ON THE JOB TRAINING AT THE BUREAU OF AGRICULTURAL STATISTICS PROVINCIAL OPERATION CENTER AKLAN CULTURAL CENTER, KALIBO, AKLAN

A Narrative Report

Presented to The faculty of the School of Arts and Sciences AKLAN STATE UNIVERSITY Banga, Aklan

In partial fulfillment of the Requirements for the Degree BACHELOR OF ARTS Major in English

JOEMARIE D. GUILLER

March 2012

Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga, Aklan APPROVAL SHEET A PRACTICUM NARRATIVE REPORT Title: ON THE JOB TRAINING AT THE BUREAU OF AGRICULTURAL STATISTICS PROVINCIAL OPERATION CENTER, KALIBO, AKLAN Name: Degree: Major: Accepted: JOEMARIE D. GUILLER BACHELOR OF ARTS ENGLISH Date

MARY EDEN M. TERUEL, PhD Practicum Adviser

GRACE C, CRUZ Bachelor of Arts Adviser

MARCELINA L. OQUENDO Division Chair, Communication, Language, Humanities and Culture Approved:

MARY EDEN M. TERUEL, PhD Dean, School of Arts and Sciences

ii

ACKNOWLEDGEMENT

The

trainee

wishes

to

express

her

sincere

thanks

and

appreciation to the following persons for their utmost support, for their inspiration and assistance for the success of this training. Dr. Danilo E. Abayon, University President, for the

approval to undertake the On-the-Job training, Dr. Mary Eden M. Teruel, Dean School of Arts and Sciences, as well as the

trainees OJT Adviser, the SAS faculty for their encouragement, support, patience, advices and inspiration that helps the

trainee to preserve this work into a sweet success. To the very progressive PASO family whose expertise and experiences narrative staff for have become Sir the inspiration V. to finished PASO and this his and

report. their

Manuelito

Delegencia, and

untiring

assistance

inspiring

words

encouragement to the trainee. The trainee sends his heartfelt gratitude to his parents for the trust and guidance that has served as her fruitful

endeavor, also his gratitude to his classmates, friends and to his very special someone, Ms. Shella Gregorio for the love,

iii

pieces of advice, suggestions, moral and spiritual support that makes the trainee to be strong in times of struggles. Above all, to Almighty God for the wisdom, strength,

guidance and grace he bestowed upon the trainee. For without Him, this narrative report would not be possible.

iv

TABLE OF CONTENTS Page TITLE PAGE APPROVAL SHEET ACKNOWLEDGEMENT TABLE OF CONTENTS LIST OF APPENDICES Chapter 1. INTRODUCTION Background and importance of OJT General Objectives Profile of the Cooperating Agency Time and Date of OJT 2. STRATEGIES AND METHODOLOGIES Actual On the Job Training Results and Observations Problems Encountered Solutions Made Lessons Learned 3. SUMMARY, CONCLUSIONS AND RECOMMENDATIONS Summary Conclusions Recommendations i ii iii v vi

LIST OF APPENDECES

Appendix A B C D E F G

Title Letter of Application Letter of Recommendation Compilation of Weekly Progress Report Compilation of Daily Time Record Performance Rating Certificate of Completion Pictorials

Page

vi

Chapter 1 INTRODUCTION

Background and importance of the On-the-Job Training The Bachelor of Arts is a four year degree course which offers two major under areas the of specialization, of Arts and English Sciences and (SAS)

Mathematics,

School

department. On-the-Job training is an important phase in life of a student. It comprises one hundred eighty-nine hours of handson training on a chosen cooperating agency designed to acquire relevant knowledge and skills at work. It is not only a mere requirement for graduation but it is also an opportunity for student to gain actual experiences and skills that could made them physically, mentally and emotionally prepared for future undertakings in entering the world of work. It is an activity that refined the skills and knowledge of the students and could help them deal with the responsibility with the ever-changing environment in their workplace. This training was intended to enhance and develop

personality to become competitive individual in the field of office habits work and and give and them opportunity good to acquire desirable in

ethics

practices

working

attitudes

preparations for future employment.

vii

On-the-Job training enables student to become independent and develop their confidence to perform all assigned task in a productive manner during the period of attachment. It broadens the trainees perspective of knowledge that this activity could offer. The students were expected to be more efficient and

competitive individual equipped with the necessary skills and experiences they gained in the training thus increasing their opportunity for advancement in the field of office management.

