name
Â Card name, type, memory, and revision
Â Vendor and device IDs
Â ROM revision
For more information about the Expansion Cards report options, see “Report Field
Basic information about a client’s expansion cards is also in the Computer section of
the System Overview report.

To generate an Expansion Cards report:
3 Choose Report > Expansion Cards.
4 Select the desired expansion card information.
6 Click Get Report.
Testing Network Responsiveness

Apple Remote Desktop can test network responsiveness between your administrator
computer and client computers. It sends network packets to the clients and reports the
time taken to receive confirmation from the clients.
You can choose how many network packets to send, how often they are sent, and how
long the administrator computer waits for a reply before listing a packet as lost.
To generate a Network Test report:

3 Choose Report > Network Test.
4 Select the options you want.
Choose the number of packets sent from the Packets pop-up menu (Total Packets to
Send).
Choose how often to send the send packets from the Interval pop-up menu (Interval
Between Packets).
Choose how long to wait before reporting a packet as lost from the Time Out pop-up
menu (Packet Time Out).
5 Click Get Report.
Evaluating the Network Test Report

You can use the Network Test report to diagnose whether task failures in Apple Remote
Desktop are due to network congestion or to some other factor. You may, for example,
find that a Copy Items task is failing on a particular subnet, due to network congestion
on that subnet.

Here are some suggestions for evaluating your network performance based on this
report:
Â The number of routers between your computer and another computer can affect the
time the packets take to return. When you evaluate the times for a computer, you
should compare them to the times for a computer in the same area of the network
or with the same number of intervening routers.
Â If the maximum time for a packet to return from a computer is significantly greater
than the time for other computers in the same area of the network, there may be a
problem with the computer.
Â If a single computer has a large number of lost packets, there may be a problem with
the network connection to that computer.
Â If several computers in the same area of the network have a large number of lost
packets, there may be a network connection problem or a problem with an
intervening router or bridge.
Exporting Report Information

You can export reports into a comma-delimited or tab-delimited text file. All the
columns of information in the report window are included, and the report rows are
exported in the order they’re sorted at the time of export.
Exported reports can be put into a database, spreadsheet, or word processor for further
analysis or organization, or be sent to another administrator. You could even use
certain reports as input files for network scanners for Remote Desktop.
Alternatively, you could access the report’s SQL database directly with your own SQL
query tools or applications. Using standard SQL database queries you can get any or all
information out of the report database for use with other applications or databases.
To export a report:
1 Generate any report, and bring the report window to the front.
2 If desired, sort the report rows by selecting a new column to sort by.
3 If you do not want to export the entire report, select the rows to be exported.
4 Choose File > Export Window.
5 Name the file, and choose a location to save to.
6 Select a text encoding.
Â Western (Mac OS Roman): Best choice if the report information uses the Roman
alphabet, and the exported document will be opened in an application or on an
operating system that does not support Unicode text encoding (for example, some
installations of Mac OS 9).
Â Unicode (UTF-8): Best choice if the exported file will be opened on Mac OS X and
contains no Asian language characters (such as Chinese or Japanese).

Â Unicode (UTF-16): Best choice if the report contains Asian language characters.
7 Select a field separator.
Â Tab: Inserts a Tab character between column values.
Â Comma: Inserts a comma between column values.
8 If you have selected only some rows of the report and want to export only the selected
rows, select Export Selected Items Only.
9 Click Save.
Using Report Windows to Work with Computers

After you’ve created a report, you can use it to select computers and then do any of the
following:
Â Create new computer lists.
Select computers in the report window and select File > New List From Selection.
Â Generate other reports.
Select any number of rows in a report window; then choose another report from the
Report menu. The new report will be generated based on the computers in the
selected rows.
Â Initiate any management task.
Select any row in a report window; then choose a management task from the
Manage menu. This has the same effect as selecting the computer in an Apple
Remote Desktop computer list.
Â Interact with users.
Select any row in a report window; then choose a task from the Interact menu. This
has the same effect as selecting the computer in an Apple Remote Desktop
computer list.
Â Delete a file from a computer.
Select a file in any file or software report window and click the Delete button.
Â Copy an item to your computer.
Select an item in any software report window and click Copy to This Computer.

Maintaining Systems
Apple Remote Desktop provides easy and powerful tools for maintaining client
computers, including tasks such as deleting files, emptying the Trash, and setting
computer startup options.
Deleting Items
If you delete a file from a client computer, it is moved to the client’s Trash.
To delete an item from a client:

3 Choose Report > File Search.
4 Find the software you want to delete, using the File Search report.
For more information, see “Finding Files, Folders, and Applications” on page 118.
5 Select the item or items you want to delete in the File Search report window.
6 Click Delete Selected in the report window.
7 Click Delete.

Emptying the Trash
Apple Remote Desktop allows you to empty the Trash on clients to free up disk space.
To find out how much free disk space is on a computer, create a System Overview or
Storage report using the Report menu.
As a part of routine maintenance for client computers, you can free disk space by
emptying the Trash. Emptying the Trash completely removes any items you’ve
previously deleted on the client. You can use the System Overview report to see how
much disk space you can recover by emptying the Trash.
To empty the Trash:

3 Choose Manage > Empty Trash.
4 Click Empty.
Setting the Startup Disk

Apple Remote Desktop can set the startup disk on any client computer. You can choose
between a volume on a local hard disk or any available NetBoot volume.
The startup disk must have a valid operating system installed on it. To set the startup
volume on a local hard disk for multiple computers at once, the local volume name
must be the same for all computers.
Alternatively, you can set the startup disk to be a NetBoot volume provided by
Mac OS X Server. This allows you to start up a number of clients from a NetBoot server.
To set the startup disk:

3 Choose Manage > Set Startup Disk.
The list that appears shows the client’s local hard disk, a custom NetBoot server item,
and a list of all available NetBoot and Network Install servers available on the local
network subnet.
4 Choose the client’s local hard disk or a NetBoot server volume.
5 If you want to choose a specific local hard disk volume, select Hard Disk, click Edit, and
enter the desired volume name.
6 If you want to choose a custom NetBoot server volume, enter the server IP address or
fully qualified domain name, and the NetBoot volume name.

7 If desired, select Restart When Done.
If you select Restart When Done, the client computer will restart after having its startup
volume set. You need to have Restart privileges to use this option.
8 Click Set.
Renaming Computers
Apple Remote Desktop can set the name that a client computer uses for file sharing.
You can rename multiple computers with the same name followed by a number (such
as Computer1, Computer2, and so on). This is especially useful for differentiating client
computers after a clean system installation.
Note: The Rename Computer feature does not change the Local Hostname or the DNS
name of a client computer.
To rename a computer:
3 Choose Manage > Rename Computers.
4 Enter the new computer name.
5 If desired, select “Append a unique number for each computer.”
Selecting this option appends a unique number to the end of the computer name. For
example, if you rename three computers “Computer,” the computers will be named
“Computer1,” “Computer2,” and “Computer3.”
6 Click Rename.
Synchronizing Computer Time

Maintaining synchronized clocks across your clients is essential for management
reliability. Synchronized times allow for more precise audits and allow you to accurately
correlate events between clients on the network. In addition, many internet services
rely on, or benefit from, clock times that are synchronized to a Network Time Protocol
(NTP) server. Any scheduled event benefits from synchronized client time.
All Mac OS X clients can be set to automatically synchronize their clocks with an NTP
server. Mac OS X Server can be configured to act as an NTP server as well. In order to
maintain synchronization across your clients, you should choose a single NTP server to
synchronize to. Apple provides an NTP server at time.apple.com.
Setting computer time requires the use of Apple Remote Desktop’s Send UNIX
Command feature and its built-in command-line tool, systemsetup. See “Built-in
Command-Line Tools” on page 150 for more information about the tool.

To synchronize client computer clocks:
3 Choose Manage > Send UNIX Command.
4 Use the provided Templates for Send UNIX Command to set the time server (see “Send
UNIX Command Templates” on page 146 for more information).
a Select System Setup > Network Time from the Template pop-up menu.
b Click Send.
c Select System Setup > Network Time Server from the Template pop-up menu.
Change the time server from time.apple.com to whichever time server you want, if
desired.
5 Alternatively, manually enter the UNIX command.
a Type or paste the following UNIX command:
systemsetup -setusingnetworktime on -setnetworktimeserver <NTP server
address>
b Set the user permissions for this command to be sent as the user “root.”
6 Click Send.
Setting Computer Audio Volume

You may want to standardize or otherwise configure the output volume of your
computers. You could use this to silence a lab of computers all playing music, or turn
up the volume on a single remote computer for a user’s benefit. You can also set the
alert volume separately from the output volume and input volume. Additionally you
can set “output muted.” Muting the volume causes the computer to remember what
the previous volume level was and return to it when the sound is enabled again.
Setting computer audio volume requires the use of Apple Remote Desktop’s Send UNIX
Command feature, AppleScript, and the command-line tool osascript. See “UNIX Shell
Commands” on page 146 for more information. See AppleScript’s StandardAdditions
dictionary for information about using this tool.
To set a computer’s audio volume:

4 Use the provided Templates for Send UNIX Command to set the computer volume (see
“Send UNIX Command Templates” on page 146 for more information).
a Select Miscellaneous > Volume On from the Template pop-up menu.
b Set the desired volume level in the Send UNIX Task dialog.

osascript -e 'set volume output volume any_number_from_0-100'
b or for Mac OS X v.10.3 clients enter or paste the following:
osascript -e 'set volume any_number_from_0-7'
6 Click Send.
Repairing File Permissions

Sometimes a client’s system file permissions can be corrupted or changed from their
expected values. In such a case, it may be necessary to manually repair the permissions
on the client. Repairing permissions returns system and library files to their default
settings.
Repairing file permissions requires the use of Apple Remote Desktop’s Send UNIX
Command feature, and the command-line tool diskutil. See “UNIX Shell Commands” on
page 146 for more information. For information about using this tool, see diskutil’s
man page.
To repair a computer’s file permissions:

4 Type or paste the following UNIX command:
diskutil repairPermissions /
5 Set the user permissions for this command to be sent as the user “root.”
6 Click Send.
Adding Items to the Dock

If you install software on your client computers by dragging and dropping, the file,
folder, or application isn’t immediately added to the user’s Dock. The instructions
provided here are a workaround for clients that are not part of a managed client
environment.
Note: Dock management is best done in a Mac OS X Server Workgroup Management

environment. If you use Mac OS X Server to manage client settings and preferences,
the correct place to change the Dock is within the management settings of Workgroup
Manager.
To add an application or other item to the Dock:


