Create a professional email address

Creating a professional email address can help you craft an online presence that inspires a serious and trustworthy first impression of you and your company. With a free account you can only change the part of your email before the @ sign, meaning you may have to compromise on your name due to limited availability. This kind of compromise is not ideal when handling business communications as it may raise doubts about your credibility.

The advantage of creating a business account is that it can be customised both before and after the @ sign, i.e. you can choose your own email handle and domain name. This gives you the freedom to create a unique professional email, such as [email protected]. What's more, you also have the option to forward messages from your old email address to the new one, and vice versa, making the transition smooth and easy. Clients like Microsoft Outlook and Thunderbird help you to work even more effectively by managing your mail, appointments and contacts across all devices. Finally, when you create a business email, your account will be free of advertising, which isn't the case with many free providers.

The more professional the image that your email address for business offers, the more you can get out of your business communications. In contrast, imagine receiving an invoice from an email address like** [email protected]**. This instantly makes a bad impression before you have even opened the message. Using a free account like this rather than a business email address risks giving off an anonymous or untrustworthy impression.

In contrast to this, creating a business account ensures a reliable and professional image. It also allows each employee to create a business address, such as [email protected], and to assign new handles for specific services, such as [email protected]. When you create an email account for business with IONOS, everything you need is available under one roof. In addition we offer hosting and server solutions as well as relevant online marketing tools. Should you have any questions about your business email, or any of our other products, our expert support service will be happy to help.

To get started, simply decide on the package that best suits you and then choose the different components of your address. An email address should consist of the following: a name, the @ sign, your chosen email domain, and a top level domain (TLD) such as ".com" or ".org". To create a business account, first choose the domain and the TLD. With this account, you can then create a number of different individual addresses for each of your employees using their personal names or titles.

Once you've created an email address you can access your messages anytime and anywhere. For this, you can use webmail or an email client like Outlook, which you can get as part of the Microsoft Hosted Exchange package. This gives you a comprehensive solution for you or your company, as well as practical and reliable software. You can read more in our help centre about how you can create an email address via Outlook.

With IONOS you receive your own address with a domain of your choosing. For professional communication in companies, associations or societies, creating an account with your own domain is highly recommended as it always ensures a uniform and respectable appearance. It increases the recognition value of your email address, indicates professionalism, and helps create trust with the recipients of your messages. This applies for individuals as well as organisations. For example, a personalised address with a domain name can give off a more positive impression when sending job applications digitally.

Do you already know the domain name you want? If so, it is advisable to secure it as early as possible because others may be interested in the same one. Since domains are always unique, they can sell out quite quickly or they may already be taken. For larger companies, it's often worthwhile to secure several domains at the same time in order to directly reserve the appropriate email addresses for different services, departments or subsidiaries. Perhaps you would also like to separate private and business emails, and use a separate email domain for each one? You can do this with IONOS email solutions, and secure all available domains directly. Simply use our Domain Checker to see whether your desired email domain name is still available. If it has already been taken, you will be shown some possible alternatives.

There are a number of reasons for changing an email address. Whether you're married and have taken your partner's name, renamed your company, or your business requirements have changed, you can change your account in just a few clicks. Simply log in to the control panel, select your email address under "My Products" and change it to your desired variation. For a smooth transition to your new account, arrange for all mail to your old address to be forwarded to the new one. If you want an entirely new domain, you can add new ones in your own time – all you need to do is check the availability and then secure it.

Typically, smartphones already have a pre-installed email client that can be easily connected to your IONOS business address. Alternatively, you can use your preferred mobile client. In both cases, the app needs to support IMAP accounts in order to work with your IONOS email address. Our help centre provides a step-by-step guide for setting up your email account on an android or iOS smartphone.

In addition to this, you also have the option to set up your business email account with Microsoft Outlook 2016 client when purchasing our Microsoft Hosted Exchange product. You can also access your mail, contacts and appointments via the web app OWA (Outlook on the Web) or the Outlook apps for mobile devices. Simply install the Outlook app on your smartphone and get started in just a few clicks. If you have more questions about the setup, contact our expert support team who will quickly assist you.

Our Hosted Exchange package includes the Outlook email client available for download. After installing it onto your device, you can set up your email address in Outlook with just a few clicks. This will enable you to synchronise your mailbox, contacts and appointments. Depending upon which version of the client you use, the method by which you add your email address in Outlook may differ slightly. You can find step-by-step guides relating to this in our help centre, and remember that our expert support team are always on hand to help.

Yes, IONOS offers company email solutions that are well-suited for this purpose, such as the Microsoft Hosted Exchange package. With this, you receive a comprehensive email solution, plus Microsoft Outlook for your employees. Whether you own a tax consultancy with 4 employees, a small firm with 20 employees, or you're a fully-fledged large company with many dependents, your new corporate email will help you manage all communications centrally. Furthermore, as your business grows, your email can grow with you.

Our centrally managed infrastructure provides a number of benefits to companies of all sizes, with no complicated in-house solutions and no need to worry about maintenance. What's more, you can benefit from our expertise and professional IONOS support: all you have to do is call to be put in contact with an expert who will answer all of your questions about creating a company email address.

Once you've registered your brand new email domain, then you can continue with the first steps of creating your business account. Set up the email program of your choice, for example Microsoft Outlook. The required server settings are generally automatically detected – if not, simply insert the data provided by IONOS. Alternatively, you can use webmail. Set up your email on your other devices if you want to use multiple devices to send and receive your emails. With Microsoft Outlook, you can also use the Microsoft apps on your phone. The setup for this is similar to the server setup: if the server settings are detected automatically then you're ready to go, and if not, quickly enter the data manually and you're set!

It is important to ensure that all employees have access to their business email addresses. Send test emails to a known address in order to make sure the sending and receiving of emails is running smoothly and that the setup was successful. A professional email signature is also important for a professional appearance and is even mandatory in the business sector: business emails are considered a formal method of communication in the same way that business letters are. You can find further information about professional email signatures in this article.

You can also arrange for all emails going to your old address to be forwarded to your new business email address. Following this, inform all your acquaintances, business contacts and colleagues that your email address has changed. You can make changes to your mailbox and set up filters or folders in accordance with your individual requirements.