How to Get a Domain with an Email Address: 7 Easy Ways
In today’s digital age, emails have become undisputed champions of professional communication, making it essential for businesses to leverage this channel. Moreover, a custom domain with an email containing your business’s name helps your brand make the right impression on prospective customers. It makes your business stand out, look professional, and feel authentic. Additionally, a personalized domain and email increase the trust of your customers and leads in your business.
Having a domain and email address—for instance, [email protected]—will help your business reach more customers, drive growth, and increase revenue. Do you want to establish a professional online presence for your business? If so, you’re in the right place! This guide will show you how to get a domain with an email address in 7 easy steps. Continue reading to find out more.
What is a Domain Name?
A domain name is an integral part of your email address that comes after @. The most notable email domains are gmail.com, outlook.com, and yahoo.com. However, they are generic email domains, and they cannot let a brand recognize or distinguish itself from others.
This is where custom email domains come into the picture. It is a unique way to create an identity for your brand on the internet. For instance, a brand like Amazon using a domain name like www.amazon.com might look more appealing to its users and also help them understand the business services easily. Similarly, your business also deserves to create its own unique identity in your target audience’s minds.
Don’t forget that a good domain name should be short, easy to recall, and specific to your brand, ideally the name of your company, which helps improve your search engine ranking. Furthermore, a domain with email also helps establish a uniform platform for all the employees, configure access, and streamline account management.
Reasons to Get a Domain with Email Address
Having a uniform domain and email address benefits your business in several ways. It makes your business email look more professional and reliable because it’s related to your brand. Here are the notable benefits of a domain with an email address:
1. Branding
If your email domain matches your website, it reinforces your brand recognition efforts and makes your email address easier to recall. It’s one of the easiest ways to promote your brand and build trust with your intended audience.
2. Credibility
Using a professional email address with your domain name helps you stand out from competitors. It creates a positive impression of your brand and strengthens your customers' trust in it, making them want to invest in your goods and services.
3. Flexibility
With your email domain, you can easily switch email providers, even without changing your email address or potentially losing data. Moreover, it allows you to create multiple email addresses for different purposes or departments in your workflow, such as “[email protected]” or “[email protected].”
4. Control
An email address with your domain name gives you more control over your email accounts. You can create and manage your team's accounts on one platform. Furthermore, a professional domain with email addresses allows you to configure your inbound and outbound email protocols, set inbox rules, and decide on access levels for each team member.
5. Security
Generic email addresses are more vulnerable to data breaches, but with domain email addresses, you can get several advanced security measures. It minimizes the chances of leakage, protects your email accounts, and keeps your data safe.
Domain Name vs. Email Address: Key Differences
Simply put, a domain name is unique to each website, while an email address is unique to each email account. A domain name serves two key purposes: identifying both a website and an email account. When typed into a browser, it directs users to a website, while it is also used as part of an email address to send and receive emails. A domain name is part of a URL and is included in an email format. Domain names typically end with extensions like .com, .net, .org, or .co. The domain name portion of an email address includes the "@" symbol, and domain formats look like www.exampledomainname.com or www.xyzcorporation.in for websites, while email formats follow [email protected] or [email protected].
7 Easy Steps to Get a Domain with Email Address
Whether you’re a business owner or a freelancer, having a domain with an email address has several benefits, from enhancing brand awareness to enjoying greater security features.
Initially, you need to choose an email provider and a plan that supports your custom domains.
It’s important to note that most email hosting providers offer a free domain with an email address, such as Neo, Outlook, Gmail, Yahoo, and others. However, if you want to get more advanced features for your business, it’s better to choose a premium plan that is specific to your business needs. So, let’s discuss how to get a domain with an email address in 7 easy steps.
Step 1: Choose an Email Domain Name (or Purchase a Domain Name)
The first step is to choose an email domain that helps build the online reputation of your brand. In that case, if you own your domain, you can use it; if not, you can purchase a new one from a reputable domain registrar like GoDaddy or Namecheap.
But before purchasing a new domain, consider a few things, such as:
Your domain name should be concise and straightforward.
It should align with your brand.
Always consider your target audience before choosing a domain.
Steer clear of numbers and hyphens.
Check the domain’s history, ensuring it isn’t associated with scams or spam.
Step 2: Choose Your Registrar
Choosing the right registrar is one of the most important steps in the whole process. Ensure that the registrar you purchase your domain has a streamlined pricing structure with no hidden charges, a good privacy policy, and easy setup and migration support.
Furthermore, while choosing your email domain, configure the length of your registration period. Usually, it ranges from 1 to 10 years, although it may vary depending on your registrar. With this long-term registration period, you can protect yourself from annual price increases. Moreover, enabling auto-renewal of email domains prevents downtime.
Step 3: Pick the Right Domain Extension or Top-Level Domain (TLD)
Now, you need to pick the right domain and email extension for your brand. A domain extension is a part that comes after the dot and includes options like .gov, .com, .net, or .co. Some important points to consider while selecting a domain extension:
.com is the most reliable and widely popular domain extension.