4 Type or paste the following UNIX command (replace /Path_To_Application with your
own path to the desired application, and be sure to include the application file
extension, .app):
defaults write com.apple.dock persistent-apps -array-add '<dict><key>tile-
data</key><dict><key>file-data</key>
<dict><key>_CFURLString</key><string>/Path_To_Application
</string><key>_CFURLStringType</key><integer>0</integer></dict>
</dict></dict>';killall -HUP Dock
Use “persistent-others” instead of “persistent-apps” if the item is anything other than an

application.
5 Set the permissions for those of currently logged-in user.
6 Click Send.
Changing Energy Saver Preferences

You can get and change the settings found in the Energy Saver pane of System
Preferences. You can change the computer sleep time, as well as other Energy Saver
Options. You can set all the clients to have the same sleep time and even turn on the
preference necessary for them to respond to the Apple Remote Desktop Wake
command (“Wake for Ethernet network administrator access”).
Changing the Energy Saver preferences requires the use of Apple Remote Desktop’s
Send UNIX Command, and its built-in systemsetup command-line tool. See “Built-in
Command-Line Tools” on page 150 for more detailed information about the
systemsetup tool.
To change the Energy Saver preferences:

4 Use the provided Templates for Send UNIX Command to set the energy saver
preferences.
a Select any one of the following Energy Saver items from the System Setup group:
Â Restart After Freeze
Â Restart After Power Failure
Â System Sleep Time
Â Display Sleep Time
Â Wake On Network Access
Â Wake On Modem Activity
b Change the template values to the desired values, and click Send.

systemsetup -setsleep minutes number_of_minutes_to_sleep -setwakeonmodem
(on | off) -setwakeonnetworkaccess (on | off) -setrestartpowerfailure
(on | off) -setrestartfreeze (on | off)
b Set the permissions for this command to root.
6 Click Send.
Changing Sharing Preferences for Remote Login

Mac OS X’s Sharing System Preference pane allows you to enable or disable SSH login
access to the computer. You can use Remote Desktop to change enable or disable a
remote computer’s preference.
Setting the remote login sharing preference requires the use of Apple Remote
Desktop’s built-in command-line tool, systemsetup. See “Built-in Command-Line Tools”
on page 150 for more detailed information about the tool.
To change the Remote Login sharing preference:

4 Use the provided Templates for Send UNIX Command to set the Remote Login (SSH)
setting (see “Send UNIX Command Templates” on page 146 for more information).
a Select System Setup > Remote Login (SSH) from the Template pop-up menu.
b Set the login for on or off.
systemsetup -setremotelogin (on | off)
b Set the permissions for this command to root.
6 Click Send.
Setting Printer Preferences

You can set the default printer for your client computers so that they all have the same
default and configured printer. There are several ways to set up printer preferences for
a client computer. If you have a computer whose printer setup is correct, you can use
Remote Desktop to copy the necessary configuration files to the client computers. If
you don’t have a configured computer available, you can use the command-line tools
in Mac OS X to set the printer preference.
Setting the printer preference via Remote Desktop involves using the Copy Items task.
See “Copying from Administrator to Clients” on page 110 for more information.

To set up printer preferences using Copy Items:
1 Set up a client computer’s print preference using the Printer Setup Utility.
2 Use the Copy Items task to copy the following file and folder to all the target
computers:
/private/etc/cups/printers.conf
/private/etc/cups/ppd/
Because these files are hidden in the Finder, you may have to use the Terminal or the
Finder’s “Go to Folder” command to add them to the “Items to copy” list.
3 Choose a “Same relative location” as the copy destination.
4 Choose to replace existing items.
5 Click Copy.
6 Restart the client computers’ printer process by restarting the clients.
If you are comfortable with the command-line, you can use Remote Desktop’s Send
UNIX Command to configure all the client computer preferences at once.
Setting printer preferences using Send UNIX Command requires the use of the built-in
lpadmin command-line tool. For more information, see the lpadmin man page.
To set up printer preferences using Send UNIX Command:

4 Type or paste the following UNIX command:
lpadmin -p printer_name -E -v lpd://printer_and_queue_address -m
printer_model_ppd_file -L “text_description_of_printer_location”
5 Set the user permissions for this command to “root.”

6 Click Send.

Managing Computers
Using Apple Remote Desktop, you can control multiple client computers
simultaneously, issuing commands that are found in Mac OS X’s Apple menu (Log Out,
Sleep, Restart, etc.), as well as other commands.
Opening Files and Folders

Apple Remote Desktop can open existing items (files, folders, and applications) on
client computers. The item to open must be on the administrator computer, in addition
to being on the client computers, and must have the same name, type, size,
permissions, and file creation date as the item on the administrator computer.
The Open Items command opens files in the application used to create them, if it exists
on the client computer, or in the application assigned to open files with that file’s
extension. Folders open in the Finder. Applications are opened, or brought to the front,
if already open.

To open an item:
3 Choose Manage > Open Items.
4 Click the Add (+) button and browse for the item on the administrator computer.
Alternatively, drag the item from the administrator computer’s Finder to the Open
Items dialog.
5 Click Open when the item is selected.
The Open Items dialog shows the icon and name of the item to open.
6 Click Open.
Opening Applications
Apple Remote Desktop can open applications on client computers. The application to
open must be on the administrator computer, in addition to being on client computers.
If the application is already open, the Open Application command brings it to the front.
You can open both Mac OS X and Classic applications with this command.
The application on the administrator computer must have the same name, type, and
permissions as the one to be opened on the client computer.
To open an application:
3 Choose Manage > Open Application.
The Open Application dialog shows the applications installed and found in the
Applications folder at the top level of the hard disk of the administrator’s computer.
4 Select the application or click the Add (+) button and browse to find the desired
application on the administrator computer.
Alternatively, drag the item from the administrator computer’s Finder to the Open
Application dialog.
The Open Application dialog shows the icon and name of the application to open.
5 Click Open.

Quitting Applications Without Logging Out the User
Apple Remote Desktop can quit running applications on client computers. You can quit
both Mac OS X and Classic applications with this command. The administrator must be
able to use the Send UNIX Command on the client computer. You can get more
information on the killall command by seeing its man page.
Note: Unsaved changes to documents on the client will be lost.
To quit an open application:

4 Use the provided Templates for Send UNIX Command to quit an application (see “Send
UNIX Command Templates” on page 146 for more information).
a Select Miscellaneous > Quit Application from the Template pop-up menu.
b Fill in the desired Application Name.
killall "application_name"
b Set the user permissions for this command to be sent as the user “root.”
6 Click Send.
Putting a Computer to Sleep

Apple Remote Desktop can put client computers to sleep. This has the same result as
choosing the Sleep command on the client: the display sleeps, the hard disks spin
down, and the computer’s central processor and network interface are put in a low-
power mode.
Note: Although you can put computers to sleep which are on other network subnets
besides your own, and via AirPort, you will not be able to wake them using Remote
Desktop.
To put a computer to sleep:

3 Choose Manage > Sleep.
4 Click Sleep.

Waking Up a Computer
Apple Remote Desktop can wake computers from sleep. To wake a computer using
Remote Desktop, the computer’s networking hardware must support waking via
network packet (wakeonlan), and the computer must have “Wake For Ethernet Network
Administrator Access” enabled in the Wake Options of Energy Saver preferences.
You cannot wake computers connected to the network via AirPort or computers that
aren’t on your local subnet. Apple Remote Desktop uses a “wakeonlan” packet to wake
sleeping client computers. The packet can only be delivered by way of a local broadcast
address, so it only works on a local area network. Also, the network hardware still needs
to be powered to receive and act on the packet. AirPort and other wireless network
interfaces completely power down on sleep and therefore can’t receive or act on a
wakeonlan packet.
If you must wake computers on a different subnet, you may want to use a computer on
that subnet as a type of sentry. It never sleeps, and runs another licensed copy of
Remote Desktop, as well as allows itself to be controlled by your local copy of Remote
Desktop. That way you can control the “sentry” computer and instruct it to wake client
computers on its local subnet.
To wake a computer:
2 Select one or more computers from the list with a current status of “Sleeping,” or
“Offline.”
3 Choose Manage > Wake.
4 Click Wake.
Locking a Computer Screen

Apple Remote Desktop can lock a computer screen. When you lock a computer screen,
no one can see the desktop or use the mouse and keyboard on that computer. By
default, Apple Remote Desktop displays a picture of a padlock on locked screens, but
you can display a custom picture. See “Displaying a Custom Picture on a Locked
Screen” on page 141 for more information.
You can continue to work with computers using Remote Desktop after you’ve locked
their screens.

To lock a computer screen:
3 Choose Interact > Lock Screen.
4 Enter a message to be displayed on the locked screen, if desired.
5 Click Lock Screen.
The client screen goes black, except for the administrator’s name, the default picture,
and any message text.
Displaying a Custom Picture on a Locked Screen

You can display a picture of your choice on the client screen while it is locked by Apple
Remote Desktop. When creating images, make sure the image size will fit on the client
computer’s screen. For example, if you have clients with 800 x 600 screens, a picture
that is 1024 x 768 will be scaled down to fit the screen.
To create a custom locked screen picture:

1 Create a picture using a graphics program, such as AppleWorks.
2 Save the picture in PICT, TIFF, GIF, JPEG, or any other QuickTime-compatible static image
format.
QuickTime-compatible movies or QuickTime VR objects cannot be used.
3 Name the picture “Lock Screen Picture”.
4 Copy the “Lock Screen Picture” file to /Library/Preferences/ on the client computer.
Unlocking a Computer Screen

You must use Apple Remote Desktop to unlock any computer screen locked by Remote
Desktop. When you unlock a computer screen, you restore the desktop and use of the
mouse and keyboard on that computer.
To unlock a computer screen:

2 Select one or more computers from the list with a “Locked Screen” status.
3 Choose Interact > Unlock Screen.
4 Click Unlock Screen.

