Luke Wade’s Post

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Accounting Firm Owner | We Help Business Owners Build Better, More Profitable Businesses💰

One thing we’re working on at LBW Advisory at the moment is standardising the way we gather all the info we need to start a job. We complete thousands of jobs each year, for a diverse range of clients. Meaning that when we let the info flow in however our clients want to give it to us, we start each job from a different place each time. This creates inefficiencies throughout the remainder of the job, makes it difficult to systemise the process across the entire business and makes the end result more variable. It’s made me think really hard about all of the other businesses (almost all of them) out there that would benefit hugely from standardising the way the work comes in. I'm thinking particularly about the small guys - the one or two person companies where the main contact is the owner and only form of contact is their mobile number and if they’re semi-organised, an email address. In a recent blog post, we looked at the benefits of the owner of small plumbing business creating an online form to funnel all of their in bound inquires into a single, consistent format. Click on the link to read the post: https://lnkd.in/gvtZknxT The form could gather: 1. Customer details - name, phone, email, address etc 2. Job details - address, urgency, what’s involved, parts required, photos of the job/problem etc It could also ask questions with the potential to upsell or add additional services to the same job, or be a means of clearly communicating payment terms or minimum fees before the job is even discussed. Once the form is submitted, it would generate an automatic response confirming receipt and estimated response time from the owner. I can think of many flow on benefits to the business, however a few of the immediate ones could include: 1. Reduction in distraction time while at work - now an incoming call, text or email can be answered in 30 seconds with a template answer directing them to the form, rather than 10 minutes trying to gather scattered info about the job and needing to remember to action it later. 2. The completed form lands in the owners inbox, meaning it’s hard to forget and super simple to batch all the in bound inquiries at once. 3. The information gathered is thorough and the same each time. This will make quoting accurately much easier. 4. You can gauge urgency of the job, which should dictate your price and also allow flexibility in scheduling. 5. Should create much less back and forth when you are at the job - you have already the bulk of the information you will need. We’ve been doing this in one way or another for years, but hoping a few little tweaks will have a snowballing effect on our entire job management process.

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