Use country-specific extensions if you are a local business and want to attract audiences from a specific country or region, like in .uk for the United Kingdom and .in for India.
Niche extensions like .photography and .tech highlight your industry specialization.
Note: Always register your domain with email addresses with multiple extensions, as it helps to protect your brand identity. For instance, if your primary email domain is yourbusiness.com, you should also register it as yourbusiness.info or yourbusiness.net. While this could lead to more investment, it will be worthwhile in the long run.
Step 4: Protect Your Domain Privacy with WHOIS Protection
The Internet Corporation for Assigned Names and Numbers (ICANN) mandates domain services to uphold a WHOIS database. With WHOIS protection, you can reduce spammers scraping and keep your personal address confidential. This database should be accessible to the public and contain the contact details of each domain owner. However, you can avoid sharing your details on the WHOIS database; they could be replaced with your registrar’s contact details.
Step 5: Configure Your Email Hosting and DNS Records
During the registration process for your domain with email address, you also need to set up your email hosting and DNS settings. Email hosting is an online service that stores your email messages, associated files, and email accounts on a server. Most web hosting providers include this service in their plans. However, you can choose a premium email hosting service plan for more advanced features.
Once you set up email hosting, you can access your domain registrar’s control panel to configure your DNS records, such as MX and TXT Records, SPF Records, and DKIM Records.
Step 6: Create Email Accounts for Your Domain
After setting up the DNS record, now it's time to create email addresses and aliases in the domain and email hosting control panel. This crucial step plays various significant roles for your organization. These are a few examples of how to create email accounts:
Step 7: Verify Your Domain with Email Accounts Setup and Start Sending
Before sharing your newly created email addresses, send a test email to and from your account. You can create a temporary email address for testing purposes. It will help you see whether your emails are sent correctly and how they look on your recipient’s inbox.
Set Up Additional Features (Optional)
Besides the above steps, you can configure additional features offered by your email provider, including contact syncing, calendars, read receipts, and spam filters.
Configuring Security Settings
Enable security features like two-factor authentication to ensure your emails are protected. This lends an extra layer of security to your email accounts, requiring a verification code to access your account and the password.
Get Domain with Email Address: Neo
Neo is an all-in-one platform that offers a free .co.site domain with its email hosting plans. Additionally, you can enjoy a complimentary one-page website. Neo offers its users an ad-free platform along with various attractive features that can improve your processes and streamline the workflow, including powerful email marketing tools and collaborative platforms.
With Neo’s user-friendly interface, advanced data encryption and protection components, and multi-device support, businesses will gain flexibility and scalability in their email communications.
Neo Pricing
Neo offers different tiers of domain with email hosting plans. Depending on the plan you choose, you can use features such as Smart AI Write, email tracking options, and more.
Business Starter Plan: $1.99/mailbox/month, billed annually
Business Standard Plan: $3.99/mailbox/month, billed annually
Max Plan: $7.99/mailbox/month, billed annually
Steps to Get a Domain with Email Address on Neo
The process to get a domain with an email address on Neo is easy; just follow these steps:
Step 1: Head to Neo’s official website.
Step 2: Now, click on any of the “Get Started” options on the page.
Step 3: In this step, you need to specify whether you want to integrate your existing domain or get a new domain from Neo. If you already do not own a domain, click on “I need a new domain name” and click on Continue. You will get a 15-day free trial on your plan.
Step 4: Enter the domain name you want, such as @yourcompanyname.co.site. Neo will let you use the domain name for a year and provide a one-month free trial on your email plan.
Step 5: Create a customer account by entering the necessary information.
Step 6: Create your first mailbox by using your current email address.
Step 7: Complete the process by purchasing your new email service, which includes a free email with the domain name. Once the payment is completed, you can immediately start sending emails via your new email domain. Also, design your complimentary one-page website.
Wrapping Up
To conclude, getting a domain with an email address projects a professional and reliable image of your brand. Moreover, email hosting is a powerful source that empowers you to customize your email domain and gain control of your business communications. Creating a professional domain and email makes your brand stand out and look more authentic, solidifying your brand’s online footprint.
However, finding the right domain with an email plan can be daunting. That’s why, in this guide, we outlined all the crucial steps that you need to follow while looking for an email address with a domain. Neo is one of the newest platforms that is a great business email option for small and mid-sized companies. So, pick a Neo plan and enjoy your free domain with email hosting services.
Frequently Asked Questions (FAQs)
Q1. Is it possible to create an email account by first purchasing a domain?
Yes! Even without a domain, you can sign up for an email hosting service like Neo. Choose your preferred .co.site domain, pay, and set up an email account—it’s that simple.
Q2. Are there any platforms that allow you to create an email domain address for free?
Yes! In addition to Neo, Bluehost and GoDaddy offer free domain and email hosting with their website or WordPress hosting plans.
Q3. Can I use my custom domain for team email accounts?
Yes, most email hosting providers allow the creation of multiple email accounts for teams or organizations using your custom email domain.