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Objectives of the On-the-Job Training In line with the School of Arts and Sciences goal to

provide highly competent and competitive professionals, manager, executive business/ public leaders and entrepreneurs responsive to the needs of dynamic environment, the practical program aims to: 1. Provides students and handling tasks to in build self-

confidence growth.

self

motivation

professional

2. Enable the students to gain experiences, relate and apply the theories he/she learns in school to real office situations and problems. 3. To assists individuals in developing professional

and interpersonal relationship necessary for success in the workplace.

ix

Profile of the Cooperating Agency Historical Background The emergence of the Bureau of Agricultural Statistics was spurred by the government in the efforts In to the improve past, the the

agricultural

database

country.

agricultural data system suffered from significant gaps, some duplications and occasional issues on the relevance of some data series to users. for The major reasons were: (1) the the agency of

responsible

the

agricultural

statistics,

Bureau

Agricultural Economics (BAEcon), was originally set up as a user rather than a producer of statistics, (2) the development of agriculture statistics received a very low priority in the

sharing of limited resources allotted to the statistical system, and (3) the widespread duplication of statistical activities

among government agencies resulting in conflicting figures and confusion among data users. To address this situation, the BAS was established as one of the seven (7) bureaus of the Department of Agriculture under Executive Order No. 116 issued on January 30, 1987, to take charge of the production of statistics on agriculture,

fishery and related fields. The BAS has assumed most of the functions of its predecessor, the BAEcon. In year 2000, the BAS structural organization was strengthened and reoriented pursuant

to the relevant provisions of DA Administrative Order No. 6 series of 1998 in compliance with the provisions of the

Agriculture and Fisheries Modernization Act or RA8435 of 1997. This law designates BAS as the central information soure and server of the National Information Network (INN) of Department of Agriculture.

Mission The Bureau of Agricultural Statistics is the principal government agency for the efficient collection, processing, analysis and dissemination of official statistics on agriculture and fisheries as inputs to policy and decision towards a sustainable agricultural development.

Vision The Bureau of Agricultural Statistics is a credible agricultural statistical organization delivering high quality products and services by a competent workforce, using appropriate technologies to support the information needs of stakeholders.

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Time and Place of OJT The OJT was conducted from January 17, 2012 to February 30, 2012 at Bureau Aklan of Agricultural Statistics Kalibo, Provincial Aklan. The

Operation trainee

Center was

Cultural at Bureau

Center, of

assigned

Agricultural

Statistics

Provincial Operation Center under Sir Manuelito V. Delegencia, PASO. The trainee office hours were from 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 5:00 p.m. daily for four days of working week.

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Chapter 2 STRATEGIES AND METHODOLOGIES This Chapter presents the strategies and methodologies

applied by the trainee during his training conducted at the BAS POC. It includes the actual hands-on activities during the onthe-job training. Actual On-The-Job Training Dubbed as a Data collector, the trainee performed different tasks and activities during the training. This includes: Attending office, the seminars. trainee Small to During attends Farmers generate of his the the first two days at the on which the

seminar

Survey

Characterizing Objectives is

Philippines, statistics on

benchmark

socioeconomic characteristics of farmers that will support the prioritization and development of agricultural programs and

project. And on February 14, 2012 he also attended the seminar on 2012 Survey of Food Demand for Agricultural Commodities. The Objectives of the survey is to generate data on per capita consumption commodities. Reading some article. The trainee felt nervous when he is of rice, corn and other agricultural food

assigned to read some articles on the survey because he is so

bashful in facing crowd. Having conscious of what people will say to him after he reads. But the trainee thought positive side that anything happened it just a mistake. Surveying. The trainee goes to Barangay Caano, Kalibo,

Aklan to conduct a survey on Characterizing Small Farmers of the Philippines. During his first day of survey, the trainee

experiences the hardship in going to that said barangay because the tricycle wont go immediately unless it is full. To consumed time the trainee learned that it is easy to go to Barangay Caano if you wait along the National Highway going to New Washington. The trainee felt nervous in asking question to the

respondent because it is his first time to conduct a survey without other person accompanied him and doesnt know how to get the cooperation of the respondent. The trainee learned through observation that, you should be polite every time, be patient

enough and be lively because the questionnaire is too long the interviewee might get bored. Editing the data gathered. The trainee analyzed the data gathered from the respondent. The trainee changed, arranged,

gave the corresponding value of the product and translated the information or data gathered from the respondent for better

understanding.

