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Meetings can either be a powerful tool for alignment and progress—or a colossal waste of time. The hidden cost of wasteful meetings is enormous for every company. But short of going Full-Bezos (where slides are banned in favor of 6-page narrative memos), we have our own way of making meetings productive and there is one simple thing we do that makes all the difference (See 3 below). I created a template for meetings at Powtoon which follows the following principles. 1️⃣ Context is Key Start with a clear and expressive meeting name that immediately communicates purpose and is on the screen when you enter the meeting. Add a subheading for more detail. Your team should walk in knowing: → Where they are. → Why they’re there. And walk out knowing: → What to do next. You should devote one entire slide to setting the context: the background of why the meeting is taking place. 2️⃣ Be Clear, Not Clever Keep your language simple and your goals laser-focused. Complexity and jargon only slow communication. Instead, use metaphors, stories, and clarity to drive understanding. If a 10-year-old can get it, you're doing it right. 3️⃣ Have a Visual Baseline This is the one thing that makes all the difference. People may understands words according to their biases, but visuals have a way of hitting the mark. So have a clear visual baseline, an agenda or key graphic, to keep participants engaged. We often play a short powtoon that outlines the context of the meeting. This anchors the discussion and prevents derailments. 4️⃣ Goal-Driven Agendas Every meeting needs: → A goal (where we want to be at the end). → An agenda (the steps to get there). →Clear next steps (recap and follow-ups). Why It Matters Providing context and clarity doesn’t just make meetings better—it energizes your team. Clear direction allows individuals to bring their creativity and expertise, making them feel valued and inspired. 💡 If you want a copy of our meeting template please leave a comment, I’ll get it to you. #Leadership #TeamAlignment #MeetingTips #Powtoon #BusinessStrategy

How to Have an Effective Meeting ------ 95% of people state they can’t stay focused in meetings. The Ultimate Guide to Effective Meetings. When people constantly lose focus in meetings They quickly become… pointless. It’s time to stop wasting time in unproductive meetings. Save and study this guide for more effective meetings: 🏅 Jeff Bezos's 3 golden rules for productive meetings. 1. The two-pizza rule ↳ Limit the number of people to that which two pizzas can feed. 2. Ditch PowerPoints ↳ Ditch the slide shows. Bezos requires detailed written narratives instead. 3. Embrace Silence ↳ Start by dedicating 30 minutes to read the memo. 6️⃣ best practices to elevate your meetings: 1. Define a clear purpose and agenda. 2. Encourage active participation from all. 3. Select a skilled individual to lead the meeting. 4. Conclude with specific next steps and action items. 5. Explore alternative methods of effective collaboration. 6. Continuously seek feedback and focus on improvements. 👀 Reduce your meetings with 3 proven tips: 1. Establish “No meeting days”. 2. Be very selective with your time. 3. Use meeting tools to your advantage ⚡ 4 Ultimate Meeting Hacks: 1. Have meetings whilst on walks. 2. Richard Branson's stay stood up rule. 3. Cover agenda topic and points in 5 minutes. 4. Invite the 20% of people who will drive 80% of the value 🖥️ Last but not least 5 must-have meeting tools: 1. Otter Ai 2. Loom 3. Tactiq 4. Canva GPT 5. Whimisical Diagrams GPT #brand #leadership #productmanagement #creative #employee #corporate

