Five Ways to Become a Meeting and Calendar Guru!

Unlock Your Scheduling Superpowers: Our Five Insights into Mastering Meetings and Calendars in Microsoft 365

We’re approaching that magic couple of weeks when project, team and communications coordinators will be busy clearing down Outlook and booking in key meetings and events for Q1 and beyond of the new year.

The updated Calendars in Teams, featured in Scott’s latest YouTube Tutorial, provides the perfect excuse to refine our scheduling strategies and elevate our meeting experiences.

Full disclosure that, this blog contains a fair amount of recycling, but it seemed opportune to reshare five previous Your 365 Coach blogs packed knowledge to transform the ways you manage your calendar and conduct meetings.

Each of these blogs is packed with practical tips and innovative hacks to help you make the most of the new features in Teams and Outlook. Let’s dive in and discover how you can step up your game.

Custom automatic meeting reminders

First shared in April - Custom reminder emails in Outlook add a great touch to your event organisation. This feature allows you to automate multiple reminder emails to yourself and your meeting participants, ensuring everyone stays on track.

 Learn how to use this handy tool to streamline your event planning and improve communication.

Share your calendar with your team

From October - Discover how sharing your calendar in New Outlook can boost team productivity, transparency, and streamline scheduling. Learn the benefits of improved scheduling, transparency, efficient time management, and meeting deadlines.

Follow these simple steps to share your calendar and enhance coordination with colleagues.

Create a personal booking portal

Also from October, you can discover how Outlook's "Bookings with Me" feature can streamline your meeting scheduling process, eliminating the back-and-forth of email coordination. Learn how to set it up, customise your availability, and make the most of this powerful tool to enhance your productivity.

Discover how to say Goodbye to Email Tennis! Simplify Meetings with Outlook’s Hidden Gem

Set up for success in Teams meeting

In July, Matthew shared his essential tips for setting up effective Microsoft Teams meetings. From scheduling by a real person to using templates and fine-tuning meeting options, his insights help you create seamless and engaging meeting experiences.

Embrace his top-tips, perfect for both beginners and those looking to enhance their Teams skills.

Deploy webinars for large meetings and events

In September, we gave an insight to how Microsoft Teams Webinars can transform your virtual meetings and events. This blog explores the versatile Webinar template, offering tools for large-scale presentations and interactive workshops. Learn how to set up, manage, and customise your webinars to engage your audience and deliver a seamless experience.

Read more about how Teams Webinars can revolutionise your online events.

Efficient calendar management and well-organised meetings can significantly boost your productivity and team collaboration. Knowing the tricks, hacks and tools to your disposal help engage audiences and meet your goals.

Happy planning – hopefully we’ve this blogs you’ll be creating better meetings with the tools you already have.

Matthew

Matthew Burrell is a Consultant at Your 365 Coach

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