How can you use time management techniques to allocate time for slides more effectively?

in my experience as trainer, i will do planning first before i develop any module, everything must be plan, no such thing it happen by naturally. i will develop training plan include time in every single slide, but not only time, i also put what type method i will give to audience, is it visual, auditory or kinestatic method. it must very spesific, so we will obtimize time in very good manner.

Another perspective to consider is incorporating storytelling elements into your presentation. While having a clear goal and outline is essential, weaving a narrative throughout your slides can captivate your audience attention and help them connect Storytelling can make your presentation memorable and engaging, enhancing the impact of your content beyond just facts and figures

Build flexibility into the slide-deck. Having slides that are full of text (is not only awful for the attendees) but also creates a checklist of items that HAVE to be covered. Using images, cues or other trigger items will allow the presenter the flexibility to adjust how much time is spent on that topic. Even with practice, there are always other variables (introduction takes too long, A/V issues, last speaker ran into your time slot, questions from audience). Having flexibility built into slides allows the presenter to modify for time - on the spot, without the audience feeling like items were missed. With specific learning objectives as the goal, adapting in the delivery is important for time management.

As my experience time management is a very important thing otherwise you will imbalance your personal and professional life for best way to manger your time effectively is ‘Eisenhower matrix’ by which you can understand to which task you want to prioritise. After that went need to follow 3 3 3 method in which spend 3 hours on your most important task Complete 3 small task and work on 3 to maintain your activity.

- Do not leave any job unfinished. - Do not just learn from your mistakes, learn from mistakes of others too. - Do not get involved in any kind of unethical practices.

While creating slides, my objective is to keep a storyline on whole and how next slide is related to previous slides. Then to focus on the outcome from each slide like why this slide,what my audience will know out of it. Timing is dependable as few slides might just take less a minute but some need to be explained but at the end to complete entire presentation within sloted time limit is advisable.

Know why you are speaking and know you are speaking to. You speak for one of 3 reasons: 1. To sell 2. To educate 3. To be seen Be very clear you know the priority order of these and please be honest with yourself of your agenda. Then when you know, determine your outcome for speaking and match that to your audience. Eg. if you are selling, does the audience want it, know about it and desire it. 2. If it’s to educate, is the audience already educated, are they pre-schoolers or are they unaware of what you teach? 3. What do you want to be known for, is anyone else known for this and how are you different, special and how are you going to convey that to? What do you want the audience to think, feel and act after they have seen & heard you?

Having a clear goal and understanding the audience is paramount. Knowing available time is the second important factor in your presentation. if the audience has good knowledge of the subject, it is not needed to have a long introduction. Presenting clear goals or goals at the beginning of the presentation allows the audience to adjust their expectations about subjects. But the presenter must present what he announced. It is very important that the audience gets given a promise and goes home with the feeling that they learned something.

To effectively manage time and achieve goals, break down goals into tasks, prioritize by importance/urgency, create a schedule with specific times, eliminate distractions, delegate tasks, say no to overcommitments, time block for work/meetings/breaks, use time-saving tools, take breaks, and continuously review/adjust strategies for optimal productivity/efficiency.

To optimize slide creation, establish a clear goal for your presentation, defining its purpose and key messages. Tailor your objectives to your audience, align them with broader goals, and ensure they meet SMART criteria. Once the goal is set, create a well-structured outline, starting with a compelling introduction and logically organized body content. Incorporate supporting evidence, smooth transitions, and engaging elements for audience retention. Conclude with a strong summary and, if relevant, a clear call to action. This approach ensures a focused and time-efficient slide creation process.

What matters most in managing time in a presentation is ensuring that you are connecting with the audience. It is not about going through every slide but sassying out what matters to the audience. In fact slides are only a guide not the rule. If you are in tune with what matters to audience you may find you have to ditch your gloss presentation and deal with what is of import to the audience otherwise you may lose the audience. Still having the basics right is key.

10/20/30 rule, What is it? As per Human nature and psychology, this rule came into existence. But, Why so? The reason is that A human brain can maintain focus for a maximum of 20 minutes at a stretch. To keep it minimal, and upto the main topics the maximum slides should be ten, so that it could contain all the important knowledge. Additionally, to enhance readability and capture attention, it is advised to use a font size of thirty, minimizing the effort required for effective reading.