You want to know how to run meetings like a billionaire? 🤩 2 minute read 👀 Look no further than the leader of Amazon Jeff Bezos who banned PowerPoint in his meetings in favour of memos 😮 Instead of getting people to kick off the meeting by reading bullet points from the board. A memo is passed around for each employee to read setting the tone for the meeting before anyone even speaks. This technique gets everyone focused and engaged from the outset and gets everyone on the same page creating a more meaningful and efficient discussion during the meeting. By keeping employees up to date with regular memos on developments gives people more time during meetings to have a more proactive discussion. Here are the top five benefits you might see in your business meetings: ✅ Efficiency: Insist everyone read the memos before the meeting begins. The memo gives people a chance to get up to speed on a topic in advance, meaning you can hit the ground running. That saves valuable time. ✅ Better questions and discussions: Since everyone now starts with the same information and has time to process it, questions are a lot deeper and more thought-provoking, which makes the discussion more robust. People who have had time to think issues through arrive ready to make their points. ✅ A more level playing field: Too often, the same people in a company get all the attention. They're the ones who speak loudest or make the prettiest slides. Using memos rather than PowerPoint gives all participants a chance to be heard and to share their thinking clearly, which makes it more likely that the best ideas and thinking will surface. ✅ Strategic thinking: To write a memo, team members need to take the time articulate a point of view that is supported by facts. While a PowerPoint slide can list facts and figures, a memo requires deep thinking and a narrative, and writers have to really make their case. This is a great practice and a lost art in today's fast-paced digital world. ✅A historical record of ideas and decisions: If anyone misses a meeting, the memo is available to provide background and context. These memos also serve as a record of the reasoning behind decisions over time. You can save memos, make them searchable, add them to learning management system, use them for training, and more. What do you think about this technique to improve efficiency in meetings? Is Bezos onto something or not? Let us know in the comments below! #Eventmenagement #meetinireland #corporatemeetings #effectivemeetings

Ever feel like your meetings are just a waste of time? Do you leave them with more confusion than clarity? 😕 Many teams face this issue because they don't have a solid system for capturing and organizing information. Here's how you can change that with Notion's Meeting Summaries feature. - Identify what's missing: Notice what makes your meetings unproductive. Is it lack of focus or poor follow-up? Ask your team for their thoughts. 🕵️♂️ - Research best practices: Look into how successful teams run their meetings. Read about their techniques and tools. 📚 - Use Notion's Meeting Summaries: Start using this feature to automatically summarize your meetings. It can capture key points and action items, saving you time and effort. 📝 - Review and act: After each meeting, check the summary. Make sure everyone knows their tasks and deadlines. 📅 - Improve continuously: Keep tweaking your approach based on what works and what doesn’t. Get feedback from your team regularly. 🔄 Using Notion's Meeting Summaries can turn your meetings from chaos into productive sessions. It ensures that nothing gets lost and everyone knows what to do next. 🚀 Ready to make a change? Try Notion's Meeting Summaries in your next meeting and see the difference. Share your experience in the comments! 💬 My name is Kilton Fernandes and I teach people how to unlock productivity with Notion here on LinkedIn. Follow me for more tips and tricks. 📲 #productivity #Notion #meetings #worksmarter #efficiency #teamwork #digitaltools #meetingnotes #taskmanagement #collaboration #worktips #organization #techtips #workflow #letsconnect

How to Have an Effective Meeting Original Content Creator: Chris Donnelly (give him a follow) ------------ How to Have an Effective Meeting The Ultimate Meeting Cheat Sheet. 95% of people in meetings state they lose focus Rendering the meeting… pointless. It’s time to change that. Save this sheet to improve the effectiveness of your meetings. Here’s a look at what’s inside: Bezos 3 Golden Rules which encompass: ↳ Silence ↳ Small sized teams ↳ Narrative memos The 6 best practices: 1. Define a clear purpose and agenda. 2. Encourage active participation from all attendees. 3. Empower a skilled meeting leader. 4. Conclude with specific next steps and action items. 5. Explore alternative methods of collaboration. 6. Continuously seek feedback and improve. 3 proven tips to reduce your meetings: 1. Establish no meeting days 2. Master your calendar 3. Utilise tech tools Meeting hacks: 1. Conduct meetings on the go. 2. Have stand-up meetings 3. Cover agenda points in 5 minutes 4. Invite people who will drive 80% of the value Usr cutting edge tools: 1. Otter Ai 2. Loom 3. Tactiq 4. Canva GPT 5. Whimisical Diagrams GPT End hours of procrastination. 2024 is the year to take control of your meetings. What’s your top tip for better meetings? Let me know below ⬇️ _____________________ Original Content Creator: Chris Donnelly (give him a follow)

