Transfer Files to Google Workspace from Microsoft 365 Easily

Many businesses are making the move to Google Workspace and for good reason – a Forrester study (commissioned by Google) says businesses using Google Workspace achieve 336% ROI. With features to streamline collaboration, boost productivity and reduce costs, Google Workspace is one of the best cloud suite options for businesses of all sizes.

Moving from Microsoft 365 (formerly Office 365) to Google Workspace may seem effortful but with the ideal Microsoft 365 to Google Workspace migration tool and strategy, it can be a breeze. Whether you want to centralize your workflow, improve mobile access or align your tools with other Google services, migrating to Google Workspace could be the smartest move for your business.

Let’s see how you can move your files quickly with zero data loss and minimal downtime so your team can hit the ground running in a new, optimized workspace.

Why Migrate from Office 365 to Google Workspace?

Migrating your user accounts from Microsoft 365 to Google Workspace is often part of a bigger business strategy around:

• Mergers & Acquisitions: Aligning on Google Workspace simplifies and standardized processes across entities.
• Better Cloud Integration: Google Workspace integrates with existing cloud services and third-party tools to create a unified tech stack.
• Cost: Businesses can choose between Microsoft 365 and Google Workspace by analyzing costs and favoring the most financially viable option whether to move from Microsoft 365 to Google Workspace or Google workspace to Office 365.
• Buyout: New ownership wants Google Workspace so they’re moving to align with their tools.
• Collaboration: Google Docs and Drive enable real-time collaboration and productivity.
• Compliance & Security: Google Workspace meets specific regulatory and security requirements.
• Mobile: Mobile friendly interface for on-the-go teams.

File Migration Challenges

Moving files from Microsoft 365 to Google Workspace isn’t as simple as copy and paste documents. There are several intricacies to it, including:

1. File Structure: Preserving folders, subfolders and permissions.
2. Data Conversion: Converting Microsoft’s proprietary file formats (e.g. .docx, .xlsx, .pptx) to Google native formats without losing formatting or functionality.
3. User Mapping: Mapping Microsoft 365 users to their Google Workspace accounts.
4. Downtime: Minimize business disruption during the move.
5. File Permissions: Migrating user roles and permissions so data access remains the same is key.
6. Folder Structure: Preserve the existing folder structure during migration so users can find files.
7. New Features & Experience: Businesses want modern features or a simpler interface so they choose Google Workspace.

How to Migrate Files to Google Workspace from Microsoft 365 Easily

• Plan Your Migration: Before you start the migration, plan ahead. Decide what data to migrate (SharePoint, OneDrive, Teams files) and which Google Workspace tools will replace your current Microsoft tools (Google Docs, Sheets, Drive etc). Having a foolproof blueprint ensures nothing gets left behind.

• Choose the Right Migration Tool: A well-grounded and trustworthy cloud migration tool is key to a seamless cloud file migration. Google Workspace migration tools like CloudFuze X-Change will migrate files securely and efficiently, preserving folder structures, file metadata and even permissions during the transfer. This avoids data loss or broken file links.

• Set up Google Workspace Accounts and Permissions: Make sure all Microsoft 365 users have corresponding Google Workspace accounts. During the migration you’ll need to map Microsoft 365 users to Google Workspace accounts to maintain data integrity. Permissions for accessing files in Google Drive are also important if you have sensitive data to migrate.

• Migrate Files to Google Drive: You can switch Microsoft 365 to Google Workspace file in batches or all at once depending on your needs. During the migration, file metadata like creation and modification dates will be preserved. The best tools will allow bulk transfers and maintain folder structures and file ownership. If you’re migrating files from Microsoft Teams or SharePoint the migration tool should also move the content to the correct Google Workspace tools like Drive or Team Drives.

• Test and Validate Data: Once the migration is done, verify all files are in place and accessible. Test some files to validate permissions, metadata and folder structures are intact.

• Train Your Team: Migrating to Google Workspace will require some adjustment for your team. While Google Workspace is easy to use, providing training resources or short sessions on the new platform will help your employees get up to speed faster.

Migrate with a Google Cloud Partner!

Our Google Workspace migration tool is a proven solution for businesses to migrate from Microsoft 365 to Google Workspace fluently. As a Google Cloud partner, we migrate user accounts, files and folders while preserving permissions, timestamps, file versions, external shares, embedded links, and more. We offer a range of features from advanced data handling to real-time monitoring and post-migration support.

Our data migration tool fits every business’s unique needs and goals—and we’ll help you with the best cloud migration service, so your workflow isn’t impacted and the migration is smooth, secure and error free.

Benefits of Working with Us:

• Migrate from anywhere
• Simple migration tool available with a dedicated migration manager
• Turnkey Managed Migration services tailored to your requirements
• 100+ managed migration projects completed, including Adenza, Intuit, Front, Michigan State University, and more
• Migrated unlimited users (more than five million users) and petabytes of data

Your Migration Partner Awaits—Try Our Tool Today!

Whether it’s your entire organization or a department, we have a solution to migrate from Microsoft 365 to Google Workspace. Our migration engine handles the complexity of cloud file migration so you don’t have to take stress. With advanced capabilities to retain folder structures, permissions and metadata we get your team up and running in their new workspace in no time.

Try before you migrate—request your free demo and discover the ease of our solution!