Your team member keeps missing virtual meetings. How can you ensure they stay engaged and accountable?

3 Flexible Scheduling

Sometimes, missed meetings are a result of scheduling conflicts. Demonstrate servant leadership by showing flexibility in scheduling meetings. Consider polling team members for their available times or rotating meeting times to accommodate different schedules. By involving the team in the decision-making process, you not only show respect for their time but also increase their commitment to attend. Flexibility can significantly reduce the chances of missed meetings and promote a culture of inclusivity and consideration.

4 Leverage Technology

Technology can be a powerful ally in keeping team members engaged. Utilize features like calendar invites with reminders or scheduling tools integrated with your team's virtual meeting platform. Encourage the use of engagement tools during meetings, such as real-time polls or chat functions, to keep participants active and involved. By making meetings more interactive and easier to remember, you help ensure that your team member remains engaged and less likely to miss future sessions.

5 Personal Accountability

Foster a sense of personal accountability within your team by highlighting the impact each member has on the group's objectives. Encourage peer-to-peer recognition where team members can acknowledge each other's contributions and presence in meetings. This not only reinforces the importance of showing up but also builds a supportive community where everyone feels responsible for the team's success. Personal accountability becomes a natural byproduct of a culture that values each individual's role.

6 Follow-Up Actions

Finally, implement follow-up actions for when meetings are missed. This could involve sending a summary of what was discussed, along with any action items or decisions made. Encourage the absent team member to provide their input on these points. This not only keeps them in the loop but also conveys the message that their insights are important, even if they couldn't attend. Follow-up actions ensure continuity and keep the team member connected to the team's progress.