67% of meetings are considered a failure Credit to: Chris Donnelly Original post below ⬇️⬇️⬇️ "67% of meetings are considered a failure When regarding productivity (Harvard Business Review). Want to know how to change this?  Study one of the most successful CEOs - Jeff Bezos. Take back control of your meetings.  By stealing this cheat sheet. Here’s a sneak peek of what’s inside: Check the 3 rules for ultra-productive meetings 1. The two-pizza rule ↳ Limit attendees to the number of people two pizzas can feed. 2. The empty chair rule ↳ Leave one chair empty to represent the customer. 3. Avoid powerpoints ↳ Ditch the slides. Bezos requires 2-6 page written memos instead. Knowing the rules is just the start.  Here's how to grow through actionable tips: 1. Keep it small ↳ Only invite the 6-8 people who are absolutely essential. ↳ No spectators allowed. 2. Write a detailed memo ↳ Craft a structured, 6-page narrative that argues your position. ↳ Bullet points are banned! 3. Begin with "study hall" ↳ Spend the first 20-30 minutes of the meeting reading the memo in silence.  ↳ Get everyone on the same page. 4. Dive into a messy discussion ↳ Don't hold back on debate and tough questions. 5. Finish with action items ↳ End every meeting by assigning clear next steps with owners and due dates. TLDR: 1. Ditch PowerPoint 2. Encourage open debate. 3. Invite essential people only. 4. Finish with clear action steps. What’s your top tip for handling effective meetings? Let me know below ⬇️ ♻️ Repost this to help others in your network transform their meetings. 📌 Want to download a high-res PDF of this sheet? 1. Follow Chris Donnelly  2. ♻️ Repost to your network 3. Subscribe to: https://lnkd.in/eVCiGdBU Follow the above steps and receive this + 50 free learning resources to help you level up your business, career, and life." ____________ Discover the best Office Productivity Hacks right here. Follow for the tips and tricks you need.

The question isn’t just “Do we need a meeting?” but “How can we meet smarter?” The visual flowchart from Justin Wright offers a powerful tool to help you decide when (and when not) to schedule that meeting. Meetings can be a battleground of productivity – the right ones catalyze action, but the wrong ones can halt momentum. Before you send out your next meeting invite, take a breath and navigate through this quick checklist, inspired by a pragmatic flowchart from Justin Wright: Strategic Thinking Time? If there's no need for collective brainstorming, block out time for individual strategic thinking instead of a group sit-down. Collaborative Input Necessary? Only summon the troops if you truly need diverse input to move a project forward. Otherwise, proceed with trust in individual competence. Real-time Talk? If an email can suffice, skip the meeting. Real-time dialogue is reserved for nuanced exchanges where tone and immediate feedback are crucial. Virtual or Physical Presence? Face-to-face is unbeatable for certain discussions, but don't underestimate the power of a video call to connect and resolve issues efficiently. And when the stars align for a meeting: ✅ Keep it short and sweet. ✅ Limit attendees to necessary personnel. ✅ Come prepared – no one likes a time-waster. ✅ Have an agenda that's tighter than a drumskin. ✅ End with action items that spell out 'Who does What by When'. Don’t let meetings be the black hole of your workday. With a touch of discernment and a dash of strategic planning, ensure every meeting is meaningful – or better yet, find that not every decision needs a meeting. 👉 If you liked this, share it and follow me so you don't miss out on more interesting tech trends, productivity insights and strategic maneuvers coming your way! #Productivity #MeetingCulture #WorkSmart #Leadership #Efficiency

