Sheryl Newman - SharePoint’s Post

SharePoint Online storage quota varies as per different plans of Microsoft 365. If you want to delve deep into the details, then refer to the write-up below. https://lnkd.in/gHjcEFhW #office365

"My Businesses uses Microsoft SharePoint, so I don't need data backup......." In one of my arguably less interesting, but more important posts, let me take a moment to explain why this may not be true. We do quite a lot of work with SharePoint, and the way it handles data, document collaboration etc is, in our opinion, market leading in a competitive space. it does however have some shortcoming when it comes to data resilience. A client of ours recently underwent a migration within their own Microsoft tenant, from one space to another. Whilst this is a straightforward job for us, it highlighted a number of shortcomings within the system that SharePoint is well known for. Not to go in to too much detail, but the way file deletions, moves and copies are handled, and the way the recycle bin works, seem not quite as logical as you might hope, making recovering accidentally deleted items potentially very time consuming. Further, data loss caused through deliberate sabotage can be catastrophic and unrecoverable. The Good IT Company have launched a solution where we backup your SharePoint data every day, silently and outside of your own network. This managed system enables us to recover accidental deletions quickly, and recover you in the event of something far more catastrophic. We even check it regularly to ensure it's doing exactly what it's supposed to be. The cost? £50 per month, covering up to 1TB of SharePoint data with up to 10 users.

💡💡💡I have asked Copilot for top 10 limitations in SharePoint to consider SharePoint Online is a powerful platform, but like any system, it has its limitations. Here are the top 10 limitations you might encounter in SharePoint: 1.Item Limit Threshold - A document library can have up to 30 million items, but performance issues arise when trying to display more than 5,000 items at once 2. File Upload Size- The maximum file upload size is 250 GB, which may not be sufficient for some high-resolution media files or extensive databases. 3. Sync Limit - The OneDrive client has a sync limit of 100,000 items, which can be restrictive for users with extensive files 4.Name Length Limitations: There are maximum name length limitations for files and folders, which can be problematic for deeply nested directories or verbose naming conventions 5.Data Reorganization Costs: Reorganizing data to fit into SharePoint's structure can be prohibitively expensive 6. Recycle Bin Threshold - Items in the recycle bin are retained for only 93 days before being permanently deleted 7.Legacy Data Support -SharePoint has limited support for legacy application data, such as certain databases 8. Invalid Characters - Certain characters are not allowed in file and folder names, which can be an issue when migrating files from other systems 9. Thumbnails and Previews - There may be limitations on generating thumbnails and previews for certain file types 10.Network or Mapped Drives- SharePoint may have issues with network or mapped drives, and there are specific configurations needed for these to work properly These limitations are important to consider when planning to use SharePoint Online for your business or personal needs. Understanding them can help you plan better and avoid potential issues. #sharepoint ##office365 ##microsoft365 ##mvpbuzz

A new SharePoint Premium feature is likely going to be the best one. I had a rocky start with it, though. There are issues to work out, probably more to do with me than the feature itself. Find out more in my latest blog post! #SharePoint #Microsoft365 #SharePointPremium

Did you deploy or are in process of evaluating #microsoft #m365copilot and worried about oversharing internal data? Here is a quick and easy guide to address those high profile or highly secure SharePoint sites: https://lnkd.in/gyc4KnTp

Do you always start with the end in mind? Appetite | Microsoft 365 | BCorp have been supporting a customer who are at the early stages of putting in refreshing their SharePoint environment. The set up was in a traditional folder structure, there were documents duplicated across different areas and too many documents in another single folder 🤣 Does this story sound familiar? This along with integration into our M365 apps is our bread and butter and we have developed a methodology that works. Rather than just migrating documents from a network share or third party system you need to: 1. Find out what is good and bad about the current way of working 2. Understand what the end outcome looks like for the customer 3. Find out what processes and requirements there are It's really tempting just to get your data moved across but you really need to know what you need and work back from there or in time if not immediately it will be an epic fail. If your site is looking like an overgrown jungle and you can't see the wood for the trees, or even the documents for the documents give us a call. We can help you achieve confidence, clarity and control with your documents! #SharePoint #systems #processes

In case you haven't heard, M365 Archive has reached General Availability. Microsoft 365 Archive provides an economical storage solution for inactive SharePoint sites, with additional features set to be introduced shortly. It's an excellent method for reducing expenses as the volume of data increases.