xiv

other related tasks. The trainee did other related tasks such as: Sending letter to JRS Express. Computer works such as making files on the computer, encoding and printing out the documents. Paying telephone bills. Cleaning the office, washed the dishes, securing all windows and doors are properly locked and all office lights and other electrical equipments are properly discharged and off.

Results and Observations This presents the results and observations gathered by the trainee during the conduct of the OJT activities. Specifically, this includes the problems encountered, the solutions take to solve the problems and the lessons learned during the training. Problems Encountered 1. The trainee didnt know how to troubleshoot computer and printer when something went wrong. 2. The trainee received unclear instructions. 3. The trainee is unfamiliar with some office

terminologies. 4. The trainee easily gets tired in locating the house of the sample respondent.
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5. The trainee loses his voice because the questionnaire to be asked is consisting of 14 pages. 6. The trainee is confused on things especially when

there are many tasks assigned. Solutions Made 1. The staff taught the trainee how to troubleshoot

computer and printer in case something went wrong. The staff also advised the trainee to take time to avoid haste. 2. The trainee courteously requested the staff to repeat the instruction for clarification. The trainee also texted the staff and ask for clarification of the

assigned tasks. 3. The trainee asked the staff of what does it mean when they say such office terminologies. 4. The trainee politely asked for assistance to the

people who know that specific person. 5. The trainee asked his field supervisor for 2 days of rest so that his voice will recharge. 6. The trainee had learned to organized things and

concentrated to the tasks that should be done first.

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Lessons Learned 1. The trainee observed proper time management,

organizing tasks to save time, patience and passion to work. 2. The trainee learned professionalism. 3. The trainee learned to ask with courtesy. 4. The trainee love and enjoy working with other people and gain more friends and mentors which helps him in times of doubt. 5. The trainee learned to socialize different person and had overcome his in shyness in facing survey other on people. different

Specifically

conducting

barangay, such as Brgy. Caano and Brgy. Linabuan Norte 6. The trainee learned to follow instruction. Especially in computer works such as encoding and printing. 7. As a trainee dont hesitate to ask for assistance to avoid miscommunication. 8. Through training future. observation would serve and as a constant training practice, ground in this the

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Chapter 3

SUMMARY, CONCLUSIONS AND RECOMMENDATION

This

chapter

presents from

the the

summary, daily

conclusions activities of

and the

recommendations

gathered

trainee in the office.

Summary Every second semester, the fourth year Bachelor of Arts students were required to undergo an on-the-job training in the different offices in Aklan with a minimum of one hundred eightynine hours. The trainee opted Bureau of Agricultural Statistics Provincial Operation Center as cooperating agency. The main goal of the trainee is to gain information about and experiences in the field f office works as a springboard for future employment. The trainee molded the trainee to become independent in

performing the assigned tasks efficiently, learn to live on her own and adjust to the new environment and with the people around her. The trainee learned to be independent and develops sense of responsibility in performing the assigned tasks. Furthermore, the training provides a glimpse in office works which the

trainee could apply in the future.

xviii

After a month of training and real office works exposure, the trainee was equipped with the skills that were learned in the four corners of the room and his intellectual progress and knowledge towards technology were heightened. The trainees

perseverance made his personality whole that he may be ready for new challenges in life. Conclusions Base trainee at on the training of experiences Agricultural gathered by the OJT

the

Bureau

Statistics

Provincial

Operation Center, the conclusions have been drawn. The different activities gave insights to the trainee the desirable relations working to the habits, office thus staff. enhancing The harmonious also human learned

trainee

manipulative and clerical skills that may better prepare the trainee in the future employment. The working potential of the trainee have been developed during the duration of the training.

xix

Recommendation For the Bureau of Agricultural Statistics POC: 1. The office must be bigger enough and the ceiling must be renovated. 2. The office must have an additional staff. 3. They must have more cabinet so that their files and other documents will be properly arrange and keep. 4. They must orient the trainee to be familiar with the different equipment. For the Bachelor of Arts Program: 1. The student that should are be exposing to to their offices field or of office activities, office facilities and

agencies expertise.

