What if a single decision could bring you 5000 more student applications in just 1 year?

Admissions offices are at the center of every university’s success. They handle thousands of applications, communicate with prospective students and manage countless documents – all while ensuring applicants feel supported. Without the right admissions software, this can lead to inefficiencies and frustration.

Why do universities need admissions software to overcome key challenges?

At Ca’ Foscari University of Venice, the absence of a centralized admissions software led to significant challenges.

“Before DreamApply, students had to send paper copies of their documents. Everything was managed via email,” recalls Krystina Stermole, Head of the Outreach and Recruitment Unit.

“It was impossible to process all applications through email. Now, with everything in one tool- tasks, communication and evaluation – it’s completely different,” adds Alessandro Bertollo, International Admissions Officer.

DreamApply’s admissions software became their solution. Our features helped Ca’ Foscari streamline operations and improve the applicant experience. Students like Caridad Tinaye Munyawiri and Sebastián Quiñónez experienced these benefits firsthand.

“The process was relatively easy. I was able to select what country I was from, and it tailored the information to my needs,” Caridad shares.

What growing challenges do admissions teams face?

Admissions teams face mounting challenges that can strain their efficiency. The core issue lies in the overwhelming number of tasks they must manage, often using disconnected tools and outdated methods. For example, manually tracking applications across spreadsheets, emails, and file storage systems not only consumes valuable time but also increases the risk of errors, such as missing key documents or overlooking follow-up deadlines.

These fragmented processes slow down workflows and create bottlenecks. A team member may spend hours piecing together information from different platforms just to address a single applicant’s query.

Meanwhile, applicants are left in the dark, waiting for updates or clarification. This lack of transparency often leads to confusion, repeated inquiries, and even disengagement.

Consider a typical scenario: an applicant submits their documents but isn’t informed that a crucial form is missing. By the time the admissions team notices, the delay has already caused frustration for the student, potentially discouraging them from continuing the process. Without a unified system, admissions offices are not only burdened by inefficiencies but also risk damaging the applicant’s trust in the institution.

“We are now processing thousands of applications every year. DreamApply is the tool we recommend for anyone in an international unit like ours,” says Alessandro Bertollo, International Admissions Officer.

How does DreamApply’s dynamic task management transform admissions?

DreamApply provides a streamlined, centralized platform that addresses the key challenges faced by admissions teams. At its core, it consolidates all tasks, documents, and communication into a single hub, allowing teams to efficiently manage the entire admissions process.

“It allows all roads to converge in one hub,” explains Krystina Stermole, Head of the Outreach and Recruitment Unit at Ca’ Foscari University. “Students can find everything they need in one place, and our team works more efficiently.”

Customizable task templates guide applicants step by step, ensuring they know exactly what is required at each stage. Automated reminders eliminate the need for manual follow-ups, helping students stay on track while reducing the workload for administrators.

“We can now send the same communication to everyone with a click. It prevents unnecessary and time-consuming email exchanges,” says Alessandro Bertollo, International Admissions Officer.

The admissions software also provides real-time status updates, enabling both applicants and staff to monitor progress transparently.

“As you are sending away all the documents, you will see that it’s easier because it’s only one or two documents that are left. It really helped,” shares Sebastián Quiñónez, a graduate student from Ecuador.

Additionally, DreamApply’s tools enhance collaboration through features like built-in notes, which connect different departments and keep all stakeholders informed. Its flexibility allows institutions to personalize the platform with logos, colors, and workflows that adapt to their unique needs.

“Every year, we can improve the platform to match what we need. It evolves with us,” adds Alessandro.

By combining automation, transparency, and adaptability, DreamApply’s admissions software transforms student enrollment into a more efficient, applicant-friendly experience. This all-in-one solution addresses the complexities of managing thousands of applications while improving the experience for both admissions teams and applicants.

Would you like a risk-free opportunity to optimize your student recruitment?

Want to transform your admissions process like Ca’ Foscari? We would like to offer you a free, personalized strategy plan tailored to your pain points and objectives. Here is what you’ll receive:

1. Suggested steps to automate your most time-consuming tasks

2. Tactics to reduce the rate of incomplete applications

3. Solutions to address your specific international application challenges

Take your next risk-free step here.

About DreamApply

Founded in 2011 in Estonia, DreamApply is an innovation-driven EdTech organization that improves access to education around the globe. DreamApply’s admissions software helps more than 300 educational institutions across 40 countries improve admissions, marketing, financial and other internal processes.

DreamApply’s easy-to-use and customizable software increases student enrollment by 30% and reduces application processing time by 40%. With features designed with and for educational institutions, and integrations with commonly used systems, DreamApply empowers teams to get more done with less effort.

Request a live walk-through of DreamApply with an expert.