Disabling a Computer Screen
Sometimes you may want to control a client computer with a user at the client
computer, but you don’t want the user to see what you’re doing. In such a case, you
can disable the client computers screen while preserving your own view of the client
computer. This is a special control mode referred to as “curtain mode.” You can change
what’s “behind the curtain” and reveal it when the mode is toggled back to the
standard control mode.
This feature only works with Mac OS X v.10.4 clients.
To disable a computer screen while you work:

See “Controlling Apple Remote Desktop Clients” on page 79 or “Controlling VNC
Servers” on page 83 for detailed information.
2 Click the Lock Computer Screen While You Control button in the control window
toolbar.
Alternatively, if you are not currently in a Control window and have added the “Control
Computer in Curtain Mode” button to your toolbar, click that toolbar icon. You can also
select Interact > Curtain.
Logging In a User at the Login Window

Apple Remote Desktop can log in any user on a client computer by using AppleScript
System Events and the Send UNIX Command feature. Using these powerful features
you can log in any number of client computers to the same user name simultaneously
from the login window.
This script is for use on computers at the login screen only.
To log in a user:
This method uses the osascript command. For detailed information on osascript, see
the osascript man page.

4 Type the following AppleScript in the UNIX Command window, adding the user name
and password:
osascript <<EndOfMyScript
tell application "System Events"
keystroke "<user name>"
keystroke tab
delay 0.5
keystroke "<password>"
delay 0.5
keystroke return
end tell
EndOfMyScript
5 Choose user “root” to run the command.

6 Click Send.
The client computer executes the script.
Logging Out the Current User

Apple Remote Desktop can log out the current user on a client computer. Other users,
besides the current active user, who are logged in using Fast User Switching are not
logged out using this command. Using this command returns the client computer to
the login window.
Unsaved work will stop the logout process.
To log out a user:

3 Choose Manage > Log Out Current User.
4 Click Log Out.

Restarting a Computer
Apple Remote Desktop can restart a client computer. This has the same result as
choosing the Restart command from the client computer’s Apple menu.
Unless you’re trying to restart a client that supports lights-out management, you
cannot restart a computer that has a current status other than “Available.” Remote
Desktop also uses lights-out management when you force a restart.
To restart a computer:
3 Choose Manage > Restart.
4 Select the type of restart.
You can allow users to save files or cancel the restart, or you can force an immediate
restart, which will cause the users to lose unsaved changes to any open files.
5 Click Restart.
Shutting Down a Computer

Apple Remote Desktop can shut down a client computer. This has the same result as
choosing the Shut Down command from the client computer’s Apple menu.
Unless you’re trying to shut down an client that supports lights-out management, you
cannot shut down a computer that has a status other than “Available.” Remote Desktop
also uses lights-out management when you force a shutdown.
Note: If you shut down an Apple Remote Desktop client that does not support lights-
out management, you cannot start it up using Remote Desktop.
The Shut Down command is especially useful when used with Energy Saver
preferences. You can set your client computers to start up every morning at a
designated time and use Remote Desktop to shut them down at night. The next
morning, they will start up and be ready to administer.
To shut down a computer:

3 Choose Manage > Shut Down.
4 Select the type of shutdown.
You can choose to allow users to save files or cancel the shutdown, or you can force an
immediate shutdown, which will cause the users to lose unsaved changes to any open
files.
5 Click Shut Down.

Starting Up a Computer
Apple Remote Desktop can start up clients that support lights-out management (LOM).
Unlike waking up computers, this does not rely on the wakeonlan network packet,
allowing you to start computers on a different subnet.
By default, after selecting a computer list with at least one client that supports LOM, a
new status column named “LOM Status” appears. The LOM status shows which of your
clients support LOM, and if they’re configured to allow LOM administration.
The LOM status can be:
LOM Status Description

Available The client supports LOM and is configured for administration. You
can only start up clients with a LOM status of “Available.”
Not Configured The client supports LOM, but is not configured for administration.
Access Denied The client supports LOM, but your login name or password is
invalid.
Offline The client supports LOM, but is not reachable over the network.
- The client does not support LOM.
-- It is not yet known if the client supports LOM.
To start up a computer:
2 If you’re trying to start up a computer with a LOM status of “Access Denied,” select the
computer and choose File > Get Info. In Attributes, click Edit. Enter the administrator’s
name and password for LOM, and click Done.
By default, the LOM administrator’s name and password is the same as the one used for
Remote Desktop Management. However, you can use the Get Info window to change
the LOM administrator’s name and password.
3 Select one or more computers from the list with a current status of “Powered Off.”
4 Choose Manage > Power On.
5 Click Power On.

UNIX Shell Commands
In addition to its own tasks, Apple Remote Desktop provides a way to easily execute
UNIX commands on client computers. In order to send UNIX commands to the client
computers, the client computers must have the BSD subsystem installed. The UNIX
commands are shell command, which means you can write a script with conditionals,
loops, and other functions of the shell, and not just send a single command.
Send UNIX Command Templates

Remote Desktop has a few built-in UNIX shell command templates for use with Send
UNIX Command. In the Send UNIX Command task configuration dialog, you can select
any one of the commands from the Templates pop-up menu. Selecting a template
pastes a generic script into the UNIX command field. All you have to do is customize
the script to your situation. For example, if you want to set a manual IP address for a
client computer, you would select the Manual IP template from the Template >
Network Setup pop-up menu, replace the placeholder indicated in the pasted-in UNIX
command with the real IP address, and send the command.
You are free to make as many templates as your want from either existing templates or
from scratch. Once saved, a template can be made the task’s default, with all new
instances of the task opening with the default template settings.

For more information about Task Templates, see “Creating and Using Task Templates”
on page 101.
The built-in Send UNIX Command templates include:
Template sub-menu Template name

Network Setup Â List All Services
Â Manual IP
Â DHCP
Â BOOTP
Â Manual with DHCP Router
Â DNS Servers
Â Search Domains
Â Web Proxy
System Setup Â Allow Power Button To Sleep
Â Bonjour Name
Â Current Date
Â Current Time
Â Time Zone
Â Network Time
Â Network Time Server
Â Remote Apple Events
Â Remote Login (SSH)
Â Restart After Freeze
Â Restart After Power Failure
Â System Sleep Time
Â Display Sleep Time
Â Hard Disk Sleep Time
Â Delay After Power Failure
Â Wake On Modem Activity
Â Wake On Network Access
Miscellaneous Â Login User
Â Quit Application
Â Volume Off
Â Volume On
Â List Required Software Updates
Â Install Required Software Updates
Â Repair Disk Permissions
Â Computer Uptime
Â Free Swap Space
Â Top Users

Executing a Single UNIX Command
Using the UNIX Command window, you can send a single command to the selected
client computers. The command is executed using the bash shell.
To execute a single UNIX command:

4 Type or paste the command.
If your command is a multi-line script, enter each command on its own line. If you want
to break up a single-line command for better readability, use a backslash (\) to begin a
new line.
5 Set the permissions used to execute the command.
You can choose the currently logged-in user, or choose the name of another user on
the client computers.
6 Click Send.
Executing Scripts Using Send UNIX Command

There are two kinds of scripts you can execute via the command line. First, and most
common with command lines, is a shell script. A shell script is a file containing a
collection of UNIX commands that are all executed in sequence. Shell scripts can have
normal programming procedures like loops, conditionals, and variables. Shell scripts
are text files with UNIX line endings. Shell scripts are interpreted using the bash shell.
The second kind of script you can execute, and the most common in the Mac OS X
environment, is an AppleScript. AppleScripts are files that contain English-like
commands, using the AppleScript programming language and they are created using
the Script Editor application.
Running a UNIX command as the current user will fail if the target computer is at the
login window, since there is no current user at that point. You can use root user for
tasks by entering root in the specified user field of the task dialog. You don’t actually
need to have the root account enabled on the client computer to specify the root user.
You should never use sudo or su to do tasks as the root user. They are interactive and
expect further input and response from your script. Instead, run your script as root or
whatever user you were planning on.
Executing Shell Scripts with Remote Desktop

Shell scripts can be copied, then executed. If a script has any degree of complexity, or if
it cannot be expressed on a single line, you can use Copy Items to copy the script file to
the client computers, then execute it using Send UNIX Command. To send a single-line
command you can simply use Send UNIX Command.

To copy and execute a script:
1 Prepare and save your script.
Make sure your script is saved as plain text with UNIX line breaks.
5 Use the Copy Items command to copy your script to the client computers.
See “Copy Options” on page 108 and “Copying from Administrator to Clients” on
6 After copying the script, choose Manage > Send UNIX Command.
7 Execute the script by typing:
sh script pathname
8 Click Send.
Executing AppleScripts with Remote Desktop

AppleScripts can be executed on client computers in two ways. They can be saved and
executed as an application, or sent at once using the command line.
To learn more about AppleScript, see AppleScript Help in Help Viewer or go to:
www.apple.com/applescript/.
To send and execute an AppleScript:

1 Save the AppleScript as an application.
5 Use the Copy Items command with the Open Items option selected in the Copy Items
dialog.
See “Copy Options” on page 108 for more information.
To execute an AppleScript using the Send UNIX Command:

This method uses the osascript command. See the osascript man page for more
information.
4 Type or paste the AppleScript in the UNIX Command window, like this:
osascript -e 'First line of script' -e 'Next line of script' [ -e ... ]

Alternatively, you could use a UNIX “read standard input” redirection which looks like:
...insert script here...
EndOfMyScript
For example, a simple script to create a folder and set its label would be entered as:
tell the application "Finder"
make new folder
set the name of the result to "New Folder"
set the label index of folder "New Folder" to 2
end tell
EndOfMyScript
5 Click Send.
The client computer executes the script.
Built-in Command-Line Tools

Apple Remote Desktop includes three powerful command-line tools that can be used
with Send UNIX Command: networksetup, systemsetup, and kickstart. The tools
themselves are embedded within the Apple Remote Desktop client software, and do
not interfere with existing installations of the software on Mac OS X Server.
The locations of two of the tools (networksetup and systemsetup) are added to the
default shell PATH, so you can access them through Remote Desktop as if they were
installed in one of the standard UNIX tool locations.
The kickstart tool is not in the default shell path. It must be activated explicitly at its
location:
/System/Library/CoreServices/RemoteManagement/ARDAgent.app/Contents/
Resources/kickstart
Any command in the Mac OS X Server command-line guide that uses networksetup or
systemsetup can be used in Remote Desktop using the Send UNIX Command task. To
change any settings using these tools, you must run them with root permissions.
The command-line guide can be found at:

Using networksetup
The command-line tool networksetup is used to configure a client’s network settings.
You can use it to create or modify network locations, change IP addresses, set network
service proxies, and much more. You can find the command-line syntax, explanations,
and an example in the tool’s help prompt by entering the following line in Terminal:

Â For Mac OS X 10.3 clients use the following:
Support/networksetup -help
Â For Mac OS X v.10.4 clients use the following from Send UNIX Command:
networksetup -help
A few of the capabilities of networksetup are listed below.
flag description
-listallnetworkservices Displays a list of all the network services on the server’s hardware
ports. An asterisk (*) denotes that a network service is disabled.
-setmanual Set the TCP/IP configuration for network service to manual with IP
networkservice ip subnet address set to ip, Subnet Mask set to subnet, and Router address
router set to router. Example:
networksetup -setmanual "Built-in Ethernet"
192.168.100.100 255.255.255.0 192.168.100.1
-setdhcp networkservice Use this command to set the TCP/IP configuration for the specified
[clientid] network service to use DHCP. The client ID is optional. Specify
“Empty” for [clientid] to clear the DHCP client id. Example:
networksetup -setdhcp "Built-in Ethernet"
-setbootp networkservice Use this command to set the TCP/IP configuration for the specified
network service to use BOOTP.
networksetup -setbootp "Built-in Ethernet"
-setmanualwithdhcprouter Use this command to specify a manual IP address to use for DHCP
networkservice ip for the specified network service. Example:
networksetup -setmanualwithdhcprouter "Built-in
Ethernet" 192.168.100.120
-setdnsservers Use this command to specify the IP addresses of servers you want
networkservice dns1 the specified network service to use to resolve domain names. You
[dns2] can list any number of servers (replace dns1, dns2, and so on with
the IP addresses of domain name servers). If you want to clear all
DNS entries for the specified network service, type “empty” in place
of the DNS server names. Example:
networksetup -setdnsservers "Built-in Ethernet"
192.168.100.100 192.168.100.12
-setsearchdomains Use this command to designate the search domain for the
networkservice domain1 specified network service. You can list any number of search
[domain2] domains (replace domain1, domain2, and so on with the name of a
local domain). If you want to clear all search domain entries for the
specified network service, type “empty” in place of the domain
name. Example:
networksetup -setsearchdomains "Built-in Ethernet"
company.com corp.com

flag description
-setwebproxy Set Web proxy for a network service with domain and port number.
networkservice domain Turns proxy on. Optionally, specify on or off to enable and disable
portnumber (on | off) authenticated proxy support. Specify username and password if
[username password] you turn authenticated proxy support on. Example:
networksetup -setwebproxy "Built-In Ethernet"
proxy.company.com 80 on bob mypassword
-help Displays a list of all the commands available in the Network Setup
Tool, with explanatory information.
Any command in the Mac OS X Server command-line guide which uses networksetup
can be used in Remote Desktop using the Send UNIX Command task.
Using systemsetup
The command-line tool systemsetup is used to configure other nonnetwork system
settings. You can use it to query or alter time zones, network time servers, sleep
settings, Energy Saver preferences, Remote Login (SSH) preferences, and more. You will
find the command-line syntax, explanations, and example in the tool’s help prompt by
entering the following line in the Terminal:
/System/Library/CoreServices/RemoteManagement/ARDAgent.app/Contents/Support/
systemsetup -help
A few of the capabilities of systemsetup are listed below:
Flag Description
-setallowpowerbuttontosleepcomputer Enable or disable whether the power button can
(on | off) sleep the computer. Example:
systemsetup
-setallowpowerbuttontosleepcomputer
on
-setdate mm:dd:yy Use this command to set the current month, day,
and year. Example:
systemsetup -setdate 04:15:02
-setlocalsubnetname name Set Local Hostname to name. Example:
systemsetup -setlocalsubnetname LabMac1
-setnetworktimeserver timeserver Use this command to designate a network time
server. Enter the IP address or DNS name for the
network time server. Example:
systemsetup -setnetworktimeserver
time.apple.com
-setremoteappleevents ( on | off ) Use this command to set whether the server
responds to events sent by other computers (such
as AppleScripts). Example:
systemsetup -setremoreappleevents on

Flag Description
-setremotelogin ( on | off ) Sets remote login (SSH) to either on or off.
Important If you turn off remote login, you won’t
be able to administer the server using SSH for
remote login. Example:
systemsetup -setremotelogin on
-setrestartfreeze ( on | off ) Use this command to specify whether the server
restarts automatically after the system freezes.
Example:
systemsetup -setrestartfreeze on
-setrestartpowerfailure ( on | off ) Use this command to specify whether the server
automatically restarts after a power failure.
Example:
systemsetup -setrestartpowerfailure
on
-setsleep minutes Sets amount of idle time until computer sleeps.
Specify “Never” or “Off” for computers that should
never sleep. Important: if you set the system to
sleep, you will not be able to administer the
server remotely while it is sleeping. Example:
systemsetup -setsleep 60
-settime hh:mm:ss Sets the current time. The provided time
argument should be in 24-hour format. Example:
systemsetup -settime 16:20:00
-settimezone timezone Use this command to set the local time zone. Use
“-listtimezones” to list valid timezone arguments.
Example:
systemsetup -settimezone US/Pacific
-setusingnetworktime ( on | off ) Sets whether using network time is on or off.
Example:
systemsetup -setusingnetworktime on
-setWaitForStartupAfterPowerFailure Set the number of seconds after which the
seconds computer will start up after a power failure. The
<seconds> value must be a multiple of 30
seconds. Example:
systemsetup -
setWaitForStartupAfterPowerFailure 30
-setwakeonmodem ( on | off ) Use this command to specify whether or not the
server will wake from sleep when modem activity
is detected. Example:
systemsetup -setwakeonmodem on
-setwakeonnetworkaccess ( on | off ) Use this command to specify whether the server
wakes from sleep when a network admin packet
is sent to it. Example:
systemsetup -setwakeonnetworkaccess
on

Any command in the Mac OS X Server command-line guide that uses systemsetup can
be used in Remote Desktop using the Send UNIX Command task.
Using kickstart
The kickstart command-line utility is embedded within the Apple Remote Desktop
client software. It allows you to install, uninstall, activate, configure, and restart
components of Apple Remote Desktop without restarting the computer. You can
configure all the features found in the Remote Desktop section of the Sharing System
Preferences. The kickstart utility can be used via SSH to configure remote computers,
including Xserves. The kickstart utility is located at:
Resources/kickstart.
The syntax and list of actions possible with kickstart are available by running kickstart
as follows:
$sudo /System/Library/CoreServices/RemoteManagement/ARDAgent.app/Contents/
Resources/kickstart -help
If you are running the kickstart utility through Apple Remote Desktop’sSend UNIX
Command function, you don’t need the full path, just the name kickstart and root as
the command’s user.
You can use the sudo command with an administrator account to use the kickstart
utility, or you can use the root user via Send UNIX Command. All commands presented
in this section should be typed as one line of text. It’s OK if the text wraps as you enter
it; just be sure not to enter return characters.
The following are some examples of actions possible with kickstart:

Â Activate Remote Desktop sharing, enable access privileges for all users, and restart
the Apple Remote Desktop Agent:
$ sudo /System/Library/CoreServices/RemoteManagement/ARDAgent.app/
Contents/Resources/kickstart -activate -configure -access -on -restart
-agent -privs -all
Â Activate Remote Desktop sharing, enable access privileges for the users “admin”, grant
full privileges for the users “admin,” and restart the Apple Remote Desktop Agent and
Menu item:
Contents/Resources/kickstart -activate -configure -access -on -users
admin -privs -all -restart -agent -menu
Â Activate Remote Desktop sharing, and disable access privileges for all users:
Contents/Resources/kickstart -activate -configure -access -off
Â Shut down the Apple Remote Desktop Agent process:
Contents/Resources/kickstart -agent -stop

Â Deactivate Remote Desktop access for a computer:
Contents/Resources/kickstart -deactivate -configure -access -off

9 Automating Tasks
9
Apple Remote Desktop allows always-on administration of
client computers. You can automate any command or
function in Apple Remote Desktop, and AppleScript or UNIX
scripts.
This chapter describes Remote Desktop’s automation capabilities and gives instructions
for using them. You can learn about:
Â “Working with the Task Server” on page 156
Â “Using Automatic Data Reporting” on page 159
Â “Working with Scheduled Tasks” on page 161
Â “Using Scripting and Automation Tools with Remote Desktop” on page 162
Working with the Task Server

A dedicated Task Server acts as an always-on, automated administrator.
The Task Server installs packages and changes client settings without direct control
from the Remote Desktop application. It also lets you install software packages and
change settings on clients that aren’t currently available on the network.
The Task Server also collects data from Remote Desktop clients and acts as a central
repository for cached report data. The Remote Desktop application console doesn’t
need to be open and active, and you can spread report data collection over a longer
period of time than with an intermittent network connection on an administrator
computer.
There are a few constraints on using a Task Server for administration. If you want to run
a Task Server on a computer other than the one that runs Remote Desktop, you need a
separate Unlimited Managed Systems license. Also, the Task Server performs only two
of the many tasks available from Remote Desktop.
156
Preliminary Planning for Using the Task Server
Before you use Task Server to automate administration, you should first make sure that
the network settings and infrastructure are configured properly.
To prepare for the Task Server:

1 Check the network settings on the server.
The server should have a static IP address and a fully qualified domain name in the
DNS.
2 Check the firewall settings on the server.
The firewall should allow communication between the server and the client IP address
groups on TCP and UDP ports 3283. Also, if you open TCP port 5900, you can control
clients. TCP port 22 should be open for server administration.
3 Check for proper connectivity from a few of the clients.
Ping the server from the clients and make connections on the correct ports.
4 Check for proper connectivity from the server.
Scan the IP address range of the clients and get network ping results from a sampling
of them.
Setting Up the Task Server

After performing some preliminary planning, you’re ready to install Remote Desktop on
a computer that will act as the Task Server. This computer stores a database of client
system and file information. First, determine where the data will be located: on the
administrator computer, or a remote computer. By default, the database is stored on
the administrator computer, but you can change the data collection location.
WARNING: If you change the location of the report database from the one selected in
the initial setup, you will need to reset the collection policies for the client computers.
The database will not be moved, but will be regenerated at the next collection
interval.
If you choose to use another Apple Remote Desktop administrator computer’s

database, you must configure it to allow data access to other Apple Remote Desktop
administrators. The default Task Server is the computer on which you installed Remote
Desktop.
Chapter 9 Automating Tasks 157