Still paying £££ for extra Microsoft SharePoint storage? £0.16 per GB, per month stacks up very quickly. It's going to cost your business £163.84 for 1TB. Every month. So. What are your options? 👇 1. Archive with Microsoft ✅ Microsoft are working on a solution which allows businesses to archive entire SharePoint sites. It's not ready yet. And we're not convinced it'll save you much. But keep an eye out as we'll be sharing more info in the coming months. 2. Archive with Resolve IT Solutions ✅ We use alternative cloud-storage which costs a tiny fraction of what SharePoint does. 3. Move your data back to site ✅ Really?! Yes - do seriously consider this, weighing the pros and cons carefully. Your data grows with your business. Without proper management it can cost you a small fortune. Get in touch for more info.

Guess what 𝗥𝗲𝘀𝘁𝗿𝗶𝗰𝘁𝗲𝗱 𝘀𝗲𝗮𝗿𝗰𝗵 𝗶𝘀 𝗰𝗼𝗺𝗶𝗻𝗴 to SharePoint if you use Copilot for Microsoft 365. This new feature will help you get started with Copilot for Microsoft 365. We all know governance can be a real pain 😓, but this makes it easier by giving you time to review and audit site permissions. It’s designed to help you maintain momentum with your Copilot deployment while you have time to implement robust data security solutions from 𝗠𝗶𝗰𝗿𝗼𝘀𝗼𝗳𝘁 𝗣𝘂𝗿𝘃𝗶𝗲𝘄 and manage your content lifecycle with 𝗦𝗵𝗮𝗿𝗲𝗣𝗼𝗶𝗻𝘁 𝗔𝗱𝘃𝗮𝗻𝗰𝗲𝗱 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁. Combined, these two solutions offer a complete solution for data discovery, protection, and governance. 🛡️🔍 So, how does it work? 🤔 Restricted SharePoint Search allows you to disable organization-wide search, and to restrict both Enterprise Search and Copilot experiences to a 𝗰𝘂𝗿𝗮𝘁𝗲𝗱 set of SharePoint sites of your choice. Plus, whether you’ve enabled Enterprise Search or Restricted SharePoint Search, users in your organization will still be able to interact with files and content they own or that they have previously accessed in Copilot. 📂🔒 Remember, restricted search is 𝗼𝗳𝗳 𝗯𝘆 𝗱𝗲𝗳𝗮𝘂𝗹𝘁. When you turn it on, it’s on for everyone. Users can find: • Allowed SharePoint sites set up by admins. • Content from sites they often visit. • Their OneDrive files, chats, emails, calendars. • Files shared with them. • Files they viewed, edited, or created. The roll-out starts soon in April. It’s part of the Copilot Microsoft 365 subscription. Stay tuned! When you need help setting up Copilot/SharePoint or Microsoft Teams make an appointment. You’ll find the link in my profile.👨✈️ Let me know what you think of this new feature in the comments!👇 #microsoftcopilot #microsoft365 #microsoftteams

How do you connect to a Sharepoint folder in Power Query if you don’t have “Connect to Sharepoint folder” as an option? And why might you want to do this? I use it most often for creating multiple budget and forecast rounds - so that other users can edit budget files in a specific budget round folder (eg “project X” in a folder labelled “Mar-24 Budget Round”) and I can use Power Query to bring them all the files together. This helps make a quarterly rolling forecast process a doddle. There are several excellent guides online for how to connect Power Query to a Sharepoint folder which come up when you Google - among others, from Wyn Hopkins, Mark Proctor and Mynda Treacy. However, all of the videos or blogs I could find assumed that you had a “Connect to Sharepoint folder” as an option. I didn’t have this option. I checked several work licences as well, nothing doing. This was where I found out that you need Apps for Enterprise to get this option to appear. Those of us trying to automate stuff with plain old Apps for Business would have to look elsewhere. Or would we? I had the breakthrough moment when I was watching Wyn’s video and saw the code line that his magic “Connect to Sharepoint Folder” button generated. I wondered: What happens if I type that code into a blank query, making adjustments for my Sharepoint Library path. And it just… worked! Now at this point, I had all the details of what to do in this post, but when I published it this morning, LinkedIn turned all my file path examples into (dead) links, and I couldn't work out a way around this. So instead, there's a link to my blog in the comments where I set out what to do. In the meantime, if anyone knows how I can have text URLs in LinkedIn posts WITHOUT them becoming links, do let me know! [Image shows a picture of a Sharepoint folder, with the Library circled at the top. This made sense when I had all the instructions in this post, but probably doesn't now. Oh well. Got to keep the algorithm happy]