You need to stream your event online. How can you make sure it’s a success?

Check what platforms others in your sector are using and what feedback other audience are giving, as well as your own. You might not need all the bells and whistles, so think about your main objectives - are you wanting to bring people together (breakouts and other networking ops), learn from an expert (webinar format), share practical ideas together (more of a workshop format). And don't forget to think about your own internal resources as well as budget. If you want to record and offer on-demand, there can be a lot of post-event work to do so think about whether your teams have capacity or if you need extra support.

1. Work with the right team and one that understands streaming live events from start to finish. Then your event team can recommend platforms that will work best for your event. 2.Understand your live stream goals in order to communicate to your event team what you are trying to achieve through the live stream. 3. Select the right platform based on needs and event team recommendations. 4. Find ways to engage the live stream audience and include them, so they do not feel completely removed from what is happening in the live event space.

Finding the right platform can vary by event. Consider where your audience already spends time, as well as the asks for any new platform. Is it a download? Is it in browser? What kind of personal information is required for registration - and what goes to you and how does the platform handle data? Then consider experience: how intuitive is this platform? What are the standard options, and what are add ons? (Similarly, what does your event require, and what can your budget handle?) What is the user journey, and where can it go awry? No platform is perfect, but just as with choosing a in-person live event venue, there are tradeoffs you can live with, and tradeoffs you can't - determine what those are before choosing a platform.

Find the right platform depending on your audience. A software full of gadgets might be wonderful for an attendee and a tech nightmare for somebody else. You might find that KIS is the way to go. Consult with the experts about possibilities and don’t be afraid of pivoting to find new ways to engage.

🚀 **Online Event Success Tips:** 1. **Engaging Content:** Craft compelling content to captivate the virtual audience. 2. **Tech Rehearsals:** Ensure seamless streaming with thorough tech rehearsals. 3. **Interactive Elements:** Include polls, Q&A sessions, and live chats for audience engagement. 4. **Promotion:** Market the event across platforms to maximize attendance. 5. **User-Friendly Platform:** Choose a reliable and user-friendly streaming platform. 6. **Backup Plans:** Anticipate technical issues and have contingency plans in place. 7. **Audience Interaction:** Foster connections with post-event surveys and social media engagement. #VirtualEvents #Livestreaming #EventSuccess #OnlineEngagement 🌐🎥

- Know your intended audience & choose a platform that they embrace - When working with public platforms (Facebook, X, Instagram, etc) make sure you have the appropriate copyrights - Include some sort of engagement for the audience

First of all, consider complexity of the event. Is it just sending VC feed to specific platform like Facebook or YouTube? Or is it combination of using VC and live event with camera feeds. When those things are sorted, choose which software/hardware to use for live streaming. It maybe just using a single laptop with external monitor and a free software encoders like OBS for example. If budget is sufficient use vMix or use hardware encoders like AWS elementals. Next step is to choose where to send live streams it may be streamed to multiple destinations using restream.io.

Consider these factors when choosing the right platform for your event: where your audience spends time, the registration process and data handling, the platform's intuitiveness and features, and your budget. Determine your priorities and tradeoffs before making a decision.

REDUNDANCY! Cellular or otherwise. Be sure to test streams in advance and prior to event start time. Perhaps even run a pre-show of video playbacks (promos/marketing material) as a technical test for the stream.

Quality audio is much more important than quality video. If you can hear someone but not see them clearly, most of the time you can still receive all of the information they are trying to convey. If you can see someone but not hear clearly, then most likely you will be lost. Also, for videoconferencing 1080p is more than sufficient for almost all use cases. While 4k cameras are great, they take up a lot of bandwidth which can cause issues, especially with cellular or wifi connections which have more limited data transmission rates.

Always test every equipments prior to event. If possible have backup plan, do a multiple test streams. While doing live stream check for any audio/video delays. Make sure audio levels are sufficient (check recommended LUFS for each platform).

For your Live Event, you should never rely on a Wi-Fi network for your Encoding Devices. Do whatever you can to secure Hardline internet. Bonded Cellular is also a great option for a backup. Being able to bond Multiple Cellular providers will give you extra resiliency when your stream is “Mission Critical”

Know your gear, every control and how to use them Check your audio sync Consider backups for mission critical gear Make sure all crew know their role and your expectations

Make sure your presenters are testing their equipment and connection too. If you're having a live event, have a pre-event meet for the contributors to make sure they're all able to be heard and seen (if needs be) and can share anything they need to. Have them send any presentations in advance so your team can support and share if things go wrong on their end.

Don't leave your next big event to chance! Make sure your presenters are fully equipped and ready to dazzle your audience. Set up a pre-event meeting to ensure that everything runs smoothly and that your contributors are comfortable and confident. With advanced presentations and top-notch equipment, your team will be able to support and share all the excitement, no matter what comes their way. Get ready to wow your audience and make your event an unforgettable success!

En realidad un equipo óptimo no es tan necesario, preferiblemente manejar el canal de internet vía ethernet para evitar problemas regulares que presentamos con la conexión inalámbrica

Don't try to reinvent the wheel in front of a live audience - test and test and test again. Redundancy and back up in case something does fail - as well as a sense of humour and calm helps.

Add a live chat to your stream and consider having whomever is hosting your stream do "chat checks". Engaging on the live chat is level one, engaging the live chat into the live stream, next level and really makes the audience on line feel connected to the event.

In virtual events with large groups, it's critical to engage with the audience. It's very easy for people watching a screen to feel disconnected, so having polls, questions, and someone calling out comments from the audience in real time to keep everyone not just logged on but really tuned in.

Teamwork is key here. Have people with different roles - collating any questions that are coming in, posting relevant links or info on topics that are being discussed, as well as highlighting any audience comments to the presenters. For us, a WhatsApp group for the internal team works well, to share any actions that are needed during the event.