To set up the Task Server:
1 Make sure you have two Unlimited Managed Systems licenses, one for the server and
one for the mobile administrator computer.
2 Install Remote Desktop on the server, using the server’s attached display and keyboard.
If the server is headless, use the Remote Desktop kickstart tool through SSH to enable
the Remote Desktop Sharing and other command-line file copy tools to install the
Remote Desktop application. For more information, see “Using kickstart” on page 154.
3 After the installer finishes, launch Remote Desktop and configure it using Setup
Assistant.
When Setup Assistant asks if you’re going to use another computer as a
Task Server, make sure to leave the default, which indicates you are not using a
different Task Server.
4 When Setup Assistant finishes, launch Remote Desktop to configure this server’s Task
Server.
Choose Remote Desktop > Preferences > Task Server, and select “Use Task Server on
this computer” and “Allow remote connections to this server.”
5 Use Remote Desktop to verify that it finds the client computers.
Select a scanner and scan the network range of your client computers. You should see
all the client computers you expect. You don’t need to add the clients to the All
Computers list or keep Remote Desktop open on the server. This step just verifies
network availability.
Setting Up an Admin Console to Query the Task Server

After setting up a Task Server, you can use another computer to administer it. You’ll
need to install and configure a second licensed copy of Remote Desktop on the
administrative computer.
Although you’ll use an administrative computer to query the Task Server, you should
back up report data on the Task Server, not the administrative computer.
To set up an administrative computer:

1 Install Remote Desktop on the administrative computer, using the installation CD and
the second Unlimited Managed Systems license.
2 After the installer finishes, launch Remote Desktop and configure it using Setup
Assistant.
a During the setup process, Setup Assistant asks if you’re going to use another
computer as a Task Server. Indicate that you are going to use a different Task Server
by selecting “Use remote Task Server” and entering the fully qualified domain name
(or IP address) of the Task Server.
158 Chapter 9 Automating Tasks

b Later in the setup process, choose what report data to upload and set up a
preliminary automatic scheduled upload for clients.
3 Use Remote Desktop to verify that it finds the client computers, and then add them to
a list.
Select a scanner and scan the network range of your client computers. You should see
all the client computers you expect to see. Add them to a list. For information, see
“Finding and Adding Clients to Apple Remote Desktop Computer Lists” on page 49.
Setting Up Clients to Interface with the Task Server

After you configure an administrative computer to control the Task Server, and set a
default reporting schedule, the Task Server is ready for use. Clients can use the Task
Server once they are authenticated and added to the All Computers list in Remote
Desktop. No setup is needed beyond adding the clients to the All Computers list.
If you have an existing list of computers, you need to configure them now. For
information, see “Setting the Client’s Data Reporting Policy” on page 160.
Using Automatic Data Reporting

In accordance with a collection schedule you set, each client computer connects to a
central reporting database and uploads the information you specify. There are trade-
offs to the frequency of these updates. If you require all the clients to update their
information too often, you run the risk of increased network traffic and slower client
performance during updates. If you don’t require the clients to update often enough,
the report data that you receive may be out of date. You should balance your reporting
needs and your network and client performance needs.
The collection policy includes four kinds of information: system data, file data, user
accounting data, and application usage data.
System data includes information for the following reports:

Â System Overview
Â Storage
Â USB Devices
Â FireWire Devices
Â Memory
Â Expansion Cards
Â Network Interfaces

File search data includes information for the following reports:
Â File Search
Â Software Version
Â Software Difference
User accounting data includes information for the following report:

Â User History
Application usage data includes information for the following report:

Â Application Usage
Setting the Client’s Data Reporting Policy

To speed up reporting and allow reporting from offline clients, Apple Remote Desktop
uses saved client system and file information. You can automate the collection of this
information by setting the data reporting policy, a schedule that determines how often
the client updates its system and file information for reports.
To set a client’s data reporting policy:

3 Choose File > Get Info.
4 Select the Data Settings tab and click the Edit button.
5 Select “Upload on a schedule.”
To disable a client’s automatic data collection, deselect “Upload on a schedule.”
6 Choose the day or days, and time that the data collection should occur, and click Done.
If you have already made a default schedule, you can use it to automatically fill in the
appropriate information by clicking “Use default schedule.” For more information about
setting a default schedule, see “Creating a Template Data Reporting Policy” on
page 161.
7 Choose which data types to upload: System Data, File Search Data, Application Usage
Data, User Accounting Data, or any combination.
8 In order to upload Application Usage Data and User Accounting Data, you need to
specify collection of that data.
Choose Collect Application Usage Data to tell a client computer to save report
information for the Application Usage Report.
Choose User Accounting Data to tell a client computer to save report information for
the User History Report.
9 Click Apply.

Creating a Template Data Reporting Policy
To speed up client configuration for data reporting, you can set a default time and
frequency of report data collection. This template is applied to any computer or group
of computers that you want to use it. Afterwards, the settings can be customized on a
per-computer or group basis.
To set the default data reporting policy template:

2 Select Task Server.
3 Check which additional data types the clients will collect: Application Usage Data, User
Accounting Data, or both.
4 Check “Upload report data to the Task Server on a schedule.”
5 Click Change Schedule.
6 Choose the day or days the data collection should occur.
7 Set the time at which the collection should occur.
8 Choose which data types to upload: System Data, File Search Data, Application Usage
Data, User Accounting Data, or any combination.
9 Click OK.
Working with Scheduled Tasks

You can use Apple Remote Desktop to automate and schedule almost any task. For
example, you can make sure a particular application or a specific set of fonts is always
available on a client computer by setting Remote Desktop to copy applications and
fonts to the client every night.
When you schedule an automated task, information about the scheduled task is saved
on the administrator computer. At the appointed time, the client software on that
computer activates and initiates the task. Remote Desktop must be open to perform a
scheduled task.
Setting Scheduled Tasks

Any task with the Schedule Task button in the task configuration window can be
scheduled. Tasks that you have scheduled appear on the left in the main Remote
Desktop window.
To schedule a task:
3 Choose the task you want to schedule from the menu bar.
4 Configure the task as needed.

5 Before executing the task, click the Schedule button.
The scheduling information is revealed.
6 Choose when and how often you want the task to execute.
7 If you want the task to repeat, click Repeating Every then set the repeat interval.
8 Click OK.
9 Save the task and choose where the task will appear in the Remote Desktop window.
Editing Scheduled Tasks

Once saved, a task can be changed and all future executions of the task will reflect the
changes. You may want to edit which computers are affected by the task or any other
task parameter.
To edit a task schedule:

1 Double-click a scheduled task in the Remote Desktop window.
2 Edit the task, as needed.
3 Click the Schedule Task button.
4 Edit the task schedule, as needed.
5 Click OK.
6 Click Save.
Deleting Scheduled Tasks

Unneeded tasks can be deleted. If you want to keep the task, but stop it from
repeating, you should edit the scheduled task instead of deleting it. See “Editing
Scheduled Tasks” for more information.
To delete a scheduled task:

1 Select the saved task in the Remote Desktop window.
2 Press the Delete key.
3 Click Delete.
Using Scripting and Automation Tools with Remote Desktop

You can use tools like AppleScript and Automator in conjunction with Remote Desktop.
By combining tools, you increase the power and control you have over automating
tasks. For example, you can use AppleScript to automate Remote Desktop itself. Also by
using Automator actions, you can even create your own interfaces to Apple Remote
Desktop functions without having to give users access to Remote Desktop.

Using AppleScript with Remote Desktop
AppleScript is a powerful and versatile scripting language that is built into Mac OS X.
You can use AppleScript to create shortcuts, automate repetitive tasks, or even make
custom applications that save you a great amount of time. AppleScript is an English-
like language you can use to write scripts that contain commands. Scripts can make
decisions based on user interaction, or by parsing and analyzing data, documents, or
situations. Remote Desktop is scriptable, as are many other Mac OS X applications, and
it can be controlled with AppleScript commands. AppleScript is a complete language
with conditional statements, comparison and arithmetic operations, and the ability to
store variables.
This documentation doesn’t teach AppleScript language syntax or programming

practices. For information about learning how to program with AppleScript, see the
AppleScript online help.
This section provides a brief description of AppleScript, a brief discussion of using the
Remote Desktop AppleScript Dictionary, and a sample script.
Remote Desktop’s AppleScript Basics

AppleScript scripts consist of commands that are sent to objects. Objects can be a wide
variety of things, including applications, scripts, windows, settings, or the Finder. These
objects can receive a specific set of commands and respond with the desired actions.
Essentially, a script tells an application (Remote Desktop in this case) to either complete
a certain task or retrieve information. You can give the script decision-making
capabilities by using conditional statements; you can give the script a memory by
defining variables.
Remote Desktop has made all of its fundamental functions scriptable. The tasks that
you perform as an administrator by pointing and clicking the mouse can all be
accomplished by running an AppleScript. For example, you can:
Â Get information on or rename a computer
Â Add computers to a list
Â Copy or install items
Â Execute a report task

Using the Remote Desktop AppleScript Dictionary
Each scriptable application contains an AppleScript dictionary—the list of objects and
messages that an application can understand. For example, in Remote Desktop’s
dictionary there is an object named “computer list” that has this entry:
computer list n [inh. item] : A list which holds computers.

ELEMENTS
contains computers; contained by application.
PROPERTIES
id (Unicode text, r/o) : The unique identifier (UUID) of the computer list.
name (Unicode text) : The name of the computer list.
A “computer list” is an object which contains other objects (“computers” in this case)
and has properties like its “id” and its “name.” When queried, this object can return the
values for the properties (in Unicode text as indicated), but you can’t change “id” from
within the script (it’s labeled r/o for read-only). This object can be acted upon by the
“verbs,” or messages, in a script.
The dictionary also contains “verbs,” or messages. These verbs are commands that act
on the objects in the dictionary. For example, in Remote Desktop’s dictionary there is a
verb named “add,” and this is its entry:
add v : Add a computer to a task.

add computer : The computer.
to computer list : The computer list (or task) to add the computer to.
This entry tells you what the verb can act on and how. This entry says that Remote
Desktop can add a specified computer to a computer list. The objects “computer” and
“computer list” are being acted upon by “add.”
To access the full AppleScript dictionary for Remote Desktop:

1 Launch Script Editor in the /Applications/AppleScript/ folder.
2 Select File > Open Dictionary.
3 Choose Remote Desktop.
4 Click Open.
The AppleScript Dictionary for Remote Desktop is also available in Appendix C,

“AppleScript Remote Desktop Suite.”