The 10/20/30 rule is indeed a powerful tool for effective presentations. By emphasizing brevity, clarity, and legibility, it guides presenters to distill their message to its essence. This approach not only respects the audience's time but also enhances message retention. Great reminder!

Agree. "If you cannot present your thoughts in one page, you probably don't know your stuff well." In most cases, sharing too much on one page or at one go make it difficult for the receiver to grasp the key points.

I was taught: 1 minute per slide As little words as possible As many diagrams / photos as possible You are the focus, not the slides They are to prompt you They are there to create structure They don’t really matter 😀 Most important - Have fun!

The 10/20/30 rule, popularized by Guy Kawasaki, suggests that a presentation should ideally have: 10 Slides: Limit your presentation to 10 slides to maintain audience engagement. Focus on key points and avoid unnecessary details. 20 Minutes: Aim to deliver your presentation within 20 minutes. This duration is generally suitable to hold the audience's attention. 30-Point Font: Use a minimum font size of 30 points for text on your slides. This ensures readability and prevents information overload.

This 10-20-30 rule in presentation is best rule to make the presentation clear and concise. It helps to keep content clear in 10 slides, can share the views in 20 minutes and keep clear in font size of 30. It helps to keep listener engaging and enjoying.

In my experience you want to have just enough information that your audience can reference later, but not too much information that you can present without reading from the slides. The 10/20/30 rule will help you with not overloading but having just enough. Presenting isn’t my favorite thing to do, but I am much more comfortable and prepared when I can efficiently and effectively present my data. And too much data will overwhelm you.

To optimize presentation slide time, meticulous planning and rehearsals for each slide are crucial. Each slide should convey a singular idea or cohesive group, avoiding verbosity. Visual appeal, using relevant images, charts is pivotal for audience engagement. Manage time rigorously, aiming for 1-2 minutes per slide. Incorporating seamless navigation between slides enhances audience connection. Introductory slides should offer minimal information, for swift progression. As the presenter captures attention, middle slides can delve into comprehensive details, allowing extended time per slide. Tailor the presentation to the audience; for busy executives, focus on concise charts, maximizing time for interactive discussions and questions.

Besides the 10/20/30 Rule, consider the 6x6 Rule. Not more than 6 words in a line and not more than 6 lines in a slide. This rule will help you crystalis your thoughts. If you can't comply to the rule, put your slides aside, go for a cup of coffee or go for a walk in the park. You might get some ideas how to condense your thoughts to follow the 6x6 Rule thereafter.

Along with practicing, I also write what am I going to talk while presenting. There are two benefits to this approach. 1. Gives you clarity in mind on where to emphasize and where to just highlight the points. 2. Writing will prep one for Q&A post the presentation, as it covers above and beyond the slide content and boosts confidence for the presenter.

Can’t stress enough how important it is to practice until you’re very comfortable. That means you know which slide comes next, what you’re outlining on each slide and how much time you’ll need- allotting a bit of extra time for potential interruptions. The practice feature in PowerPoint is very useful, not only will it help with timing/speed, but it will also help identify the use of repetitive words, variety in vocabulary and tone. Be sure to practice in the actual format of the presentation as well (using a mirror or in front of friends/family for in-person presentations or on Zoom for virtual ones).

Doing a mind map is very helpful. It's a roadmap that is visual and helps you to assess whether there is a flow to your presentation or not even before you type a word on a slide. This also helps you to know what tools to use when in the presentation for maximum effect. This helps also with timing each portion of the presentation. Of course rehearsing your presentation helps so you know how to pace yourself and distribute the time available.

Practice Practice and practice a bit more. Prior to every presentation be it to a large group or small, rehearsing is essential. It not only ensures that the important points are covered well but also helps remove the fillers " umm" and " ahh" from the speech, reflecting confidence and conviction in the presentor.

It takes dedication to practice and careful time management to become proficient at creating slideshows. Practice slide design on a regular basis to hone your abilities and expand your imagination. This improves your skills and makes it easier for you to manage your time when creating presentations. You will become more proficient and efficient at creating slides if you combine focused practice with timed activities.