Augment the audience experience with a poll-- engagement with usable data after the fact! A fast, simple, intuitive way to garner feedback from the crowd, polls can re-engage your audience and get them focused back on the livestreamers. Having a poll with 2-3 options to pick from avoids the pitfalls of open-ended prompts that can lead to lagging attention as the viewers think of responses on the spot.

When hosting virtual events with a large audience, it's essential to keep the attendees engaged. It's common for people watching a screen to feel disconnected and disengaged, which is why it's crucial to incorporate interactive elements such as polls, surveys, and real-time Q&A sessions to keep everyone not just logged on but genuinely tuned in. When attendees feel like their opinions and questions are valued, they are more likely to remain engaged. Additionally, having a moderator or host who can call out comments and questions from the audience in real-time can create an immersive and interactive experience for everyone involved. By implementing these strategies, virtual events can be just as engaging and impactful as in-person events.

Screen Fatigue is still a thing for the virtual attendees of your event. Remember to use the above techniques to reset the virtual attendees “Attention Timer.” Sometimes a “Online Host” can help make the attendees feel like they are a part of the event Responding to comments in the chat as well as giving shout-outs to attendees during Hosting slots.

Screen Fatigue is still a thing for the virtual attendees of your event. Remember to use the above techniques to reset the virtual attendees “Attention Timer.” Sometimes a “Online Host” can help make the attendees feel like they are a part of the event Responding to comments in the chat as well as giving shout-outs to attendees during Hosting slots.

It may be useful to open a Q&A chat or have moderators on a chat option, so specific questions or feedback could be addressed as a final part of the event. It may also be useful to give a summary in a chat or wiki for people to look up again.

Innovation in engagement is key. Imagine the same flow of your conferences but instead of the foot traffic locked in the 4 walls, the participant can go grab two, three beers in the comfort of their own home and completely disengage. Find a way to keep them on the edge of their seat, in anticipation of fomo on something important that the beers can wait.

Continuing Mary Cohens comment by leveraging live chat it provides avenues for organic and informative dialogue which can steer the production in ways that can provide the audience more fulfillment

While it may at first seem cumbersome or overly risk-adverse, I recommend thoroughly testing the planned stream during under as similar conditions to the live event day as possible, targeting things like user count, time of day, and hardware settings to be configured. Thought out plans are great, but if you haven’t tried it under similar conditions, you may not reliably deliver the envisioned result.

Es necesario hacer pruebas de transmisión para garantizar que todo se encuentre en orden, se puede validar desde un link asociado a odb y hacer una pruebas de transmisión real

This is the most underutilizing and underappreciated part of the streaming experience. The goal is data collection! The more you know about the individuals who have logged on to participate, the better you can position your product or service in their life, giving them the lifestyle or experience they expected from the loyalty of showing up and participating in the engagements and content creation ready for their consumption. If you do not track their consumption outside of a general views count. Then record the event and post it on YouTube were people can scroll through and find the info at their pace. The live experience is to create vibrations so you can measure the ripples of your messages.

Always watch your stream on another device as the end user would at home. You want to make sure you’re seeing what they see in real time. It will help you enhance the viewing experience in upcoming projects as well.

Talk to your venue about Internet bandwidth. Streaming is a bandwidth-intensive activity; guest Wi-Fi isn't going to cut it. Typically we ask for 15Mbps of UPLOAD speed to ensure we have sufficient bandwidth for a 1080p broadcast. Your venue may charge a fee for this. If they do, compare their rates to a temporary Internet installation. Many companies specialize in providing short-term Internet access for events, and can do so at a rate significantly less than your venue may charge.

To ensure the success of streaming your event online, I recommend to Prepare Thoroughly. One thing that I found helpful is to test your equipment, including cameras and audio devices, before the event to ensure everything works seamlessly. Also, consider both the technical details, like camera locations and lighting, and the style of your video, such as professional versus dynamic shots.

Don't let the medium overpower the message. In most cases, excessive camera switching, too much titling, or fancy effects, will distract the audience from your message.

With online event it is most important to have a reliable internet connection. Make sure to use wired connection, avoid using wi-fi if possible. Have a backup stream, usually if using Facebook live or YouTube it has two stream keys, which means user can send two streams to a platform at once. Primary and backup streams allow redundancy. Check the bandwidth to make sure other devices do not cause any traffic issues. I.E. using NDI or any other network related interface on the same network may cause bandwidth problems.

To ensure a successful live streaming of your event, it is recommended to prepare thoroughly. One of the key aspects that can aid in this preparation is to test all the equipment, including cameras and audio devices, beforehand to ensure a seamless experience. Additionally, it is important to consider both the technical details, such as camera locations and lighting, as well as the style of your video, such as professional versus dynamic shots. Taking these factors into account can help elevate the quality and experience of your live streaming event.

Plan and be organised in advance so you may produce a good livestream. I say this because i live in a country where they call tonight to do a stream tomorrow.

Consider if this is actually something you can do or whether professional support is needed. Time is a precious commodity there may be a better use of your resources.

Keep accessibility in mind! When answering questions, repeat the question. Call out important information written in slides by speaking it aloud. Have subtitles for verbal presentations. Think critically about whether information you present is only available via one modality. More is better when it comes to sharing information.

Much like a brand has to develop their presence in their chosen market, remembering that jumping into the digital streaming world is the same time consuming process. Even major world brands or even markets like E-sports face the same fundamentals in building momentum in a new medium. Understand that it is a process. Trust the process, the professionals that are their to guide you with advice, the journey of finding loyal audience members who may even help with your engagement goals or peer-to-peer outreach.