Sample AppleScript
This AppleScript is one that could be used to do a quick cleanup of a group of
computers. First, it locks the computer screens to prevent interference. Second, it
deletes all items left on the currently active desktops of the client computers. Finally, it
finishes by emptying the clients’ trash and unlocking the screens.
This script is for educational use only and no warranty is explicit or implied as to the
suitability of this script for your computing environment. Additionally, this sample
script deletes items on the target computers. Use at your own risk.
-- Start commanding the local copy of Remote Desktop
tell application "Remote Desktop"
-- decide which list to perform this on, in this case it's called
"Classroom"
set these_computers to computer list "Classroom"
-- decide what locked screen text you want displayed

set screen_message to "Please wait" as Unicode text
-- make a UNIX script which executes an AppleScript on the remote

computers
set the UNIX_script to "osascript -e 'tell application \"Finder\" to
delete every item of the desktop whose class is not disk'"
-- set the lock task parameters

set lock_task to make new lock screen task with properties {name:"Lock
Classroom", message:screen_message}
-- perform the task

execute lock_task on these_computers
-- set the UNIX script parameters

set clean_task to make new send unix command task with properties
{name:"Clean Desktop", showing output:false, script:UNIX_script}
-- perform the task

execute clean_task on these_computers
-- empty the trash afterward

execute (make new empty trash task) on these_computers
-- unlock the screen when finished

execute (make new unlock screen task) on these_computers
end tell

Using Automator with Remote Desktop
Accomplish all of your time-consuming, repetitive manual tasks quickly, efficiently, and
effortlessly with Automator workflows. It’s simple to create custom workflows just by
dragging items, pointing, and clicking. You can easily automate Remote Desktop tasks
such as Lock Screen or Install Packages, then repeat those tasks again and again.
Simple and easy-to-understand application actions are the building blocks, so you
don’t have to write any code. Each actions has all of the options and settings available
to you.
Here’s the sample AppleScript above, but done using Automator:
Using Automator actions, you can even create your own interfaces to Apple Remote
Desktop functions without having to give users access to Remote Desktop. For
instance, say you wanted to give all your teachers a tool to lock and unlock screens in
their classrooms. You still need to configure Remote Desktop and set up computer lists,
but instead of giving the teachers all access to Remote Desktop, you can create an
Automator plug-in or application. This plug-in lets them select only the computers in
their classroom, and the plug-in does the rest of the work for them.
You can create an Automator workflow, application, Finder plug-in, or iCal alarm similar
to the AppleScript mentioned above. By stringing together Remote Desktop actions in
Automator, you accomplish the same work as an AppleScript, but without having to
write code.

Appendix
A Icon and Port Reference
A
The following tables illustrate some of the icons found in the
main window of Remote Desktop. The final table shows
which network port numbers are in use by Apple Remote
Desktop.
Client Status Icons

The following icons appear next to the names of computers in a scanner search results
list. The icons show the status of each computer in the list.
Icon What it means

Accessible to Apple Remote Desktop
Offline Apple Remote Desktop client
Ping response at IP address, but no Apple Remote Desktop client

response
Apple Remote Desktop Status Icons

The Apple Remote Desktop status icon appears in the menu bar of each Apple Remote
Desktop client. The status icon has several states, depending on the status of the client
computer.
Icon What it means

Not Active
Apple Remote Desktop is installed but is not currently running on
the client computer.
Ready
Apple Remote Desktop is installed and running on the client.
Administered
Apple Remote Desktop is installed and running on the client
computer, the administrator is actively observing or controlling,
and the client is set to indicate when it is being observed.
167
List Menu Icons
The following icons are used in the Apple Remote Desktop list area of Remote
Desktop’s main window.
Icon What it means

All Computers list
Apple Remote Desktop list
Smart list
Scanner
Active Task list
Task History list
Task Server queue
Task Status Icons

The following icons are used in task list areas of Remote Desktop’s main window.
Icon What it means

Running
Finished successfully
Exited with error
Incomplete
Queued
Scheduled
168 Appendix A Icon and Port Reference

System Status Icons (Basic)
The following icons are shown as initial high-level status indicators for observed client
computers.
Icon Indicates
One or more service statistic is red. This takes precedence over any
or
yellow or green indicator.
or One or more service statistic is yellow This takes precedence over

any green indicator
Service is operating within established parameters.
No service informaiton available.
System Status Icons (Detailed)

The following icons are shown after further inspection of observed client computer
status indicators.
Service Icon Status

CPU Usage Usage is at 60% or less
Usage is between 60% to 85%
DIsk Usage Usage is at 90% or less
Usage is between 90% and 95%
Free Memory Less than 80% used
Between 80% and 95% used
Appendix A Icon and Port Reference 169

Service Icon Status
Over 95% used
TCP and UDP Port Reference

Apple Remote Desktop uses the following TCP and UDP ports for the functions
indicated.
Port Protocol Function

5900 TCP Observe and Control
5900 UDP Send screen, share screen
3283 TCP Reporting
3283 UDP Everything else
22 TCP Encrypted file transfer, observe,
and control (via SSH tunnel)
170 Appendix A Icon and Port Reference

Appendix
B Report Field Definitions Reference
B
The following sections describe the available fields in some of
the Apple Remote Desktop reports. For information on
generating reports, see “Creating Reports” on page 113.
The file search reports (File Search, Software Version, and Software Difference) are not
included because their fields closely match those already found in the Finder.
System Overview Report

List category Field name Notes or example
AirPort AirPort Active Yes/No
AirPort Firmware Version Version number
AirPort Hardware Address 00:30:65:01:79:EC
AirPort Locale
AirPort Type
AirPort Installed Yes/No
AirPort Network Channel Channel number 1-11
AirPort Network Name Network name
AppleTalk AppleTalk Active Yes/No
AppleTalk Network
AppleTalk Node
AppleTalk Zone
Computer Active Processors Number of processors
Available user memory Memory in KB
Boot ROM ROM version number
Bus Clock Speed In MHz
Bus Data Size
CPU Speed In MHz
Serial number
171
Velocity Engine Yes/No
L2 Cache Size In KB
L3 Cache Size In KB
Machine Model
Memory In KB
Empty RAM Slots
PCI slots Used
Processor Count
CPU Type Internal value
Sales Order Number
VM Size
Total RAM Slots
Devices ATA Device Count
Firewire Device Count
Keyboard Connected
Mouse Connected
Optical Drive Type
SCSI Device Count
USB Device Count
Display 2nd Monitor Depth In bits
2nd Monitor Type
2nd Monitor Resolution Pixels horizontal and vertical
Monitor Depth In bits
Monitor Type
Monitor Resolution Pixels horizontal and vertical
Lights-Out Management LOM Present Yes/No
LOM Active Yes/No
LOM Channel
LOM IPv4 Configuration Static or DHCP
LOM IPv4 Address
LOM Subnet Mask
LOM Gateway
LOM Ethernet ID
Modem Modem Country
Modem Driver
Modem Firmware Version
172 Appendix B Report Field Definitions Reference

Modem Installed Yes/No
Modem Interface
Modem Model
Network First Ethernet Address en0 MAC address
NetBooted Yes/No
Primary IP Address
Primary Network Collisions
Primary Network Flags
Primary Network Hardware
Address
Primary Network Input Errors
Primary Network Input Packets
Primary Network Output Errors
Primary Network Output Packets
Primary Network
Preferences Sleep Display Yes/No
Sleep Hard Disk Yes/No
Sleep Computer Yes/No
Wake for Ethernet Access Yes/No
Printing Printer Name
Printer Sharing Yes/No
Printer Type
Printer Version
Remote Desktop Computer Info #1
Computer Info #2
Computer Info #3
Computer Info #4
Sharing Computer Name File sharing name, “Bob’s
Computer”
FTP Access Yes/No
Remote AppleEvents Yes/No
Remote Login Yes/No
UNIX hostname foo.example.com
Web Sharing Yes/No
Windows Sharing Yes/No
Software Kernel Version
Appendix B Report Field Definitions Reference 173

System Version Mac OS X v10.4.2 (8C46)
Storage Free Disk Space In KB, MB, or GB
Total Disk Space In KB, MB, or GB
Trash Size In KB, MB, or GB
Storage Report
Hardware Options Drive Manufacturer
Drive Model
Drive Revision
Drive Protocol
Removable Yes/No
Serial Number
Logical Unit Number
Detachable
Volume Options Creation date UNIX GMT format
Disk Name Macintosh HD
File Count
Folder Count
Total Disk Space
Free Space In KB, MB, or GB
Startup Disk
UNIX Mount Point /dev/disk0s10
File System Options Disk Format HFS, HFS+, UFS
Owner
Group Yes/No
Permission Modes
Permissions Yes/No
Write Access
Modification date UNIX GMT format
Case Sensitive Yes/No
Preserves Case Yes/No
Backup Options Journaling Capable Yes/No
Journaled Yes/No

Last Backup date UNIX GMT format
Last Check date UNIX GMT format
USB Devices Report

Field name Notes or example
Product Name
Product ID
Vendor ID
Vendor Name
Device Speed 1.5Mb, 12Mb
Bus Power In mA
Date collected
FireWire Devices Report

Device Speed 200, 400, 800 Mbits per second
Software Version
Manufacturer
Model
Firmware Revision
Date collected
Memory Report
Slot Identifier DIMM0/J21
Size In MB
Speed PC133-222 (Mac OS X 10.3 only)
Type SDRAM
Date collected

Expansion Cards Report
Card Name
Slot Name Slot4
Card Type Display
Vendor ID
Device ID
ROM Revision Displays only
Card Revision
Card Memory Displays only
Date collected
Network Interfaces Report

Network Overview Name Location name
Active Yes/No
Primary Yes/No
Configured With Ethernet
Hardware Address 00:30:65:01:79:EC
Interface Name en0
Flags
Active Interface Domain example.com
Router Address
IP Address
Broadcast Address
DNS Server
Subnet Mask
IP Addresses
Broadcast Addresses
DNS Servers
Subnet Masks
Network Statistics Network Collisions
Network Input Errors
Network Input Packets
Network Output Errors
Network Output Packets

Output Statistics Output Queue Capacity
Output Queue Size
Output Queue Peak Size
Output Queue Drop Count
Output Queue Output Count
Output Queue Retry Count
Output Queue Stall Count
Ethernet Statistics Ethernet Alignment Errors
Ethernet FCS Errors Frame Check Sequence errors
Ethernet Single Collision Frames
Ethernet Multiple Collision
Frames
Ethernet SQE Test Errors “heartbeat” test errors
Ethernet Deferred Transmissions
Ethernet Late Collisions
Ethernet Excessive Collisions
Ethernet Internal MACTransmit
Errors
Ethernet Carrier Sense Errors
Ethernet Frame Too Long
Ethernet Internal Mac Receive
Errors
Ethernet Chip Set
Ethernet Missed Frames
Ethernet Receiver Overruns
Ethernet Receiver Watchdog
Timeouts
Ethernet Receiver Frame Too
Short
Ethernet Receiver Collision
Errors
Ethernet Receiver PHY Errors
Ethernet Receiver Timeouts
Ethernet Receiver Interrupts
Ethernet Receiver Resets
Ethernet Receiver Resource
Errors
Ethernet Transmitter Underruns

