Google Workspace Updates

Additional admin controls for Hangouts

Tuesday, March 4, 2014

In November we announced a suite of new admin features in Hangouts. Today, we are announcing a few more features that make Hangouts work better for businesses, schools and governments.

Administrator setting to warn users when chatting out of the domain
Admins can now enable a setting that will show users a warning that they are chatting with someone outside of their own domain. When warnings are enabled for users chatting outside of their domain, group chat conversations will be split when the first person from outside the domain is added to the discussion. This will prevent external users from seeing previous internal discussions.

Note that these features are only available in the desktop UI. We are working on adding them to the Hangouts mobile apps soon.

Editions included:
Google Apps for Business and Education

For more information:
https://support.google.com/a/answer/4213661

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Learn about Google Apps through a live demo by product specialists

Friday, February 28, 2014

We will host live demo sessions on March 11th, 2014 and March 12th, 2014. In this live demo product specialists will walk you through a set of our core products - GMail, Calendar, Drive, Docs, Hangouts - using a real-life example. Experience how we in Google use some of our products on a day to day basis to collaborate and get more work done in less time. We want you to get the most out of this 45 minutes. Ask questions! We hope you leave this session as excited as we are about Google Apps! The target audience for this live demo are new Google Apps users with a basic level of Google Apps experience.

For more information:
March 11th, 2014
March 12th, 2014

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Search emails by size more easily

Tuesday, February 25, 2014

The Gmail advanced search box now has an option to search emails by size. Emails can now be searched without using operators like “size:” and “larger:”. The advanced search options can be accessed by clicking on the down arrow in the search box in Gmail.

Release track:
Scheduled release

Editions included:
Google Apps for Business, Education and Government

For more information:
https://plus.google.com/+Gmail/posts/9UAPTmRkRxG

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[Scheduled release] A new activity stream in Drive shows you what’s changed

Friday, January 31, 2014

Over the next few days, you’ll notice a new activity stream in Drive. When you open Drive, click the “Details and activity” button (ⓘ) on the top right corner and the activity stream will appear, showing you who has taken action on files and folders in My Drive. You’ll see a rundown of what your team has been doing, such as editing and commenting on notes, adding a new spreadsheet, renaming a presentation, etc. If you select a specific file or folder, the stream will change to show you specific information about that item.

Release track:
Scheduled release

Editions included:
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/drive/answer/3323935
http://googledrive.blogspot.com/2014/01/a-new-activity-stream-in-drive-shows.html

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Hijacked Chrome extensions cleanup

Friday, January 31, 2014

We have found that some Chrome extensions come bundled with malicious programs that try to hijack your browser settings. To help keep your browser settings under your control we added a “reset browser settings” button to Chrome’s settings page in October.

Despite this, settings hijacking remains our number one user complaint. To make sure the reset option reaches everyone who might need it, Chrome will be prompting Windows users whose settings appear to have been changed if they’d like to restore their browser settings back to factory default. If you’ve been affected by settings hijacking and would like to restore your settings, just click “Reset” on the prompt when it appears.

Note that this will disable any extensions, apps and themes you have installed. If you’d like to reactivate any of your extensions after the reset, you can find and re-enable them by looking in the Chrome menu under “More tools > Extensions.” Apps are automatically re-enabled the next time you use them.

Editions included:
Google Apps for Business, Education, and Government

For more information:
http://chrome.blogspot.com/2014/01/clean-up-your-hijacked-settings.html
http://chrome.blogspot.com/2013/10/dont-mess-with-my-browser.html

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[Scheduled release] Add names to Hangouts video calls in Google Calendar

Wednesday, January 22, 2014

Starting January 29th, you will be able to give a name to Hangouts video calls in Google Calendar events. This name makes it easier for you and other guests to join the video call. Note that this feature is only available to domains that have enabled Google+ Premium Features.

Release track:
Scheduled release

Editions included:
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/a/answer/4362302

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Targeted legal holds in Google Vault

Tuesday, January 21, 2014

Vault admins have had the ability to put an entire user account on hold to preserve messages in that account. Over the next few days we are releasing a feature that will give admins the ability to also have the option to target specific messages—for example, by date or with certain terms—for indefinite preservation in Vault.

Editions included:
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/vault/answer/4359587
https://support.google.com/vault/answer/2473591

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New sign-in page for Google Apps customers

Tuesday, January 21, 2014

The new sign-in page that was announced last November will be rolling out over the next four weeks starting today. With this change, the sign-in page for all Google Apps customers will be updated to be consistent across all Google Apps services. In other words, the sign-in page for Gmail will now be identical to the sign-in page for Google Calendar, Google Drive, or any other Google Apps service. This change will improve security and make it easier for users to switch between accounts. This means a few things for your organization:

The Google Apps sign-in page can no longer be personalized with colors and custom logos. It will now look the same across all Google sign-in pages
Users will have to log in with their full email address (example: joe@company.com)
For SSO domains with a network mask, users will be presented with the new Google sign-in page when they log in from outside the SSO network mask. This change does not affect SSO domains without a network mask.

Editions included:
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/a/answer/4421331

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A new activity stream in Drive shows you what’s changed

Wednesday, January 15, 2014

Over the next few days, you’ll notice a new activity stream in Drive. When you open Drive, click the “Details and activity” button (ⓘ) on the top right corner and the activity stream will appear, showing you who has taken action on files and folders in My Drive. You’ll see a rundown of what your team has been doing, such as editing and commenting on notes, adding a new spreadsheet, renaming a presentation, etc. If you select a specific file or folder, the stream will change to show you specific information about that item.

Release track:
Rapid release

Editions included:
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/drive/answer/3323935
http://googledrive.blogspot.com/2014/01/a-new-activity-stream-in-drive-shows.html

whatsnew.googleapps.com

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Reach people you know more easily through Gmail and Google+

Monday, January 13, 2014

Over the next few days we’ll be rolling out a new feature that will suggest users’ Google+ connections as recipients, along with their traditional Gmail contacts, when composing a new email. Your email address isn't visible to a Google+ connection unless you send that person an email, and likewise, that person’s email address isn’t visible to you unless they send you an email. Importantly, if someone outside a your Google+ circles sends you an email this way, you can decide whether you want to receive more emails from that person.

This feature if off by default. Domain administrators will have the option to control the availability of this feature through a new setting in the Admin console under Google Apps > Gmail Settings > End User Settings. If this feature is enabled in the Admin console, users can control whether people outside their circles can reach them with a new setting in Gmail. They will be able to choose from Anyone on G+, Extended Circles, Your Circles and No one. The default setting will be ‘Anyone on Google+’.

Editions included:
Google Apps for Business, Education, and Government

For more information:
http://gmailblog.blogspot.co.uk/2014/01/reach-people-you-know-more-easily.html

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On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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Updates

Additional admin controls for Hangouts

Learn about Google Apps through a live demo by product specialists

Search emails by size more easily

[Scheduled release] A new activity stream in Drive shows you what’s changed

Hijacked Chrome extensions cleanup

[Scheduled release] Add names to Hangouts video calls in Google Calendar

Targeted legal holds in Google Vault

New sign-in page for Google Apps customers

A new activity stream in Drive shows you what’s changed

Reach people you know more easily through Gmail and Google+

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