Why does Jeff Bezos never eat more than two pizzas in a meeting? Every week, I’m sitting in meetings where I’m only needed for a fraction of the discussion. When you work with multiple interdisciplinary clients, it gets even worse. Sound familiar? Meetings are the ultimate productivity killer. They drain time, slow down execution, and when you’re managing diverse client needs, they can feel endless. As someone who values execution above all else, I’ve had to rethink my approach. Jeff Bezos has a few rules for meetings that can help anyone regain control of their time—even if you’re balancing multiple clients across different disciplines. Here’s what I learned from his methods: ↳ Keep it lean. Only include people who truly need to be there. Every unnecessary person dilutes focus. ↳ Ban PowerPoint. Instead, provide written memos. They encourage clear thinking and ensure everyone is aligned from the start. ↳ Two-pizza rule. If two pizzas can’t feed everyone, your meeting is too big. ↳ Prepare for silence. Begin by reading the memo together. This guarantees that everyone is fully present and informed. With multiple clients, meetings can quickly spiral into never-ending updates and overviews. If 80% of what’s being discussed doesn’t need your input, it’s time to cut back. Protect your time. Prioritize action. Let’s transform meetings into a tool for efficiency, not an obstacle to getting things done. – ♻️Repost if you wanna have fewer meetings. 📥DM me if you wanna relentlessly execute & grow with me.

How to Have an Effective Meeting by Jeff Bezos: 5 Rules for Productive Meetings In this post, we'll explore Jeff Bezos' three rules for productive meetings, which can help you run more efficient and effective meetings at your company. The Two-Pizza Rule: Keep your meetings small. Bezos believes that meetings should have no more attendees than can be fed with two pizzas (6-10 people). This promotes clear communication and faster decision-making. No PowerPoint, Just Memos: Ditch the slides and replace them with well-written memos. Bezos banned PowerPoint presentations at Amazon, requiring instead 2-6 page written memos. This encourages clearer thinking and better communication of ideas. The Empty Chair Rule: Imagine an empty chair at the table. That chair represents the customer, reminding everyone to prioritize customer needs in all discussions and decisions. Run Meetings Like Jeff Bezos in 5 Steps The perfect meeting, according to Bezos, blends the precision of a well-constructed document with the chaos of an unstructured discussion. Here's a 5-step method to achieve this: Keep it Small: Limit attendees to 6-8 people for maximum efficiency. Ditch slides for a detailed Memo: Write a structured, 6-page narrative that gets your point across. Ban bullet points! Start with a Study Hall: Silently read the memo for 20-30 minutes to get everyone on the same page. Encourage deep, messy discussion: Dive into debate and questions. Let ideas flow, even if you run long. End with action items and shared Notes: Assign next steps with owners and due dates. Share notes to keep everyone accountable. By following Bezos' 5-step method, you can 10x the power of your meetings and and and improve your team's productivity. Want to learn more? In the comments below, share your favorite tips for running effective meetings! #productivity #meetings #leadership #jeffbezos

95% of meetings leave people unfocused and distracted. Here is how to have an effective meeting: If most people in a meeting aren't focused it renders the meeting pretty pointless. Let's do something to change that. Steal this sheet to have an effective meeting. Here's a sneak peek at the sheet: Jeff Bezos' 3 golden rules: 1. The two-pizza rule 🍕 2. Ditch the PowerPoint 🪧 3. Embrace silence 🧘🏻 6 best practices to elevate your meetings: 1. Define a clear purpose and agenda. 2. Encourage active participation from all attendees. 3. Empower a skilled meeting leader. 4. Conclude with specific next steps and action items. 5. Explore alternative methods of collaboration. 6. Continuously seek feedback and improve. 3 proven tips to reduce your meetings: 1. Establish "no meeting days" ❌ 2. Master your calendar 📅 3. Leverage tech tools 🛠️ Meeting hacks: 1. Implement meeting-free days. 2. Steve Jobs' walk meetings. 3. Richard Branson's stand-up rule. 4. Warren Buffett's 5-minute rule. 5. Elon Musk's 80/20 rule. Meeting tools: 1. Otter AI 2. Loom 3. Tactiq 4. Canva GPT 5. Whimsical Diagrams GPT Let's reclaim the focus. Time to have an effective meeting today. What's your one meeting hack? Let me know below ⬇️ - - - - -