related

2. Student should be given more computer works so that they can practice their skills and through that they can acquire new knowledge and information which will helps them in the future. 3. The student should be given more time of training to gain more information which and knowledge can use in from different future

office

works

they

their

employment.

xx

Appendix A. Letter of Application to the BAS POC

Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga, Aklan January 10, 2012 Manuelito V. Delegencia PASO, Bureau of Agricultural Statistics Aklan Cultural Center, Kalibo, Aklan Mr. Delegencia: I am a fourth year Bachelor of Arts in English student of Aklan State University. In partial fulfillment of the requirement of this course, I am required to have an On-the-Job Training (OJT) for minimum of 189 hours starting January 2012 to February 2012. I would like to apply as trainee in your office because I genuinely feel the training and experiences will broaden my knowledge in various areas like office filling, communication, computer works and other available training experiences in your office. I hope that I will be accommodated in your office. Thank you very much and more power. Very truly yours, (Sgd.) JOEMARIE D. GUILLER Noted: (Sgd.) MARY EDEN M. TERUEL, PhD OJT Adviser (Sgd.) MARCELINA OQUENDO Chair, Division of Language, Communication and Humanities (Sgd.) MARY EDEN M. TERUEL, PhD Dean
xxi

Appendix B. Letter of Recommendation to the BAS POC Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences Banga, Aklan January 10, 2012 Mr. Manuelito V. Delegencia PASO, Bureau of Agricultural Statistics Aklan Cultural Center, Kalibo, Aklan Mr. Delegencia: One of the academic requirements of the Bachelor of Arts (AB- 4 English) curriculum of the Aklan State University is for students to undergo an On-the-Job Training (OJT) with a minimum of 189 hours in any office. As regards to this, may we request from your office the accommodation of Mr. Joemarie D. Guiller for his OJT in your office. We firmly believe that his training in your office could provide him the relevant experiences necessary for frontline employees. We would highly appreciate the assistance you could extend as regards this request. Very truly yours, (Sgd.) MARY EDEN M. TERUEL, PhD Practicum Adviser Noted by: (Sgd.) MARY EDEN M. TERUEL, PhD Dean, School of Arts and Sciences Approved: (Sgd.) MANUELITO V. DELEGENCIA PASO, Bureau of Agricultural Statistics
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Appendix C. Compilation of Weekly Progress Report WEEKLY PROGRESS REPORT Students Name : Joemarie D. Guiller Week Number : 1 Inclusive Date : January 17-20, 2012

Date

Accomplishment

January 17&18, 2012

Reported seminar

and on

attended survey on

the

two

days

characterizing

small farmers of the Philippines.

January 19, 2012

for his permission to conduct a survey on their Barangay. Locate the house of the sample respondent and able to finished interview 2 sample respondents.
Conducted a survey and able to finished

January 20, 2012

interview 2 sample respondents.

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee

Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC

WEEKLY PROGRESS REPORT Students Name : Joemarie D. Guiller Week Number : 2 Inclusive Date : January 24-27, 2012 Date Accomplishment

January 24, 2012

Locate the house of the respondent and then conducted the survey and able to finished interview 2 sample respondents.

January 25, 2012

Familiarized

with the different office facilities. Encoded and

equipment

and

printed Memorandum of Understanding and Acknowledgement letters. January 26-27, 2012

survey and able to finished interview 4 sample respondents.

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee

Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC

WEEKLY PROGRESS REPORT Students Name : Joemarie D. Guiller Week Number : 3 Inclusive Date : January 31-3, 2012 Date Accomplishment

January 31, 2012

Locate the house of the respondent and then conducted the survey and able to finished interview 2 sample respondents.