Ethernet Transmitter Jabber
Events
Ethernet Transmitter PHY Errors Physical Errors
Ethernet Transmitter Timeouts
Ethernet Transmitter Interrupts
Ethernet Transmitter Resets
Ethernet Transmitter Resource
Errors
Ethernet Collision Frequencies
Network Test Report

Computer Computer sharing name
Min,. Time Shortest time for ping response
Max. TIme Longest time for a ping response
Avg. Time Average time for ping response
Lost Packets Number of pings without a response
Total Packets Number of pings sent.
Administration Settings Report

Computer Computer sharing name
Privileges Generate Reports On or off
Send Messages On or off
Open & Quit On or off
Restart & Shutdown On or off
Change Settings On or off
Copy Items On or off
Delete Items On or off
Control On or off
Observe On or off
Show Observe On or off
LOM Authentication Valid, Invalid, Not Configured, or
Not Supported
Data Settings Collect Application Usage Data On or off

Collect User Accounting Data On or off
Upload Schedule Time and days to upload
information
Upload System Data On or off
Upload File Data On or off
Upload Application Usage Data On or off
Upload User Accounting Data On or off
General Version Apple Remote Desktop version
and build number
Last Contacted Relative date
Application Usage Report

Computer name File sharing computer name
Name Application name
Launch date 24 hour local time and date
Total run time Length of time the application was running
Frontmost Length of time the application was the frontmost application
User name Short user name of application process owner
State What the application is doing now (running, terminated, etc.)
User History Report

Computer name file sharing computer name
User name
Login type) Console, tty, ssh
Login time Date and 24 hour format local time
Logout time Date 24 hour format local time
Remote Login Host Originating host to the login session, localhost, or some remote
computer

Appendix
C AppleScript Remote Desktop
Suite C
This appendix shows the contents of Remote Desktop’s
AppleScript Dictionary.
This appendix is not a substitute for the AppleScript Dictionary view in Script Editor.
It is included as a quick reference so that AppleScript commands might be found by a
search of PDF contents. The Dictionary itself has the most recent information about
scriptable objects and events in Remote Desktop, and better usability.
Classes and Commands for the Remote Desktop Application.

add v: Add a computer to a task.
add computer: The computer.
to computer list: The computer list (or task) to add the computer to.
control v: Start a control session with the computer.

control computer: The computer to control.
execute v: Executes a task.

execute task: The task to execute.
[on computer list]: The computer list (or computer) on which to run the task.
observe v: Start an observation session.

observe item: The computer, list, or computer list to observe.
release v: Release computers from a control or observation session.

release item: The computer, list, or computer list to release.
remove v: Remove a computer from a task.

remove computer: The computer to remove.
from computer list: The computer list (or task) to remove the computer from.
stop v: Stops an executing share screen task.

stop task: The task to stop.
180
application n [inh. application; see also Standard Suite]: Remote Desktop’s top level
scripting object.
ELEMENTS
contains computers, computer lists, copy items tasks, copy to me tasks, documents,
empty trash tasks, install package tasks, lock screen tasks, logout tasks, open
application tasks, open item tasks, rename computer tasks, restart tasks, send message
tasks, send unix command tasks, set local startup disk tasks, set network startup disk
tasks, share screen tasks, shutdown tasks, sleep tasks, unlock screen tasks, upgrade
client tasks, wake up tasks, windows.
PROPERTIES
selection (item, r/o): The current selection.
computer n [inh. item]: A physical computer.

ELEMENTS
contained by application, computer lists.
PROPERTIES
boot volume (Unicode text, r/o): The boot volume of the computer.
CPU (Unicode text, r/o): The CPU type of the computer.
current application (Unicode text, r/o): The current frontmost application on the
computer.
current user (Unicode text, r/o): The currently logged in user on the computer.
DNS name (Unicode text, r/o): The DNS name of the computer.
id (Unicode text, r/o): The unique identifier (UUID) of the computer.
Internet address (Unicode text, r/o): The Internet address of the computer.
last activity (date, r/o): The time of the most recent activity on the computer.
last contacted (date, r/o): The time of last contact with the computer.
machine model (Unicode text, r/o): The model of the computer.
name (Unicode text, r/o): The name of the computer.
physical memory (Unicode text, r/o): The physical ram installed in the computer.
primary Ethernet address (Unicode text, r/o): The primary ethernet address of the
computer.
remote desktop version (Unicode text, r/o): The version of the Remote Desktop client
running on the computer.
status message (Unicode text, r/o): The current status of the computer.
system version (Unicode text, r/o): The Mac OS version running on the computer.
computer list n [inh. item]: A list which holds computers.

ELEMENTS
contains computers; contained by application.
PROPERTIES
id (Unicode text, r/o): The unique identifier (UUID) of the computer list.
name (Unicode text): The name of the computer list.
Appendix C AppleScript Remote Desktop Suite 181

copy items task n [inh. task > item]: Copy items to the target computers.
ELEMENTS
contained by application.
PROPERTIES
bandwidth limit (integer): Network usage limit in kilobytes per second (0 = unlimited).
conflict resolution (ask what to do/rename the existing item/rename the item being
copied/replace/replace if older): Specifies what to do if the item(s) already exist in this
location.
copy items (list): A list of files and/or folders to copy.
destination group (Unicode text): If ownership is set to a ‘specific owner’, a valid group
name on the destination computer.
destination owner (Unicode text): If ownership is set to a ‘specific owner’, a valid user
name on the destination computer.
destination path (alias): If the location is ‘specific folder’, a fully specified path to the
destination folder.
encrypting (boolean): Should the items be encrypted during copying
location (applications folder/current users desktop folder/current users home directory/
same relative location/specific folder/system folder/system fonts folder/system
preferences folder/top folder of the boot disk): The target location to copy to.
ownership (current console user/current owner/destination folder owner/specific
owner): Specifies the new ownership of the copied item(s).
should open (boolean): Should the items be opened after being copied
stopping on error (boolean): Should the copy terminate if an error occurs during
copying
copy to me task n [inh. task > item]: Copy items from the target computers to the
administrator computer.
ELEMENTS
PROPERTIES
conflict resolution (ask what to do/rename the existing item/rename the item being
copied/replace/replace if older): Specifies what to do if the item(s) already exist in this
location.
copy items (list): A list of files and/or folders to copy.
destination path (alias): If the location is ‘specific folder’, a fully specified path to the
destination folder.
encrypting (boolean): Should the items be encrypted during copying
location (applications folder/current users desktop folder/current users home directory/
same relative location/specific folder/system folder/system fonts folder/system
preferences folder/top folder of the boot disk): The target location to copy to.
182 Appendix C AppleScript Remote Desktop Suite

empty trash task n [inh. task > item]: Empty the trash on the target computers.
ELEMENTS
install package task n [inh. task > item]: Install package(s) on the target computers.
ELEMENTS
PROPERTIES
after installing (attempt restart/do nothing/force immediate restart): Specifies what to
do after installing the package(s).
delegating to task server (boolean): Should this task be delegated to the task server
encrypting (boolean): Should the packages be encrypted during copying
packages (list): A list of packages to install.
stopping on error (boolean): Should the copy terminate if an error occurs during
copying
lock screen task n [inh. task > item]: Lock the screen(s) on the target computers.
ELEMENTS
PROPERTIES
message (Unicode text): Message to display on the screen(s).
logout task n [inh. task > item]: Log out the current user on the target computers.
ELEMENTS
open application task n [inh. task > item]: Launch an application on the target
computers.
ELEMENTS
PROPERTIES
application (alias): The path to the application to open.
open item task n [inh. task > item]: Open files on the target computers.
ELEMENTS
PROPERTIES
files (list): A list of files to open.
power on task n [inh. task > item]: Start up the target computers.
ELEMENTS

rename computer task n [inh. task > item]: Change the name of the target
computers.
ELEMENTS
PROPERTIES
naming uniquely (boolean): Should each machine be forced to have a numerically
unique name
target name (Unicode text): The new name for the computer.
restart task n [inh. task > item]: Restart the target computers.
ELEMENTS
PROPERTIES
user can save changes or cancel (boolean): Is the user allowed to save changes or
cancel the restart
send message task n [inh. task > item]: Send a text message to the target
computers.
ELEMENTS
PROPERTIES
message (Unicode text): Message to display on the screen(s).
send unix command task n [inh. task > item]: Send a UNIX command or script to the
target computers.
ELEMENTS
PROPERTIES
script (Unicode text): The command string to be executed.
showing output (boolean): Should the complete output of command be displayed in a
window
user (Unicode text): The user to execute the command as.
set local startup disk task n [inh. task > item]: Set the startup volume on the target
computers.
ELEMENTS
PROPERTIES
boot volume (Unicode text): Specific volume of drive to boot (optional).
restarting (boolean): Should the machine be restarted after setting the startup volume

set network startup disk task n [inh. task > item]: Set the startup volume on the
target computers.
ELEMENTS
PROPERTIES
from server (Unicode text): Internet address of the server to boot from.
mount volume (Unicode text): Volume name on server to mount.
restarting (boolean): Should the machine be restarted after setting the startup volume
share screen task n [inh. task > item]: Share a computers screen to the target
computers.
ELEMENTS
PROPERTIES
source computer (computer): The computer (other than the admin) whose screen to
share.
shutdown task n [inh. task > item]: Shutdown the target computers.
ELEMENTS
PROPERTIES
user can save changes or cancel (boolean): Is the user allowed to save changes or
cancel the shutdown
sleep task n [inh. task > item]: Put the target computers to sleep.
ELEMENTS
task n [inh. item]: A task. This abstract class represents the tasks which can be
executed by Remote Desktop. There are subclasses for each specific type of task.
ELEMENTS
PROPERTIES
computer list (computer list): The computer list associated with the task.
id (Unicode text, r/o): The unique identifier (UUID) of the computer.
name (Unicode text): The name of the task.
recurrence (Unicode text, r/o): A string which describes the task recurrence, if defined.
starting at (date): If the task is scheduled, the date and time of the first execution.
unlock screen task n [inh. task > item]: Release the screen(s) of the target
computers.
ELEMENTS

upgrade client task n [inh. task > item]: Upgrade the Remote Desktop client on the
target computers.
ELEMENTS
wake up task n [inh. task > item]: Wake up the target computers.
ELEMENTS