Allocating time and practicing your slides gives you more confidence during your presentation. It also helps harmonise the flow of your presentation.

Set aside time for pauses, commas, questions marks, exclamation marks. Breaking the monotonous tone really helps in grabbing audience’s attention.

In my experience, practicing with a friend or family member, doing like a mock up presentation helps for sure. I also sometimes use a recorder and then listen to my presentation which helps me to adjust my pace, tone and add some modifications to my style of presenting. I love to use free tools like Canva to prepare some creative presentation templates which has improved my formatting skills.

- Cuando armas una presentación a partir de un relato, es más natural que quede en tu memoria y sea más fácil recordar. - recuerda dejar por lo menos 1/3 del tiempo asignado a preguntas o posibles retrasos en la agenda - ensaya y practica en voz alta, moviéndote (si es una presentación presencial) y con el mouse o puntero para que sea un ejercicio símil a la realidad - Procura destacar en las slide los puntos claves para que en caso de olvidar algo tengas un ayuda memoria. - Prepárate para posibles preguntas para que no sean una sorpresa

Incorporating transitions and cues into your presentation is like creating a roadmap for your audience. These simple yet effective tools enhance the overall clarity and flow of your presentation, ensuring that your audience stays engaged and follows your message with ease.

Transition and cues can move a presentation forward, and provide space for the audience and presenter to increase focus on a specific aspect of the presentation. I enjoy surveying my audience by inviting their voice to the presentation. In this way, they “connect with the content,” and see themselves within the message. Here are three additional elements that I’ve found helpful: 1. Clarify your direction (use obvious and diverse transition techniques that accommodate multiple learning styles) 2. Be proximal (Optimize your engagement using the skill of nearness) 3. Brevity is beneficial (The temptation to be longwinded is always present, but concise cues can help your audience better track the sequence of your presentation)

In complementing the use of transitions and cues for effective presentations, it's important to acknowledge that moderation is key. While these tools enhance the coherence and engagement of your slides, overreliance on flashy transitions or excessive cues can become distracting. Strive for a balanced integration, ensuring that these elements enhance rather than overshadow the content. A judicious use of transitions and cues amplifies your communication, guiding the audience without overshadowing the substance of your message.

By using deliberate cues and seamless transitions, I can guide the audience through the presentation, helping them follow the flow of ideas. An example I have seen is when presenters use verbal cues, visuals, or pauses strategically, creating a more cohesive and understandable narrative. This approach enhances the overall clarity and impact of the presentation, facilitating a better understanding of the content.

Option to add a transition word (or picture to jog your memory!) in the bottom-right of your slide. The animation will pop up when you've gone through the data and remind you of how to link your story to the next slide. In a scientific presentation, for example, you can put a picture of a question mark in the bottom-right. When you click to go to the next slide, it'll remind you to say what we still didn't know, leading you into the next experiment/ slide/ analysis.

The technique of using transitions and cues in presentations is highly effective. Transitions are words or phrases that help connect your ideas, guiding your audience from one point to another seamlessly. They provide a logical flow to your presentation, making it easier for your audience to follow along. Cues, on the other hand, are visual or verbal elements that highlight key points. They help emphasize important information and can make your presentation more engaging and memorable. In summary, using transitions and cues strategically can greatly enhance the clarity and impact of your presentation. Remember, the key to using visual cues effectively is to ensure they enhance, rather than distract from, your main message.

The best transitions are not words like "first", "next", "then", "finally", etc. That's a very old-school and counterproductive approach. The best transitions are questions. Why? Because statements, which often follow the above so called transition words, make the mind a passive recipient of information. Also because these words reflect a bullet-point, i.e. shopping list kind of approach to the material you are sharing. Nobody remembers shopping lists. Questions, on the other hand, are proven to engage the mind of the audience. Their brains cannot help themselves but start looking for the answers to the questions. And then they want to hear if what they thought was correct. They will pay more attention.

Utilizing transitions and cues between slides can aid in maintaining coherence throughout the presentation while managing time efficiently. These elements serve as visual aids that guide both presenters and audience members through different concepts or topics seamlessly. By incorporating smooth transitions and strategically placed cues within each slide, speakers can deliver information more effectively without wasting valuable time.