February 1, 2012

Went

to

Bureau Office

of and

Agricultural asked for

Statistics

clarification about the list of sample respondents also asked for another list of and respondent able to and continue the 2 survey sample accomplished

respondents. February 1&2, 2012

survey and able to finished interview 4 sample respondents

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
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WEEKLY PROGRESS REPORT Students Name : Joemarie D. Guiller Week Number Date : 4 Accomplishment Inclusive Date : January 7-10, 2012

February 7&8, 2012

Edited all the data gathered from the respondent checking and of and able to finished 10 respondents questionnaire. It involves completeness, of the consistency information acceptability

collected from the respondents. Edited all the data gathered from the respondent respondents the and able to of finished and 8 questionnaire signed

February 9, 2012

Certification

Appearance

accomplished the call sheet. February 10, 2012 Reviewed questionnaire for the if all there is respondents information of all

or data that lacks. Filed all documents general editing and information gathered verifying

questionable information. Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
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WEEKLY PROGRESS REPORT Students Name : Joemarie D. Guiller Week Number : 5 Inclusive Date : February 14-17, 2012

Date

Accomplishment

February 14, 2012

Reported

and

attended

the

seminar

on

survey on 2012 Survey of Food Demand for Agricultural Commodities.

February 15, 2012

to asked for his permission to conduct a survey on their Barangay. Locate first the house of the sample respondent. February 16&17, 2012
Conducted a survey and able to finished

interview 4 sample respondents.

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC

xxvii

WEEKLY PROGRESS REPORT Students Name : Joemarie D. Guiller Week Number : 6 Inclusive Date : February 21-24, 2012 Date Accomplishment

February 21, 2012

Continue the survey and able to finished

interview 2 sample respondents for that day. February 22, 2012

the

house

of

the

sample

respondent and continue the survey and able to accomplished 2 respondent of the survey. February 23, 2012
Continue the survey and accomplished the

remaining 1 respondent. and signed the Certificate sheet. February 24, 2012 Edited all the data gathered from the respondent. completeness, acceptability of It involves the checking of and consistency of Appearance and Call

information

collected from the respondents.

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC

xxviii

WEEKLY PROGRESS REPORT Students Name : Joemarie D. Guiller Week Number : 7 Inclusive Date : February 28-30, 2012

Date

Accomplishment

February 28, 2012

Checked and reviewed all the documents

if

there

is

information

or

data

that

lacks. February 29, 2012

all

documents

for

the

general

editing of all information gathered and verifying questionable information. February 30, 2012 Checked and prepared Daily Time Record and filed it for the approval Delegencia. of Sir

Prepared by: (Sgd.) JOEMARIE D. GUILLER Student Trainee Noted: (Sgd.) MANUELITO V. DELEGECIA Director, BAS POC

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Appendix D. Compilation of Daily Time Record (DTR) DAILY TIME RECORD JOEMARIE D. GUILLER

For the month of January 17-31, 2012 Official hours for arrival and departure Regular days_______ Saturdays_______

A.M. Days
17 18 19 20 24 25 26 27 31

P.M. Departure
12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00

Arrival
8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00

Arrival
1:00 1:00 1:00 1:00 1:00 1:00 1:00

Departure
4:00 4:00 4:00 5:00 5:00 5:00 5:00

I certify on my honor that the above is a true and correct report of the hours of work performed, record of which was made daily at the time of arrival and departure from office.

(Sgd.) JOEMARIE D. GUILLER Student Trainee

(Sgd.) MANUELITO V. DELEGENCIA Director, BAS POC

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DAILY TIME RECORD JOEMARIE D. GUILLER For the month of February 1-30, 2012 Official hours for arrival and departure A.M. Days
1 2 3 7 8 9 10 14 15 16 17 21 22 23 24 28 29 30 31

Regular days_______ Saturdays_______ P.M.

Arrival
8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00 8:00

Departure
12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00

Arrival
1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00 1:00

Departure
5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00 5:00

I certify on my honor that the above is a true and correct report of the hours of work performed, record of which was made daily at the time of arrival and departure from office.

(Sgd.) JOEMARIE D. GUILLER Student Trainee

(Sgd.) MANUELITO V. DELEGENCIA Director, BAS POC

Appendix F. Performance Rating PERFORMANCE RATING Students Name: JOEMARIE D. GUILLER

Performance Rating: ______________

Comments:_______________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ _________________________________.

MANUELITO V. DELEGENCIA BAS POC Regional Director

Criteria: Physical Appearance Courtesy Human Relations Punctuality and Attendance Initiative Stress Tolerance 15% 15% 20% 20% 15% 15% 100%
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__________ __________ __________ __________ __________ __________