Appendix
D PostgreSQL Schema Sample
D
This chapter contains SQL commands to assist SQL
programmers in obtaining the database schema used in
Apple Remote Desktop’s report database. You can use this
knowledge about the schema to create your own
applications that access Apple Remote Desktop report
information.
Sample list of main database schema
Command:
/System/Library/CoreServices/RemoteManagement/rmdb.bundle/bin/psql -U ard -c
"\\d propertynamemap" ard
Output:
Table "public.propertynamemap"
Column | Type | Modifiers
---------------+------------------------+-----------
objectname | character varying(128) | not null
propertyname | character varying(128) | not null
propertymapid | integer |
Sample list of system information table

Command:
"\\d systeminformation" ard
Output:
Table "public.systeminformation"
Column | Type | Modifiers
--------------+--------------------------+-----------
computerid | character(17) | not null
objectname | character varying(128) | not null
propertyname | character varying(128) | not null
itemseq | integer |
value | character varying(512) |
187
lastupdated | timestamp with time zone |
Sample list of property names

Command:
"select * from propertynamemap" ard
Output:
objectname | propertyname | propertymapid
-----------------------+------------------------------+---------------
Mac_SystemInfoElement | WirelessCardIsActive | 0
Mac_SystemInfoElement | WirelessCardFirmwareVersion | 1
Mac_SystemInfoElement | WirelessCardHardwareAddress | 2
Mac_SystemInfoElement | WirelessCardLocale | 3
Mac_SystemInfoElement | WirelessCardType | 4
Mac_SystemInfoElement | WirelessCardInstalled | 5
Mac_SystemInfoElement | WirelessChannelNumber | 6
Mac_SystemInfoElement | WirelessNetworkAvailable | 7
Mac_SystemInfoElement | WirelessIsComputerToComputer | 8
......
Sample list of table from one computer

Command:
"select * from systeminformation" ard
Output:
computerid | objectname | propertyname | itemseq |
value | lastupdated
-------------------+----------------------+-----------------+---------+-----
----------------+------------------------
00:03:93:af:15:cc | Mac_HardDriveElement | CreationDate | 0 |
2005-02-25T03:30:07Z| 2005-02-26 22:21:38-08
00:03:93:af:15:cc | Mac_HardDriveElement | FileSystemType | 0 |
18475 | 2005-02-26 22:21:38-08
00:03:93:af:15:cc | Mac_HardDriveElement | FreeSpace | 0 |
4101610 | 2005-02-26 22:21:38-08
00:03:93:af:15:cc | Mac_HardDriveElement | GroupName | 0 |
admin | 2005-02-26 22:21:38-08
188 Appendix D PostgreSQL Schema Sample

Index
Index
A description of 54
aborting a task 99 computer sharing names 131
access Control/Observe preferences 36
changing privileges 70 controlling a client 79
group-based 63 control window 32
via local account 62 buttons 80–83
Access Privileges 60 Copy and Open 110
adding Dock items 133 copying items
administrator announce 93 data encryption 109
Apple keyboard keys 80 overview 108
Apple Remote Desktop menu icon 95, 96 UNIX permissions 109
application use report 117 copying to relative locations 109
asset tracking Copy Items options 108
application use 117 CPU serial number, accessing 121
expansion cards 125 Create Custom Installer 43, 44
FireWire devices 123 curtain mode 82, 142
hardware 121 customizing reports 35
management 120
memory 125 D
software 120 Dashboard observe 92
software changes 120 deleting files 130
USB devices 123 demonstration mode 94
designated data collector 114
B directory services 63
basic file copy 110 drag and drop
best practices copies 110
networking 72 installation 105
reporting 115–116
security 74 E
Bonjour 50 enabling SSH on clients 135
encryption
C one-time use 77
chat 93 scheme description 76
cleaning up hard disks 130 setting defaults 76
client data upload policy 160 Ethernet address tracking 124
clipboard sharing 83
computer audio volume 132 F
computer list file mirroring 111
making a new 55 file system maintenance 133
removing 55 finding free disk space 122
smart 55 firewall settings 49
computer lists 49 full screen display 82
189
G observe window 32, 33
General preferences 36 offline installation 104
group-based authorization 66 Open Directory 63
guest access 66
P
H package installation 102, 106
hard disk maintenance 133 preferences 36
hardware asset management 121 preference standardization 135
Help Desk Mode. See sharing control printer setup 135
human interface Property List Editor tool 63
customizing 36 putting wired clients to sleep 139
icons 29
tips and shortcuts 37 Q
quitting applications 139
I
installation, Remote Desktop 40 R
Install Packages options 108 reclaiming hard disk space 129
Remote 42
K removing client software 47, 48
keyboard shortcut exceptions 79 removing files 129
kickstart tool 150, 154 removing Remote Desktop 46
renaming
L copied items 109
launching remote applications 138 multiple computers 131
lights-out management 144, 145 repairing UNIX permissions 133
limiting access privileges 67 replacing copied items 109
limiting features to administrators 67 report
logging in remote users 142 access privileges 70
logging out users 143 Application Usage 117
File Search 119, 160
Software Difference 120, 160
M Software Version 120, 160
main window 29
System Overview 121, 159
Managed Client settings 46
User History 116, 160
mcx_setting attribute 63, 65
report data sources 113
metadata search 118
reporting best practices 115–116
mirroring a folder 111
reporting policy template 161
moving computer lists 57–58
report window 34
multi-observe 86, 92
restarting client computers 144
window 33
reusing tasks 100, 101
muting a computer 132
N S
saving reporting policy preferences 161
NetBoot 130
saving reports 127
networking best practices 72
saving settings 100
networking with AirPort 73
saving tasks 100, 101
Network Install 130
scan
network interface audit 124
Bonjour 50
network performance tuning 74
file import 53
networksetup tool 150
IP range 51, 53
Network Time Protocol (NTP) server 131
LAN 51
notification script 98
scanner display 49
scanners 49
O screen pushing 94
observation settings 88, 89 screen sharing console 95
Observe Widget 92
190 Index
scripting Remote Desktop testing network performance 126–127
AppleScript 163–165 text announce 93
Automator 166 text chat 93
Secure Screen Blanking. See curtain mode. third-party installers 106
security Tiger-only features
best practices 74 Spotlight search 118
preferences 36 tips
sending scripts via UNIX command 148–150 using report windows 128
serial number 40 using the observe window 91
setting boot disk 130 tracking. See asset tracking.
setting encryption defaults 76 trashing files 129, 130
setting Energy Saver preferences 134
setting wake-on-LAN 134 U
sharing control 81 uninstalling client software 47, 48
Sharing Preference 60 uninstalling Remote Desktop 46
sharing screens 94 unique computer names 131
software installation 102 UNIX command templates 146
software version report 106 updating software 120
Spotlight search 118 upgrading
SSH access description 69 client software 42
starting client computers 145 Remote Desktop 41
start VNC server 69 user history report 116
system requirements 39 user interface. See human interface.
systemsetup tool 134, 135, 150, 152 user login report 116
user mode 67
T user requests, viewing 94
task history 97 using a time server 131
task progress 97, 99
task results 100 V
task schedules 161 VNC 68
Task Server connecting to server 83
administration 158 Control-Alt-Delete 84
clients 159 custom display designation 85
data collection 114 Mac OS X Client as VNC server 86
Install Package 104 non–Mac OS X basic set-up 84
overview 156 port customization 85
planning 157
preferences 36 W
set up 157 wakeonlan packet 140
task status 99 waking wired clients 140
task templates window, shortcuts 37
saving 101 Workgroup Manager 46, 133
UNIX commands 146
templates X
UNIX commands 146 XML 65
temporary access 66
Index 191

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Apple Remote Desktop

The Apple logo is a trademark of Apple Computer, Inc.,

Apple, the Apple logo, AirPort, AppleScript, AppleTalk,

Apple Remote Desktop, Bonjour, eMac, Finder, iCal, and

Adobe and Acrobat are trademarks of Adobe Systems

Java and all Java-based trademarks and logos are

UNIX is a registered trademark in the United States and

Preface 9 About This Book

Chapter 1 13 Using Apple Remote Desktop

Chapter 2 28 Getting to Know Remote Desktop

Chapter 3 39 Installing Apple Remote Desktop

Chapter 4 49 Organizing Client Computers Into Computer Lists

Chapter 5 60 Understanding and Controlling Access Privileges

Chapter 6 72 Setting Up the Network and Maintaining Security

Chapter 7 78 Interacting with Users

Chapter 8 97 Administering Client Computers

Chapter 9 156 Automating Tasks

Appendix A 167 Icon and Port Reference

Appendix B 171 Report Field Definitions Reference

Appendix C 180 AppleScript Remote Desktop Suite

Appendix D 187 PostgreSQL Schema Sample

You can use Apple Remote Desktop to:

Apple Remote Desktop can also be used by educators to facilitate instruction in

Remote Desktop Help

Choose Edit > Clear.

10 Preface About This Book

You can use the doit command to get things done.

When a command is shown on a line by itself as you might type it in a Terminal

Where to Find More Information About Apple Remote

Preface About This Book 11

For more information about PostgreSQL go to:

12 Preface About This Book

Marketing department Engineering department

14 Chapter 1 Using Apple Remote Desktop

Deploy UNIX Network NetBoot

Xserve cluster node Marketing department Engineering department

Distributing Installer Packages

Chapter 1 Using Apple Remote Desktop 15

Using Network Install Images

Before initiating installations that require computers to be restarted afterwards, send

Using NetBoot Images

16 Chapter 1 Using Apple Remote Desktop

Distributing Preference Files

Using UNIX Shell Scripts

Distributing Drag-and-Drop Applications

Chapter 1 Using Apple Remote Desktop 17

ARD SQL ARD SQL

Xserve cluster node Marketing department Engineering department

18 Chapter 1 Using Apple Remote Desktop

Spotlight File Search

Software Version Report

Software Difference Report

System Overview Report

Chapter 1 Using Apple Remote Desktop 19

User History Report

Application Usage Report

Network Test Report

Generating Your Own Reports

20 Chapter 1 Using Apple Remote Desktop

Remote screen Set startup