Rehearse with slides and speaker notes: Simulate the actual presentation to identify timing issues and adjust accordingly. Consider different delivery speeds: Practice at varying speeds to find a comfortable pace that allows you to cover all content within the time limit.

Usar palavras para conectar ideias é um bom conceito, mas eu gosto de usar conectar ideias para conectar outras ideias. Usando a ideia comum e cultura eu posso conectar, mas também diferenciar os dois tópicos um do outro.

Being flexible and adaptable is essential in navigating the dynamic landscape of personal and professional environments. Flexibility involves the ability to adjust plans, strategies, or expectations in response to changing circumstances. Adaptability, on the other hand, is about effectively embracing and learning from new situations. Together, they empower individuals to navigate uncertainty, seize opportunities, and thrive in evolving situations. Cultivating these traits fosters resilience, openness to change, and the capacity to embrace challenges with a positive mindset. In both personal and professional spheres, being flexible and adaptable is a valuable asset for success and growth.

Being flexible and adaptable when presenting slides is essential for efficient time management as well. Unexpected circumstances such as technical difficulties may arise during a presentation which could potentially disrupt planned timelines. Therefore, presenters should be prepared with contingency plans such as alternative methods of delivering information or adjusting speaking pace if needed.

This is the most important. I do think that 10/20/30, practicing, preparing, are all important and can maximize your chances for success. And you MUST be able to navigate around the unexpected or shifts in discussion. I have seen too many struggle, crash and burn when their path/plan is interrupted because an attendee takes a turn that is not anticipated. The words "presentation" vs "facilitation" defines the difference. I do present information, but my main goal is facilitating understanding of concepts, behaviors and application across different situations and circumstances. I find that I learn what the attendees need as the discussion unfolds, and I go with them so their thoughts are addressed. I am there to serve not dictate.

Effectuez un "pré-mortem". Visualisez vous en train de réaliser la présentation et imaginez tout ce qui pourrait mal tourner, et votre résolution ou contournement du problème.

When presenting there’s no telling what could happen. Someone could interrupt, there could be a fire alarm, someone could ask questions. That’s why keeping presentations to ideas rather than scripts can help keep your flow of ideas. I was fortunate to have a Professor in college who simulated interruptions during presentations to get us used to the idea that the world is not a perfect classroom setting. Chaos and disruption is the norm. Something I’ve found that helps me practice presentations is to be in a public place like a park or a coffee shop where there is lots of movement. There I am able to find my Nirvana amongst the chaos.

It is great to stay flexible and adaptable as it is the only way you can make your audience feel the flow is natural and you are not a robot. Read the room and stay in rhythm with your audience . Have a cue card handy to make sure you cover the most important things. Lastly but most importantly, know your stuff inside out so no question or challenge can de-rail you.

Super importante estar preparado para intempéries! Uma dica que acho bem legal é marcar na sua cabeça ou num post it os slides importantes (aqueles 2 ou 3 slides que mostram o mais forte/focado de sua apresentação). Exemplo: você tem 10 slides mas precisa mostrar pelo menos os slides 3, 7 e 9. Você pode, com o powerpoint em modo apresentação, digitar no teclado 3 e pressionar enter e, automaticamente, a apresentação te leva a esse slide. Depois digita 7 e pressiona enter, e irá para o slide 7 e depois repetir isso com o slide 9. Dessa forma você evita aquele vai e volta de slides que confundem a audiência. Sempre uso isso: da a impressão que nenhum problema técnico te atrapalhou 😊😉

Always know your subject and stick to it precisely, know your audience as well, whenever you stretch your topic its going to be a long presentation and audience also may get distracted or bored, so sticking to the topic will make your presentation more live, enjoyable and connected to the audience as well, thus whenever you feel that this slide is not more relevant, lengthy or boring for the audience just skip it or explain in shorter way.

