Egnyte to Google Shared Drives Migration Guide for IT Admins

3. Benefits of Egnyte to Google Shared Drives Migration

The benefits of moving from Egnyte to Google Shared Drives largely depends on businesses and their migration use cases. For example, if your company is planning to lower cloud spend, consolidating fully into the Google Workspace cloud suite may help improve cost savings.

4. Potential Challenges and Solutions

When migrating data from Egnyte to Google Shared Drives, businesses often face several challenges, which, if not solved, can raise the risk of downtime and user impact. Here are some of the major and common challenges:

• Migrating TBs and PBs of data size
• Migrating a high volume of user accounts
• Preserving complex sharing permissions
• Retaining file versions
• Replicating external shares
• Preserving timestamps

By choosing the right cloud migration solution, your team can tackle these challenges and make the migration smooth and secure.

5. Planning Egnyte to Google Shared Drives Migration

It all starts with proper planning. The more informed your company’s Egnyte to Shared Drives migration plan, the more seamless it becomes to get there and ensure 100% success. Here are some of the planning essentials:

1) Pre-Migration Analysis

If there is one mission-critical stage of the planning phase that your team must focus on, it is pre-migration analysis. A proper pre-migration analysis sets the course for the entire migration journey.
Get started by preform an in-depth analysis of your company’s Egnyte cloud storage. Understand how the cloud is used across teams and the collaboration structure between individual users and their teams.

2) Planning the Scope of Work

Use the insights you have gained from the pre-migration analysis to plan the scope of migration. Here are some of the critical parameters to add to the scope of work:

• The total size of user data to migrate
• The total number of user accounts to migrate
• The types of metadata to preserve
• The number of delta syncs needed
• The type of migration support needed (from the migration vendor)

3) Communicating with Users and Stakeholders

Communication is often overlooked in many cloud migration cases. However, it is a mission-critical aspect of the journey. Develop a robust communication plan to inform users about the change and keep stakeholders posted about the progress in each stage.

Equally important is to develop a communication plan with the migration partner to avoid working in silos, which, otherwise, can raise the risk of the project going off-track.

6. Preparing for the Migration

Similar to planning, proper preparation is a must for a smooth start. Being fully prepared helps kick-off the project in the planned timeline which ultimately helps in completing the migration on time. Here are some of the migration preparation essentials to focus on:

1) Choose an Egnyte to Google Shared Drives Migration Tool

The tool you choose can make or break the entire migration. Therefore, it is crucial to choose the right tool that can meet your company’s migration and budget needs. Here are some of the key factors to consider when exploring cloud migration tools:

• Functionality – Capabilities of the tool to migrate a high volume of data
• Performance – Speed of the tool in migrating bulk data
• Security – Security protocols that the tool implements
• Scalability – Scope of scaling up the tool as per migration needs
• Customizability – Option to customize the tool as per specific migration needs

At CloudFuze, we offer the most advanced solutions for Egnyte to Google Shared Drives migration of all sizes and complexities. Our migration tool has helped large enterprises migrate their Egnyte data securely and smoothly to Shared Drives.

Our tool ensures 100% accuracy in permissions preservation and file format conversions:

2) Mapping User Accounts

Another important preparation step to take is to map the user accounts. With a cloud migration tool like CloudFuze X-Change, you get two user mapping options: auto-mapping and CSV mapping.

While auto-mapping seamlessly creates user mapping based on email aliases, it does not guarantee 100% accuracy. On the other hand, CSV mapping offers flexibility in mapping the user accounts.

3) Preparing Admin Login Details

Your team must add and authenticate the source cloud (Egnyte) and target cloud (Google Shared Drives) on the migration tool during the initial stage. Therefore, it is important to ensure that you have the admin login details of both clouds ready.

7. Performing the Migration

After ensuring all the pre-requisites are met, you can proceed to starting the migration. But before that, make sure that your team has finalized the migration strategy to use.

Migration Strategy (Manual Method vs Tool)

When it comes to migrating data, there are two primary options available; a manual approach and a tool-based approach. While a manual approach may seem feasible, it has a lot of limitations, such as limited scope for performing bulk migrations, no option to preserve permissions and metadata, and more.

The best option is to choose a tool-based approach that involves using a dedicated cloud storage migration tool like CloudFuze X-Change. With our tool, X-Change, you can ensure accurate replication of Egnyte data in Shared Drives by migrating the entire data and preserving permissions, metadata, hyperlinks, external shares, and more.

8. Prerequisites for Egnyte to Google Shared Drive Migration

To copy files from Egnyte to Google Drive, you must have the below prerequisites:

• CloudFuze account login credentials (Enterprise trial account available on request)
• Egnyte admin login credentials
• Google Drive admin login credentials

10. Post-Migration Activities

After the one-time migration gets completed, make sure to complete all the post-migration tasks. Here are some of the most important post-migration steps to follow:

1) Delta Migration

During the one-time migration, newer changes can accumulate in Egnyte cloud storage, such as new versions in files or even creation of new files and folders. This happens when users continue to use their drives when the one-time migration is in progress. To transfer these incremental changes over to Shared Drives, your team must perform a single or multiple delta syncs.

2) Migration Validation

Validate each user batch’s one-time and delta migration as and when it gets completed. Check the migration reports extensively to ensure all the migration completion parameters are met.

3) Post-Migration Integration

Ensure proper integration of the migrated data after your team has validated them. Replicate apps integration with shared data by installing and syncing the exact collaboration apps previously used in Egnyte storage.

4) User Onboarding and Go Live

Once all the important post-migration steps are completed, you can proceed to the last phase of the migration, that is to onboard the users to Google Shared Drives and the overall Google Workspace cloud suite.

Provide the users with proper training sessions as part of preparing them for the cloud transition. Ensure that your team offers continuous support after onboarding the users. This way, they can adopt the apps within Google Workspace quickly and continue their workflows.

Lastly, after confirming admins roles and Google Workspace management, adopt the cloud suite organization wide.