1. Anticipate potential impediments or unexpected questions that may alter your presentation’s timing. 2. Develop a contingency plan for cases where you need to adjust your time allocation. This might involve having backup slides or condensing less critical information if time becomes a constraint. 3. Stay attuned to your audience’s engagement level. If they show interest or confusion, be ready to modify your time distribution accordingly, ensuring an effective and responsive presentation.

There’s no clear cut rules on presentations. It depends on who the parties involved are. I’ve had senior clients comment that the slides were too simple when I used the 10-20-30 rules and others mention that presentations were too long. Always know who, where and how you’re presenting to be most prepared.

First of all, if you have 10 minutes to speak, prepare to finish at minute 9. Nobody will be upset if you let them go early, but they will if your presentation drags. Then prioritize to be concise. Structuring your messages will help a lot as you move from the big idea to the details. When you have structured well and you find yourself running out of time, you can edit on the spot and keep out some tiny details that you know will not affect the main message. Practicing out loud and timing yourself will always be the closest to the real thing, especially if you have a new presentation that you haven’t done before.

It's important to practice, practice, practice and time yourself. Make sure you get your most important points in the first few slides. The middle section of your presentation may be forgotten. The end of your presentation is usually retained. Refrain from being wordy on the slide which may cause you to over explain. Bullet points work best. I've seen full documents on a slide which creates lots of questions.

In my experience using a slide "template" that you simply modify for each customer creates an experience that often feels inauthentic. Each person/company/prospect deserves your attention in preparing to offer them a solution. Most prospects will respond better to you outlying their "issues" or WIIFM as an investment of time than any sales leader pontificating on how your company has the best Tech/Platform/Service... (and on and on). So in preparation, take a moment, take a breathe and ask yourself "Why am I calling on this customer?" Answer that, and then start with Why.

In my experience, if one considers following points in presentation it should work - 1. Introduce the topic and what you intend to cover in the presentation. 2. Include an activity/questionnaire/ game something that will help you to connect with audience. 3. Connect your slides like a movie - second slide content should be somehow connected with first one. 4. Use images over text, visuals drags attention 5. Tone your volume, again to simply attract audience. 6. Keep it simple and precise rather than too much informative and lengthy. following

One thing I have found helpful is to have a story structure for my presentation. Having a clear structure by identifying the points that will be in the introduction, body, and conclusion, almost like writing an essay, helps me focus on how to arrange my slides and helps me flow with my presentation without reading the slides. This way, I can flow with the content in my slides and when there is any question, I know what slide to use as my reference point .

The ideal presentation is concise with the right set of information in the slides minus long explanation of the points. Noone has time to read every detailed point mentioned in the slides. Instead make your pitch catchy and impact full that covers each mentioned point in the slide elaborately. The best thing I read in this article was time your slides. Short presentations are unable to make an impact and put the point across. Whereas in long presentations, you lose your audience's interest.

Presentation is an art - art of story telling. Ensure to check your story - A story that you want to tell your audience, a story that people will remember, a story that has a take away message.

I would like to add visual effects in presentation which makes listeners more engaging. Other important thing is story telling which hooks the users attention at one point. First impression is best impression, so I would say grab user attention just at start of presentation by story telling or visual effects of presentation. Using pictures, videos, memes, attractive stuff, gamification can help making presentation better. Pictures should be aligned to Content and give more visualisation of what we are conveying. Aligning to audience interests, UI choices, time constraints, content preferences and many things are to be considered to do a best presentation.

Follow this checklist: 1. Be clear on what you want to get from a meeting/presentation, and your key messages to communicate. 2. Choose words and topics you are familiar with. That's the easiest way to "play" with data and do adjustments on the run when a meeting suffers time adjustments. 3. Know the numbers, do your homework and be prepared. 4. Build a relationship with your audience. That can help you with time management in cases where someone speaks for too long, or if you need to run through a topic because you are running out of time. If the audience trust you, they know you are not running away from something.

Be flexible and adaptable: Keep in mind that time management is a dynamic process. During your presentation, be prepared to adjust your pace, skip or elaborate on certain points, and maintain a flexible mindset to accommodate unexpected circumstances or audience engagement. Seek feedback and iterate: After each presentation, gather feedback from peers, colleagues, or mentors. Their input can provide valuable insights on how to further improve time allocation for your slides.